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HomeMy WebLinkAboutMINUTES - 11042014 - C.10RECOMMENDATION(S): ACCEPT Transportation, Water and Infrastructure Committee report, and APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Pacific Gas and Electric Company (PG&E) Proposal Number 2 in an amount not to exceed $450,000 for PG&E to replace high pressure sodium vapor lights with light emitting diode (LED) street lights on all County-owned street lights, beginning in December 2014 through February 2015, Countywide. (All Districts) FISCAL IMPACT: 100% County Service Are L-100 funds. BACKGROUND: Public Works/Special Districts manages the street light program countywide, assuring the continuity of repairs and ongoing operations. As part of the County’s $3.57 million Energy Efficiency and Conservation Block Grant (EECBG) made available through the American Recovery and Reinvestment Act 2009 (ARRA), in March 2011 the County entered into a PG&E Products and Services Agreement (Attachment 1) with Pacific Gas and Electric Company (PG&E) for energy efficient lighting improvements to County street lights. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 11/04/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Susan Cohen, 925-313-2160 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: November 4, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: B. Balbas, Public Works, Administration, W. Lai, Engineering Services, J. Duffy, Special Districts, J. Abraham, Facilities, M. Ward, PG&E C. 10 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:November 4, 2014 Contra Costa County Subject:Approval of PG&E Proposal for the Installation of Light Emitting Diode (LED) Lights on all County-owned Street Lights BACKGROUND: (CONT'D) A pilot project performed in 2011 to install 58 light emitting diode (LED) lights in two select locations was successful. The PG&E Products and Services Agreement is a five-year agreement, expiring in 2015. PG&E is now proposing installation of LED lights on the remaining street lights owned by the County pursuant to PG&E Proposal Number 2 between the County and PG&E (Attachment 2). Conversion of existing High Pressure Sodium lights to LED fixtures saves energy. Currently, the County-owned lights use about 860,400 kilowatt-hours of energy each year. Energy consumption could be reduced to approximately 594,600 kilowatt-hours (corrected data) if the fixtures were converted to LED, resulting in an energy savings of approximately 30 percent (corrected figure). The County currently pays PG&E about $11,300 per month for electricity, which is expected to be reduced to approximately $6,100 per month if the existing lights are changed over to LEDs. Additionally, with LED street lights, County residents could expect more consistent lighting levels along a lit street, better ability to recognize colors at night, and reduced sky glow. The total cost for this project is estimated at approximately $450,000 (corrected figure) and there is funding available to perform this work from County Service Area L-100 funds. County Service Area L-100 was formed in 1986 to finance the cost of street lighting services. Total annual revenue for CSA L-100 is $1.3 million, and annual expenses including utility billings are about $1.04 million. The County would realize a return on investment from the lowered energy bills in about five years. At the December 5, 2013 Transportation, Water and Infrastructure Committee (TWIC) meeting, Public Works staff provided an updated on PG&E Coordination with the Cities and County for street light maintenance. On October 9, 2014 Public Works staff reported back to TWIC with a recommendation for replacement of high pressure sodium vapor street lights with light emitting diode (LED) energy efficient lights on all County-owned street lights. PG&E submitted a proposal for this work and County Service Area L-100 has the funding for this project. TWIC authorized Public Works staff to bring PG&E's Proposal Number 2 to the Board with the request for approximately $450,000 (corrected figure) of CSA L-100 funds for installation of LED lights on all County-owned street lights. CONSEQUENCE OF NEGATIVE ACTION: Without Board approval the conversion of the County-owned street lights to LEDs would not take place at this time. