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HomeMy WebLinkAboutMINUTES - 08122014 - C.97RECOMMENDATION(S): ACCEPT the June 2014 update of the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. CONSEQUENCE OF NEGATIVE ACTION: Not applicable. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/12/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 12, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 97 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:August 12, 2014 Contra Costa County Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau ATTACHMENTS CSB June 2014 CAO Report CSB June 2014 HS Monitoring CSB June 2014 EHS Monitoring CSB June 2014 Credit Card CSB June 2014 CACP Report CSB June 2014 LIHEAP Report CSB June 2014 Menu CSB June 2014 PS Report CSB June 2014 Toddler Outcome Report CSB June 2014 Semi Annual Monitoring Report CAO Report- Page 1 Camilla Rand, M.S. Director 40 Douglas Drive Martinez, CA 94553 Tel 925 313 1551 Fax 925 313 1772 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Monthly Report Date: July 2014 I. Good News Update/Accomplishments: Recruitment of potential partners is underway for the Early Head Start (EHS) Child Care Partnerships grant application, which is due on August 20 th. CSB hopes to expand EHS services by at least 72 slots, bringing our total funded enrollment to 383. CSB Director and DM will give a presentation to all interested providers at the County Office of Education July 10. CSB staff are diligently preparing for an anticipated Federal Validation Visit from Office of Head Start this program year. CSB proudly reopened the Crescent Park Children’s Center in Richmond on July 1. Two classrooms serving 60 children will be operational and serving children and their families. Crescent Park center was closed in 2013 as a result of budget reductions. A classroom for eight toddlers was added at George Miller Concord. This will help meet the needs for early care in the community. The 2014 State budget calls for a significant increase in early care and education funding. The following was approved: o Approximately 14,000 additional childcare slots over the next year o 5% Increase in Standard Reimbursement Rate o $75 million in quality improvement o Repeal of part-day State preschool fees The Program Year 2013-14 ended on June 30th. The centers culminated the year with celebrations planned by the parents and staff together. The Cal State East Bay Nursing program students are once again visiting experts in the George Miller Concord and Lavonia Allen preschool classrooms providing learning activities on health with the children and extending the children’s learning into the home by sending parent information and sample activities on health. Staff are welcoming new enrollees, conducting initial home visits, screening children and preparing them for school readiness. The education staff is collaborating with all Community Services staff to promote the safety and well-being of children and families. II. Status Updates: a. Caseloads, workload (all programs) Head Start Enrollment: 100% (Part day and Home Base programs closed for summer) Early Head Start Enrollment: 100% Average Daily Attendance: 86.4% Stage 2: 383 families and 615 children CAO Report- Page 2 Camilla Rand, M.S. Director 40 Douglas Drive Martinez, CA 94553 Tel 925 313 1551 Fax 925 313 1772 www.cccounty.us/ehsd CAPP: 55 families and 81 children In total: 438 families and 696 children Incoming cases from Stage 1: 38 children LIHEAP: 369 households have been assisted Weatherization: 27 units weatherization b. Staffing: CSB filled several management vacant positions such as Comprehensive Services Assistant Manager –Project, Children’s Services Manager Project, and Site Supervisor II – Project. The Bureau also hired permanent staff to fill vacancies within the Infant/Toddler Teacher- Project, Teacher-Project and Infant/Toddler Associate Teacher-Project classifications. Additionally, CSB hired substitute Teachers and Associate Teachers to work on call to ensure that the Teacher/Child ratio requirements are met at all times. Recruitment to fill a vacant Early Childhood Educator-Project position was conducted and an eligible list is expected to promulgate in July. Filling the position with permanent qualified employee is crucial for providing Home Based services in accordance with CSB Head Start funded enrollment. c. Legal/lawsuits N/A d. Union Issues CSB conducted Displacement and Annual Bid Meetings with Local 1 present at the bids. A meeting with Local 1 Business Agent was conducted to discuss and resolve staff concerns/issues and prevent grievances. A Step 2 Grievance meeting was held and successfully resolved. III. Hot Topics/Concerns/Issues: Strengths Finder training for EOC, Community Action Partnership staff and partners (sub-contractor), and EHSD staff is being conducted on July 29, 2014. Darick Simpson, Executive Director at Long Beach Community Action Partnership, will facilitate/conduct the training. The