HomeMy WebLinkAboutMINUTES - 12022014 - C.45RECOMMENDATION(S):
ADOPT Position Adjustment Resolution No. 21373 to reclassify position #1795 and its incumbent from Account
Clerk-Advanced Level (JDTD) (represented) at salary plan and grade 3RX 1133 ($3,309-$4,226), to Office Manager
(JJHC) (represented) at salary plan and grade ZAX 1369 ($4,180 - $5,338) in the Public Works Department.
FISCAL IMPACT:
This action would result in a cost to the Department of approximately $368.09 per month or $4,417.08 for the first
year, which will be covered by charge-outs to customer departments. (100% Interdepartmental Charges)
BACKGROUND:
The Account Clerk-Advanced position currently performs duties that are equivalent to that of an Office Manager.
After a thorough evaluation of the incumbents PDQ, it has been determined that the tasks performed are highly
specialized, complex in nature, and require the ability to work with a high level of independence in an environment
that requires office management but lacks administrative staff. Due to this unique environment, the tasks performed
by the Account Clerk-Advanced are more appropriately categorized by the Office Manager classification.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/02/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Christine Salam,
925-313-2196
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 2, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: James Hicks, Dianne Favero, Eva Barrios
C. 45
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:December 2, 2014
Contra
Costa
County
Subject:Request to reclassify Account Clerk-Advanced Level to Office Manager in the Print and Mail Services Division
BACKGROUND: (CONT'D)
In 2005, when the Account Clerk position for Print and Mail Services was filled, it was responsible for duties
including accounts payable and receivable, answering phone calls, payroll, and other clerical duties. Since then,
the Print and Mail Services Division has undergone numerous staffing changes, including the retirement of the
Print and Mail Services Supervisor and the Storekeeper and the loss of the Print and Mail Services Manager and
the Lead Print and Mail Services Technician. With each change, the Account Clerk's job duties have evolved and
now performs additional tasks such as supervising and training clerical staff; preparing detailed work order
instructions; ordering and recording inventory; monitoring and budgeting expenses for equipment and supplies;
interviewing and selecting staff; and assigning and reviewing work to clerical staff as well as production area
employees whose work is extremely specialized to the print and mail field.
The Account Clerk has become the main point of contact for the Print and Mail Services Division of Public
Works and is responsible for completing numerous tasks unaided. This position communicates with various
County departments assisting their employees with placing Online Work Orders, printing orders, assisting with
complaints, and advising of status updates and deliveries and is responsible for the selection of appropriate
vendors for supply orders and outside printing jobs based on factors such as vendor pricing and availability. After
reviewing the job tasks, the duties have been found to fall within the Office Manager classification
(approximately 75%).
CONSEQUENCE OF NEGATIVE ACTION:
If this reclassification is not carried out, the Account Clerk-Advanced position will not be properly compensated
for the work that is being performed. Additionally, duties and tasks that are essential to the County will have to be
seized from the Account Clerk-Advanced position to avoid potential grievances regarding employees working out
of class. Removal of these specialized tasks from this position would prove to impede the daily functions of the
County.
CHILDREN'S IMPACT STATEMENT:
Not Applicable.
ATTACHMENTS
P300 21373