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HomeMy WebLinkAboutMINUTES - 08092022 - Completed Min PktCALENDAR FOR THE BOARD OF SUPERVISORS CONTRA COSTA COUNTY AND FOR SPECIAL DISTRICTS, AGENCIES, AND AUTHORITIES GOVERNED BY THE BOARD BOARD CHAMBERS, ADMINISTRATION BUILDING, 1025 ESCOBAR STREET MARTINEZ, CALIFORNIA 94553-1229 KAREN MITCHOFF, CHAIR, 4TH DISTRICT FEDERAL D. GLOVER, VICE CHAIR, 5TH DISTRICT JOHN GIOIA, 1ST DISTRICT CANDACE ANDERSEN, 2ND DISTRICT DIANE BURGIS, 3RD DISTRICT MONICA NINO, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 655-2075 PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, MAY BE LIMITED TO TWO (2) MINUTES. A LUNCH BREAK MAY BE CALLED AT THE DISCRETION OF THE BOARD CHAIR. The Board meeting will be accessible in-person, via television, and via live-streaming to all members of the public. Board meetings are televised live on Comcast Cable 27, ATT/U-Verse Channel 99, and WAVE Channel 32, and can be seen live online at www.contracosta.ca.gov. Persons who wish to address the board during public comment or with respect to an item on the agenda may comment in person or may call in during the meeting by dialing 888-278-0254 followed by the access code 843298#. A caller should indicate they wish to speak on an agenda item, by pushing "#2" on their phone. Access via Zoom is also available using the following link: https://cccounty-us.zoom.us/j/87344719204 . Those participating via Zoom should indicate they wish to speak on an agenda item by using the “raise your hand” feature in the Zoom app. To provide contact information, please contact Clerk of the Board at clerkoftheboard@cob.cccounty.us or call 925-655-2000. Meetings of the Board are closed-captioned in real time. Public comment generally will be limited to two minutes. Your patience is appreciated. A Spanish language interpreter is available to assist Spanish-speaking callers. A lunch break or closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible online at www.contracosta.ca.gov. ANNOTATED AGENDA & MINUTES August 9, 2022            9:00 A.M. Convene, call to order and opening ceremonies. Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code § 54957.6) 1. Agency Negotiators: Monica Nino. Employee Organizations: Public Employees Union, Local 1; AFSCME Locals 512 and 2700; California Nurses Assn.; SEIU Locals 1021 and 2015; District Attorney Investigators’ Assn.; Deputy Sheriffs Assn.; United Prof. Firefighters I.A.F.F., Local 1230; Physicians’ & Dentists’ Org. of Contra Costa; Western Council of Engineers; United Chief Officers Assn.; Contra Costa County Defenders Assn.; Contra Costa County Deputy District Attorneys’ Assn.; Prof. & Tech. Engineers IFPTE, Local 21; and Teamsters Local 856. 2. Agency Negotiators: Monica Nino. Unrepresented Employees: All unrepresented employees. B. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Gov. Code § 54956.9(d)(1)) Kenneth Hutton v. Contra Costa County, WCAB No. ADJ139471621. C. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to Gov. Code, § 54956.9(d)(4): [One potential case] D. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2): [One potential case.] Inspirational Thought- "This is a wonderful day. I've never seen this one before." ~Maya Angelou Present: John Gioia, District I Supervisor; Candace Andersen, District II Supervisor; Diane Burgis, District III Supervisor; Karen Mitchoff, District IV Supervisor; Federal D. Glover, District V Supervisor Staff Present:Monica Nino, County Administrator Mary Ann McNett Mason, County Counsel  By unanimous vote with all Supervisors present the Board AUTHORIZED the County to file an amicus brief brief in the case of DeSantis v. the United States Government.   CONSIDER CONSENT ITEMS (Items listed as C.1 through C.65 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Supervisor or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.   DISCUSSION ITEMS   D.1 CONSIDER waiving the 180-day sit-out period for James Stein, retired County Surveyor in the Public Works Department, FIND that the appointment of Mr. Stein is necessary to provide staff augmentation and support in the Public Works Department; and APPROVE and AUTHORIZE the hiring of Mr. Stein as a temporary employee for the period August 22, 2022 through June 30, 2023. (Brian M. Balbas, Public Works Director)       Speakers: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.2 CONSIDER accepting an update on the topic of Sheriff oversight, approving a regular reporting structure, and PROVIDE direction to staff. (Paul Reyes, Senior Deputy County Administrator & David Livingston, Sheriff-Coroner)       Speakers: Caller 6770; No name given; Katherine Wally, Walnut Creek; Patricia Aguilar, ACCE; Theresa, Danville; Elsa; Elaine; Marilyn Hoff, Pinole; Gigi Crowder, Executive Director NAMI; Carol; Stephanie; Melvin Willis, Racial Justice Coalition; Jan Warren, Walnut Creek; Latanya Little, co-founder of Freed for Equity and Diversity (FREED); Karen Beck, Danville; Phil Arnold; Kate, El Sobrante; Doug Leich, Multifaith Action Coaltion; Kimberly Gilando, Immigrants Rights Alliance; Andrew; Elsie Mills, Showing Up for Justice (SURJ); Michael Pearson, Racial Justice Coalition; Stephen Beck, Danville; Elder Desiree; Ogie Strogatz, SURJ; Cheryl. Written commentary provided by: Courtney Coon; Veronica Benjamin, Conscious Contra Costa; Elsa Stevens, ACCE; Jeff Macdonald; Stephanie Taddeo; Doug Leich, Multi Faith Action Coalition (attached). ACCEPTED the report; APPROVED implementation of a quarterly Oversight Report to the Board of Supervisors as recommended and outlined by the Public Protection Committee; DIRECTED the meeting quarterly report be public and televised; REQUESTED a set schedule for the presentation of the reports as soon as is practicable.   D.3 RECEIVE a report on the Head Start Program Performance Summary from the Employment & Human Services Department and AUTHORIZE the Board Chair to approve and sign the Quality Improvement Plan. (Marla Stuart, Employment and Human Services Director)       Speakers: No Name Given; Caller 6770.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover D.4 ACCEPT update on COVID-19 and briefing on Monkeypox; and PROVIDE direction to staff. (Erika Jenssen, Deputy Director and Dr.Ori Tzvieli, Public Health Officer)       Speakers: No Name Given; Caller 6770. ACCEPTED the oral report.   D. 5 CONSIDER Consent Items previously removed.    There were no consent items removed for discussion.   D. 6 PUBLIC COMMENT (2 Minutes/Speaker)    Barbara urged the Board to hear their constituents and acknowledge the need and benefits of an African-American Wellness Center for healing of the community; Dana, East Bay Alliance for a Sustainable Economy, said that since May the organization has begun a court watching program to witness what is happening with unlawful detainers. She notes that only 13% of tenants in eviction court have access to a lawyer while 87% of landlords do. She calls attention to the impending humanitarian crisis surrounding evictions; Phillip Arnold, spoke on the challenges of the next school year, in light of the mental health of the students in times of a pandemic, school shootings and notes the need for community wellness resources. He hopes for children to learn in a place of safety; Elder Desiree, 40 Voices for Wellness, spoke on the need for a wellness hub for African-American residents of the county; Wanda Johnson, said she is concerned that members of the community are not receiving all the health resources they need, in a holistic manner. She supports the formation of a wellness center for African Americans; Linda thanked the Board for it's efforts to support mental health measures in Contra Costa. She notes the national 988 suicide hotline number was implemented in July and that the Miles Hall Suicide Prevention act is headed for passage at the end of August. She also fully supports the creation of an African American wellness hub; Anthony, West Contra Costa County, posed questions about the possibility of simplifying the processes for the public to participate in Board meetings; Gigi Crowder, 40 Voices for Wellness,observed that an African American wellness hub would be a holistic approach not limited to mental health services but also touching on education, opportunity and medical services; Caller 6770 commented on the scope of what the 40 Voices for a holistic wellness center would encompass in such a large county, possibly needing as many as 5 physical locations. He believes the cost of such a venture would be excessive, especially in conjunction with the amount of funding the County already provides for mental health services. He further commented on crimes of people of color against each other provides for mental health services. He further commented on crimes of people of color against each other and claimed that there is ample opportunity for employment even for those who do not speak English; No Name Given spoke in favor of a wellness center for African Americans in Contra Costa; Alfonso 40 Voices for Wellness is an educator in Antioch. He believes that the education component to a holistic healing center is vitally important going forward; La Tanya, 40 Voices for Wellness, spoke on economic toll of Covid 19, the economic impacts and the loss of immediated family, close friends or someone in the community; Rachel, summer intern in District IV, spoke on the upcoming fall internship program, noting that the application due date is August 15, 11:59 p.m., the application can be found online; Ashkon, Modharei spoke the great opportunities for interns at the County and encouraged people to apply; Abby believes that funding for an African-American Wellness Center is not out of reach and would like to work with the Supervisors on that. She also is very disappointed at the continued helessness situation and that there is no coordination iwth the state or cities to prevent sweeps of the unhoused.   D. 7 CONSIDER reports of Board members.    Supervisor Andersen reported that the Danville Little League won the international World Series; Supervisor Burgis noted that last weekend Alhambra High School had its Decades Reunion at which the oldest attendee was from the class of 1940; Supervisor Glover thanked the many generous people county wide who participated in the various back-to-school backpack programs for the students; Chair Mitchoff announced that on October 4, 2022 the Board will be the opening of the time capsule for the 651 Pine Street County Admininstration building and entombing a time capsule for the new building here at 1025 Escobar.   Closed Session   ADJOURN    Adjourned today's meeting at 1:38 p.m.   CONSENT ITEMS   Road and Transportation   C. 1 ADOPT Resolution No. 2022/265 approving and authorizing the Public Works Director, or designee, to fully close a portion of Hillgrade Avenue between Lunada Lane and Crest Avenue, from 8:00 a.m. to 3:00 p.m. on both September 20, 2022 and September 21, 2022, for the purpose of replacing a pole and installing a switch, Alamo area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 2 ACCEPT the 2022 Semi-Annual Report of Real Estate Acquisition Acceptances dated January 1, 2022    C. 2 ACCEPT the 2022 Semi-Annual Report of Real Estate Acquisition Acceptances dated January 1, 2022 through June 30, 2022, approved by the Public Works Director as submitted, San Pablo, Danville, North Richmond, and Pittsburg areas. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 3 AUTHORIZE the Public Works Director, or designee, to advertise for the 2023 Street Sweeping Services Contract, to provide routine street sweeping services for curbed streets within unincorporated Contra Costa County, Countywide. (100% Local Road Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 4 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Dokken Engineering in an amount not to exceed $800,000 to provide on-call civil engineering services for the period August 9, 2022 through August 9, 2025, Countywide. (100% Local Road and Flood Control Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 5 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Wood Rodgers, Inc., in an amount not to exceed $800,000 to provide on-call civil engineering services for the period August 9, 2022 through August 9, 2025, Countywide. (100% Local Road and Flood Control Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 6 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Quincy Engineering, Incorporated in an amount not to exceed $800,000 to provide on-call civil engineering services for the period August 9, 2022 through August 9, 2025, Countywide. (100% Local Road and Flood Control Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 7 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with HDR Engineering, Inc., in an amount not to exceed $800,000 to provide on-call civil engineering services for the period August 9, 2022 through August 9, 2025, Countywide. (100% Local Road and Flood Control Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 8 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Dewberry Engineers Inc., in an amount not to exceed $800,000 to provide on-call civil engineering services for the period August 9, 2022 through August 9, 2025, Countywide. (100% Local Road and Flood Control Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 9 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Nichols Consulting Engineers, CHTD. (dba NCE) in an amount not to exceed $800,000 to provide on-call civil engineering services for the period August 9, 2022 through August 9, 2025, Countywide. (100% Local Road and Flood Control Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 10 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Mark Thomas & Company, Inc., in an amount not to exceed $800,000 to provide on-call civil engineering services for the period August 9, 2022 through August 9, 2025, Countywide. (100% Local Road and Flood Control Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 11 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Biggs Cardosa Associates, Inc., in an amount not to exceed $800,000 to provide on-call structural engineering services for the period August 9, 2022 through August 16, 2025, Countywide. (100% Local Road and Flood Control Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 12 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with AECOM Technical Services, Inc., in an amount not to exceed $800,000 to provide on-call civil engineering services for the period August 9, 2022 through August 9, 2025, Countywide. (100% Local Road and Flood Control Funds)       Speaker: No name given.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Special Districts & County Airports   C. 13 Acting as the governing body of the Contra Costa County Flood Control and Water Conservation District, APPROVE and AUTHORIZE the Chief Engineer, or designee, to execute a cooperative agreement to provide funding in the amount of $20,000 for the Shared Deployment of Precipitation Forecasting System with Sonoma County Water Agency, East Bay Municipal Utility District, Alameda County Flood Control and Water Conservation District, Alameda County Water District, East Bay Dischargers Authority, and Alameda County Flood Control and Water Conservation District - Zone 7 for the term August 9, 2022, to December 31, 2023, Countywide. (100% Flood Control District Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Claims, Collections & Litigation   C. 14 RECEIVE report concerning the final settlement of Oscar Aranda, Jr. vs. Contra Costa County; and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $100,000 as recommended by the Director of Risk Management. (100% Workers' Compensation Internal Service Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 15 DENY claims filed by Sandy G. Heintz, Brittanie Leaea (2), and State Farm Mutual, a subrogee of Emily Lopez.       AYE: District I Supervisor John Gioia, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other: District II Supervisor Candace Andersen (RECUSE) Statutory Actions   C. 16 ACCEPT Board members meeting reports for July 2022.      AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Appointments & Resignations   C. 17 REAPPOINT Melissa Jacobson to Seat 1, David Yuers to Seat 2, Anthony Geisler to Seat 3, and Carol Jensen to Seat 4 on the Historical Landmarks Advisory Committee for terms ending August 12, 2026, as recommended by Director of Conservation and Development and the Contra Costa County Historical Society.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Personnel Actions   C. 18 ADOPT Position Adjustment Resolution No. 26009 to add three Substance Abuse Counselor (represented) positions in the Health Services Department. (50% General Fund, 50% Youthful Offenders Block Grant)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 19 ADOPT Position Adjustment Resolution No. 26004 to add one Network Administrator II (represented) position in the Conservation and Development Department. (100% Land Development Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 20 ADOPT Position Adjustment Resolution No. 26008 to increase the hours of one Mental Health Community    C. 20 ADOPT Position Adjustment Resolution No. 26008 to increase the hours of one Mental Health Community Support Worker II (represented) position from part-time 36/40 to full-time, in the Health Services Department. (100% Mental Health Services Act)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Leases   C. 21 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease with Systron Business Center, LLC, for approximately 23,258 square feet in the building located at 2731 Systron Drive, Suite 250, Concord, for a ten-year term for the Health Services Department – Public Health group, at an initial annual rent of $652,490 for the first year with annual increases thereafter, plus a share of landlord’s operating expenses beginning in 2024. (100% Health Services Health Plan - Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 22 APPROVE and AUTHORIZE the County Librarian, or designee, to execute a library lease and service agreement with the City of Clayton to authorize the County’s operation of the library located at 6125 Clayton Road in Clayton, as recommended by the Public Works Director. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 23 ACCEPT the 2022 Semi Annual Report of Real Estate Delegation of Leases and Licenses dated January 1, 2022 through June 30, 2022, as recommended by the Public Works Director, Countywide. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 24 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease with Systron Business Center, LLC, for approximately 8,741 square feet in the building located at 2731 Systron Drive, Suite 200, Concord, for a ten-year term for the Health Services Department - Women, Infant, and Children (WIC) group, at an initial annual rent of $251,741 for the first year with annual increases thereafter, plus a share of landlord’s operating expenses beginning in 2024. (100% WIC Program)       RELISTED to September 13, 2022.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Grants & Contracts   APPROVE and AUTHORIZE execution of agreements between the County and the following agencies for receipt of fund and/or services:   C. 25 APPROVE and AUTHORIZE the Health Services Director, or designee, to accept non-competitive funding from the California Department of Social Services in an amount up to $4,428,017, to participate in the Community Care Expansion Preservation Funds Program, for the preservation of licensed residential adult and senior care facilities serving applicants or recipients of Supplemental Security Income/State Supplementary Payment or Cash Assistance Program for Immigrants, including those who are experiencing or at risk of homelessness. (100% State; $323,828 County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 26 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a revenue agreement with the California Department of Education to accept funding in an amount not to exceed $16,424,131 for State Preschool services for the period July 1, 2022 through June 30, 2023. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 27 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a revenue agreement with the California Department of Education to accept funding in an amount not to exceed $27,500 for prekindergarten and family literacy program support services for the period July 1, 2022 through June 30, 2023. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 28 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Public Health Foundation Enterprises, Inc. (dba Heluna Health), to extend the term through September 22, 2023 with no change in the amount payable to the County for the provision of Public Health Laboratory Director training and participation in the Continuity of Operations Plan for state-wide COVID emergency testing. (No County match)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 29 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept grant funding in an amount up to $1,449,700 from the California Department of Aging for the Access to Technology Program to provide digital connectivity for older adults and adults with disabilities for the period October 1, 2022 through December 31, 2024. (100% State)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 30 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract amendment with Public Health Foundation Enterprises, Inc., (dba Heluna Health), to extend the term through October 31, 2022 for continued COVID-19 and respiratory viral panel testing for the Community Sentinel Surveillance Project with no change to the amount payable to the County. (No County match required)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 31 APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board to apply for and accept the High-Roads Training Partnership grant from the California Workforce Development Board in an amount not to exceed $1,000,000 to develop and implement an EMT/Paramedic Apprenticeship Program for under-served communities of color, for the period April 1, 2023 through March 31, 2025. (100% Federal)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover APPROVE and AUTHORIZE execution of agreement between the County and the following parties as noted for the purchase of equipment and/or services:   C. 32 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Diablo    C. 32 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Diablo Valley Pediatric Medical Group, Inc., in an amount not to exceed $6,000,000 to provide pediatric primary care services to Contra Costa Health Plan members and County recipients for the period September 1, 2022 through August 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 33 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an assignment and assumption of contract and consent with Zeiger Engineering, Inc. and Natron Resources, Inc. (dba Zeiger Engineers, Inc.), for on-call electrical engineering services for various County projects, with no change to the contract term or payment limit, Countywide. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 34 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Skanska USA Building Inc., in an amount not to exceed $3,000,000 to provide master planning and construction management services for the period August 9, 2022 through August 9, 2027, Martinez area. (100% Measure X Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 35 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with LSA Associates, Inc., effective August 12, 2022, to increase the payment limit by $200,000 to a new payment limit of $550,000 for on-call environmental services, with no change to the term, Countywide. (45% Flood Control Funds, 45% Local Road and Transportation Funds, 6% Capital Project Funds, 4% Airport Enterprise Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 36 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with ICF Jones & Stokes, Inc., effective August 16, 2022, to increase the payment limit by $200,000 to a new payment limit of $550,000 for on-call environmental services, with no change to the term, Countywide. (45% Flood Control Funds, 45% Local Road and Transportation Funds, 6% Capital Project Funds, 4% Airport Enterprise Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 37 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with HELIX Environmental Planning, Inc., effective August 12, 2022, to increase the payment limit by $200,000 to a new payment limit of $550,000 for on-call environmental services, with no change to the term, Countywide. (45% Flood Control Funds, 45% Local Road and Transportation Funds, 6% Capital Project Funds, 4% Airport Enterprise Funds)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 38 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with We Care Services for Children, in an amount not to exceed $2,594,050 to provide mental health services for high risk, delayed or severely emotionally disturbed children in Central Contra Costa County for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $1,297,025. (50% Federal Medi-Cal, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 39 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with La Cheim School, Inc., in an amount not to exceed $2,826,846 to provide school-based and residential treatment program services and mental health and Therapeutic Behavioral