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Home My WebLink AboutMINUTES - 11042014 - C.75RECOMMENDATION(S): ACCEPT the 2013/14 Wilruss Children's Library Trust Fund Status Report. FISCAL IMPACT: Balance in fund at the end of the previous year (6/30/13) $1,748,624 Amount in the fund at the end of the current year (6/30/14) $1,753,640 Amount received during the current year $ 51,229 Amount expended during the current year $ 46,213 Amount available for expenditure as of 6/30/14 $ 46,040 Interest was earned in FY 2013-2014 at a weighted average yield of 1.589%. Interest yields continue to decline, from a weighted average of 2.521% in FY 2011-12 and 1.918% in FY 2012-13. During FY 2013-14, the principal was invested by the County Treasurer using a laddered approach with yields ranging from 0.780% to 3.842%, and maturity dates ranging from 2013 to 2018 (see Attachment A). The trust principal amount earned interest at a rate of 6.6% in Fiscal Years 1998-99 through 1999-2001. A portion of those earnings were spent in Fiscal Years 2001-02 through 2008-09, when interest rates were lower, in order to continue the program at the same level of service. Beginning in 2009-10 expenditures from the trust have been budgeted to match expected investment returns, with an increasing reliance on budgeted County Library funding to maintain the service level of the Early Literacy Program. The current projection is that interest rates APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/04/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kathy Middleton 925-927-3290 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 4, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd , Deputy cc: C. 75 To:Board of Supervisors From:Jessica Hudson, County Librarian Date:November 4, 2014 Contra Costa County Subject:ACCEPT the 2013/14 Wilruss Children's Library Trust Fund Status Report FISCAL IMPACT: (CONT'D) will continue to decline. In response to declining interest rates and rising County Library funding requirements, staffing for the Early Literacy Program has been reconfigured to reduce costs while maintaining service levels. The County Library funding level was reduced to zero in FY 2012-13 due to staff turnover and reassignments. In FY 2013-14 a new 32 hour position was staffed for the Office of Early Literacy to pursue the mission of the Wilruss Children’s Library trust. Current plans include expanding early literacy community outreach, re-branding the “Stories to Go” kits to increase usage, and redeveloping a parent education model using the Stories to Go program. BACKGROUND: In 1989, Mr. & Mrs. Russell Storms contacted the County Librarian about a proposed estate donation to help needy youths develop a love of reading and enhance library services for those living within socially and economically disadvantaged areas of Contra Costa County library. Over the next few years, the library and the Board of Supervisors helped the Storms develop a plan on how to use the proceeds from their estate. In 1996, Contra Costa County Library was advised that it had been named to receive the proceeds from the Storm’s Living Trust valued at $1,707,600, which had been established by Mrs. Wilma Storms. Conditions of the trust require that all proceeds from the trust be placed in a new trust fund, the Wilma & Russell Children’s Library Trust or now known as the Wilruss Children’s Library Trust. The Board of Supervisors adopted and accepted of proceeds of the Storms living trust to establish the Wilruss Children’s Library Trust, on September 24, 1996, to be used as defined in the following Resolution No. 96/355: Section A For the establishment of an area about 400 square feet, in an existing library building in a socially and economically disadvantaged area for children ages one through seven years. For furnishings for said area, including tables, chairs and book shelves. Section B For the design and maintenance of programs which promote literacy and a lifelong love of books and reading in target area. For the building, remodeling, decorating, furnishing and enrichment of the children’s areas of public library buildings in target areas. Section C The Income of the Wilruss Children’s Library Trust not expanded in any year may be held over and expanded in a subsequent year. The principal shall not be invaded for any purpose. The trust is administered by the County Librarian, who files annual report to BOS, which includes the following: • The amount in the fund at the end of previous year • The amount in the fund at