Strengths Finder training will assist participants in understanding their unique personal themes and how they can be applied for success in personal, educational and professional endeavors. The training assists participants in planning personal strategies that develop talents into strengths around which they can build their lives. IV. Emerging Issues/New Challenges: N/A cc: Policy Council Chair Family & Human Services Committee Shirley Karrer, ACF 1 2 3 4 5 DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL 1,587,972$ 3,764,361$ 2,176,389$ 42% b. FRINGE BENEFITS 1,022,887 2,452,556 1,429,669 42% c. TRAVEL - 1,600 1,600 0% d. EQUIPMENT - - - 0% e. SUPPLIES 100,351 243,000 142,649 41% f. CONTRACTUAL 2,036,841 6,689,194 4,652,353 30% g. CONSTRUCTION - - - 0% h. OTHER 613,308 1,749,531 1,136,223 35% I. TOTAL DIRECT CHARGES 5,361,359$ 14,900,242$ 9,538,883$ 36% j. INDIRECT COSTS 335,263 789,488 454,225 42% k. TOTAL-ALL BUDGET CATEGORIES 5,696,623$ 15,689,730$ 9,993,107$ 36% In-Kind (Non-Federal Share)611,807$ 3,922,432$ 3,310,625$ 16% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 HEAD START PROGRAM May 2014 Expenditures 1 2 3 4 5 6 7 8 Jan-14 thru Actual Actual Total YTD Total Remaining % Mar-14 Apr-14 May-14 Actual Budget Budget YTD a. PERSONNEL (Object class 6a)978,021 323,389 286,562 1,587,972 3,764,361 2,176,389 42% b. FRINGE (Object Class 6b)606,432 204,783 211,672 1,022,887 2,452,556 1,429,669 42% c. TRAVEL (Object Class 6c)- - - - 1,600 1,600 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 18,327 1,689 16,378 36,394 74,000 37,606 49% 2. Child and Family Services Supplies (Includesclassroom Supplies)3,364 1,046 4,398 8,808 24,500 15,692 36% 3. Food Services/Nutrition Supplies - - - - - - 4. Other Supplies - - - - - - Computer Supplies, Software Upgrades, Computer Replacement 38,669 - 10,238 48,908 115,200 66,292 42% Health/Safety Supplies 791 605 218 1,613 6,000 4,387 27% Mental helath/Diasabilities Supplies 413 - - 413 5,000 4,587 8% Miscellaneous Supplies 2,514 705 165 3,383 12,000 8,617 28% Emergency Supplies - - - - 2,500 2,500 0% Household Supplies 344 - 487 831 3,800 2,969 22% TOTAL SUPPLIES (6e)64,422 4,044 31,885 100,351 243,000 142,649 41% f. CONTRACTUAL (Object Class 6f)- 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)1,395 5,738 5,085 12,218 15,400 3,182 2. Health/Disabilities Services - - - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- - - - (230,000) (230,000) 0% Health Consultant 11,480 3,444 3,674 18,598 32,001 13,403 58% 5. Training & Technical Assistance - PA11 3,450 - - 3,450 4,000 550 86% 7. Delegate Agency Costs - - - - - - First Baptist Church Head Start PA22 294,185 167,707 147,046 608,938 2,044,356 1,435,418 30% First Baptist Church Head Start PA20 - - - - 8,000 8,000 8. Other Contracts - Antioch Partnership 21,600 10,800 10,800 43,200 129,600 86,400 33% FB-Fairgrounds Partnership (Wrap)10,643 11,269 - 21,912 68,812 46,900 32% FB-Fairgrounds Partnership 28,350 28,350 - 56,700 170,100 113,400 33% FB-E. Leland/Mercy Housing Partnership 9,000 9,000 - 18,000 54,000 36,000 33% Martinez ECC (18 HS slots x $225/mo x 12/mo)18,000 9,175 26,300 53,475 108,000 54,525 50% Richmond Foundation (78 HS slots x $15.27/day x 215/days) 20,767 12,827 10,307 43,901 128,268 84,367 34% YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) 9,000 4,500 9,000 22,500 54,000 31,500 42% Child Outcome Planning and Administration (COPA/Nulinx)4,228 - 2,576 6,804 10,100 3,296 67% Enhancement/wrap-around HS slots with State CD Program 383,691 738,018 5,435 1,127,144 4,092,557 2,965,413 28% f. CONTRACTUAL (Object Class 6f)815,790 1,000,827 220,224 2,036,841 6,689,194 4,652,353 30% h. OTHER (Object Class 6h)- - 2. Bldg Occupancy Costs/Rents & Leases 57,318 3,100 43,592 104,010 315,000 210,990 33% (Rents & Leases/Other Income)(81) - - (81) (1,000) (919) 4. Utilities, Telephone 46,713 4,124 26,899 77,736 227,300 149,564 34% 5. Building and Child Liability Insurance 3,293 - - 3,293 14,500 11,207 23% 6. Bldg. Maintenance/Repair and Other Occupancy 1,822 - 5,390 7,212 22,600 15,388 32% 7. Incidental Alterations/Renovations - - - - - - 8. Local Travel (55.5 cents per mile effective 1/1/2012)6,256 3,767 4,814 14,837 53,532 38,695 28% 9. Nutrition Services - - - - - - Child Nutrition Costs 89,733 - 102,525 192,258 557,300 365,042 34% (CCFP & USDA Reimbursements)(87,978) - - (87,978) (256,400) (168,422) 34% 13. Parent Services - - - - - - Parent Conference Registration - PA11 1,099 - - 1,099 11,366 10,267 10% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - - PC Orientation, Trainings, Materials & Translation - PA11 4,983 1,055 1,541 7,580 9,100 1,520 83% Policy Council Activities - - - - - - Parent Activities (Sites, PC, BOS luncheon) & Appreciation 770 - - 770 2,500 1,730 31% Child Care/Mileage Reimbursement 2,680 363 2,688 5,730 10,100 4,370 57% 14. Accounting & Legal Services - - - - - - 0% Auditor Controllers - - 975 975 5,635 4,660 17% Data Processing/Other Services & Supplies 3,360 - 1,633 