Services to seriously emotionally disturbed youth and their families in West County for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $1,413,423. (50% Federal Medi-Cal, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 40 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with A Better Way, Inc., in an amount not to exceed $700,000 to provide mental health services for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $350,000. (50% Federal Medi-Cal, 50% Employment and Human Services Department)       CORRECTED TO READ: APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with A Better Way, Inc., in an amount not to exceed $700,000 to provide mental health services for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $350,000. (50% Federal Medi-Cal, 50% Employment and Human Services Department)(50% Federal Medi-Cal, 40% Mental Health Realignment, 10% Measure X)    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 41 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with Child Therapy Institute of Marin, in an amount not to exceed $1,200,100 to provide mental health services to seriously emotionally disturbed children and their families in East and West Contra Costa County for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $600,050. (50% Federal Medi-Cal, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 42 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with Paradise Adolescent Homes, Inc., in an amount not to exceed $242,000 to provide a Short Term Residential Therapeutic Program for seriously emotionally disturbed youth in Contra Costa County for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $121,000. (50% Federal Medi-Cal, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 43 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Brown Miller Communications, Inc., in an amount not to exceed $275,000 to provide consultation, technical assistance and strategic planning with regard to communications for the period September 1, 2022 through August 31, 2023. (60% Federal emergency funds, 40% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 44 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with    C. 44 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with Contra Costa Interfaith Transitional Housing, Inc. (dba Hope Solutions), in an amount not to exceed $466,840 to provide community-based mental health services for seriously emotionally disturbed children and youth for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $233,420. (50% Federal Medi-Cal, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 45 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a purchase order amendment with Walnut Creek Ford Inc., effective August 1, 2022, to increase the payment limit by $161,000 to a new payment limit of $400,000 and extend the term through December 31, 2023, for vehicle parts and accessories, Countywide. (100% Fleet Internal Service Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 46 APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a purchase order amendment with Southern Counties Fuels, effective August 1, 2022, to increase the payment limit by $650,000 to a new payment limit of $3,250,000, for fuel, with no change to the term, Countywide. (100% Fleet Internal Service Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 47 APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Performance Marine Specialties, Inc., in an amount not to exceed $450,000 to provide maintenance and repair services of patrol and service boats, for the period August 1, 2022 through July 31, 2025, Countywide. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 48 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Nicolle Napier-Ionascu PsyD, A Psychological Corporation (dba Diablo Valley Neuropsychology), in an amount not to exceed $300,000 for neuropsychology testing services at Contra Costa Regional Medical Center and Health Centers for the period August 1, 2022 through July 31, 2025. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 49 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, a purchase order amendment with AGFA Healthcare Corporation, to increase the payment limit by $130,252 to a new payment limit of $260,505 to provide software support services, with no change to the original term. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 50 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer, Department of Information Technology, a purchase order with General Datatech, L.P. in an amount not to exceed $800,000 for the purchase of equipment to upgrade the primary and back-up Palo Alto Networks Firewall units at the County’s primary data center. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 51 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with    C. 51 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with KAN-DI-KI, LLC (dba TridentCare), in an amount not to exceed $100,000 to provide on-site diagnostic imaging services at the Martinez Adult Detention Facility and the West County Detention Facility in Richmond for the period September 1, 2022 through August 31, 2025. (100% County General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 52 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with Desarrollo Familiar, Inc. (dba Familias Unidas), in an amount not to exceed $743,116 to provide community-based mental health services for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $371,558. (50% Federal Medi-Cal, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 53 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract with Managed Health Network, in an amount not to exceed $54,480 to provide counseling services to Sheriff-Coroner employees for the period October 1, 2022 through September 30, 2023. (100% General Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 54 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with Aspiranet, in an amount not to exceed $595,950 to provide therapeutic behavioral services for children and young adults with high-risk behavior for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $272,975. (50% Federal Medi-Cal, 50% Mental Health Realignment)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 55 APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a purchase order with Cellebrite Inc. in the amount of $49,134 for the purchase of mobile forensic hardware, software, training, and support for the period July 1, 2022 through June 30, 2025. (100% Sheriff budgeted)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 56 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Norman B. Livermore, III, M.D. (dba Norman B, Livermore, III, M.D., F.A.C.S), in an amount not to exceed $300,000 for orthopedic surgery services for Contra Costa Health Plan members for the period October 1, 2022 through September 30, 2025. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 57 APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with General Datatech, L.P., in an amount not to exceed $550,000 for high-speed broadband networking equipment for the period August 15, 2022 through August 14, 2023. (100% California State Library grant, Library Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 58 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Taraneh    C. 58 APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a contract with Taraneh Mostaghasi, M.D., Inc., in an amount not to exceed $3,300,000 to provide pediatric primary care services to Contra Costa Health Plan members and County recipients for the period September 1, 2022 through August 31, 2025. (100% Contra Costa Health Plan Enterprise Fund II)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover Other Actions   C. 59 ADOPT Resolution No. 2022/268 accepting as complete the contracted work performed by GradeTech Inc., for the Ygnacio Valley Library Parking Lot and ADA Improvement Project, as recommended by the Public Works Director, Walnut Creek Area. (No fiscal impact)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 60 APPROVE amendments to the List of Designated Positions of the Office of the Sheriff’s Conflict of Interest Code, as recommended by the County Counsel.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 61 APPROVE and AUTHORIZE the Animal Services Department Director, or designee, to accept the donation of two trailers and supplies from the American Kennel Club Animal Recovery Corporation (AKC Reunite) Canine Support and Relief Fund.       Speakers: Loreen Lober, Animal Rights Coalition, Contra Costa Animal Services cat working group.    AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 62 APPROVE and AUTHORIZE the Public Works Director, or designee, to advertise the Miller Wellness Center – Crisis Stabilization Unit, 25 Allen Street, Martinez Project. (100% California Health Facilities Financing Authority)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 63 APPROVE and AUTHORIZE the County Librarian, or designee, to close the Kensington Library from August 29, 2022 until September 12, 2022 for roof repairs. (100% Measure X; Library Fund)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 64 AUTHORIZE the Auditor-Controller to pay Spin Recruitment, Inc., in an amount not to exceed $61,616 for advertising services provided in good faith for the Health Services Department's Personnel Unit during the period December 1, 2021 through March 31, 2022, as recommended by the Health Services Director. (100% Hospital Enterprise Fund I)       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover C. 65 ACCEPT the fiscal year 2021/22 4th Quarter report on the American Rescue Plan revenues and expenditures through June 30, 2022, as recommended by the County Administrator.       AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane  AYE: District I Supervisor John Gioia, District II Supervisor Candace Andersen, District III Supervisor Diane Burgis, District IV Supervisor Karen Mitchoff, District V Supervisor Federal D. Glover   GENERAL INFORMATION The Board meets in all its capacities pursuant to Ordinance Code Section 24-2.402, including as the Housing Authority and the Successor Agency to the Redevelopment Agency. Persons who wish to address the Board should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Supervisors less than 96 hours prior to that meeting are available for public inspection at 1025 Escobar Street, First Floor, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Board votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Supervisors can be submitted to the office of the Clerk of the Board via mail: Board of Supervisors, 1025 Escobar Street, First Floor, Martinez, CA 94553 or to clerkoftheboard@cob.cccounty.us. The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 655-2000. An assistive listening device is available from the Clerk, First Floor. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 655-2000, to make the necessary arrangements. Forms are available to anyone desiring to submit an inspirational thought nomination for inclusion on the Board Agenda. Forms may be obtained at the Office of the County Administrator or Office of the Clerk of the Board, 1025 Escobar Street, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 655-2000 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.contracosta.ca.gov STANDING COMMITTEES The Airport Committee (Supervisors Karen Mitchoff and Diane Burgis) meets quarterly on the second Wednesday of the month at 11:00 a.m. at the Director of Airports Office, 550 Sally Ride Drive, Concord. The Family and Human Services Committee (Supervisors John Gioia and Candace Andersen) meets on the fourth Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Finance Committee (Supervisors John Gioia and Karen Mitchoff) meets on the first Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Hiring Outreach Oversight Committee (Supervisors Federal D. Glover and John Gioia) meets quarterly on the first Monday of the month at 10:30 a.m.. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Internal Operations Committee (Supervisors Candace Andersen and Diane Burgis) meets on the second Monday of the month at 10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Legislation Committee (Supervisors Karen Mitchoff and Diane Burgis) meets on the second Monday of the month at 1:00 p.m. in Room 110, County Administration Building, 1025 Street, Martinez. The Public Protection Committee (Supervisors Andersen and Federal D. Glover) meets on the fourth Monday of the month at 10:30 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Sustainability Committee (Supervisors Federal D. Glover and John Gioia) meets on the fourth Monday of every other month at 1:00 p.