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HomeMy WebLinkAboutMINUTES - 07292014 - D.17RECOMMENDATION(S): APPROVE response to Civil Grand Jury Report No. 1409, entitled "County Emergency Operations...Ready or Not” and DIRECT the Clerk of the Board to forward the response to the Superior Court no later than September 10, 2014. FISCAL IMPACT: No fiscal impact. This is an informational report. BACKGROUND: On June 6, 2014 the 2013/14 Civil Grand Jury filed the above-referenced report regarding the status of detention facilities within Contra Costa County. The Report was reviewed by the Board of Supervisors and subsequently referred to the County Administrator on the June 24, 2014 Board of Supervisors agenda (Item No. C.107), who prepared the attached response that clearly specifies: Whether a finding or recommendation is accepted or will be implemented; If a recommendation is accepted, a statement as to who will be responsible for implementation and by what definite target date; APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/29/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 29, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: D.17 To:Board of Supervisors From:David Twa, County Administrator Date:July 29, 2014 Contra Costa County Subject:RESPONSE TO CIVIL GRAND JURY REPORT NO. 1409, ENTITLED "COUNTY EMERGENCY OPERATIONS...READY OR NOT" BACKGROUND: (CONT'D) A delineation of the constraints if a recommendation is accepted but cannot be implemented within a six-month period; and The reason for not accepting or adopting a finding or recommendation. CONSEQUENCE OF NEGATIVE ACTION: In order to comply with statutory requirements, the Board of Supervisors must provide a response to the Superior Court no later than September 10, 2014 (90 days after receipt). The last Board meeting prior to the September 10, 2014 deadline is on August 12, 2014. The Board must take action no later than the August 12, 2014 meeting in order to comply with the statutory deadline. CHILDREN'S IMPACT STATEMENT: No impact. ATTACHMENTS Grand Jury Report No. 1409 DRAFT Grand Jury Response No. 1409 Response RECOMMENDATION(S): APPROVE response to Civil Grand Jury Report No. 1409, entitled "County Emergency Operations...Ready or Not” and DIRECT the Clerk of the Board to forward the response to the Superior Court no later than September 10, 2014. FISCAL IMPACT: No fiscal impact. This is an informational report. BACKGROUND: On June 6, 2014 the 2013/14 Civil Grand Jury filed the above-referenced report regarding the status of detention facilities within Contra Costa County. The Report was reviewed by the Board of Supervisors and subsequently referred to the County Administrator on the June 24, 2014 Board of Supervisors agenda (Item No. C.107), who prepared the attached response that clearly specifies: Whether a finding or recommendation is accepted or will be implemented; If a recommendation is accepted, a statement as to who will be responsible for implementation and by what definite target date; APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/29/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYES 5 NOES ____ ABSENT ____ ABSTAIN ____ RECUSE ____ Contact: Timothy Ewell, (925) 335-1036 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 29, 2014 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: D.17 To:Board of Supervisors From:David Twa, County Administrator Date:July 29, 2014 Contra Costa County Subject:RESPONSE TO CIVIL GRAND JURY REPORT NO. 1409, ENTITLED "COUNTY EMERGENCY OPERATIONS...READY OR NOT" BACKGROUND: (CONT'D) A delineation of the constraints if a recommendation is accepted but cannot be implemented within a six-month period; and The reason for not accepting or adopting a finding or recommendation. CONSEQUENCE OF NEGATIVE ACTION: In order to comply with statutory requirements, the Board of Supervisors must provide a response to the Superior Court no later than September 10, 2014 (90 days after receipt). The last Board meeting prior to the September 10, 2014 deadline is on August 12, 2014. The Board must take action no later than the August 12, 2014 meeting in order to comply with the statutory deadline. CHILDREN'S IMPACT STATEMENT: No impact. ATTACHMENTS Grand Jury Report No. 1409 DRAFT Grand Jury Response No. 1409 Response Page 1 of 2  CONTRA COSTA COUNTY CIVIL GRAND JURY REPORT NO. 1409 "COUNTY EMERGENCY OPERATIONS…READY OR NOT?" BOARD OF SUPERVISORS’ RESPONSE FINDINGS – California Penal Code Section 933.5(a) requires a response to the designated findings of the Grand Jury. 1. The potential hazards to County facilities and communities are well documented and include both earthquake and weather-related hazards. One of the major challenges the County faces in planning for emergencies is the possibility of being isolated from the surrounding communities. Response: Partially Disagree. The County does face unique threats from natural and man-made disasters; however, this is not dissimilar to other jurisdictions in the State or throughout the country. The County, through its Office of Emergency Services, is able to mitigate impacts from these potential threats by participating regularly in multi-agency training, disaster preparation and community outreach programs. 