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Home My WebLink AboutMINUTES - 10072014 - C.99RECOMMENDATION(S): ACCEPT the August 2014 update on the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/07/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 7, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 99 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:October 7, 2014 Contra Costa County Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau ATTACHMENTS CSB Head Start PIR 10_CSB Early Start PIR 2014 CSB Aug 2014 CAO Report CSB Aug 2014 Credit Card Report CSB Aug 2014 Menu CSB Aug 2014 EHS Fiscal July Report CSB Aug 2014 HS Fiscal July Report CSB Aug 2014 Child Nutrition Report CSB Aug 2014 LiHeap CAO Report- Page 1 Camilla Rand, M.S. Director 40 Douglas Drive Martinez, CA 94553 Tel 925 313 1551 Fax 925 313 1772 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Monthly Report Date: September 2014 I. Good News Update/Accomplishments: CSB’s health services content area expert, Debi Marsee, has recently been chosen as one of three in the State of California to be a train-the-trainer for the Early Childhood Hearing Outreach (ECHO) Initiative, part of the National Center for Hearing Assessment and Management at Utah State University. The ECHO Initiative focuses on extending the benefits of periodic hearing screening to young children in a variety of health and education settings. ECHO also serves Early Head Start programs as the National Resource Center on Early Hearing Detection and Intervention. CSB welcomes Joann Madrid Schmidt, a Head Start and Early Head Start facilities consultant, who is helping us prepare our centers for the 2014-15 Federal Validation Visit. CSB has completed its annual Head Start and Early Head Start Program Information Report (PIR), which is submitted to Congress each year to inform them of the outcomes achieved by programs across the nation. CSB is pleased to report that it exceeded the performance of both the state and the nation in 95% of the indicators reported. CSB has submitted an Early Head Start – Child Care Partnership grant, requesting $1,062,176 to serve 72 infants and toddlers in collaboration with the Contra Costa Child Care Council and First Baptist Head Start. The State conducted a monitoring review of the Bureau’s 2014 CSBG program. The monitoring report stated: o The agency submitted the expenditure report in a timely manner. o The agency is on target for expending the funds by the end of the contract term. o The annual audit of the program did not disclose any findings requiring corrective action. In a letter to the department dated August 14, 2014, the State informed the Bureau that it has been selected to receive the entirety of the available funding in the amount of $1,112,188 starting FY 2014-15 from the relinquished Community College District Preschool Program funding. On September 17, the Office of Head Start will unveil its new “Aligned Monitoring System” through a series of webinars. CSB staff will be a part of this given the preparations for a Validation Visit, to occur anytime after October 1, 2014. II. Status Updates: a. Caseloads, workload (all programs) Head Start Enrollment: 100% (Full day program only; Part-day program just began 9/2 and still enrolling) Early Head Start Enrollment: 