4,993 15,000 10,007 33% 15. Publications/Advertising/Printing - - - - - - Outreach/Printing - - - - 1,000 1,000 0% Recruitment Advertising (Newspaper, Brochures)- - - - 5,500 5,500 0% 16. Training or Staff Development - - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)1,806 3,625 1,746 7,177 17,175 9,998 42% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 14,052 2,785 7,659 24,496 42,956 18,460 57% 17. Other - - - - - - Site Security Guards 4,852 - 5,843 10,696 28,000 17,304 38% Field Trips - - - - 1,000 1,000 0% Vehicle Operating/Maintenance & Repair 26,476 9,525 6,788 42,788 117,600 74,812 36% Equipment Maintenance Repair & Rental 9,417 1,995 21,559 32,971 90,000 57,029 37% Dept. of Health and Human Services-data Base (CORD)1,679 839 839 3,357 9,800 6,443 Other Operating Expenses (Facs Admin/Other admin)15,236 - 6,536 21,772 69,467 47,695 31% h. OTHER (6h)292,663 31,178 289,467 613,308 1,749,531 1,136,223 35% I. TOTAL DIRECT CHARGES (6a-6h)2,757,328 1,564,221 1,039,810 5,361,359 14,900,242 9,538,883 36% j. INDIRECT COSTS 128,498 - 206,765 335,263 789,488 454,225 42% k. TOTALS (ALL BUDGET CATEGORIES)2,885,826 1,564,221 1,246,576 5,696,623 15,689,730 9,993,107 36% Non-Federal match (In-Kind)280,802 109,705 221,300 611,807 3,922,432 3,310,625 16% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 HEAD START PROGRAM May 2014 Expenditures 1 2 3 4 5 DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL 207,216$ 824,266$ 617,050$ 25% b. FRINGE BENEFITS 132,504 561,919 429,415 24% c. TRAVEL - 800 800 0% d. EQUIPMENT - 0% e. SUPPLIES 10,320 60,121 49,801 17% f. CONTRACTUAL 827,964 1,633,144 805,180 51% g. CONSTRUCTION - 0% h. OTHER 26,966 190,588 163,622 14% I. TOTAL DIRECT CHARGES 1,204,972$ 3,270,838$ 2,065,866$ 37% j. INDIRECT COSTS 47,259 172,996 125,737 27% k. TOTAL-ALL BUDGET CATEGORIES 1,252,230$ 3,443,834$ 2,191,604$ 36% In-Kind (Non-Federal Share)87,046$ 860,958$ 773,912$ 10% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 EARLY HEAD START PROGRAM May 2014 Expenditures 1 2 3 4 5 6 7 8 Jan-14 thru Actual Actual Total YTD Total Remaining % Mar-14 Apr-14 May-14 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 111,597 35,794 38,357 185,748 693,746 507,998 27% Temporary 1013 14,918 3,379 3,171 21,469 130,520 109,051 16% a. PERSONNEL (Object class 6a)126,515 39,173 41,528 207,216 824,266 617,050 25% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 80,510 24,519 27,476 132,504 561,919 429,415 24% b. FRINGE (Object Class 6b)80,510 24,519 27,476 132,504 561,919 429,415 24% c. TRAVEL (Object Class 6c)- - - - 800 800 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 1,726 320 310 2,356 8,000 5,644 29% 2. Child and Family Services Supplies (Includesclassroom Supplies)4,273 350 1 4,624 9,518 4,894 49% 4. Other Supplies - - Computer Supplies, Software Upgrades, Computer Replacement 1,436 - 1,028 2,464 37,503 35,039 7% Health/Safety Supplies - - - - 300 300 0% Mental helath/Diasabilities Supplies - - - - 100 100 0% Miscellaneous Supplies 38 143 633 814 4,000 3,186 20% Emergency Supplies - - - - - - 0% Household Supplies 18 - 44 62 700 638 9% e. SUPPLIES (Object Class 6e)7,492 813 2,015 10,320 60,121 49,801 17% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)349 1,434 995 2,778 3,000 222 2. Health/Disabilities Services - - Health Consultant 4,920 1,476 1,574 7,970 32,001 24,031 25% 8. Other Contracts - - FB-Fairgrounds Partnership 9,800 4,900 - 14,700 58,800 44,100 25% FB-E. Leland/Mercy Housing Partnership 11,200 11,200 - 22,400 67,200 44,800 33% Brighter Beginnings - - 27,200 27,200 81,600 54,400 33% Cameron School 9,800 9,800 9,450 29,050 58,800 29,750 49% Crossroads 14,000 7,000 14,000 35,000 77,000 42,000 45% Martinez ECC 16,800 8,400 8,400 33,600 100,800 67,200 33% Child Outcome Planning and Administration (COPA/Nulinx)490 - 260 750 1,868 1,118 40% Enhancement/wrap-around HS slots with State CD Program 165,189 314,646 174,681 654,516 1,018,200 363,684 64% f. CONTRACTUAL (Object Class 6f)232,548 358,856 236,560 827,964 1,633,144 805,180 51% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases 724 - 325 1,049 10,500 9,451 10% 4. Utilities, Telephone 527 - 266 793 10,000 9,207 8% 5. Building and Child Liability Insurance - - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy 65 - 13 79 1,600 1,521 5% 8. Local Travel (55.5 cents per mile effective 1/1/2012)686 435 107 1,227 11,700 10,473 10% 9. Nutrition Services - - Child Nutrition Costs 198 - - 198 600 402 33% (CCFP & USDA Reimbursements)(194) - - (194) (400) (206) 48% 13. Parent Services - - Parent Conference Registration - PA11 - - - - 413 413 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 60 - - 60 1,000 940 0% PC Orientation, Trainings, Materials & Translation - PA11 1,375 - 66 1,440 3,330 1,890 43% Policy Council Activities 181 7 516 704 1,500 796 47% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - - 20,400 20,400 0% Child Care/Mileage Reimbursement 401 140 21 562 1,200 639 47% 14. Accounting & Legal Services - - Auditor