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HomeMy WebLinkAboutMINUTES - 07292014 - C.42RECOMMENDATION(S): ACCEPT report on the proposed Fiscal Year 2014/15 budgets for the Congestion Management Agency and the Regional Transportation Planning Committees. FISCAL IMPACT: No impact to the General Fund. The County contribution to the Congestion Management Agency and the Regional Transportation Planning Committees is funded from the annual operating budgets approved by the Board of Supervisors for the Public Works Department and the Department of Conservation and Development, using gas tax and Measure J Return-to-Source revenue. BACKGROUND: The agreement that created the County's Congestion Management Agency (CMA) requires referral of its budget to the member jurisdictions. This board order reports on the budgeted financial contribution from Contra Costa County to the CMA for Fiscal Year (FY) 2014/15. This report also incorporates information on the County's financial contribution for FY 2014/15 to the Regional Transportation Planning Committees (RTPCs) which have been established by the County and the cities to facilitate cooperative multi-jurisdictional transportation planning in the four subregions of the County pursuant to the Measure J Transportation Improvement and Growth Management Program. Some RTPCs require member jurisdictions to review their proposed annual budgets. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 07/29/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jamar Stamps, (925) 674-7832 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: July 29, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: C. 42 To:Board of Supervisors From:John Kopchik, Interim Director, Conservation & Development Department Date:July 29, 2014 Contra Costa County Subject:Report on Draft FY 2014/15 Budgets for the Congestion Management Agency and the Regional Transportation Planning Committees (RTPC) BACKGROUND: (CONT'D) Contra Costa Transportation Authority: The Contra Costa Transportation Authority (Authority) was created in 1988 to manage funds generated by a special 1/2-cent transportation sales tax ("Measure C") which was approved by voters to fund local transportation projects. The Authority also administers the related voter-approved growth management program requirements. Measure J extended this sales tax and growth management program to 2034. In 1992, the County and the cities entered into a Joint Powers Agreement to designate the Authority as the County's CMA pursuant to Proposition 111. Although California law no longer requires each county to have a designated CMA, the local jurisdictions have continued to support the CMA to facilitate the receipt and expenditure of state and federal transportation funds administered by the Metropolitan Transportation Commission (MTC). Attachment "A" compares the proposed County contribution for FY 2014/15 to previous year's budgets for the different planning entities. Contra Costa County's annual contribution to the CMA is based on the formula used by the State to distribute Proposition 111 gas tax revenue to cities and counties. The portion of the CMA function funded by member agency contributions for 2014/15 will equal the difference between the CMA budget for that function and the federal (Surface Transportation Program) and state (State Transportation Planning, Programming, and Monitoring Program) revenues available for it. Both of these federal and state programs are administered by MTC. Here is a link to the CCTA Proposed Budget detail: CCTA Proposed Budget . The contribution for FY 2014/15 is estimated at $79,682, a $12,554 increase over last year’s $67,128 contribution (approximately a 15% increase). The Authority’s Proposed Planning Section Budget for fiscal year FY 2014-15 is $6.217 million. The highlights of the Planning/CMA budget include the Priority Development Area (PDA) consultant strategy support ($1.0 million) and work on the 2014 Countywide Transportation (CTP) Plan Update and 2014 CTP Public Outreach ($1.2 million) and related activities, such as the 2014 CTP Update EIR ($0.2 million). The budget this year includes continued work on several studies and plans: Action Plan Update ($0.25 million) Action Plan modeling, monitoring and support ($0.15 million), CMP monitoring and support ($0.15 million), Safe Routes to School Needs Assessment ($0.15 million), Real-time Ridesharing Pilot and software implementation ($0.2 million), and SCS/OBAG Activities ($0.1 million). Southwest Area Transportation (SWAT) Committee: The SWAT Committee is the RTPC established for the jurisdictions within the San Ramon Valley and