100% Average Daily Attendance: 86.4% Stage 2: 368 families and 592 children CAO Report- Page 2 Camilla Rand, M.S. Director 40 Douglas Drive Martinez, CA 94553 Tel 925 313 1551 Fax 925 313 1772 www.cccounty.us/ehsd CAPP: 50 families and 70 children In total: 418 families and 662 children Incoming cases from Stage 1: 53 children LIHEAP: 532 households have been assisted Weatherization: 19 units weatherization b. Staffing: CSB is hiring 2 Administrative Services Analyst IIIs, 2 CS Managers, 1 Site Supervisor III and continues to hire substitute Teachers and Associate Teachers to work on call to ensure that the Teacher/Child ratio requirements are met at all times. c. Legal/lawsuits N/A d. Union Issues: N/A III. Hot Topics/Concerns/Issues: Contra Costa County EOC Members and CSBG Program Managers attended the “Community Action Partnership Convention: 50 Years of Moving Forward” in Washington DC, where Sister Simone Campbell, Executive Director of NETWORK, A National Catholic Social Justice Lobby, was one of the keynote speaker. Sister Campbell delivered an inspiring speech on bridging the gap to improve the quality of life for all people, not just the 1 %. Sister Campbell’s message was well received. IV. Emerging Issues/New Challenges: CSB Director, Camilla Rand, and Division Manger, Katharine Mason, have scheduled visits with each of the Board of Supervisor members in October to review expectations for the upcoming Federal Validation Visit. Visits to every center to assess facility needs are ongoing by Management staff and necessary work is in progress of completion. Also, staff are receiving training needed to prepare them to be interviewed and know what to expect. CSB is preparing to be “review ready” by September 30th, as the review could be as early as October 1st but could be announced by Office of Head Start anytime between October r, 2014 and May, 2015. cc: Policy Council Chair Family & Human Services Committee Shirley Karrer, ACF A - 3 Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month:July 2014 K. Mason, Div Mgr xxxx7843 C. Johnson, AD xxxx0746 Credit Card:Visa/U.S. Bank J. Rowley, AD xxxx8855 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Interim Div Mgr xxxx1907 J. Sanchez-Rosa, ASA III xxxx4980 K. Cooke, ASA III xxxx9105 Stat. Date Card Account #Amount Program 08/13/14 xxxx9105 77.37 HS Basic Grant Miscellaneous Services and Supplies 08/13/14 xxxx9105 8.60 EHS Basic Grant Miscellaneous Services and Supplies 85.97 08/13/14 xxxx7843 25.00 CSB Mini Grants Training and Registrations 08/13/14 xxxx7843 1,166.00 CSBG Other Travel Employees 08/13/14 1,191.00 08/13/14 xxxx1907 2,323.73 Indirect Admin Costs Office Expense 08/13/14 xxxx1907 134.00 HS Basic Grant Training and Registrations 08/13/14 xxxx1907 92.00 Balboa Site Costs Educational Supplies and Courses 08/13/14 xxxx1907 1,718.60 CSBG Minor Computer Equipment 08/13/14 xxxx1907 523.16 CSBG Office Expense 08/13/14 xxxx1907 1,265.00 CSBG Training and Registrations 6,056.49 08/13/14 xxxx8855 1,190.00 CSBG Training and Registrations 08/13/14 xxxx8855 2,071.11 HS Basic Grant Educational Supplies and Courses 3,261.11 08/13/14 xxxx4980 62.32 HS Basic Grant Books, Periodicals, Subscriptions 62.32 08/13/14 xxxx3838 180.44 Crescent Park Site Costs Miscellaneous Services and Supplies 08/13/14 