Controllers - - - - 3,000 3,000 0% Data Processing/Other Services & Supplies 340 - 164 504 3,100 2,596 16% 15. Publications/Advertising/Printing - - 16. Training or Staff Development - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)525 114 11 650 15,257 14,607 4% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 3,665 878 3,495 8,038 30,943 22,905 26% 17. Other - - Site Security Guards - - - - 500 500 0% Vehicle Operating/Maintenance & Repair 4,097 2,946 463 7,506 21,150 13,644 35% Equipment Maintenance Repair & Rental 26 - - 26 400 374 7% Dept. of Health and Human Services-data Base (CORD)- - - - - - 0% Other Operating Expenses (Facs Admin/Other admin)- - 2,959 2,959 7,570 4,611 0% County Indirect Cost (A-87)1,364 - - 1,364 46,825 45,461 3% h. OTHER (6h)14,041 4,519 8,407 26,966 190,588 163,622 14% I. TOTAL DIRECT CHARGES (6a-6h)461,106 427,880 315,986 1,204,972 3,270,838 2,065,866 37% j. INDIRECT COSTS 18,800 - 28,459 47,259 172,996 125,737 27% k. TOTALS - ALL BUDGET CATEGORIES 479,906 427,880 344,445 1,252,230 3,443,834 2,191,604 36% Non-Federal Match (In-Kind)65,587 8,793 12,666 87,046 860,958 773,912 10% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 EARLY HEAD START PROGRAM May 2014 Expenditures A - 3 Agency: Community Services Bureau Authorized Users C. Rand, Bureau Dir xxxx8798 Month:May 2014 K. Mason, Div Mgr xxxx7843 C. Johnson, AD xxxx0746 Credit Card:Visa/U.S. Bank J. Rowley, AD xxxx8855 P. Arrington, AD xxxx3838 R. Radeva, PSA III xxxx1899 S. Kim, Interim Div Mgr xxxx1907 J. Sanchez-Rosa, ASA III xxxx4980 K. Cooke, ASA III xxxx9105 Stat. Date Card Account #Amount Program 06/19/14 xxxx7843 168.20 HS Basic Grant Books, Periodicals, Subscriptions 168.20 06/19/14 xxxx7843 361.02 CSBG Transportation and Travel 361.02 06/19/14 xxxx7843 478.73 CSBG Other Travel Employees 06/19/14 xxxx1907 642.06 Indirect Admin Costs Other Travel Employees 06/19/14 xxxx8798 242.00 Child Care Svcs Program Other Travel Employees 06/19/14 xxxx8855 361.02 CSBG Other Travel Employees 06/19/14 xxxx8855 535.64 Head Start T & TA Other Travel Employees 06/19/14 xxxx8855 229.56 EHS T & TA Other Travel Employees 06/19/14 xxxx1899 1,120.00 Head Start T & TA Other Travel Employees 3,609.01 06/19/14 xxxx8855 361.02 CSBG Transportation and Travel 361.02 06/19/14 xxxx9105 98.00 Head Start T & TA Training and Registrations 06/19/14 xxxx1907 79.00 Child Care Svcs Program Training and Registrations 06/19/14 xxxx8798 195.00 Child Care Svcs Program Training and Registrations 06/19/14 xxxx1899 139.00 CalWorks Stage 2 Training and Registrations 06/19/14 xxxx1899 45.00 Indirect Admin Costs Training and Registrations 556.00 06/19/14 xxxx8798 383.63 Head Start T & TA Educational Supplies and Courses 06/19/14 xxxx8798 332.00 Child Care Svcs Program Educational Supplies and Courses 06/19/14 xxxx8798 537.55 EHS T & TA Educational Supplies and Courses 06/19/14 xxxx8855 1,029.75 HS Basic Grant Educational Supplies and Courses 06/19/14 xxxx8855 3,970.07 HS Basic Grant Educational Supplies and Courses 06/19/14 xxxx0746 333.41 Marsh Creek Site Costs Educational Supplies and Courses 06/19/14 xxxx0746 62.61 GM III Site Costs Educational Supplies and Courses 6,649.02 06/19/14 xxxx9105 675.79 HS Basic Grant Miscellaneous Services and Supplies 06/19/14 xxxx1907 20.88 Indirect Admin Costs Miscellaneous Services and Supplies 06/19/14 xxxx1907 54.23 Facilities Miscellaneous Services and Supplies 06/19/14 xxxx8798 198.92 Lavonia Allen CS Miscellaneous Services and Supplies 06/19/14 xxxx8855 100.00 HS Basic Grant Miscellaneous Services and Supplies 06/19/14 xxxx0746 8.70 George Miller Concord SiteCosts Miscellaneous Services and Supplies 06/19/14 xxxx0746 350.00 Riverview Creek Site Costs Miscellaneous Services and Supplies 06/19/14 xxxx0746 400.00 Marsh Creek Site Costs Miscellaneous Services and Supplies 1,808.52 TOTAL 13,512.79 SUMMARY CREDIT CARD EXPENDITURE Purpose/Description C:\DOCUME~1\DESTIN~1\LOCALS~1\Temp\BCL Technologies\easyPDF 7\@BCL@DC0D0546\@BCL@DC0D0546.xlsx 2014 Month covered May Approved sites operated this month 14 Number of days meals served this month 21 Average daily participation 888 Child Care Center Meals Served: Breakfast 13,848 Lunch 18,653 Supplements 12,813 Total Number of Meals Served 45,314 fldr/fn:2014 CAO Monthly Reports FY 2013-2014 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of May 31, 2014 1. 2014 LIHEAP WX Contract # 14B-5005 Term: Jan. 1, 2014 - Jan. 31, 2015 Amount: WX $ 912,922 Total Contract 912,922$ Expenditures (519,162) Balance 393,760$ Expended 57% 2. 2014 LIHEAP ECIP/EHA 16 Contract # 14B-5005 Term: Jan. 1, 2014 - Jan. 31, 2015 Amount: EHA 16 $ 915,417 Total Contract 915,417$ Expenditures (319,133) Balance 596,284$ Expended 35% 3. 