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. The Transportation, Water & Infrastructure Committee (Supervisors Candace Andersen and Karen Mitchoff) meets on the second Monday of the month at 9:00 a.m. in Room 110, County Administration Building, 1025 Escobar Street, Martinez. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): Contra Costa County has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees AICP American Institute of Certified Planners AIDS Acquired Immunodeficiency Syndrome ALUC Airport Land Use Commission AOD Alcohol and Other Drugs ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BCDC Bay Conservation & Development Commission BGO Better Government Ordinance BOS Board of Supervisors CALTRANS California Department of Transportation CalWIN California Works Information Network CalWORKS California Work Opportunity and Responsibility to Kids CAER Community Awareness Emergency Response CAO County Administrative Officer or Office CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CDBG Community Development Block Grant CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as DSRIP Delivery System Reform Incentive Program EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services EPSDT Early State Periodic Screening, Diagnosis and Treatment Program (Mental Health) et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency F&HS Family and Human Services Committee First 5 First Five Children and Families Commission (Proposition 10) FTE Full Time Equivalent FY Fiscal Year GHAD Geologic Hazard Abatement District GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HIPAA Health Insurance Portability and Accountability Act HIV Human Immunodeficiency Syndrome HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IHSS In-Home Supportive Services Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 LVN Licensed Vocational Nurse MAC Municipal Advisory Council MBE Minority Business Enterprise M.D. Medical Doctor M.F.T. Marriage and Family Therapist MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act OB-GYN Obstetrics and Gynecology O.D. Doctor of Optometry OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act Psy.D. Doctor of Psychology RDA Redevelopment Agency RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications RN Registered Nurse SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative VA Department of Veterans Affairs vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee RECOMMENDATION(S): 1. CONSIDER waiving the 180-day “sit-out” period for Mr. James Stein, in the Public Works Department; 2. FIND that the appointment of Mr. Stein as a temporary County employee is necessary to provide staff augmentation and support for a critically needed position; and 3. APPROVE AND AUTHORIZE the hiring of retiree, Mr. Stein, as a temporary employee for the period of August 22, 2022 through June 30, 2023, as recommended by the Public Works Director. FISCAL IMPACT: Salary costs are included in the Department’s operating budget. There will be salary and employment tax payments for the hours provided of approximately $70,000 for up to 960 hours per fiscal year. These costs will be offset by savings due to the vacancy of the permanent position. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Brian M. Balbas (925)313-2201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Laura Strobel, County Administrator, CAO, Robert Campbell, Auditor Controller, Brian M. Balbas, Public Works Director, Stephen Kowalewski, Chief Public Works Director, Warren Lai - Public Works Deputy Director, Adrienne Todd, Public Works Chief of Administrative Services, Diana Oyler-Public Works Chief of Fiscal Services, Jocelyn LaRocque- Public Works Engineering Services, Michele Wara, Public Works Executive Secretary D.1 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Temporary Hire of County Retiree - Waiver of 180-day "sit-out" period. BACKGROUND: The Public Employee’s Pension Reform Act of 2013 requires that active members who retire on or after January 1, 2013, must wait 180 days after retirement before returning to work as a temporary employee. The Act also allows the Board, based on findings that the appointment is necessary to fill critically needed positions, to waive the 180-day “sit-out” period. Mr. James Stein retired from the Public Works Department on July 30, 2022 after over 24 years of service. He retired from the position of the County Surveyor, which is a single position class that fulfills statutory requirements of the Professional Land Surveyors Act. As the County Surveyor, Mr. Stein managed the Surveys Section that provides map review, right of way engineering, and field surveys function of the Department. He also supervised the Senior Land Surveyors, provided direction to professional and technical staff, and performed related tasks as required in that position. The Department has been working on a succession planning effort and is in the process of recruiting for the County Surveyor position. Unfortunately, on a statewide level, there has been a limited amount of qualified professional land surveyors with the expertise and experience required in this position. Due to the complexities of this job and in the interim, Mr. Stein’s expertise, experience, and institutional knowledge are critical in our Department’s succession planning, training the next appointed County Surveyor and recently hired Senior Land Surveyors, and assisting in continuing to provide the Department’s surveying services. The Department intends to have Mr. Stein assist the Surveys Unit of the Department in this position until the recruitment to backfill for the County Surveyor position is completed. CONSEQUENCE OF NEGATIVE ACTION: Failure to receive Board approval will result in a negative impact on the Department’s ability to provide the surveying services. CLERK'S ADDENDUM Speakers: No name given. RECOMMENDATION(S): 1. ACCEPT an update on the topic of Sheriff oversight; 2. CONSIDER approving a regular reporting structure for the Sheriff’s Office as recommended by the Public Protection Committee; and 3. PROVIDE direction to staff. FISCAL IMPACT: No fiscal impact related to today’s item. However, there could be additional costs depending on the direction given to staff. Further analysis of the cost would be required. BACKGROUND: Public Protection Committee Discussion In April and May 2022, the Public Protection Committee discussed the topic of Sheriff oversight, including discussion of the following: Board of Supervisors authority pursuant to Government Code 25303;1. Assembly Bill 1185;2. Actions of other San Francisco Bay Area counties; and3. A proposed reporting structure for the Sheriff's Office.4. BOS Authority – Government Code Section 25303 Government Code (GC) Section 25303 requires the Board of Supervisors to supervise the official conduct of all county officers and ensure that they faithfully perform their duties. This code section also states that the Board of Supervisors shall not obstruct the investigative function of the Sheriff. The full text of GC Section 25303 is included as Attachment A. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Paul Reyes, 925-665-2049 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: David Livingston, Sheriff-Coroner D.2 To:Board of Supervisors From:PUBLIC PROTECTION COMMITTEE Date:August 9, 2022 Contra Costa County Subject:Sheriff Oversight BACKGROUND: (CONT'D) AB 1185 Assembly Bill 1185, which became effective January 1, 2021, added Section 25303.7 to the Government Code. That section authorizes the County to establish a Sheriff oversight board and/or an inspector general to assist the Board of Supervisors with its duties required pursuant to GC Section 25303 that relate to the Sheriff. Creation of a Sheriff oversight board and/or an inspector general would require either action of the Board of Supervisors or a vote of County residents. The bill also authorizes the chair of an oversight board and/or an inspector general to issue a subpoena when deemed necessary to investigate a matter within the jurisdiction of the oversight board or the inspector general. Section 25303.7 also provides that the exercise of powers under Section 25303.7 shall not be considered to obstruct the investigative functions of the Sheriff. The full text of Assembly Bill 1185 is included as Attachment B. Actions by Other Bay Area Counties In reviewing the actions of neighboring counties, four out of nine counties have established an Inspector General or a Sheriff oversight board. Two counties appear to be in the process of establishing an Inspector General and/or a Sheriff oversight board. One county requested the Sheriff, County Administrator, and the Chair of the Board of Supervisors to work on the formation of a community forum and requested that the Sheriff identify areas where members of the public can participate in established committees. The remaining two counties have taken no action. A summary of these actions is included as Attachment C. Proposed Sheriff Reporting To improve the communication between the Sheriff’s Office, the Board of Supervisors, and the community, and to provide greater transparency, the County Administrator’s Office and the Sheriff’s Office developed a framework for a quarterly “Oversight Report” to the PPC and/or the Board of Supervisors. These quarterly reports would provide an update regarding the activities of the Sheriff’s Office and allow for questions and public discussion of operational issues. The areas that would be covered include custody services, field operations, support services, and administration. The Sheriff’s Office will provide a presentation on the proposed reporting parameters. The Sheriff’s Office’s presentation is included as Attachment D. CLERK'S ADDENDUM Speakers: Caller 6770; No name given; Katherine Wally, Walnut Creek; Patricia Aguilar, ACCE; Theresa, Danville; Elsa; Elaine; Marilyn Hoff, Pinole; Gigi Crowder, Executive Director NAMI; Carol; Stephanie; Melvin Willis, Racial Justice Coalition; Jan Warren, Walnut Creek; Latanya Little, co-founder of Freed for Equity and Diversity (FREED); Karen Beck, Danville; Phil Arnold; Kate, El Sobrante; Doug Leich, Multifaith Action Coaltion; Kimberly Gilando, Immigrants Rights Alliance; Andrew; Elsie Mills, Showing Up for Justice (SURJ); Michael Pearson, Racial Justice Coalition; Stephen Beck, Danville; Elder Desiree; Ogie Strogatz, SURJ; Cheryl. Written commentary provided by: Courtney Coon; Veronica Benjamin, Conscious Contra Costa; Elsa Stevens, ACCE; Jeff Macdonald; Stephanie Taddeo; Doug Leich, Multi Faith Action Coalition (attached). ACCEPTED the report; APPROVED implementation of a quarterly Oversight Report to the Board of Supervisors as recommended and outlined by the Public Protection Committee; DIRECTED the meeting quarterly report be public and televised; REQUESTED a set schedule for the presentation of the reports as soon as is practicable. AGENDA ATTACHMENTS Attachment A - Gov Code Section 25303 Attachment B - Assembly Bill 1185 Attachment C - Summary of Actions by Local Counties Attachment D - Sheriff's Presentation Attachment E - CAO Presentation MINUTES ATTACHMENTS Correspondence Received Attachment A Page 1 of 1 Attachment B Page 1 of 2 Attachment B Page 2 of 2 Summary of Local Counties’ Actions related to Sheriff Oversight Prepared by County Administrator’s Office, Contra Costa County Counties with a Sheriff Oversight Body and/or Inspector General County Action(s) Taken Sacramento In 2007, the Board of Supervisors commissioned the Office of Inspector General. The Office of Inspector General has broad oversight powers that include the evaluation of the overall quality of law enforcement, custodial, and security services; the authority to encourage systemic change and provide ‘monitor style’ oversight of the Sacramento County Sheriff’s Department. San Francisco On November 3, 2020, voters approved Proposition D (added to Ballot by the Board of Supervisors). Proposition D amends the charter to create two new oversight bodies for the San Francisco County Sheriff’s Department: the Office of Inspector General (OIG), which would investigate misconduct within the department, and a seven-member Sheriff’s Department Oversight Board. Santa Clara In 2018, the Board of Supervisors adopted through ordinance the Office of Correction and Law Enforcement Monitoring (“OCLEM”), designed to provide independent monitoring of the County’s correction and law enforcement functions. The OCLEM did not have subpoena power. On December 15, 2020, through a Resolution, the Board of Supervisors amended the municipal code to reflect that the existing OCLEM may now issue a subpoena or subpoena duces tecum to the sheriff, or to any officer or employee appointed by the Sheriff, when necessary to