xxxx3838 267.51 GM III Site Costs Educational Supplies and Courses 08/13/14 xxxx3838 89.07 Crescent Park Site Costs Educational Supplies and Courses 537.02 08/13/14 xxxx0746 31.73 George Miller Concord Site Costs Miscellaneous Services and Supplies 31.73 08/13/14 xxxx1899 46.77 Indirect Admin Costs Books, Periodicals, Subscriptions 08/13/14 xxxx1899 1,068.00 CSBG Transportation and Travel 1,114.77 TOTAL 12,340.41 SUMMARY CREDIT CARD EXPENDITURE Purpose/Description C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@5C0D544F\@BCL@5C0D544F.xlsx A - 3 Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month:July 2014 K. Mason, Div Mgr xxxx7843 C. Johnson, AD xxxx0746 Credit Card:Visa/U.S. Bank J. Rowley, AD xxxx8855 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Interim Div Mgr xxxx1907 J. Sanchez-Rosa, ASA III xxxx4980 K. Cooke, ASA III xxxx9105 Stat. Date Card Account #Amount Program 08/13/14 xxxx1907 2,323.73 Indirect Admin Costs Office Expense 08/13/14 xxxx1907 523.16 CSBG Office Expense 2,846.89 08/13/14 xxxx4980 62.32 HS Basic Grant Books, Periodicals, Subscriptions 08/13/14 xxxx1899 46.77 Indirect Admin Costs Books, Periodicals, Subscriptions 109.09 08/13/14 xxxx1907 1,718.60 CSBG Minor Computer Equipment 1,718.60 08/13/14 xxxx1899 1,068.00 CSBG Transportation and Travel 1,068.00 08/13/14 xxxx7843 1,166.00 CSBG Other Travel Employees 1,166.00 08/13/14 xxxx7843 25.00 CSB Mini Grants Training and Registrations 08/13/14 xxxx1907 134.00 HS Basic Grant Training and Registrations 08/13/14 xxxx8855 1,190.00 CSBG Training and Registrations 08/13/14 xxxx1907 1,265.00 CSBG Training and Registrations 2,614.00 08/13/14 xxxx1907 92.00 Balboa Site Costs Educational Supplies and Courses 08/13/14 xxxx8855 2,071.11 HS Basic Grant Educational Supplies and Courses 08/13/14 xxxx3838 267.51 GM III Site Costs Educational Supplies and Courses 08/13/14 xxxx3838 89.07 Crescent Park Site Costs Educational Supplies and Courses 2,519.69 08/13/14 xxxx9105 77.37 HS Basic Grant Miscellaneous Services and Supplies 08/13/14 xxxx9105 8.60 EHS Basic Grant Miscellaneous Services and Supplies 08/13/14 xxxx3838 180.44 Crescent Park Site Costs Miscellaneous Services and Supplies 08/13/14 xxxx0746 31.73 George Miller Concord Site Costs Miscellaneous Services and Supplies 298.14 TOTAL 12,340.41 SUMMARY CREDIT CARD EXPENDITURE Purpose/Description C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@5C0D544F\@BCL@5C0D544F.xlsx AUGUST 2014- COMMUNITY SERVICES BUREAU PRESCHOOL MENU MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY *INDICATES FRUIT OR VEGETABLE IN MENU ITEM ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK WATER IS OFFERED THROUGHOUT THE DAY 1 BREAKFAST FRESH NECTARINE CINNAMON TOAST LUNCH NUTRITION EXPERIENCE TURKEY & CHEDDAR CHEESE SANDWICH MAYO & MUSTARD DRESSING DARK GREEN LETTUCE LEAF & TOMATO SLICE FRESH WATERMELON PRETZEL BUN PM SNACK HOMEMADE OATMEAL MUFFIN SQUARE 1% LOW-FAT MILK 4 BREAKFAST FRESH APPLE CORN CHEX CEREAL MEATLESS MONDAY *ARROZ CON QUESO (cheese, pinto beans, rice, & yogurt) FRESH KIWI PM SNACK HOMEMADE PICO DE GALLO CORN TORTILLA CHIPS WATER 5 BREAKFAST FRESH STRAWBERRIES KIX CEREAL LUNCH ITALIAN MEAT SAUCE (GROUND BEEF, TURKEY & MUSHROOMS OVER WHOLE WHEAT SPAGHETTI) POWERHOUSE SALAD BLEND (romaine, broccoli, brussel sprouts, cabbage, & kale) CHICORY