2014 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 14F-3007 Term: Jan. 1, 2014 - December 31, 2014 Amount: $ 790,619 Total Contract 790,619$ Expenditures (245,618) Balance 545,001$ Expended 31% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 5-2014 JUNE 2014- COMMUNITY SERVICES BUREAU PRESCHOOL MENU MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 2 BREAKFAST FRESH ORANGE RICE CHEX CEREAL LUNCH BAJA BEAN WRAP (refried beans & mild salsa) SHREDDED CHEESE JICAMA STICKS WITH LIME & CHILI FRESH KIWI CORN TORTILLA PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 3 BREAKFAST FRESH APPLE BRAN CEREAL LUNCH BBQ CHICKEN SANDWICH SWEET SUMMER SALAD (cabbage, carrots & apples) FRESH PEAR SPROUTED HAMBURGER BUN PM SNACK FRESH STRAWBERRIES 1% LOW-FAT MILK 4 BREAKFAST FRESH BANANA SUNBUTTER & TORTILLA WRAP LUNCH BUILD YOUR OWN TACO SALAD (ground turkey, cheese, lettuce, & tomatoes) MANGO CHUNKS CORN TORTILLA BOWL PM SNACK LETS GO FISHING TRAIL MIX (crispix, pretzels, fish crackers, & cheese crackers) 1% LOW-FAT MILK 5 BREAKFAST PINEAPPLE TIDBITS WHOLE WHEAT CINNAMON BREAD LUNCH ROAST TURKEY BREAST SANDWICH SPREAD BROCCOLI RAISIN SALAD FRESH ORANGE WHOLE WHEAT BREAD PM SNACK FRESH APPLE SLICES 1% LOW-FAT MILK 6 BREAKFAST FRESH STRAWBERRIES CORN CHEX LUNCH NUTRITION EXPERIENCE CRUNCHY HAWAIIAN CHICKEN WRAP (broccoli, carrots, pineapple, & spinach) FRESH WATERMELON SPROUTED GRAIN TORTILLA PM SNACK PITA CHIPS HUMMUS 1% LOW-FAT MILK 9 BREAKFAST FRESH ORANGE MINI WHEAT CEREAL LUNCH VEGGIE PITA POCKET (shredded cheese, lettuce, carrots, sliced cucumbers & low-fat ranch dressing) FRESH APPLE SLICES PITA POCKET BREAD PM SNACK COTTAGE CHEESE PINEAPPLE TIDBITS 10 BREAKFAST FRESH PEAR BRAN CEREAL LUNCH TURKEY ROLLER SANDWICH WITH CREAM CHEESE FRESH SPINACH LEAVES & RED BELL PEPPERS FRESH KIWI SROUTED WHEAT TORTILLA PM SNACK ANIMAL CRACKERS 1% LOW-FAT MILK 11 BREAKFAST FRESH BANANA CORN CHEX CEREAL LUNCH EGG SALAD SANDWICH BABY CARROTS FRESH STRAWBERRIES WHOLE WHEAT BREAD PM SNACK HOMEMADE PICO DE GALLO CORN TORTILLA CHIPS 12 BREAKFAST TROPCIAL FRUIT SPROUTED RAISIN BAGEL & SUNBUTTER LUNCH TURKEY HAM & SWISS CHEESE SANDWICH MAYO & MUSTARD DRESSING RAINBOW COLE SLAW FRESH CANTALOUPE SPROUTED SOUR FRENCH BREAD PM SNACK FRESH PEAR SLICES 1% LOW-FAT MILK 13 BREAKFAST FRESH STRAWBERRIES CHEERIOS LUNCH NUTRITION EXPERIENCE TUNA OF THE SEA SALAD CUCUMBER SLICES LOW-FAT RANCH DRESSING FRESH APPLE SLICES WHOLE WHEAT FISH BREAD PM SNACK FRESH BANANA 1% LOW-FAT MILK 16 BREAKFAST FRESH APPLE BRAN CEREAL LUNCH BLACK BEAN & CORN SALAD SALSA & CHEESE FRESH KIWI CORN TORTLLA CHIPS PM SNACK CARROTS & BROCCOLI FLORETS LOW-FAT RANCH DRESSING WHEAT THINS 17 BREAKFAST FRESH PEAR CORN CHEX LUNCH SUNSHINE ROLL UP (chicken, celery, mandarin oranges, mayo & lettuce) MANGO CHUNKS SPROUTED WHEAT TORTILLA PM SNACK FRESH ORANGE SLICES HARD BOILED EGG 18 BREAKFAST FRESH BANANA CHEERIOS LUNCH TURKEY PASTARMI & SWISS CHEESE LOW-FAT MAYO & MUSTARD DRESSING SPINACH SALAD WITH STRAWBERRIES RASPBERRY VINAIGRETTE DRESSING FRESH CANTALOUPE WHOLE WHEAT BREAD PM SNACK FRESH APPLE SUNBUTTER 19 BREAKFAST PINEAPPLE CHUNKS SPROUTED PLAIN BAGEL LOW-FAT CREAM CHEESE LUNCH CHICKEN CURRY SALAD ORGANIC SPRING SALAD MIX WITH ITALIAN DRESSING FRESH PEAR 7-GRAIN BREAD PM SNACK FRIENDS TRAIL MIX (kix, cheerios, chex, raisins, pretzels, & dried apricots) 1% LOW-FAT MILK 20 BREAKFAST FRESH STRAWBERRIES CORNFLAKES LUNCH NUTRITION EXPERIENCE TURKEY & JACK CHEESE SANDWICH HONEY MUSTARD DRESSING FRESH ZUCCHINI STICKS FRESH ORANGE SLICES BAVARIAN PRETZEL ROLL PM SNACK NUTRITION EXPERIENCE ANTS ON A LOG (celery sticks, sunbutter & raisins) 1% LOW-FAT MILK 23 BREAKFAST FRESH APPLE SLICES KIX CEREAL LUNCH SUNBUTTER & JELLY SANDWICH LOW-FAT YOGURT BLUEBERRIES & RASPBERRY PARFAIT CELERY STICKS WHOLE WHEAT BREAD PM SNACK WHEAT CRACKERS STRING CHEESE 24 BREAKFAST FRESH ORANGE CORN CHEX CEREAL LUNCH MINI SUBMARINE SANDWICH TURKEY SALAMI & SWISS CHEESE CUCUMBERS & TOMATOES FRESH PEAR SLICES SPROUTED HOT DOG BUNS PM SNACK FRESH BANANA 1% LOW-FAT MILK 25 BREAKFAST FRESH STRAWBERRIES CHEERIOS LUNCH RANCH STYLE CHICKEN SALAD CARROT STICKS NO DRESSING FRESH KIWI WHEAT CRACKERS PM SNACK SPROUTED TORTILLA HUMMUS WRAP 1% LOW-FAT MILK 26 BREAKFAST FRESH BANANA CORNFLAKE CEREAL LUNCH POLLOCK FISH BURGER TARTER SAUCE LOUISIANA COLE SLAW FRESH ORANGES SPROUTED BURGER BUN PM SNACK BEAN DIP MINI CORN TORTILLA 27 BREAKFAST PINEAPPLE TIDBITS RAISIN BREAD & SUNBUTTER LUNCH NUTRITION EXPERIENCE TURKEY SANDWICH WITH MAYO & MUSTARD ORANGUTAN SALAD (spinach, mandarin oranges, feta cheese, sweet & sour dressing) FRESH STRAWBERRIES WHEAT WHEAT BREAD PM SNACK ABC WHOLE GRAHAM CRACKERS 1% LOW-FAT MILK 30 BREAKFAST FRESH ORANGE MINI WHEAT CEREAL LUNCH JOLLY GREEN GIANT SALAD (spinach, chopped eggs, chick peas, with lemon juice & olive oil dressing) FRESH STRAWBERRIES SPROUTED DINNER ROLL PM SNACK WHOLE GRAIN SOFT PRETZELS 1% LOW-FAT MILK ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK WATER IS OFFERED THROUGHOUT THE DAY Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Assessment 3 Preschool Child Outcomes Report June 2014– 3rd Assessment 1 | P a g e EXECUTIVE SUMMARY The Community Services Bureau (CSB) utilized the DRDP-PS© (2010) to assess the development of pre- school children