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS Attachment 1 - PG&E Agreement Attachment 2 - PG&E Proposal No. 2 Agreement No: SLT-032.2 Contra Costa County Page 1 of 8 PROPOSAL NUMBER 2 This Proposal is made and entered into as of ______________, 20___ (this “Accepted Proposal”) by and between Contra Costa County, a political subdivision of the State of California (“Customer”) and Pacific Gas and Electric Company (“PG&E”). This Accepted Proposal is subject to the terms and conditions of the PG&E Products and Services Agreement between Customer and PG&E dated as of March 30, 2011 (the “Agreement”). Capitalized terms used herein and not otherwise defined have the meaning set forth in the Agreement. DESCRIPTION OF SERVICES Scope of Work PG&E will: o Replace up to 1,157 high pressure sodium vapor lights with LED lights according to the map and LED spreadsheet that identify each location in Contra Costa County and which are attached hereto and incorporated herein. o Number any light poles that are not numbered using badge number stickers provided by PG&E. o Process rebates, if applicable, and request billing file rate changes. o Provide a revised GIS-based inventory for all LS-2 lights. Estimated minimum number of days to complete scope of work: 45 days Date work is estimated to begin: December 15, 2014 Customer sites where work is to be performed: See attached map and LED spreadsheet for location. Type and number of street light fixtures to be replaced: See attached map and LED spreadsheet for fixtures. The locations where the lights will be replaced may change if street lights are added to or deleted from the project during installation. PG&E and Customer will revise the map and spreadsheet attached hereto to reflect any location changes. PG&E will provide Customer with a final spreadsheet showing the location of the replaced lights upon completion of the work. If in the process of performing the services set forth in this Accepted Proposal, PG&E discovers active bird nests, and/or bee hives, wasps, PG&E will notify Customer of such condition and discontinue work on affected equipment until it is safe to resume work at that location. MATERIALS DISPOSAL If available, Customer will make space (to be determined) available at Customer-owned property for material storage and disposal during construction.] PG&E will hold Customer harmless for damage to stored materials pursuant to Section 9.2 (Indemnification) of the Agreement. [Customer site where PG&E may store materials and waste disposal bins: Address: To be determined.] Agreement No: SLT-032.2 Contra Costa County Page 2 of 8 PG&E’s contractor will keep the lights that have been replaced in a locked container until taking them to PG&E’s yard. PG&E’s contractor will separate the lamp from the fixture and put them in the appropriate bins. PG&E will label the bins and ship them to a registered disposal facility. TRAFFIC CONTROL PLAN PG&E shall and shall cause its contractor to comply with all applicable federal, state, and local laws, rules, regulations, permits, and codes including without limitation such laws, rules, regulations, permits, and codes with respect to safety and traffic control. COST AND PAYMENT SCHEDULE Customer’s payment for the services to be provided under this Accepted Proposal will not exceed Four Hundred and Fifty Thousand dollars and no cents ($450,000). This price does  does not  subtract the value of the LED streetlight rebates from the cost to provide the services. The LED streetlight rebates (up to $103,925) have been calculated based on the following rebate structure: Measure Description Rebate/Unit Measure LED STREET LIGHTING - REPLACE UP TO 70 WATT LAMP WITH LED $50 LED STREET LIGHTING - REPLACE 71 TO 100 WATT LAMP WITH LED $75 LED STREET LIGHTING - REPLACE 101 TO 150 WATT LAMP WITH LED $100 LED STREET LIGHTING - REPLACE 151 TO 200 WATT LAMP WITH LED $125 LED STREET LIGHTING - REPLACE 201 TO 250 WATT LAMP WITH LED $150 LED STREET LIGHTING - REPLACE 251 TO 310 WATT LAMP WITH LED $175 LED STREET LIGHTING - REPLACE 311 TO 400 WATT LAMP WITH LED $200 For any lights that are installed in field after December 31, 2014 the LED