ITALIAN DRESSING FRESH PEACH PM SNACK COTTAGE CHEESE PINEAPPLE TIDBITS WATER 6 BREAKFAST FRESH ORANGE SPROUTED RAISIN BREAD SUNBUTTER LUNCH CHICKEN CURRY & BROWN RICE CASSEROLE ORANGUTAN SALAD (spinach, mandarin oranges, cranberries & feta cheese) SWEET & SOUR DRESSING FRESH APPLE PM SNACK HUMMUS ROLLED IN WHOLE WHEAT TORTILLA 1% LOW-FAT MILK 7 BREAKFAST FRESH NECTARINE SPROUTED PLAIN BAGEL CREAM CHEESE LUNCH SLICED TURKEY HAM SWEET POTATOES & APPLES FRESH HONEYDEW MELON SPROUTED WHEAT DINNER ROLL PM SNACK HOMEMADE BANANA BREAD SQUARE 1% LOW-FAT MILK 8 BREAKFAST FRESH BANANA CHEERIOS LUNCH NUTRITION EXPERIENCE GREEK STYLE CHICKEN SALAD (diced chicken, peppers, olives, parsley, & italian dressing) ZUCCCHIN STICKS FRESH PLUM PITA POCKET BREAD PM SNACK FRESH FRUIT SALAD (apple, strawberries, raisins, cinnamon & plain yogurt) WATER 11 BREAKFAST FRESH ORANGE BRAN CEREAL MEATLESS MONDAY NUTRITION EXPERIENCE BAJA BEAN WRAP (refried beans, shredded cheese & chunky salsa) JICMA WITH LIME JUICE FRESH PLUM CORN TORTILLA PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 12 BREAKFAST FRESH NECTARINE RICE CHEX LUNCH NUTRITION EXPERIENCE CHICKEN BBQ SANDWICH POTATO SALAD FRESH APPLE SPROUTED HAMBURGER BUN PM SNACK TEXAS CAVIAR (black beans, corn, blackeye peas & veggies in itallian dressing) PITA CHIPS WATER 13 BREAKFAST FRESH BANANA SUNBUTTER & TORTILLA WRAP LUNCH BROCCOLI, CAULIFLOWER & CHEESE SOUP FRESH STRAWBERRIES HOMEMADE WHOLE GRAIN CORNBREAD PM SNACK LETS GO FISHING TRAIL MIX (crispix , pretzels, fish crackers, & cheese crackers) 1% LOW-FAT MILK 14 BREAKFAST *GOLDEN APPLE OATMEAL LUNCH *TURKEY & BLACK BEAN CHILI FRESH PEACH WHEAT CRACKERS PM SNACK NUTRITION EXPERIENCE BUTTERFLIES (celery sticks, sunbutter & pretzels) 1% LOW-FAT MILK 15 BREAKFAST FRESH STRAWBERRIES CORN CHEX CEREAL LUNCH NUTRITION EXPERIENCE *CRUNCHY HAWAIIAN CHICKEN WRAP (diced chicken, broccoli, carrots, pineapple, & spinach) FRESH CANTALOUPE SLICES WHOLE WHEAT TORTILLA PM SNACK HOMEMADE CARROT & PINEAPPLE BREAD 1% LOW-FAT MILK 18 BREAKFAST FRESH APPLE CORNFLAKES MEATLESS MONDAY MAC & CHEESE WITH WHOLE WHEAT PASTA SWEET SUMMER SALAD (cabbage, carrots, apples, & raisins) FRESH STRAWBERRIES PM SNACK ANIMAL CRACKERS 1% LOW-FAT MILK 19 BREAKFAST FRESH PLUM RICE CHEX CEREAL LUNCH *LIMA BEANS & TURKEY HAM WITH DICED CARROTS FRESH APRICOT HOMEMADE WHOLE GRAIN CORNBREAD PM SNACK PINEAPPLE CUBES 1% LOW-FAT MILK 20 BREAKFAST FRESH BANANA GOLDEN PORRIDGE (oatmeal) LUNCH CHICKEN ADOBO BROCCOLI FLORETS LOW-FAT RANCH DRESSING FRESH ORANGE BROWN RICE PM SNACK FRESH APPLE SUNBUTTER WATER 21 BREAKFAST FRESH STRAWBERRIES WHOLE WHEAT ENGLISH MUFFIN MIXED FRUIT JELLY LUNCH NUTRITION EXPERIENCE TURKEY TACOS WITH CHEESE SHREDDED ROMAINE & TOMATOES MANGO CHUNKS WHOLE GRAIN TORTILLA PM SNACK REFRIED BEANS CORN TORTILLA CHIPS WATER 22 BREAKFAST FRESH PEACH CHEERIOS LUNCH *CHICKEN CAESAR STYLE SALAD (diced chicken, romaine lettuce, cucumbers, parmesan cheese, bread cubes, & lemon mustard dressing) FRESH WATERMELON SPROUTED DINNER ROLL PM SNACK HOMEMADE SWEET POTATO BREAD 1% LOW-FAT MILK 25 BREAKFAST FRESH ORANGE BRAN CEREAL MEATLESS MONDAY *VEGETARIAN CHILI FRESH APRICOT WHOLE WHEAT TORTILLA PM SNACK FRESH STRAWBERRIES 1% LOW-FAT MILK 26 BREAKFAST FRESH APPLE CINNAMON RAISIN BAGEL CREAM CHEESE LUNCH