the Lamorinda area. Their budget does not follow a fiscal year schedule. The budget has been relatively stable for the last few years. It is funded by equal contributions from the six participating jurisdictions. Administrative support is provided by contracting with the Town of Danville and consists of compiling and distributing agendas, staff support at the meeting, providing summaries of each meeting, and coordinating the technical advisory committee. Transportation Partnership and Cooperation (TRANSPAC ) Committee: TRANSPAC is the RTPC established for the jurisdictions in North-Central Contra Costa. The FY 2014/15 budget is similar to the budget for the current year. Half of the cost to fund operations is apportioned equally to the six participating jurisdictions. The other half is apportioned to these jurisdictions based on their share of population and road mileage in the TRANSPAC area. The TRANSPAC Committee is currently involved in a process to convert from a “voluntary partnership” to a formal joint powers authority. Transportation Planning Committee for East Contra Costa County (TRANSPLAN): TRANSPLAN Committee is the RTPC established for jurisdictions in Eastern Contra Costa. The budget is funded by equal contributions from the five participating jurisdictions. The budget provides administrative support to the TRANSPLAN Committee and its technical advisory committee, staff support to represent the Committee before other entities and to carry out decisions of the Committee. The Department of Conservation and Development provides this administrative support to the TRANSPLAN Committee pursuant to a joint powers agreement that funds staff time and materials. The proposed FY 2014/15 TRANSPLAN budget is $20,252.00. There was no overrun on the FY 2013/14 budget. The revenue balance from FY 2013/14 is carried-over and applied to cover the entire proposed budget. Therefore, contributions (dues) from each of the five member jurisdictions would not be required for FY 2014/15. See attachment for TRANSPLAN Work Program and Budget detail. Tri-Valley Transportation Council (TVTC): The TVTC adopted a Joint Exercise of Powers (JEPA) agreement in 2013, formally establishing them as an independent entity. The TVTC FY 2014/15 proposed budget is $205,800. Budget revenues are generated from an average annual 1% "set aside" of the subregional transportation development impact fees and cover the agency's normal operating expenditures. Miscellaneous (one-time) expenses for the upcoming fiscal year will include: website development and the nexus study/strategic expenditure plan update. Responsibility for administrative support is rotated annually among the participating jurisdictions. The County will be assigned this responsibility in FY 2014/15. See attachment for TVTC Annual Budget detail. West Contra Costa Transportation Advisory Committee (WCCTAC): WCCTAC's budget represents the proposed full FY 2014/15 budget of $1,212,194. In years past, this report has represented the mid-year proposed budget, which showed only half the budget total. Overall, the total WCCTAC payroll for FY 2015 is higher than last year. However, this increase is due to WCCTAC returning to normal staffing levels. The payroll is very close to what was budgeted in FY 2011. The FY 2015 budget assumes a cost-of-living adjustment of 2.4%. The budget for FY 2015 includes approximately $35,000 in one-time expenses for an office move. These expenses include phone installation, furniture (work stations), a server, IT setup and installation and other ancillary costs. Member agency dues support WCCTAC Operations (Advisory Committee). In FY 2015, WCCTAC staff has recommended dues of $36,675 for most members, which is identical to the dues level in FY 2013. This is less than the “normal” dues of $42,772 that were in place from FY08 to FY12. There are eleven voting members on WCCTAC (City of Richmond holds three votes; 27% contribution). The County has one vote and pays a fixed share of the budget, which equates to 9.1% of WCCTAC's costs that are not covered by other funding sources. Here is a link leading to the WCCTAC's Proposed Budget detail (Item 9 in packet): WCCTAC Item 9 . “Compared to other RTPC’s, WCCTAC’s annual budget – and member dues – are higher primarily because of their comprehensive program administration needs (e.g. transportation demand management, ‘Street Smarts’ and student bus pass program). Other RTPC’s have mainly capital project management and fewer program administration needs, in part because their need for congestion management programs are met separate from RTPCs (e.g. in-house or through CCTA).” CONSEQUENCE