enrolled in the program. Children are assessed in the following areas: Cognitive Development (COG), English Language Development (ELD), Health (HLTH), Language and Literacy Development (LLD), Math (MATH), Physical Development (PD), and Self and Social Development (SSD). Three assessments will be conducted this year using the instruments as follows: 1st Assessment: Within 60 days from the date of enrollment 2nd Assessment: Within 150 from the date of enrollment 3rd Assessment: In May The DRDP-PS© (2010) report summarizes baseline data of pre-school children. The data is contained in our data management system, CLOUDS, and is used to individualize curriculum, identify school readiness goals, and drive program quality. Here are a few key findings to report: Preschool children are scoring on the average between levels 4 (Building) and level 5 (Integrating) for all the seven domains, with the lowest scores in math and language and literacy development (4.21) and the highest in physical development (4.62). This represents progress of 20% and 13%, respectively between assessments 1 and 3. Four year olds, who will be transitioning to Kindergarten in the fall, are scoring between 4.48 (Building) and 4.81 (Building) for all seven domains, with the lowest score in language and literacy development (4.48) and the highest score in physical development (4.81). This represents progress of 32.94% and 19.95%, respectively, between assessments 1 and 3. Girls continue to score higher than boys in all seven domains, with English Language Development reflecting the most similar scores. Spanish-speaking children are performing slightly better in all six domains (English Language Development is not assessed on children whose primary language is English). Agency-wide mean scores by domain Figure 1 below compares the average scores for Assessment 3 in 2013 and 2014. All domains are within 0.13 points of 2013 average scores and follow the same pattern of domain ranking. Figure 1: Mean Scores by Domain for All Preschool Children – 2013/2014 Assessment 3 Comparison 4.244.164.424.144.174.584.424.274.294.464.214.214.624.350 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD 2013/2014 Assessment 3 -2014 Assessment 3 -2013 Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Assessment 3 Preschool Child Outcomes Report June 2014– 3rd Assessment 2 | P a g e Figure 2 below compares 2013 and 2014 Assessment 3 scores for 4 year old children who will be entering kindergarten in the fall. Scores in all domains are consistent between program years with children performing slightly better in 2013. Figure 2: Mean Scores by Domain for 4 Year Old Children – 2013/2014 Assessment 3 Comparison Figures 3a, 3b, 3c, 3d, and 3e below highlight the comparison of Assessment 1, 2, and 3 scores by supervisory districts. There are currently no services provided in District II. Figure 3a: Mean Assessment Scores by Domain for All Supervisory Districts 4.054.044.293.983.994.494.164.564.534.74.54.534.834.60 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD 2013/2014 Comparison 4 y.o. Assessment 3 2014 -4 y.o. Assessment 3 2013 -4 y.o.4.234.314.354.194.164.574.244.164.154.384.044.064.554.184.264.234.534.184.244.714.364.464.244.64.364.44.754.50 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District Comparison -Assessment 3 District 1 -Assessment 3 District 3 -Assessment 3 District 4 -Assessment 3 District 5 -Assessment 3 Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Assessment 3 Preschool Child Outcomes Report June 2014– 3rd Assessment 3 | P a g e Figure 3b: Mean Scores by Domain for Assessments 1, 2, and 3 – District I Figure 3c: Mean Scores by Domain for Assessments 1, 2, and 3 – District III 3.273.183.43.153.133.723.33.83.714.033.723.654.243.864.234.314.354.194.164.574.240 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District I District 1 -Assessment 1 District 1 -Assessment 2 District 1 -Assessment 3 3.043.033.32.92.823.713.293.753.584.143.713.594.363.984.164.154.384.044.064.554.180 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District III District 3 -Assessment 1 District 3 -Assessment 2 District 3 -Assessment 3 Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Assessment 3 Preschool Child Outcomes Report June 2014– 3rd Assessment 4 | P a g e Figure 3d: Mean Scores by Domain for Assessments 1, 2, and 3 – District IV Figure 3e: Mean Scores by Domain for Assessments 1, 2, and 3 – District V 3.172.953.383.023.153.763.233.933.594.243.813.884.414.054.264.234.534.184.244.714.360 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District IV District 4 -Assessment 1 District 4 -Assessment 2 District 4 -Assessment 3 3.473.553.783.413.373.953.544.034.14.243.873.894.464.094.464.244.64.364.44.754.50 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District V District 5 -Assessment 1 District 5 -Assessment 2 District 5 -Assessment 3 Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Infant/Toddler Assessment 3 2013-2014 Infant/Toddler Child