CHICKEN CHILAQUILES CHOPPED GREEN LEAF LETTUCE LOW-FAT RANCH DRESSING FRESH PEACH PM SNACK CEREAL TRAIL MIX (corn chex, cheerios, pretzels, & dried apricots) 1% -LOW-FAT MILK 27 BREAKFAST FRESH BANANA RICE CHEX CEREAL LUNCH SEASONED BLACKEYE PEAS COLLARD GREENS FRESH WATERMELON WHOLE GRAIN CORNBREAD SQUARES PM SNACK NUTRITION EXPERIENCE ANTS ON THE LOG (celery sticks, raisins & sunbutter) 1% LOW-FAT MILK 28 BREAKFAST FRESH STRAWBERRIES OATMEAL LUNCH NUTRITION EXPERIENCE SLOPPY JOE ON A BUN MEXICALI CORN FRESH ORANGE HALF SPROUTED HAMBURGER BUN PM SNACK FRESH BANANA 1% LOW-FAT MILK 29 BREAKFAST FRESH NECTARINE CORNFLAKES LUNCH NUTRITION EXPERIENCE SLICED TURKEY & SWSS CHEESE SANDWICH CHOPPED GREEN SALAD WITH SUN DRIED TOMATOES & BASIL DRESSING FRESH CANTALOUPE WHOLE WHEAT BREAD PM SNACK HOMEMADE ZUCCHINI BREAD 1% LOW-FAT MILK 1 2 3 4 5 DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL 295,504$ 824,266$ 528,762$ 36% b. FRINGE BENEFITS 191,954 561,919 369,965 34% c. TRAVEL - 800 800 0% d. EQUIPMENT - 0% e. SUPPLIES 15,072 60,121 45,049 25% f. CONTRACTUAL 882,798 1,633,144 750,346 54% g. CONSTRUCTION - 0% h. OTHER 32,073 190,588 158,515 17% I. TOTAL DIRECT CHARGES 1,417,402$ 3,270,838$ 1,853,436$ 43% j. INDIRECT COSTS 76,781 172,996 96,215 44% k. TOTAL-ALL BUDGET CATEGORIES 1,494,183$ 3,443,834$ 1,949,651$ 43% In-Kind (Non-Federal Share)115,458$ 860,958$ 745,500$ 13% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 EARLY HEAD START PROGRAM July 2014 Expenditures 1 2 3 4 5 6 7 8 Jan-14 Apr-14 thru thru Actual Total YTD Total Remaining % Mar-14 Jun-14 Jul-14 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 111,597 116,021 39,124 266,742 693,746 427,004 38% Temporary 1013 14,918 10,538 3,306 28,762 130,520 101,758 22% a. PERSONNEL (Object class 6a)126,515 126,559 42,430 295,504 824,266 528,762 36% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 80,510 83,689 27,755 191,954 561,919 369,965 34% b. FRINGE (Object Class 6b)80,510 83,689 27,755 191,954 561,919 369,965 34% c. TRAVEL (Object Class 6c)- - - - 800 800 0% e. SUPPLIES (Object Class 6e)- 1. Office Supplies 1,726 708 - 2,434 8,000 5,566 30% 2. Child and Family Services Supplies (Includesclassroom Supplies)4,273 368 650 5,292 9,518 4,226 56% 4. Other Supplies - - - Computer Supplies, Software Upgrades, Computer Replacement 1,436 4,875 63 6,374 37,503 31,129 17% Health/Safety Supplies - - - - 300 300 0% Mental helath/Diasabilities Supplies - - - - 100 100 0% Miscellaneous Supplies 38 842 - 880 4,000 3,120 22% Emergency Supplies - - - - - - 0% Household Supplies 18 74 - 92 700 608 13% e. SUPPLIES (Object Class 6e)7,492 6,867 713 15,072 60,121 45,049 25% f. CONTRACTUAL (Object Class 6f)- 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)349 4,196 919 5,464 5,500 36 2. Health/Disabilities Services - - - Health Consultant 4,920 4,625 1,771 11,316 32,001 20,685 35% 8. Other Contracts - - - FB-Fairgrounds Partnership 9,800 14,700 - 24,500 58,800 34,300 42% FB-E. Leland/Mercy Housing Partnership 11,200 22,400 - 33,600 67,200 33,600 50% Brighter Beginnings - 34,000 - 34,000 81,600 47,600 42% Cameron School 9,800 23,450 - 33,250 58,800 25,550 57% Crossroads 14,000 21,000 - 35,000 77,000 42,000 45% Martinez ECC 16,800 33,600 - 50,400 100,800 50,400 50% Apiranet - - - - 122,400 122,400 0% Child Outcome