OF NEGATIVE ACTION: If the report is not accepted, County staff will follow up with a request for direction on addressing the fiscal and policy impacts of funding the Congestion Management Agency and the Regional Transportation Planning Committees. CHILDREN'S IMPACT STATEMENT: None. ATTACHMENTS Attachment 'A' TRANSPLAN 14-15 Proposed Budget Detail Tri Valley Transportation Council 14-15 Budget Detail Attachment 'A'FY 12/13 FY 13/14 FY 14/15 FY 12/13 FY 13/14 FY 14/15Contra Costa Congestion Management Agency$3,533,317 $4,909,323 $6,217,043 $137,573 $67,128 $79,682Southwest Area Transportation Committee**$33,125 $33,125 $33,125 $5,520 $5,520 $5,520Transpac Committee**$190,428 $190,428 $190,428 $15,869 $15,869 $15,869Transplan Committee$67,752 $67,752 $20,252 $13,550 $13,550 $0Tri-Valley Transportation Council$0 $0 $205,800 $0 $0 $0West Contra Costa Transportation Advisory Committee*$581,592 $640,000 $1,212,194 $42,772 $36,675 $36,675Grand Total$4,406,214 $5,840,628 $7,878,842 $215,284 $138,742 $137,746*FY 12/13 and 13/14 shows mid-year budget, FY 14/15 shows full FY budget. **Subject to Committee approval. Agency/CommitteeBudget County Contribution     TRANSPLAN COMMITTEE EAST COUNTY TRANSPORTATION PLANNING Antioch • Brentwood • Oakley • Pittsburg • Contra Costa County 30 Muir Road, Martinez, CA 94553-0095 TO: TRANSPLAN Committee FROM: TRANSPLAN TAC DATE: June 12, 2014 SUBJECT: FY 2014/2015 Proposed TRANSPLAN Work Program and Budget   Recommendation ADOPT the Fiscal Year 2014/2015 (FY 2014/15) TRANSPLAN Work Program and Budget and DIRECT staff to deliver invoices to the member agencies. Background The TRANSPLAN Committee adopts a budget and work program annually. Some of the tasks from the previous work program will carry over. Current budget and proposed budget and work plan activities for the impending fiscal year are detailed in the following discussion. Discussion For FY 2013/14, each TRANSPLAN member agency remitted dues payments of $10,879 to cover projected budget expenditures, which resulted in a revenue total of $54,395. Total expenditures through the first three quarters of FY 2013/14 (July ’13 – March ’14) are $13,674.73. FY 2013/14 fourth quarter (April ’14 – June ’14) expenditures are projected to be approximately $4,558.24. Therefore, FY 2013/14’s actual total budget expenditures are projected to be approximately $18,232.97. Revenue less expenditures results in a remaining balance of approximately $36,162.03. ($54,395 - $18,232.97 = $36,162.03) FY 2014/15’s projected budget (Table 1) is approximately $20,252.00. Barring any unusual expenditures (e.g. controversial projects, staffing changes, etc.), the aforementioned balance of $36,162.03 would be more than adequate to cover the projected FY 2014/15 budget. Therefore, TRANSPLAN member agency dues will not be required to supplement the FY 2014/15 budget.     Activities The attached work program proposes the set of tasks to be undertaken during the 2014/15 fiscal year. As is typical, some of the items are continuing items with a few modifications noted below:  State Route 4 Planning Activities/Operational Improvements: Because of the prominence of the State Route 4 Corridor in the region there is an ongoing need for inter-agency collaboration in managing the facility. Ongoing collaborative activities such as this are defined in Task 4.  Countywide Transportation Plan: Staff will be facilitating the update to the Countywide Transportation Plan, East County Action Plan for Routes of Regional Significance, and Measure J Strategic Plan. (See Task 4)  Ferry Service Planning Coordination: The Transportation Authority (CCTA) formed the “Ferry Working Group” comprised of primary stakeholders, agency staff and RTPC managers to discuss issues related to ferry planning and develop a countywide ferry plan. TRANSPLAN staff will continue to attend regular meetings of this working group. (See Task 7) Proposed FY 2014/2015 Budget This budget includes twelve hours of a Transportation Planner per month, two hours of secretarial time per month, and eight hours of the minutes-taker’s time per month. The budget also includes a small amount for office supplies and mailing costs, and a reserve for contingencies. Individual TAC members assume liaison duties for various CCTA committees (e.g. Technical Coordinating Committee, Technical Model Working Group and Priority Development Area Working (PDA) Group) and report any relevant activities to the full TAC. Essentially, the TAC's participation also helps to minimize TRANSPLAN's budget. Consistent with Committee direction from past years, staff will bill the jurisdictions for the difference in this