Outcomes Report - June 2014 3rd Assessment 1 | P a g e EXECUTIVE SUMMARY The Community Services Bureau (CSB) utilizes the DRDP-IT© (2010) to assess the development of infants and toddlers enrolled in the program. Children are assessed in the following areas: Cognitive Development (COG), English Language Development (ELD), Health (HLTH), Language and Literacy Development (LLD), Math (MATH), Physical Development (PD), and Self and Social Development (SSD). Three assessments are conducted each program year using the instruments as follows: 1st Assessment: Within 60 days from the date of enrollment 2nd Assessment: Within 150 from the date of enrollment 3rd Assessment: In May The DRDP-IT - 2010 report includes baseline data of infant and toddler children. The data is contained in our data management system, CLOUDS, and is used to individualize curriculum, identify school readiness goals, and drive program quality. The key findings to report: Infant and toddler scores are progressing with age, as expected, across all domains. Two year olds, who will be transitioning to preschool in the fall, are scoring between 4.66 (Discovering Ideas) and 5.69 (Developing Ideas) for all five domains, with the lowest score in Cognitive Development (4.66) and the highest score in Motor and Perceptual Development (5.69). When compared to 2012 Assessment 3 scores, all age groups are showing the same pattern of high-scoring and low-scoring domains. Figures 1a, 1b and 1c show the mean scores by thematic area by age for Assessments 1, 2, and 3. Children in all age groups scored highest in Motor and Perceptual Development and lowest in Cognitive Development. Figure 1a: Mean Scores by Domain by Age 0-1 1.992.092.172.572.212.532.592.83.312.83.083.423.494.153.290 1 2 3 4 5 6 COG HLTH LLD MPD SSD Assessment 1 -0-1 y.o. Assessment 2 -0-1 y.o. Assessment 3 -0-1 y.o. Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Infant/Toddler Assessment 3 2013-2014 Infant/Toddler Child Outcomes Report - June 2014 3rd Assessment 2 | P a g e Figure 1b: Mean Scores by Domain by Age 1-2 Figure 1c: Mean Scores by Domain by Age 2-3 3.233.53.614.423.323.674.084.134.753.814.124.324.525.004.180 1 2 3 4 5 6 COG HLTH LLD MPD SSD Assessment 1 -1-2 y.o. Assessment 2 -1-2 y.o. Assessment 3 -1-2 y.o.3.854.054.475.063.874.254.54.825.374.264.665.115.115.694.860 1 2 3 4 5 6 COG HLTH LLD MPD SSD Assessment 1 -2-3 y.o. Assessment 2 -2-3 y.o. Assessment 3 -2-3 y.o. Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Infant/Toddler Assessment 3 2013-2014 Infant/Toddler Child Outcomes Report - June 2014 3rd Assessment 3 | P a g e Figures 2a, 2b, 2c, and 2d below highlights the comparison in Assessments 1, 2, and 3 scores between supervisory districts. There are currently no childcare centers operated in District II. Figure 2a: Assessment 1, 2, and 3 Comparison Scores by Domain for Supervisory District I. Figure 2b: Assessment 1, 2, and 3 Comparison Scores by Domain for Supervisory District III. 3.073.233.474.043.163.53.84.024.453.73.884.194.384.853.960 1 2 3 4 5 6 COG HLTH LLD MPD SSD District I Assessment 1 -All Ages Assessment 2 -All Ages Assessment 3 -All ages 3.173.173.334.393.323.94.244.234.774.044.1644.525.384.060 1 2 3 4 5 6 COG HLTH LLD MPD SSD District III Assessment 1 -All Ages Assessment 2 -All Ages Assessment 3 -All Ages Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Infant/Toddler Assessment 3 2013-2014 Infant/Toddler Child Outcomes Report - June 2014 3rd Assessment 4 | P a g e Figure 2c: Assessment 1, 2, and 3 Comparison by Domain for Supervisory District IV. Figure 2d: Assessment 1, 2, and 3 Comparison by Domain for Supervisory District V. 2.9633.33.933.013.383.473.84.313.444.2144.494.994.250 1 2 3 4 5 6 COG HLTH LLD MPD SSD District IV Assessment 1 -All Ages Assessment 2 -All Ages Assessment 3 -All Ages 2.863.373.243.912.973.363.73.794.563.523.994.294.374.934.080 1 2 3 4 5 6 COG HLTH LLD MPD SSD District V Assessment 1 -All Ages Assessment 2 -All Ages Assessment 3 -All Ages Community Services Bureau Monitoring Report June 2014 2013-2014 Ongoing Monitoring Report 2nd Semi-Annual Report (July-June)-Final June 2014 Description: Community Services Bureau implements a process of ongoing monitoring of its operations and services that includes: (1) using measures, tools, or procedures to implement the system of ongoing monitoring; (2) assigning staff and consultants to the ongoing monitoring of each service; (3) collecting, analyzing and reporting on the program’s progress towards its own goals for quality; and (4) following-up on and correcting any weaknesses identified through ongoing monitoring. This summary report reflects the compiled results of the monitoring conducted for the period of July 2013 through June 2014. Summary of Monitoring Activities: Monitoring was conducted for directly operated CSB centers, partner agency centers, and the Delegate Agency, First Baptist Head Start. This report highlights the monitoring results in the areas of Health and Safety, Comprehensive Services, Education, and Classroom Assessment Scoring System (CLASS) for preschool classrooms. Data sources utilized by the team included: child and family files, classroom observations, CLOUDS database reports, and parent and staff interviews. 