the end of current year • The amount earned during the current year • The amount expanded during the current year and the general subjects of expenditure • The amount then available for expenditure Terms of the trust authorize the County Librarian to expend earnings from the trust each year and to carry over any unspent earnings from the prior years. In no case is the principal amount to be invaded, other than to pay approved claims against the Storms Living Trust. There is also a provision for an annual reporting to the Board of Supervisors on the Wilruss Children’s Library Trust. In 1997, Library staff members conduct focus group sessions in the community and meet with an consultant in September, and came up with three programs which the planning committee gave the highest priority included library outreach, a volunteer-driven “Stories To Go” program, and a program of parent education. From 1997 to now these programs have continued. Summary of the activities funded in FY 2013-14: Reach Out and Read In FY 2013-14 the County Library’s Reach out and Read (ROR) program maintained its affiliation with the national organization and the Contra Costa Health Clinics. There were no current purchases made for Reach out and Read books. There is a current surplus of books available for distribution located in the Office of Early Literacy/Wilruss storage. In May of 2014, a new staff member was assigned to Wilruss who sent 153 books from the current surplus to Contra Costa County Health Services (CCHS), for distribution to health clinics during well baby visits. Currently, CCHS is short staffed and unable coordinate the Reach out and Read Medical Providers Training which includes the distribution of early literacy tips and a free book from Contra Costa County Library. When staffing allows, CCHS would like to continue the program. Stories to Go In FY 2013-14, the Stories to Go kits circulated at least 85 times. These themed kits each contain 6 -9 books, and related activity tools. The kits were only available for use by Stories To Go volunteers. There is no current record of Stories to Go volunteers to determine the number of site visits that occurred in this fiscal year. Currently there are plans to re-brand the kits to circulate throughout the county library system. Books to Grow On Originally funded by a $10,000 grant from First Five Contra Costa Children’s and Families Commission, the Books to Grow on Program maintains 72 book kits that are available to any library card holder for checkout. During FY 2013-14 the kits circulated about 500 times. Current plans are to combine and rebrand Stories to Go and Books to Grow on into a single early literacy initiative entitled, “Stories to Go.” CONSEQUENCE OF NEGATIVE ACTION: If this report is not accepted, the Library will not be in compliance with the terms of the Wilruss Children’s Trust. CHILDREN'S IMPACT STATEMENT: Wilruss Programs fulfill impact statements 1, 2 and 4. 1. Children Ready for Succeeding in School: The goal of all Wilruss programs is to increase school readiness by encouraging parents and caregivers to understand and practice early literacy skills. 2. Children and Health, preparing for a productive adulthood: The Wilruss Reach out and Read programs foster education and reading during well baby visits. This promotes important activities that lead to healthy adulthood. 4. Families that are safe, stable and nurturing: Wilruss programs promote nurturing in the course of teaching parents and providers to interact, converse, and read to children as a healthy and essential part of childhood. This action prompts feelings of safety and stability among children. ATTACHMENTS Wilruss History-Projection Attachment A Attachment A WILRUSS TRUST HISTORY AND PROJECTION Actual Actual Actual Actual Actual Estimated 09-10 10-11 11-12 12-13 13-14 14-15 8451/740 Beginning Balance 1,723,401$ 1,734,637$ 1,732,134$ 1,748,624$ 1,753,640$ 1,798,742$ 8451/800 Amount Received 67,814$ 49,964$ 63,113$ 51,229$ 45,246$ 3748/9967 Budgeted Expenditures 56,314$ 56,000$ 46,300$ 46,000$ 41,700$ 40,700$ 8451/830/540 Actual Amount Expended (56,578)$ (52,467)$ (46,623)$ (46,213)$ (144)$ (40,844)$ 8451/750 Ending Balance 1,734,637$ 1,732,134$ 1,748,624$ 1,753,640$ 1,798,742$ 1,757,898$ Principal 1,707,600$ 1,707,600$ 1,707,600$ 1,707,600$ 1,707,600$ 1,707,600$ Amount Available 27,037$ 24,534$ 41,024$ 46,040$ 91,142$ 50,298$ Additional Sources of Funding for Early Literacy Program Grants and Donations 1,000$ 1,000$ 1,375$ 3,000$ -$ County Funding 36,115$ 37,039$ 19,213$ -$ -$