streetlight rebates will be reduced. These lights will fall under the new rebate structure below: Measure Description Rebate/Unit Measure (LED Replacement) INSTALL 501-750 W LED FIXTURE $200 INSTALL 266-500 W LED FIXTURE $150 INSTALL 226-265 W LED FIXTURE $125 INSTALL 193-225 W LED FIXTURE $100 INSTALL 151-192 W LED FIXTURE $80 INSTALL 111-150 W LED FIXTURE $70 INSTALL 71-110 W LED FIXTURE $60 INSTALL 51-70 W LED FIXTURE $50 INSTALL 0-50 W LED FIXTURE $40 Agreement No: SLT-032.2 Contra Costa County Page 3 of 8 Payment Schedule: Initial Payment: Upon PG&E’s ordering of street light lamp materials, Customer will be invoiced 50% of the total amount of the cost of such street light lamp materials. Final Payment: Customer will be invoiced for the final 50% payment upon completion of the services described in this Accepted Proposal and the Agreement and when punch list items listed in an Additional Repair Work Agreement (if any) have been completed. If Customer chooses to terminate this Accepted Proposal prior to completion of the services, then Customer shall pay PG&E for all costs accrued up to the date of termination, including all materials purchased. PG&E will submit invoices to Customer based on the Payment Schedule. Each invoice will reference the Agreement and this Accepted Proposal and be submitted to Customer’s billing address as set forth below. Customer will remit payment to PG&E within 30 days after receipt of the invoice. BUSINESS CONTACTS: PG&E’s primary business contact for this Proposal: Name: Michelle Ward Title: Business Development Manager Address: 245 Market Street, Mail Code N10D San Francisco, CA 94105 Telephone: 415-973-4495 Email: M3PA@PGE.COM Customer’s primary business contact for this Proposal: Name: Susan Cohen Title: Special Districts Manager, CCC Public Works Department, Special Districts Address: 255 Glacier Drive, Martinez, CA 94553 Telephone: 925-313-2160 Email: scohe@pw.cccounty.us CUSTOMER BILLING CONTACT: Customer’s billing contact for this Proposal: Name: Jessi Duffy Title: Engineering Technician, CCC Public Works Department, Special Districts Address: 255 Glacier Drive, Martinez, CA 94553 Telephone: 925-313-2286 Email: jduff@pw.cccounty.us Agreement No: SLT-032.2 Contra Costa County Page 4 of 8 IN WITNESS THEREOF, the parties agree to be bound by this Proposal as of the date first set forth above. CUSTOMER CONTRA COSTA COUNTY PACIFIC GAS AND ELECTRIC COMPANY Print Name: Print Name: Signature: Signature: Date: Date: . Agreement No: SLT-032.2 Contra Costa County Page 5 of 8 MANUFACTURER’S WARRANTY INFORMATION Street light manufacturer’s contact information: Cree LED Lighting Fixtures 1200 92nd Street Sturtevant, WI 53177-1854 Phone: (800)236-6800 Warranty period: 10 years. Warranty is attached. Photo control warrantor’s contact information: Ripley Lighting Controls 2023 Platt Springs Road P.O. Box 3229 West Columbia, SC 29169 Phone: 803-939-4700 Fax: 803-939-4777 Warranty period: 8 years. Warranty is attached. Agreement No: SLT-032.2 Contra Costa County Page 6 of 8 LIMITED WARRANTY FOR CREE® LED LIGHTING FIXTURES (INCLUDING BETALED® TECHNOLOGY; TRUEWHITE® TECHNOLOGY; AND ESSENTIA® FIXTURES) This limited warranty is provided by the Cree company described below ("Seller") to you as the original purchaser of the LED lighting product that is identified on Seller's invoice reflecting its original purchase (the "Product"). The Seller is the Cree Company identified as such on the invoice. This limited warranty may be transferred to subsequent purchasers of the Product, provided that such Product is resold in new condition and in its original packaging. Seller warrants that the Product, when delivered in new condition and in its original packaging, will be free of defects in material and workmanship for a period of TEN (10) YEARS from the date of original purchase. The determination of whether the Product is defective shall be made by Seller in its sole discretion with consideration given to the overall performance of the Product. A Product shall not be considered defective solely as a result of the failure of individual LED components to emit light if the number of inoperable components is less than 10% of the total number of LED components in the