obtain information for the performance of tasks set forth by the Board. Sonoma In 2015, the Board of Supervisors created the Independent Office of Law Enforcement Review and Outreach (IOLERO) by BOS Resolution. On November 3, 2020, voters approved Measure P (added to Ballot by the Board of Supervisors) which expanded the IOLERO oversight to include subpoena power. Counties without a Sheriff Oversight Body and/or Inspector General County Action(s) Taken Alameda Since early 2021, the topic of establishing a Sheriff oversight body or office of inspector general has been discussed, but Alameda County has yet to officially create a sheriff oversight body or office of inspector general. Alameda County has been gathering information to inform their process of developing a sheriff oversight body and/or Inspector General. Marin On February 1, 2022, the Board of Supervisors considered establishing a Sheriff's Community Working Group but ultimately took no action. San Mateo No actions taken. Santa Cruz On January 11, 2022, the Board of Supervisors directed staff County staff to develop a scope of work that meets the requirements of AB 1185 and issue a Request for Proposal or enter into contract with an independent police auditor to begin work in FY2022/23. Solano On November 2, 2021, the Board of Supervisors: 1) declined moving forward with the creation of an AB1185 Civilian Oversight Board; 2) requested the Sheriff, County Administrator, and the Chair of the Board of Supervisors work on the formation of a community forum; and 3) requested the Sheriff identify areas where members of the public can participate in already established committees. Attachment C Page 1 of 1 Paul Reyes County Administrator’s Office August 9, 2022 Update on Sheriff Oversight County Administrator’s Office –Sheriff Oversight Recommendations 1.ACCEPT an update on the topic of Sheriff oversight pursuant to Assembly Bill 1185; 2.CONSIDER approving a regular reporting structure for the Sheriff’s Office as recommended by the Public Protection Committee; and 3.PROVIDE direction to staff. 2 County Administrator’s Office –Sheriff Oversight Background In April and May 2022, the Public Protection Committee discussed the topic of Sheriff oversight, including the following: a.The Board of Supervisors authority pursuant to Government Code 25303; b.Assembly Bill 1185; c.Actions of other Bay Area counties; and d.A proposed reporting structure for the Sheriff's Office. 3 County Administrator’s Office –Sheriff Oversight Board of Supervisors’ Authority 4 1.Government Code Section 25303 outlines the Board of Supervisors’ duty to supervise all county officers, and to ensure they faithfully perform their duties. 2.The code section also states that the Board of Supervisors shall not obstruct the investigative function of the sheriff of the county. County Administrator’s Office –Sheriff Oversight AB 1185 -Sheriff’s Oversight 1.Introduced by Assembly Member Kevin McCarthy in 2019, and signed into law September 30, 2020, with effective date of January 1, 2021. 2.Adds section 25303.7 to the Government Code a.Authorizing the creation, either by board of supervisor action or vote of county residents, a sheriff oversight board and/or an inspector general. b.Also authorizes the chair of the oversight board and/or the inspector general to issue a subpoena when deemed necessary to investigate a matter within their jurisdiction. 3.Provides that the exercise of powers under Section 25303.7 shall not be considered to obstruct the investigative functions of the Sheriff. 5 County Administrator’s Office –Sheriff Oversight AB 1185 -Sheriff’s Oversight (Cont.) 4.Not a legislative mandate 5.No state funding was provided by this legislation 6.If established, scope of authority of the Oversight Board and/or Inspector General would need to be determined by the Board of Supervisors 6 County Administrator’s Office –Sheriff Oversight Actions by Other Bay Area Counties 1.Four (4) neighboring counties (Sacramento, San Francisco, Santa Clara, and Sonoma) have established an Inspector General or a sheriff oversight board. 2.Two (2) counties (Alameda and Santa Cruz) appear to be in the process of establishing an Inspector General and/or a sheriff oversight board. 3.One (1) county (Solano) requested the Sheriff, County Administrator, and the Chair of their Board of Supervisors to work on the formation of a community forum and requested the Sheriff to identify areas where members of the public can participate in already established committees. 4.The remaining two (2) counties (Marin and San Mateo) have taken no action. 7 County Administrator’s Office –Sheriff Oversight Proposed Sheriff Reporting 1.The County Administrator’s Office and the Sheriff’s Office developed a framework for a quarterly “Oversight Report” to the PPC and/or the Board of Supervisors. 2.This reporting structure is intended to improve the communication and transparency between the Sheriff’s Office, the Board of Supervisors, and the community. 3.The reporting structure would provide an update on the activities of the Sheriff’s Office and allow for questions and discussion on operational issues. The current areas that would be covered include custody services, field operations, support services, and administration. 4.The Sheriff’s Office has prepared a presentation on the specific data points. 8 County Administrator’s Office –Sheriff Oversight Next Steps 1.Consider approving a regular reporting structure for the Sheriff’s Office to the Public Protection Committee and/or the Board of Supervisors. 2.Provide additional direction to staff. 9 1 Multi-faith ACTION Coalition www.multifaithactioncoalition.org 3260 Blume Drive #110 Richmond, CA. 94805 August 7, 2022 Supervisor Karen Mitchoff, Chair Supervisor Candace Andersen Supervisor Diane Burgis Supervisor John Gioia Supervisor Federal Glover cc: Racial Justice Oversight Body Dear Supervisors, On behalf of the Multi-faith ACTION Coalition, I write in strong support of the appointment of an independent citizen’s board overseeing the Contra Costa County Sheriff. The Multi-faith ACTION Coalition is made up of people of diverse faiths who seek to do justice and end poverty. Our Contra Costa County based Coalition includes advocates from some 50 faith communities. The Bill AB 1185 was introduced in 2019, signed into law in 2020, and became effective in January 2021. This law states the following: This law authorizes a county to establish a sheriff oversight board to assist the board of supervisors with those duties as they relate to the sheriff, either by action of the board of supervisors or through a vote of county residents. This law authorizes a county, either by action of the board of supervisors or through a vote of county residents, to establish an office of the inspector general to assist the board of supervisors with these duties as they relate to the sheriff. The law authorizes the chair of the oversight board and the inspector general to issue a subpoena or subpoena duces tecum when deemed necessary to investigate a matter within their jurisdiction. Current Status A number of local counties have established sheriff oversight boards and/or an office of Inspector General for these purposes. The Contra Costa Racial Justice Oversight Body recommended to the Board of Supervisors in August 2021 that a Sheriff Oversight Board be created, reviving a 2018 recommendation from the County’s Racial Justice Task Force. In April 2022, the Public Protection Committee decided that rather than move forward with establishing such a board, it would instead merely request quarterly reports from the Sheriff’s Office. Independent Community Oversight Rationale Community oversight provides positive options for connecting sheriff departments and the communities they serve. Independent, community-based oversight brings legitimacy and provides invaluable insight and guidance to law enforcement agencies in a number of ways: through independent investigations (or review of internal investigations) of police misconduct complaints, through policy review and recommendations, 2 Multi-faith ACTION Coalition www.multifaithactioncoalition.org 3260 Blume Drive #110 Richmond, CA. 94805 through providing a vehicle for communities to weigh in on policing through community meetings of commissions or boards, through proactively exploring problems (e.g., investigation, collection, and analysis of data), through focusing on organizational change, and through creating bridges between law enforcement and the greater community. These are just a few of the many reasons for and benefits of having civilian oversight of law enforcement. The organization National Association for Civilian Oversight of Law Enforcement (NACOLE) is a non- profit organization that works to enhance accountability and transparency in policing and build community trust through civilian oversight. NACOLE has a website with a wealth of resources for communities such as ours that are looking to establish oversight boards, including key principles for effective oversight; their website is: www.nacole.org. Support for Timely Implementation of Sheriff Oversight Board It should be very clear that self-reporting by the sheriff can in no way be considered an adequate substitute for oversight by an independent group. It is quite evident that independent oversight is badly needed in Contra Costa County. Contra Costa County Sheriff Livingston has a history of questionable conduct. Given that he has just been elected for another term, we are concerned that these actions will continue without independent oversight. Sheriff Livingston’s actions include:  Failure to hold Deputy Andrew Hall accountable for the killings of Laudemer Arboleda and Tyrell Wilson, even after Hall was found guilty of the Arboleda killing and sentenced to serve six years in a state prison.  Refusal to release deputy misconduct records in accordance with the California Public Records Act, effective January 2019, claiming the release was burdensome even though the larger CA Highway Patrol and LA Police Department had done so.  Continued cooperation with Immigration and Customs Enforcement (ICE) to detain immigrants at the West County Detention Facility until the contract ended in 2018 and, subsequently, informing ICE of immigrant release dates. No sheriff has a right to unfettered power. As a community we have a right to know that we will all be protected by law enforcement without discrimination or abuse of power. For all these reasons, the Multi-faith ACTION Coalition strongly recommends the establishment of a Sheriff Oversight Board and urges the Board of Supervisors to implement this in a timely manner. Sincerely, Douglas A. Leich Chair, Steering Committee 1       From: Courtney Coon    Sent: Monday, August 8, 2022 2:09 PM  To: karen.mitchoff@cccounty.us  Cc: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>; diane.burgis@boscccounty.us; John Gioia  <John.Gioia@bos.cccounty.us>; Supervisor Candace Andersen <SupervisorAndersen@bos.cccounty.us>; Federal Glover  <Federal.Glover@bos.cccounty.us>  Subject: CCC BOS meeting 8/9 ‐ COMMENT ‐ Agenda item D2    Hello Supervisor Mitchoff, As your constituent I would like to comment on Agenda item D2 for the upcoming BOS meeting on 8/9. I saw on the agenda that the Sheriff Oversight Committee is requesting quarterly reports of Sheriff activities. I think this is insufficient and to urge you and the other the Contra Costa BOS to to create a Community Oversight Board of the Sheriff. Given the recent history of neglect and violence that some people in our community have suffered at the hands of the Sheriffs department (e.g., Officer Andrew Hall), we need community oversightto keep our communities safe in Contra Costa County. --- Courtney Coon, PhD she/her Pleasant Hill, CA 1       From: Veronica Benjamin    Sent: Monday, August 8, 2022 6:35 PM  To: SupervisorMitchoff <SupervisorMitchoff@bos.cccounty.us>; Supervisor Candace Andersen  <SupervisorAndersen@bos.cccounty.us>; Jill Ray <Jill.Ray@bos.cccounty.us>; John_Gioia  <John_Gioia@bos.cccounty.us>; Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>; District5  <District5@bos.cccounty.us>; Supervisor_Burgis <Supervisor_Burgis@bos.cccounty.us>  Subject: Public Comment on D.2 ‐ Sheriff Oversight    Dear Supervisors,    By now you must have heard from many community groups and organizations calling for oversight of the Sheriff's  Department and other law enforcement agencies within our county. The CCC Racial Justice Task Force initially made this  recommendation in 2018 and exactly a year ago the CC Racial Justice Oversight Body repeated this recommendation to  you.    