2. The Emergency Operations Plan being used today is a draft document that has never been approved by the Board of Supervisors and has not been updated since 2011. Response: Disagree. The Emergency Operations Plan being used today was approved by the Board of Supervisors on November 15, 2011 (Agenda Item No. SD.3). 3. The Plan’s drafters’ self-imposed schedule to update it annually is unrealistic since the Board of Supervisors has not approved any of the previous revisions. Response: Partially Disagree. The Emergency Operations Plan being used today was approved by the Board of Supervisors on November 15, 2011 (Agenda Item No. SD.3). In July 2009, the Board of Supervisors’ Internal Operations Committee recommended that the Plan be reviewed by the Office of Emergency Services on a quarterly basis and that the Emergency Operations Plan be updated annually. This standard has been difficult to meet; however, County staff has been working diligently to update the current Plan. 4. The current Emergency Operations Center, located at 50 Glacier Drive in Martinez, is inadequate. It is not constructed to survive a major earthquake or natural disaster, is too small and is otherwise insufficient for sustained operations. Response: Agree. The current Emergency Operations Center is not designed to operate within a contemporary emergency response framework. This is primarily with regard to the building integrity, design and layout. The County Administrator has previously identified a new Emergency Operations Center as the number one infrastructure need in Contra Costa County; however, the estimated cost of a new Emergency Operations Center is $75 million. Due to the effects of the Great Recession, the County has not been in the financial position to fund a variety of critical infrastructure needs, including a new Emergency Operations Center.   Page 2 of 2    5. There is neither a clear strategy nor an ongoing effort to update the current Emergency Operations Plan. Response: Disagree. The current Emergency Operations Center, although insufficient in many respects, has been continually updated in recent years to modernize technology, improve disaster response capabilities and improve overall efficiency. The Office of the Sheriff, in collaboration with the Department of Information Technology, have played a critical role in these updates, which include a complete remodel of the EOC Main Room, addition of over 20 new monitors throughout the facility projecting consistent information updates to personnel and upgrades to P25 compliant interoperable base station radio and iridium based satellite telephone systems. RECOMMENDATIONS - California Penal Code Section 933.05(b) requires a response to the designated recommendations of the Grand Jury. 1. The Sheriff should update the Emergency Operations Plan. Response: The recommendation has been implemented. The Office of Emergency Services will be presenting a draft update of the Emergency Operations Plan to the Board of Supervisors’ Internal Operations Committee for review in October 2014. Following a review by the Internal Operations Committee, the Plan will be forwarded to the Board of Supervisors for review and approval no later than December 31, 2014. 2. The Board of Supervisors should approve an updated Emergency Operations Plan. Response: The recommendation has not yet been implemented, but will be implemented in the future. The Office of Emergency Services will be presenting a draft update of the Emergency Operations Plan to the Board of Supervisors’ Internal Operations Committee for review in October 2014. Following a review by the Internal Operations Committee, the Plan will be forwarded to the Board of Supervisors for review and approval no later than December 31, 2014. 3. The County should plan for and construct a permanent Emergency Operations Center if funds become available. Response: The recommendation has been implemented. Beginning 2001, the County commissioned a feasibility analysis of construction of a new Public Safety Command Center, which included construction of an Emergency Operations Center. The project continued through fiscal year 2006/07 at which time the County began to experience the beginning effects of the Great Recession. As stated previously, the need for a new Emergency Operations Center remains and is an infrastructure priority for the County as funds become available in the future.