Planning and Administration (COPA/Nulinx)490 262 - 752 1,868 1,116 40% Enhancement/wrap-around HS slots with State CD Program 165,189 489,327 - 654,516 1,027,175 372,659 64% f. CONTRACTUAL (Object Class 6f)232,548 647,560 2,690 882,798 1,633,144 750,346 54% h. OTHER (Object Class 6h)- 2. Bldg Occupancy Costs/Rents & Leases 724 730 - 1,454 10,500 9,046 14% 4. Utilities, Telephone 527 534 6 1,068 10,000 8,932 11% 5. Building and Child Liability Insurance - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 65 13 - 79 1,600 1,521 5% 8. Local Travel (55.5 cents per mile effective 1/1/2012)686 1,015 30 1,730 11,700 9,970 15% 9. Nutrition Services - - - Child Nutrition Costs 198 - - 198 600 402 33% (CCFP & USDA Reimbursements)(194) - - (194) (400) (206) 48% 13. Parent Services - - - Parent Conference Registration - PA11 - - - - 913 913 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 60 - - 60 500 440 0% PC Orientation, Trainings, Materials & Translation - PA11 1,375 617 15 2,006 3,330 1,324 60% Policy Council Activities 181 745 - 926 1,500 574 62% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - 20,400 20,400 0% Child Care/Mileage Reimbursement 401 160 188 749 1,200 451 62% 14. Accounting & Legal Services - - - Auditor Controllers - - - - 3,000 3,000 0% Data Processing/Other Services & Supplies 340 328 - 668 3,100 2,432 22% 15. Publications/Advertising/Printing - - - 16. Training or Staff Development - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)525 395 - 920 15,257 14,337 6% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 3,665 5,589 1,863 11,116 30,943 19,827 36% 17. Other - - - Site Security Guards - - - - - - Vehicle Operating/Maintenance & Repair 4,097 3,733 294 8,124 21,150 13,026 38% Equipment Maintenance Repair & Rental 26 49 - 75 400 325 19% Dept. of Health and Human Services-data Base (CORD)- - - - - - 0% Other Operating Expenses (Facs Admin/Other admin)- - - - 5,000 5,000 0% County Indirect Cost (A-87)1,364 1,729 - 3,094 49,895 46,801 6% h. OTHER (6h)14,041 15,637 2,395 32,073 190,588 158,515 17% I. TOTAL DIRECT CHARGES (6a-6h)461,106 880,312 75,983 1,417,402 3,270,838 1,853,436 43% j. INDIRECT COSTS 18,800 57,981 - 76,781 172,996 96,215 44% k. TOTALS - ALL BUDGET CATEGORIES 479,906 938,294 75,983 1,494,183 3,443,834 1,949,651 43% Non-Federal Match (In-Kind)65,587 38,919 10,952 115,458 860,958 745,500 13% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 EARLY HEAD START PROGRAM July 2014 Expenditures 1 2 3 4 5 DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL 2,103,002$ 3,764,361$ 1,661,359$ 56% b. FRINGE BENEFITS 1,334,418 2,452,556 1,118,138 54% c. TRAVEL - 1,600 1,600 0% d. EQUIPMENT - - - 0% e. SUPPLIES 214,035 243,000 28,965 88% f. CONTRACTUAL 2,952,649 6,689,194 3,736,545 44% g. CONSTRUCTION - - - 0% h. OTHER 656,417 1,749,531 1,093,114 38% I. TOTAL DIRECT CHARGES 7,260,521$ 14,900,242$ 7,639,721$ 49% j. INDIRECT COSTS 467,171 789,488 322,317 59% k. TOTAL-ALL BUDGET CATEGORIES 7,727,691$ 15,689,730$ 7,962,039$ 49% In-Kind (Non-Federal Share)874,545$ 3,922,432$ 3,047,887$ 22% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 HEAD START PROGRAM July 2014 Expenditures 1 2 3 4 5 6 7 8 Jan-14 Apr-14 thru thru Actual Total YTD Total Remaining % Mar-14 Jun-14 Jul-14 Actual Budget Budget YTD a. PERSONNEL (Object