1561 Child and Family Files Reviewed 40 classrooms sampled for Health and Safety 95 directly operated, partner and delegate agency infant, toddler, and preschool environments observed. 7 Home-based home visits and 4 socializations (no non-compliances) 3 Family Child Care home visits 36 classrooms (50% random sample) received CLASS Observations completed between November- December and again between March-April Community Services Bureau Monitoring Report June 2014 2013-2014 Ongoing Monitoring Report 2nd Semi-Annual Report (July-June)-Final June 2014 HEALTH AND SAFETY Top Strengths:  Outdoor gate latches are present, free of sharp wires or hazardous edges, in working order and being used to prevent children exiting without adult knowledge. All outdoor equipment is in working order and usable.  Adult-child ratios are in compliance for age of children served and program model. Concerns:  In 6 instances of 40 observations (15%), the daily health checks were not evident as children arrived.  In 4 instances of 40 observations (10%), playground safety checklists were not used and medications not always labeled and stored in a locked location. Corrective Actions: All non-compliances were corrected and validated. NEED AND ELIGIBILITY Top Strengths:  Children meet eligibility criteria established by the funding sources.  Verification of age is present and matches CLOUDS child data sheet. Concerns:  In 16% of file reviews, data entry errors in eligibility and enrollment fields were found.  In 12% of file reviews, income calculation worksheets were not always completed and signed. Corrective Actions: All non-compliances were corrected and validated. COMPREHENSIVE SERVICES Top Strengths:  Child and family files are locked to ensure confidentiality and are organized in accordance with protocol.  Medical and dental homes are established within 90 days and follow up is evident. Concerns:  In 35% of the file reviews, physical exam forms were not current and entered into database.  In 27% of the file reviews, immunization records were not always up-to-date, matching Blue Card, and entered into the CSB database. Corrective Actions: All non-compliances were corrected and validated. PRESCHOOL EDUCATION ENVIRONMENT Top Strengths:  Health practices; safety practices; gross motor equipment; interaction among children; and group time.  General supervision of children; discipline; and staff-child interaction. Concerns:  Monitoring subscale of Program Structure: Classroom Transitions scored 4.80 (threshold for corrective action is 5) Need to strengthen the provisions of learning activities while children transition to their next activity.  Monitoring subscale of Program Structure: Lesson Plans scored 4.53 (threshold for corrective action is 5) Need to strengthen teacher planned center activities, include individualization codes throughout the day. Corrective Actions: Corrective action plans were developed for non-compliances and corrections were validated. Community Services Bureau Monitoring Report June 2014 2013-2014 Ongoing Monitoring Report 2nd Semi-Annual Report (July-June)-Final June 2014 INFANT/TODDLER EDUCATION Top Strengths:  Safety practices; health practices; nap time; meals and snack time.  Supervision of play and learning; furniture for routine care; diapering and toileting. Concerns:  Monitoring subscale of Listening and Talking: Helping children use language scored 4.97 (threshold for corrective action is 5) Need to strengthen staff responding in a timely and positive manner to children’s attempts to communicate  Monitoring subscale of Activities: Promoting acceptance of diversity scored 3.82 (threshold for corrective action is 5) Need to strengthen availability of many books, pictures, and materials showing diversity, cultures, ages, abilities, and gender in non-stereotyping roles. Corrective Actions: Corrective action plans were developed for non-compliances and corrections were validated. FAMILY CHILD CARE Top Strengths:  There are enough materials in each area for several children to work together and materials are stored in consistent place and easy for children to find, help themselves to and put away.  There is evidence of multicultural and disability materials found within the classroom and displays reflect children’s work and activities. Concerns: None CLASS Strengths: All CLASS Domain scores improved and exceed both CSB and DRS thresholds. Concerns: None Domain CSB Average Score (Oct-Nov) CSB Average Score (March-April) 2013-14 CSB Threshold Current DRS Threshold* Emotional Support 5.44 6.01 6.00 5.49 Classroom Organization 4.77 5.44 5.00 4.85 Instructional Support 2.36 3.03 3.00 2.19 *Designation Renewal System: Based on lowest 10% of CLASS Scores of programs reviewed in 2013.