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HomeMy WebLinkAboutMINUTES - 09092014 - C.13RECOMMENDATION(S): APPROVE the Fiscal Year (FY) 2014/15 Dougherty Valley Maintenance County Service Area M-29 (CSA M-29) budget totaling $18,057,638, as summarized as Exhibit 1, San Ramon (Dougherty Valley) area. (District II) FISCAL IMPACT: 75% County Service Area M-29; 25% City of San Ramon BACKGROUND: Dougherty Valley is an 11,000-unit development that was approved by, and is being processed through, Contra Costa County and is annexed into the City of San Ramon as Final Maps are approved and improvements are accepted as complete. Dougherty Valley began construction in 1996 and currently 85% of the homes have been annexed into the City of San Ramon. A 1994 Settlement Agreement that allowed for the development of Dougherty Valley also laid out a plan to provide for the long-term operation and maintenance of the increased municipal services provided in Dougherty Valley. These increased services include Police Protection, Parks Maintenance, Landscape Maintenance, Street Lighting, increased Library APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/09/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Jocelyn LaRocque, 925-313-2315 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 9, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: County Administrator's Office, Auditor-Controller, City of San Ramon, Finance Director, Francisco & Associates, Inc. 130 Market Place, Suite 160, San Ramon, CA 94583 C. 13 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 9, 2014 Contra Costa County Subject:APPROVE the Fiscal Year 2014/15 Dougherty Valley Maintenance County Service Area M-29 budget totaling $18,057,638, San Ramon (Dougherty Valley) area. BACKGROUND: (CONT'D) Services, and the operation and maintenance of 3 Community Facilities Buildings (Community Center, Senior Center and Service Center). In a 1997 Memorandum of Understanding between Contra Costa County and the City of San Ramon, it was decided that these increased services would be provided by the City of San Ramon, and reimbursed through property tax and special assessment revenue of CSA M-29. CSA M-29 was created in 1998 to collect property tax and special assessment revenue. However, the Dougherty Valley Maintenance Budget includes all revenue from CSA M-29 in addition to sales tax, real property transfer tax and contributions from the City of San Ramon General Fund. At the end of the fiscal year funds are to be reimbursed to the City of San Ramon for various municipal services provided within the Dougherty Valley Area. On December 20, 2005, the Board of Supervisors approved a Reimbursement Agreement between the County, the City of San Ramon, Shapell Industries and Windemere BLC Land Company to provide reimbursement to the City of San Ramon for providing services within the boundaries of Dougherty Valley. The Reimbursement Agreement outlined the annual process for the City of San Ramon to receive reimbursement of funds for services rendered in Dougherty Valley. The process laid out in the agreement calls for the annual budget for Dougherty Valley Maintenance to be approved at the San Ramon City Council level and then subsequently approved by the County Board of Supervisors. On May 27, 2014, by Resolution 2014-055, the San Ramon City Council approved the FY 2014/15 citywide operating budget, including line items for the Dougherty Valley Maintenance, which totaled $18,057,638 in expenses. CONSEQUENCE OF NEGATIVE ACTION: The Dougherty Valley Maintenance budget will not be approved and the City of San Ramon will not receive reimbursement for city services performed in Dougherty Valley, as agreed to under the terms of the Reimbursement Agreement and the 1994 Settlement Agreement. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS Exhibit 1 - FY 2014/15 budget EXHIBIT 1 Dougherty Valley Maintenance FY2014-15 Annual Budget Actual Budget Budget 2012-13 2013-14 2014-15 REVENUE I.Direct Revenues (excluding CSA M-29 Tax/Assessment) a.CSA M-29 Advalorem Property Taxes $2,063,286 $2,537,355 $2,588,102 b.Real Property Transfer Tax $223,383 $225,000 $223,383 Subtotal $2,286,669 $2,762,355 $2,811,485 II.Indirect Revenue (City of San Ramon Contribution) a.Sales Tax $1,252,174 $1,300,999 $1,364,549 b.Fines and Forfeitures $101,023 $105,523 $105,750 c.Licenses/Permits/Franchise Fees $313,363 $317,169 $346,472 d.Motor Vehicle In-Lieu Fees $273,024 $290,329 $362,176 Subtotal $1,939,584 $2,014,020 $2,178,947 III.CSA M-29 Special Tax/Assessment Revenue $9,825,810 $10,281,893 $10,720,641 IV.San Ramon General Fund Contribution to cover GAP $1,757,825 $1,510,962 $2,346,564 TOTAL AVAILABLE REVENUE $15,809,888 $16,569,230 $18,057,638 EXPENDITURES a.Internal Road Maintenance ($935,667)($962,781)($932,796) b.Street Landscaping ($3,478,300)($3,537,983)($4,002,429) c.Park Maintenance ($2,555,114)($2,876,670)($3,290,309) d.Open Space Maintenance ($106,000)($134,048)($131,619) e.Flood Control Services ($107,529)($86,505)($105,756) f.Police Services ($5,951,918)($6,096,750)($6,485,548) g.Community Facilities (no Library Operations)($1,108,614)($1,232,497)($1,319,685) h.Overhead to City @ 11%($1,566,746)($1,641,996)($1,789,496) TOTAL EXPENDITURES ($15,809,888)($16,569,230)($18,057,638)