class 6a)978,021 883,048 241,934 2,103,002 3,764,361 1,661,359 56% b. FRINGE (Object Class 6b)606,432 567,086 160,901 1,334,418 2,452,556 1,118,138 54% c. TRAVEL (Object Class 6c)- - - - 1,600 1,600 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 18,327 23,034 2,251 43,613 74,000 30,387 59% 2. Child and Family Services Supplies (Includesclassroom Supplies)3,364 6,201 29 9,595 19,500 9,905 49% 3. Food Services/Nutrition Supplies - - - - - - 4. Other Supplies - - - - - - Computer Supplies, Software Upgrades, Computer Replacement 38,669 34,168 77,985 150,822 131,000 (19,822) 115% Health/Safety Supplies 791 2,875 - 3,666 6,000 2,334 61% Mental helath/Diasabilities Supplies 413 - - 413 1,000 587 41% Miscellaneous Supplies 2,514 2,297 74 4,885 9,000 4,115 54% Emergency Supplies - - - - - - Household Supplies 344 698 - 1,042 2,500 1,458 42% TOTAL SUPPLIES (6e)64,422 69,274 80,339 214,035 243,000 28,965 88% f. CONTRACTUAL (Object Class 6f)- - 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)1,395 17,892 3,675 22,962 35,400 12,438 2. Health/Disabilities Services - - - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- (35,467) - (35,467) (230,000) (194,533) 15% Health Consultant 11,480 10,791 4,133 26,404 32,001 5,597 83% 5. Training & Technical Assistance - PA11 3,450 - 48,500 51,950 55,662 3,712 93% 7. Delegate Agency Costs - - - - - - First Baptist Church Head Start PA22 294,185 463,591 152,474 910,250 2,044,356 1,134,106 45% First Baptist Church Head Start PA20 - - - - 8,000 8,000 8. Other Contracts - - - Antioch Partnership 21,600 43,200 - 64,800 129,600 64,800 50% FB-Fairgrounds Partnership (Wrap)10,643 22,416 - 33,060 68,812 35,752 48% FB-Fairgrounds Partnership 28,350 56,700 - 85,050 170,100 85,050 50% FB-E. Leland/Mercy Housing Partnership 9,000 18,000 - 27,000 54,000 27,000 50% Martinez ECC (18 HS slots x $225/mo x 12/mo)18,000 36,075 - 54,075 108,000 53,925 50% Richmond Foundation (78 HS slots x $15.27/day x 215/days) 20,767 35,839 - 56,606 56,606 0 100% YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) 9,000 18,000 - 27,000 54,000 27,000 50% Child Outcome Planning and Administration (COPA/Nulinx)4,228 2,591 - 6,819 10,100 3,281 68% Enhancement/wrap-around HS slots with State CD Program 383,691 1,238,450 - 1,622,141 4,092,557 2,470,416 40% f. CONTRACTUAL (Object Class 6f)815,790 1,928,078 208,781 2,952,649 6,689,194 3,736,545 44% h. OTHER (Object Class 6h)- - - 2. Bldg Occupancy Costs/Rents & Leases 57,318 79,606 2,276 139,200 315,000 175,800 44% (Rents & Leases/Other Income)(81) - - (81) (1,000) (919) 4. Utilities, Telephone 46,713 41,991 2,125 90,829 227,300 136,471 40% 5. Building and Child Liability Insurance 3,293 - - 3,293 14,500 11,207 23% 6. Bldg. Maintenance/Repair and Other Occupancy 1,822 6,468 (126) 8,164 22,600 14,436 36% 7. Incidental Alterations/Renovations - - - - - - 8. Local Travel (55.5 cents per mile effective 1/1/2012)6,256 12,506 1,157 19,919 53,532 33,613 37% 9. Nutrition Services - - - - - - Child Nutrition Costs 89,733 130,753 - 220,486 557,300 336,814 40% (CCFP & USDA Reimbursements)(87,978) (75,759) - (163,737) (256,400) (92,663) 64% 13. Parent Services - - - - - - Parent Conference Registration - PA11 1,099 - - 1,099 10,366 9,267 11% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - - PC Orientation, Trainings, Materials & Translation - PA11 4,983 65 38 5,086 10,100 5,014 50% Policy Council Activities - - - - - - Parent Activities (Sites, PC, BOS luncheon) & Appreciation 770 366 - 1,136 1,500 364 76% Child Care/Mileage Reimbursement 2,680 3,051 1,520 7,250 11,100 3,850 65% 14. Accounting & Legal Services - - - - - - 0% Auditor Controllers - 1,598 - 1,598 5,635 4,037 28% Data Processing/Other Services & Supplies 3,360 2,654 - 6,014 15,000 8,987 40% 15. Publications/Advertising/Printing - - - - - - Outreach/Printing - 75 - 75 1,000 925 8% Recruitment Advertising (Newspaper, Brochures)- - - - 5,500 5,500 0% 16. Training or Staff Development - - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)1,806 6,507 6,063 14,375 12,175 (2,200) 118% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 14,052 17,840 783 32,674 47,956 15,282 68% 17. Other - - - - - - Site Security Guards 4,852 11,144 - 15,996 28,000 12,004 57% Field Trips - - - - 1,000 1,000 0% Vehicle Operating/Maintenance & Repair 26,476 22,253 4,827 53,555 117,600 64,045 46% Equipment Maintenance Repair & Rental 9,417 25,962 108 35,486 90,000 54,514 39% Dept. of Health and Human Services-data Base (CORD)1,679 2,518 74 4,271 10,100 5,829 Other Operating Expenses (Facs Admin/Other admin)15,236 6,893 - 22,128 69,467 47,339 32% h. OTHER (6h)292,663 344,911 18,843 656,417 1,749,531 1,093,114 38% I. TOTAL DIRECT CHARGES (6a-6h)2,757,328 3,792,396 710,797 7,260,521 14,900,242 7,639,721 49% j. INDIRECT COSTS 128,498 338,673 - 467,171 789,488 322,317 59% k. TOTALS (ALL BUDGET CATEGORIES)2,885,826 4,131,069 710,797 7,727,691 15,689,730 7,962,039 49% Non-Federal match (In-Kind)280,802 492,860 100,883 874,545 3,922,432 3,047,887 22% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 HEAD START PROGRAM July 2014 Expenditures Community Services Bureau Head Start and Early HS 2014 2015 Head Start CSB 13,518,876 13,518,876 Delegate 2,052,356 2,052,356 Sub-Total 15,571,232 15,571,232 T/TA 118,498 118,498 TOTAL 15,689,730 15,689,730 In-Kind 3,922,433 3,922,433 Total Head Start 19,612,163 19,612,163 Early HS CSB 3,360,890 3,360,890 T/TA 82,944 82,944 TOTAL 3,443,834 3,443,834 In-Kind 860,958 860,958 Total Head StartEarly HS 4,304,792 4,304,792 TOTAL FEDERAL 19,133,564 19,133,564 TOTAL IN-KIND 4,783,391 4,783,391 TOTAL NON-FEDERAL 23,916,955 23,916,955 2014 Month covered July Approved sites operated this month 11 Number of days meals served this month 22 Average daily participation 487 Child Care Center Meals Served: Breakfast 9,119 Lunch 10,713 Supplements 8,570 Total Number of Meals Served 28,402 fldr/fn:2014 CAO Monthly Reports FY 2013-2014 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of July 31, 2014 1. 2014 LIHEAP WX Contract # 14B-5005 Term: Jan. 1, 2014 - Jan. 31, 2015 Amount: WX $ 921,106 Total Contract 921,106$ Expenditures (661,065) Balance 260,041$ Expended 72% 2. 2014 LIHEAP ECIP/EHA 16 Contract # 14B-5005 Term: Jan. 1, 2014 - Jan. 31, 2015 Amount: EHA 16 $ 915,417 Total Contract 915,417$ Expenditures (467,891) Balance 447,526$ Expended 51% 3. 2014 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 14F-3007 Term: Jan. 1, 2014 - December 31, 2014 Amount: $ 790,619 Total Contract 790,619$ Expenditures (348,868) Balance 441,751$ Expended 44% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 7-2014