Before you say this is "picking on the Sheriff", think of his victims. Think of the families of  Laudemer Arboleda and Tyrell  Wilson. There is no question that the latter would be alive today if there was some kind of effective, community‐driven,  oversight body in place. Many Danville residents complained about the conduct of former deputy Hall and their worries  went unheeded. There was no higher authority to approach who would actually investigate the officer's conduct in a  transparent and consequential manner. The Sheriff continued to support Andrew Hall, and family members of both  victims continued to pay for his salary, until the law forced him to terminate his contract. Yet when the trial finally took  place, a jury composed of eleven ordinary citizens from throughout our county took less than two days of deliberation to  find Hall criminally responsible for what he did to Laudemer.    Likewise with the delay of Tyrell Wilson's inquest, also in the hands of Sheriff‐Coroner Livingston, it is abundantly clear  that the sheriff was acting out of personal interest and cronyism, rather than good faith. Why did it take Sheriff  Livingston 496 days to hold an inquest regarding a 30 second incident that an independent jury took 10 minutes to deem  homicide (fine, fine, "death by the hands of another other than by accident")? No person acting out of duty and  truthfulness would do such a thing, especially as a family continued to grieve. They deserved to have someone to  approach and get answers for such an unreasonable delay.    Finally, there is the issue of arms dealer James King who belonged to the "Sheriff's Office Posse." When his wife D'et  2 King repeatedly reached out to the Sheriff's Dept. to investigate his arsenal of weapons as she navigated a divorce from  him, her requests were met with superficial visits and no action. . . until our DA finally got involved. Given the number of  women who are hurt and killed at the hands of abusive partners, it is horrific to think of what could have happened  to her without the DA's intervention. Once again, if there was some kind of oversight body in place, people like D'et  would have another recourse to seek the protection and justice they deserve.    While the current proposal for Sheriff's Oversight involving self‐selecting quarterly reporting is hardly what the people of  Contra Costa County are asking for, I am very pleased to see this discussion as an agenda item and I hope this initiative  continues until a community‐led, independent, body that has the power to occasionally reign in the Sheriff, is  established.    Respectfully yours,    Veronica Benjamin  Co‐founder, Conscious Contra Costa  1       From: cubanelsa@sbcglobal.net    Sent: Monday, August 8, 2022 9:01 PM  To: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>  Cc: Melvin Willis <mwillis@calorganize.org>; John_Gioia <John_Gioia@bos.cccounty.us>  Subject: Item D‐2    Subject: Sheriff Oversight The Office of Racial Equity, with significant community input, should be able to look into misconduct and examine Sheriff Department policies. Their purpose for existence is to give recommendations of actions that can be taken. The Sheriff Oversight Board must be made up of county community members, with support from staff, lawyers, auditors, independent investigators, and must have subpoena powers. The Sheriff's self-reporting equals absolutely no oversight of a sheriff who is his own coroner. If we are serious about public safety, REAL oversight will be implemented. Anything less continues lethal institutional racism. Respectfully, Mrs. Elsa Stevens Contra Costa County Voter and ACCE member 1       From: Jeff Macdonald    Sent: Monday, August 8, 2022 2:13 PM  To: karen.mitchoff@cccounty.us  Cc: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>; diane.burgis@boscccounty.us; John Gioia  <John.Gioia@bos.cccounty.us>; Supervisor Candace Andersen <SupervisorAndersen@bos.cccounty.us>; Federal Glover  <Federal.Glover@bos.cccounty.us>  Subject: CCC BOS meeting 8/9 ‐ COMMENT ‐ Agenda item D2    Hello Supervisor Mitchoff,    As your constituent I would like to comment on Agenda item D2 for the upcoming BOS meeting on 8/9. I saw on the  agenda that the Sheriff Oversight Committee is requesting quarterly reports of Sheriff activities. I think this is insufficient  and to urge you and the other Contra Costa BOS to create a Community Oversight Board of the Sheriff. Given the recent history of neglect and violence that some people in our community have suffered at the hands of the Sheriff's department (e.g., Officer Andrew Hall), we need community oversight to keep our communities safe in Contra Costa County.    Thanks,  Jeff MacDonald  1       From: Stephanie Taddeo    Sent: Monday, August 8, 2022 4:34 PM  To: John_Gioia <John_Gioia@bos.cccounty.us>; SupervisorMitchoff <SupervisorMitchoff@bos.cccounty.us>; Supervisor  Candace Andersen <SupervisorAndersen@bos.cccounty.us>; Supervisor_Burgis <Supervisor_Burgis@bos.cccounty.us>;  District5 <District5@bos.cccounty.us>  Cc: Clerk of the Board <ClerkOfTheBoard@cob.cccounty.us>; Stephanie Taddeo <sshambaugh03@yahoo.com>  Subject: Improve Public Safety    Good Afternoon, Supervisors-- I urge the Supervisors to move in a timely manner to create a Sheriff Oversight Board as outlined in AB1185. Oversight will include the appointment of an independent citizens' board and the creation of inspector general with subpoena authority, to assist the board of supervisors to oversee the Contra Costa County Sheriff. Sheriff oversight is a means of providing a system of checks and balances over the far reaching authority that the sheriff now has. Providing oversight is a win-win-win for the county's 1 million + residents, for the members of the county's law enforcement community, and for Sheriff Livingston himself. Oversight will help keep residents safer by allowing for independent investigations of police misconduct and complaints. Oversight brings legitimacy and guidance to law enforcement members that will enhance accountability and transparency which will help build greater trust between county residents and law enforcement. Oversight will help Sheriff Livingston build bridges between his deputies and the community, and will help broaden his understanding of the needs and challenges facing all community members that he serves in Contra Costa County. Thank you for your consideration of this very important matter. Sincerely, Stephanie S. Taddeo Danville, CA Stephanie Shambaugh Taddeo Black Lives Matter 2 Racial~Economic~Social~Environmental Justice For All https://eji.org https://newjimcrow.com RECOMMENDATION(S): RECEIVE a report on the Head Start Program Performance Summary Report from the Employment & Human Services Department and AUTHORIZE the Board Chair to approve and sign the Quality Improvement Plan. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: On July 14, 2022, the US Department of Health & Human Services, Administration for Children and Families (ACF) issued a Program Performance Summary Report about the Contra Costa County Head Start and Early Head Start programs. The Report included review of four service areas (Program Governance, Safety Practices, Ongoing Fiscal Capacity, and Ongoing Monitoring and Continuous Improvement). And, the Report identified one area of noncompliance and five deficiencies. Within 30 days, the County must submit a Quality Improvement Plan (QIP) detailing a plan for corrective action. This report to the Board summarizes the corrective actions recommended by the Employment & Human Services Department. These recommendations include revising policies to reflect improved procedures, obtaining Board approval for revised APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 925-608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: D.3 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 9, 2022 Contra Costa County Subject:Head Start Program Performance Report, Administration for Children and Families, Office of Head Start BACKGROUND: (CONT'D) policies, training County staff and contracted partner staff to these revised policies, implementing the revised procedures, and monitoring for accurate and consistent execution of revised policies. Upon acceptance of the QIP by ACF, the County will have up to 120 days to complete full implementation and monitoring of all improvements. CONSEQUENCE OF NEGATIVE ACTION: Without approval, the County may not be in compliance with federal regulations and may lose Head Start funding. CLERK'S ADDENDUM Speakers: No Name Given; Caller 6770. AGENDA ATTACHMENTS Head Start Program Performance Summary MINUTES ATTACHMENTS Quality Improvement Plan Head Start and Early Head Start Programs Performance Summary Monitoring Review of the Contra Costa County Community Services Head Start and Early Head Start programs. From February 21-25, 2022 Marla Stuart Director of Employment and Human Service Department Contra Costa County Administration for Children and Families Office of Head Start Grantee/Recipient Contra Costa County Employment and Human Services Department, Community Services Bureau¹ Child Care Partners² Subrecipient Delegate Agency Federal Structure Administering Head Start Funds U. S. Department of Health & Human Services ¹Grantee is also directly operating Child Care Centers ²Contractors who are receiving Head Start/Early Head Start funding to provide child care services Performance Summary No Service Area Grant Number(s)Compliance Level Applicable Standards Timeframe for Correction 1 Ongoing Monitoring and Continuous Improvement 09CH010862 Deficiency 302.102(b)(1)(i-iv)120 days 2 Program Governance 09CH010862 Area of Noncompliance 642(c)(1)(E)(ii)120 days 3 Safety Practices 09CH010862 Deficiency 1302.102(d)(1)(ii)120 days 4 Safety Practices 09CH010862 Deficiency 1302.47(b)(5)(iii)90 days* 5 Safety Practices 09CH010862 Deficiency 1302.90(c)90 days* 6 Ongoing Fiscal Capacity 09CH010862 Deficiency 75.303(a)120 days * On August 1, 2022, the Regional Office of Head Start approved a 60-day extension, giving Contra Costa County a total of 90 days to correct and implement procedures in the Service Area of Safety Practices. •Monitoring Review of the Contra Costa County Community Services Head Start and Early Head Start programs conducted from February 21 to 25, 2022. •Program Performance Summary Report received on July 15, 2022. 3 Program Management and Quality Improvement Service Area #1: Ongoing Monitoring and Continuous Improvement. Compliance Level: Deficiency with Standard 1302.102(b)(1)(i-iv). Deficiency: The recipient does not use data to identify program strengths, needs, and areas needing improvement; evaluate progress toward achieving program goals and compliance with program performance standards; and assess the effectiveness of professional development. Timeframe for Correction: 120 days. 4 Program Management and Quality Improvement Service Area #2: Program Governance. Compliance Level: Area of Noncompliance with Standard 642(c)(1)(E)(ii). Area of Noncompliance: The recipient does not maintain a formal structure of program governance to oversee the quality of services for children and families and to make decisions related to program design and implementation. Timeframe for Correction: 120 days. 5 Monitoring and Implementing Quality Health Services Service Area #3: Safety Practices. Compliance Level: Deficiency with Standard 1302.102(d)(1)(ii). Deficiency: The recipient does not implement a process for monitoring and maintaining healthy and safe environments. Timeframe for Correction: 120 days. 6 Monitoring and Implementing Quality Health Services Service Area #4: Safety Practices. Compliance Level: Deficiency with Standard 1302.47(b)(5)(iii). Deficiency: The recipient did not ensure with subrecipient that no child was left alone or unsupervised while under the care of staff. Timeframe for Correction: 90 days. 7 Monitoring and Implementing Quality Health Services Service Area #5: Safety Practices. Compliance Level: Deficiency with Standard 1302.90(c). Deficiency: The recipient did not ensure that staff/subrecipient did not maltreat or endanger the health and safety of children. Timeframe for Correction: 90 days. 8 Monitoring and Implementing Fiscal Infrastructure Service Area #6: Ongoing Fiscal Capacity. Compliance Level: Deficiency with Standard 75.303(a). Deficiency: The recipient does not plan and implement a fiscal management system that supports the organization’s ongoing capacity to execute its budget over time and meet the needs of its organization. Timeframe for Correction: 120 days. 9 Framework for Quality Improvement Plan (QIP) Detailing A Plan for Corrective Action •Revise policies for Service Areas with Deficiencies and Area of Noncompliance to reflect improved procedures. •Obtain Board approval for revised policies. •Train County staff and contracted partners staff on revised policies. •Implement revised procedures. •Monitor for accurate and consistent execution of revised policies. 