Product. If Seller determines the Product is defective, Seller will elect, in its sole discretion, to refund you the purchase price of the Product, repair the Product or replace the Product. This limited warranty will not apply to loss or damage to the Product caused by: negligence; abuse; misuse; mishandling; improper installation, storage or maintenance; damage due to fire or acts of God; vandalism; civil disturbances; power surges; improper power supply; electrical current fluctuations; corrosive environment installations; induced vibration; harmonic oscillation or resonance associated with movement of air currents around the Product; alteration; accident; failure to follow installation, operating, maintenance or environmental instructions prescribed by Seller or applicable electrical codes; or improper service of the Product performed by someone other than Seller or its authorized service provider. This limited warranty excludes field labor and service charges related to the repair or replacement of the Product. THIS LIMITED WARRANTY IS VOID IF THE PRODUCT IS NOT USED FOR THE PURPOSE FOR WHICH IT IS DESIGNED. Seller reserves the right to utilize new, reconditioned, refurbished, repaired or remanufactured products or parts in the warranty repair or replacement process. Such products and parts will be comparable in function and performance to an original product or part, as determined by Seller in its sole discretion, and warranted for the remainder of the original warranty period. In order to make a warranty claim, you must notify Seller in writing within sixty (60) days after your discovery of the defect, provide proof of purchase such as the invoice and comply with Seller's other warranty requirements. Upon receiving that notice, Seller may require you to promptly return the Product to Seller, or its authorized service provider, freight prepaid. Your warranty claim should be addressed to Cree c/o Ruud Lighting, Inc., 9201 Washington Avenue, Racine, WI 53406. This limited warranty only applies to specified LED fixtures. Any warranties applicable to finish, poles, lamps, CR Series downlights, LR24™ troffers, certain BetaLED® Technology outdoor fixtures (specifically Class II as defined per IEC/EN60598), backup batteries, controls, occupancy sensors, photocells and other fixture accessories can be found at www.cree.com/lighting/products/warranty. Agreement No: SLT-032.2 Contra Costa County Page 7 of 8 THE FOREGOING WARRANTY PROVISIONS ARE EXCLUSIVE AND ARE GIVEN AND ACCEPTED IN LIEU OF ANY AND ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY AGAINST INFRINGEMENT AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL SELLER BE LIABLE FOR INCIDENTAL, COMPENSATORY, CONSEQUENTIAL, INDIRECT, SPECIAL OR OTHER DAMAGES. SELLER'S AGGREGATE LIABILITY WITH RESPECT TO A DEFECTIVE PRODUCT SHALL IN ANY EVENT BE LIMITED TO THE MONIES PAID TO SELLER FOR THAT DEFECTIVE PRODUCT. This warranty is effective for purchases of Product on or after the effective date set forth below. Seller reserves the right to modify this warranty from time to time. Any modification of this warranty shall be effective for all orders placed with Seller on or after the effective date of such revised warranty. Agreement No: SLT-032.2 Contra Costa County Page 8 of 8 2023 Platt Springs Road P.O. Box 3229 West Columbia, SC 29169 Phone: 803-939-4700 Fax: 803-939-4777 WARRANTY The 6300 Series carries an 8-year warranty. If the product fails due to manufacturing defect within its warranted period, Ripley Lighting Controls will choose to either replace or repair the lighting control unit. This warranty does not cover damage caused by accident, abuse, misuse or lightning strikes. Ripley’s liability hereunder shall be limited to replacement or repair and shall not cover the cost of removal or installation of the unit, nor any consequential damages. Ripley Lighting Controls assumes no further liability with respect to the sale or use of this product. This warranty is in lieu of other warranties, expressed or implied, including the warranty of merchantability. Ripley Lighting Controls makes no warranty with respect to the suitability of the user’s particular application. This warranty gives the user specific legal rights.