year’s actual cost (any overrun will be added to the 2014/15 invoice, or surplus will be deducted). The proposed FY 2014/15 TRANSPLAN budget is $20,252.00. There was no overrun on the FY 2013/14 budget. The revenue balance from FY 2013/14 is carried-over and applied to cover the entire proposed budget. Therefore, contributions (dues) from each of the five member jurisdictions would not be required for FY 2014/15. FY 2013/2014 Preliminary Budget Report A complete report for this year’s budget will not be available until September when the last quarter reports are available. Based on current projections, TRANSPLAN should be under budget at the conclusion of FY 2013/14. att: Work Plan Table 1 cc: TRANSPLAN TAC       Draft Work Program for FY 2014/2015 Task 1: Participate in project development for the Brentwood-Tracy Expressway ("Tri-Link"/SR 239) Interregional Corridor Study. The Contra Costa Transportation Authority (CCTA) has taken over project administration duties and identified TRANSPLAN as a primary stakeholder. The public/external planning process for this effort began in 2011/12. CCTA now has an agreement with Caltrans to prepare a Project Study Report (PSR) which will continue through late 2014. Task 2: Review major land use proposals within East County for compliance with East County Action Plan for Routes of Regional Significance. This task will continue as an ongoing activity, required by Measure J and by TRANSPLAN’s own procedures. It is part of the Measure J Growth Management Program. Task 3: Review land use proposals outside of East County that meet the Measure J threshold requirements (100 or more new peak-period vehicle trips) for potential traffic impacts on East County routes of regional significance. This task will continue as an ongoing activity, similar to Task 2 above. It is part of the Measure J Growth Management Program. Task 4: Facilitate collaboration between member jurisdictions and the Contra Costa Transportation Authority in the conduct planning activities requiring sub-regional consultation. TRANSPLAN will provide ongoing assistance and local facilitation with CCTA, at a minimum for the State Route 4 Operational Improvements, the Congestion Management Program, the Measure J Strategic Plan, Measure J Growth Management Program (GMP), the Countywide Bicycle and Pedestrian Plan, and the OneBayArea Grant (OBAG) program. These efforts, while administered primarily by other agencies, require and benefit from local facilitation. Task 5: Represent TRANSPLAN at meetings of CCTA as needed, including the monthly CCTA Board meetings and the monthly meetings of its two committees (the Administration and Projects Committee, and the Planning Committee). This task will continue. Task 6: Participate as needed in refining the East County portion of the countywide travel demand forecasting model and/or in adapting the model for local application. CCTA completed the model update and combined the four sub-regional models into one countywide version in ‘03. Ongoing refinements or consultation may be needed. The Measure J GMP requires local jurisdictions to consult with the TAC when they use or adapt the model for local general plan amendments or CEQA review of large development proposals. Task 7: Ferry Planning: Coordinate ferry service planning activities with member agencies, the Contra Costa Transportation Authority, the Water Emergency Transportation Authority, and other affected entities. Task 8: Growth Management Program Compliance: Assist in administering the resolution of growth management compliance issues between member jurisdictions in cooperation with Contra Costa Transportation Authority staff per TRANSPLAN Committee Administrative Procedures, Article III.     Task 9: Oversee State Route 4 Bypass Projects: With CCTA taking on responsibility for certain State Route 4 Bypass Authority projects, TRANSPLAN has agreed to take on additional obligations. These obligations will be defined in memoranda of understandings on a project by project basis. This will require oversight and involvement of TRANSPLAN staff. Table 1: Proposed TRANSPLAN Budget for FY 2014/15 Item  FY 2014/15  % of Total Budget  Budget   Transportation Planner (12 hours/month) $14,378.92 71% Secretary (2 hours/month) $2,025.20 10% Minutes Taking (8 hours/month) $2,430.24 12% Subtotal for Personnel Costs $18,834.36 Office Supplies and Services $571.58 3% Contingency $810.08 4% Total Budget $20,252.00 Per Jurisdiction Contribution: $0.00* 100% *Revenue from FY 2013/14 is applied to the proposed budget. Thus, contributions (dues) from each of the five member jurisdictions would not be required for FY 2014/15.