10 Timeline and Key Dates •Monitoring Review of the Contra Costa County Community Services Head Start and Early Head Start programs was conducted from February 21-25, 2022. •Program Performance Summary Report received on July 15, 2022. •Implement Quality Improvement Plan (QIP) framework immediately. •QIP due to Administration for Children and Families (ACF) on August 14, 2022. •Correct, implement and monitor policies/procedures: •Child supervision and health & safety procedures findings:October 17, 2022. •All remaining findings: November 16, 2022. 11 Discussion 12 Grantee Name Contra Costa County Community Services, Employment and Human Services Department, Community Services Bureau Plan Start Date August 15, 2022 Grant Award Number 09CH010862 Plan End Date November 16, 2022 QUALITY IMPROVEMENT PLAN (QIP) FOR JULY 14, 2022 PROGRAM PERFORMANCE SUMMARY REPORT TABLE OF CONTENTS Introduction ................................................................................................................................................................................................................... 3 Response to Findings Finding 1 Ongoing Monitoring and Continuous Improvement ...................................................................................................................................... 5 Finding 2 Program Governance ..................................................................................................................................................................................... 8 Finding 3 Safety Practices ............................................................................................................................................................................................ 10 Finding 4 Safety Practices ............................................................................................................................................................................................ 11 Finding 5 Safety Practices ............................................................................................................................................................................................ 12 Finding 6 Ongoing Fiscal Capacity ................................................................................................................................................................................ 13 Corrective Action Plans Summary and Timeline ................................................................................................................................................................................................ 17 1.Strengthen program and fiscal monitoring ........................................................................................................................................................... 18 2.Align governance with Head Start requirements .................................................................................................................................................. 20 3.Implement a Culture of Safety .............................................................................................................................................................................. 21 4.Expand a Culture of Wellness ................................................................................................................................................................................ 22 5.Strengthen Head Start subrecipient monitoring by aligning with EHSD subrecipient monitoring policies and procedures ................................ 24 Attachments Marla Stuart, MSW PhD Director Contra Costa County Employment & Human Services Department mstuart@ehsd.cccounty.us Easter Calvit, Ed.D Deputy Director, Community Services Bureau Contra Costa County Employment & Human Services Department ecalvit@ehsd.cccounty.us 925.608.4801 925.681.6338 Contra Costa County Community Services QIP August 14, 2022, Page 2 INTRODUCTION Contra Costa County Community Services QIP August 14, 2022, Page 3 From 2019 to 2021, the Contra Costa County Head Start and Early Head Start program received five regulatory audits. Each one concluded with no findings.  May 12, 2019 – Administration for Children & Families (ACF) Focus Area Two (FA2)  May 31, 2019 – CF Focus Area One (FA1)  October 31, 2019 – ACF Onsite CLASS review  April 13, 2021 – California Department of Education (CDE) FY20/21 Governance and Administration Review, Contract Monitoring Review, Pilot Program Review  April 21, 2021 – California Department of Social Services Administrative Review On September 3, 2021, we received a report from the Executive Director of our delegate agency, First Baptist Head Start (FBHS), identifying concerns regarding fiscal management. We reported this to ACF on September 16, 2021 and immediately engaged in investigation of and providing technical assistance to FBHS while also engaging in Technical Assistance with ACF Region 9. On June 30, 2022, the contract under which FBHS served as the delegate agency expired, and it was not renewed. On February 21-25, 2022, ACF conducted a monitoring review of our Head Start and Early Head Start programs. On July 14, 2022, we received this ACF’s monitoring review report that included findings of five deficiencies and one area of noncompliance. It has been incumbent on us to understand the root causes of this disappointing change in our performance. We believe our experience reflects the serious and continuous external stressors our staff have faced over the past two years.  Intermittent closure of classrooms due to COVID and their family members experiencing COVID  COVID-related reduced labor supply  Civil unrest that disproportionately impacts the communities we serve and from which we draw our staff  Inconsistent child attendance due to child family experiences with COVID and economic impacts  Low wages in the field of early childcare education exacerbated by inflation  Competition with school systems for Transitional Kindergarten teachers We are extremely grateful that the findings of this monitoring review do not reflect serious or grievous harm to any child. At the same time, we view this review as an important and serious signal that our program and our staff need a sustained leadership investment to return to the standards expected by ACF, by our governing body, by our parents, and by ourselves. This Quality Improvement Plan describes our actions to address the incidents identified in the monitoring review. More importantly, it presents a set of five corrective actions designed to thoroughly review and improve our systems related to monitoring, governance, safety, and fiscal. Our staff is resilient and dedicated. Our governing body, the Contra Costa Board of Supervisors, is supportive and committed. We are confident we will, over the next 120 days, return to our prior level of high performance for the benefit of the children we serve, their families, and our Contra Costa County communities. Contra Costa County Community Services QIP August 14, 2022, Page 4 RESPONSE TO FINDINGS Contra Costa County Community Services QIP August 14, 2022, Page 5 Finding 1 Ongoing Monitoring and Continuous Improvement: The recipient does not use data to identify program strengths, needs, and areas needing improvement; evaluate progress toward achieving program goals and compliance with program performance standards; and assess the effectiveness of professional development. Incident(s) Cited as Supporting Finding Response 1. A review of the recipient’s policies and procedures found that while the subrecipient, FBHS, had internal ongoing monitoring procedures in place, the recipient was unable to produce documentation supporting effective oversight of subrecipient monitoring. a. The following table summarizes the program monitoring of directly operated, delegate, and partner agencies in Fiscal Year 21/22. This includes center visits and file reviews. Time Period | Monitoring Topics July - December 2021 Directly Operated FBHS Partner Agencies Total Directly Operated FBHS Partner Agencies Total Child & family files reviewed Need & Eligibility 3 5 1 9 40 16 28 84 Child files reviewed for Comprehensive Services 3 5 1 9 40 15 32 87 Child files reviewed for Education 3 5 1 9 72 26 55 153 Infant, toddler, and preschool classrooms - Environment Rating Scale 9 8 1 18 Family child care homes for environment and education monitoring N/A N/A 6 6 January - June 2022 Child & family files reviewed Need & Eligibility 10 6 7 23 70 53 47 170 Child files reviewed for Comprehensive Services 10 6 7 23 64 44 36 144 Child files reviewed for Education 10 6 7 23 132 103 57 292 Centers reviewed for Center Monitoring 13 12 6 31 Personnel files reviewed on site 43 0 0 43 Infants, toddler and preschool were observed on curriculum fidelity 9 6 1 16 Family child care homes for environment and education monitoring N/A N/A 4 4 Classrooms received CLASS Observation completed 6 0 0 6 Fiscal Year Total 119 59 42 220 418 257 255 930 # of Files Monitored# of Centers Monitored Contra Costa County Community Services QIP August 14, 2022, Page 6 Incident(s) Cited as Supporting Finding Response b. The following table summarizes the fiscal monitoring of subrecipients in Fiscal Year 21/22. Monitoring was performed in adherence to EHSD’s Fiscal Monitoring of Subrecipient guidelines. Most site visits in-person, although a few were virtual due to COVID outbreaks. 2. A review of the recipient’s FBHS whistleblower investigation findings from December 2021, along with a review of several licensing violations submitted to CCL, found that the recipient’s system of oversight did not lead to sustained compliance in both program and fiscal operations to prevent recurring concerns. a. When we received the whistleblower report, we immediately took action culminating with the replacement of our delegate agency. i. On, July 14, 2021 our delegate agency, First Baptist Head Start (FBHS), hired a new Executive Director. ii. On August 20, 2021 this new director submitted a whistleblower complaint about practices at FBHS. iii. In September 22, 2021 we deployed a full-time program monitor and a part-time fiscal monitor onsite at FBHS. iv. From September through November, 2021 we met with the ACF Regional Office six times to provide status updates of our investigation and actions. v. On January 21, 2022, we released a Request for Proposal for a delegate agency. FBHS did not submit a proposal. vi. On April 12, 2022, the Head Start governing body, the Board of Supervisors, approved the Employment & Human Services Department (EHSD) to enter into delegate agency contract negotiations with the YMCA of the East Bay. vii. On May 15, 2022, the County entered into a transition contract with the YMCA. viii. On July 1, 2022, the County entered into a delegate agency contract with the YMCA and the YMCA began providing services. ix. From July 1, 2022 through September 30, 2022 we are engaged in close-out activities with FBHS. Subrecipient Monitoring Activity Analyze Single Audit or Financials Received Monitoring Questionnaire Completed site visit in person or virtual First Baptist Delegate X X X YMCA Subrecipient X X X Aspiranet X X X Cocokids X X X Kidercare X X X Tiny Toes X X X Martinez X X X Crossroads X X X Contra Costa County Community Services QIP August 14, 2022, Page 7 Finding 2 Program Governance: The recipient does not maintain a formal structure of program governance to oversee the quality of services for children and families, and to make decisions related to program design and implementation. Incident(s) Cited as Supporting Finding Response 1. The Contra Costa County Board of Supervisors (Contra Costa’s Head Start governing board) approved program and financial decisions without engaging in active and informed oversight of the Head Start and Early Head Start programs. a. We believe that our County structure ensures that the Board of Supervisors (BOS) engages in active and informed oversight of Head Start. i. The Board of Supervisors (BOS) is responsible for an array of federal and state mandated and discretionary services. ii. The BOS delegates administration of these programs to various Departments. iii. Per BOS policy, Departments present information and requests for decisions to the BOS at weekly meetings. iv. Prior to inclusion in the BOS agenda, all items undergo review and approval by various county oversight functions including but not limited to the County Administrator’s Office, County Counsel, Finance, Human Resources, and Purchasing. v. Most items are presented to the BOS as consent items. vi. The Board Chair is briefed weekly by the County Administrator on upcoming items. vii. Board members reach out to Department Directors with questions about Board items. viii. Board members remove items from the consent calendar for discussion and/or future scheduling as a discussion item. ix. Through this process, Board members engage in active and informed oversight of their programs. c. Additionally, the Board has Standing Committees comprised of two Board members for the purpose of deeper review and discussion. This includes a Family & Human Services Committee. Board members, promote presentations from these committees to the full Board at their discretion. d. Additionally, the Board appoints community members to various citizen commissions to advise the Board. These commissions are authorized to bring items to the Board for consideration. e. In the corrective action plan, we describe planned additions to this process for Head Start. 2. A review of Community Services Bureau (the County) reports to the CAO from February 2021 through January 2022 found that although required Head Start financial, enrollment, and attendance information was included, there was very little programmatic information include in the report. a. Per 642(c)(1)(A) of the Head Start Act, the Governing Body “has legal and fiscal responsibility for the Head Start agency.” And per 642(c)(2)(A) the Policy Council is responsible for the “direction of the Head Start program, including program design and operation, and long- and short-term planning goals and objectives, taking into account the annual communitywide strategic planning and needs assessment and self-assessment.” b. We honor this distribution of responsibilities. The BOS makes legal and fiscal decisions, and programmatic decisions when deemed appropriate. The Policy Council provides programmatic direction, and receives reports about legal and fiscal matters. c. From February 1, 2021 through January 30, 2022, the Board of Supervisors has considered and/or taken action on 61 items related to Head Start. This included revenue and expenditure approvals, Contra Costa County Community Services QIP August 14, 2022, Page 8 Incident(s) Cited as Supporting Finding Response contract approvals, decisions about position classifications, and monthly operational updates. These updates include news and accomplishments, caseloads, staffing, and emerging issues and hot topics. 3. No programmatic update provided for March 2021. a. The March 2021 Head Start Operational Update was received by the Board of Supervisors on May 11, 2021. Attachment F.2.3 Board Item C.85 May 11, 2021 4. For example, though the recipient’s continuation application was due to the Regional Office in October 2021; there was no mention of its submission or updates on the application planning process included in reports to the CAO and the Board. a. The Board of Supervisors approved the October 2022 Head Start and Early Head Start Continuation Grants on September 7, 2021. Attachments F.2.4.1 Board Item C.67 September 7, 2021 F.2.4.2 Board Item C.71 September 7, 2021 5. Additionally, there were no references to fiscal and programmatic concerns or corrective action regarding First Baptist Head Start, apart from acknowledgment of an internal review taking place by the subrecipient as noted in the September 2021 County report to the CAO. a. Per the Ralph M. Brown Act, these discussions were held in closed session. 6. The Board had not received governance training since 2019. a. We agree the BOS has not participated in governance training specific to Head Start since 2019. b. This is addressed in the corrective action plan. Contra Costa County Community Services QIP August 14, 2022, Page 9 Finding 3 Safety Practices: The recipient does not implement a process for monitoring and maintaining healthy and safe environment. Incident(s) Cited as Supporting Finding Response The recipient did not report to the responsible Health and Human Services (HHS official immediately or as soon as practicable) significant incidents affecting the health and safety of program participants. The recipient did not report three child health and safety incidents to the Regional Office immediately or as soon as practicable. a. We agree. We did not follow our own policy. We have re-instituted our policy and will continue to do so. b. This is addressed in the corrective action plan. Contra Costa County Community Services QIP August 14, 2022, Page 10 Finding 4 Safety Practices: The recipient did not ensure no child was left alone or unsupervised while under the care of staff. Two subrecipients were issued a violation by the California Community Care Licensing Division for three substantiated incidents of lack of supervision. Incident(s) Cited as Supporting Finding Response 1. On June 16, 2021, at the subrecipient’s East Leland Court Center, a toddler was left on the playground while the two assigned teachers and five other children returned to the classroom. The site supervisor observed the incident from an adjacent playground and returned the child to his class. a. On June 16, 2021 First Baptist Head Start reported to CCL and the County. b. On June 17, 2021 the County reported to ACF. c. On June 17, 2021, we placed First Baptist Head Start on a Corrective Action Plan. d. On June 23, 2021 CCL determined the violation was substantiated. e. First Baptist Head Start remained on the Corrective Action Plan until our contract with them ended on June 30, 2022. f. In the corrective actions, we describe our new Culture of Safety initiative. 2. On October 5, 2021, when a toddler at the sub recipient’s East Leland Court Center was left on the playground by the classroom teacher for an undetermined amount of time, the child was noticed by another teacher who was outside with a different group of children. a. On October 6, 2021 First Baptist Head Start reported to CCL and the County. b. On October 6, 2021 the County reported to ACF. c. On October 7, we updated and extended the previous Corrective Action Plan (see above). d. On November 17, 2021 CCL determined the violation was substantiated. e. First Baptist Head Start remained on a Corrective Action Plan until our contract with them ended on June 30, 2022. f. In the corrective actions, we describe our new Culture of Safety initiative. 3. Subsequent to the monitoring review, an additional incident involving a lack of supervision was reported by on March 7, 2022 regarding an infant who fell on a playground structure and broke an arm. a. On March 7, 2022 YMCA reported to CCL and the County. b. On March 7, 2022 the County reported to ACF. c. On March 8, 2022 the County put YMCA on a Corrective Action Plan d. On March 11, 2022 CCL determined it was substantiated. e. On June 30, 2022 YMCA successfully completed the Corrective Action Plan. f. In the corrective actions, we describe our new Culture of Safety initiative. Contra Costa County Community Services QIP August 14, 2022, Page 11 Finding 5 Safety Practices: The recipient did not ensure all staff did not maltreat or endanger the health and safety of children, including, a minimum, that staff must not use corporal punishment. Incident(s) Cited as Supporting Finding Response 1. On September 13, 2021, a teacher reported an injured a child at the subrecipient’s Belshaw Center. a. On September 17, 2021 First Baptist Head Start reported to CCL and the County. At this point, First Baptist Head Start was still on Corrective Action Plan for the June 16, 2021 incident at East Leland Court. b. On September 17, 2021 the County reported to ACF. c. On October 1, 2021 CCL determined the violation was substantiated. d. On October 1, 2021, we updated and extended the existing Corrective Action Plan (CAP) relevant to this incident and the specific citations from CCL. e. We retained First Baptist Head Start on a Corrective Action Plan until our contract with them ended on June 30, 2022. f. In the corrective actions, we describe our new Culture of Safety initiative. 2. On September 22, 2021, a parent arrived to pick up their child at the recipient’s Ambrose Head Start Center and asked the staff why their child was upset. a. This center is a County directly operated center. b. On September 30, 2021 we put our own Ambrose Head Start Center on a Corrective Action Plan. c. On November 8, 2021 we reported to CCL and they did not investigate. d. On November 15, 2021, in a phone call, CCL notified us that there would be no citation. e. On February 16, 2022, following an internal review of our own procedures, we realized we had not followed our own policy of reporting any potential safety incident to ACF within three days and so we did so at this time. f. On February 9, 2022, Ambrose Head Start Center completed the Corrective Action Plan. g. In the corrective actions, we address our three-day reporting to ACF. 3. On December 29, 2021, an associate teacher at the recipient’s Contra Costa College Center allegedly used inappropriate words in the presence of children. a. Contra Costa College Center reported to CCL and the County on December 29, 2021. b. CCL visited the center on January 7, 2022 and did not issue a citation. c. On January 14, 2022 the County put Contra Costa College Center on a Corrective Action Plan d. We reported to ACF on February 16, 2022. Following an internal review of our own procedures, we realized we had not followed our own policy of reporting any potential safety incident to ACF within three days and so we did so at this time. e. CCL visited the center again on March 10, 2022 and did not issue a citation. f. CCL visited the center again on March 28, 2022 and issued a citation. g. On June 22, 2022 Contra Costa College Center successfully completed the Corrective Action Plan. h. In the corrective actions, we describe our new Culture of Safety initiative. Contra Costa County Community Services QIP August 14, 2022, Page 12 Incident(s) Cited as Supporting Finding Response 4. On February 16, 2022, the recipient notified the Regional Office that an alleged incident occurred at the recipient’s Balboa Children’s Center. a. On February 23, 2022 Balboa Children’s Center reported to CCL and the County. b. On February 24, 2022 the County reported to ACF. c. On March 3, 2022 CCL determined the allegation was unfounded and no citation issued. d. On March 14, 2022, we provided refresher training for the classroom team at Balboa Children’s Center. 5. On February 22, 2022, the Regional Office was informed of a fifth incident being investigated by the recipient, which allegedly occurred at the recipient’s Marsh Creek Center. a. On February 18, 2022, Marsh Creek Center reported to CCL and the County b. On February 22, 2022 we reported to ACF. c. On March 2, 2022 CCL determined the allegation was unfounded and no citation was issued. d. On February 25, 2022 we provided refresher training for Marsh Creek Center. Contra Costa County Community Services QIP August 14, 2022, Page 13 Finding 6 Ongoing Fiscal Capacity: The recipient does not plan and implement a fiscal management system that supports the organization’s ongoing capacity to execute its budget over time and meet the needs of its organization. Incident(s) Cited as Supporting Finding Response (in the corrective actions, we describe plans to strengthen fiscal monitoring) 1. First Baptist Head Start recorded significant undocumented accrued liabilities ($180,000) at the end of the contractual year. a. EHSD conducted a special fiscal review of FBHS following the allegations made by the whistleblower. EHSD found in the FBHS June 2021 general ledger $31,471.05 of expenditures were accrued as of June 30, 2021. The accrued expenditures were substantiated by vendor invoices submitted to FBHS. The invoices were signed by the vendor, and the receipt of supplies was acknowledged by the signature of the FBHS interim executive director on the invoice. b. During the special fiscal review process, FBHS fiscal manager and interim director stated the invoices were “dummy invoices.” In their response to the EHSD findings, the FBHS Board of Directors stated that these invoices were not paid with Federal funds, but rather with other funding. c. EHSD continues its special review to determine whether the remaining amount of approximately $150,000 were for unallowable costs charged to Head Start grant. Attachments F.6.1.1 Dummy Invoices F.6.1.2 FBHS Chart of Accounts F.6.1.3 FBHS June 30 General Ledger Expenditure Accrual JE F.6.1.4 FBHS July 1 General Ledger Expenditure Reversal JE F.6.1.5 EHSD Special Review Report of FBHS Fiscal Activity Inspection Report by Simon Chung, CPA 2. The subrecipient's assistant director conducted business with family members to provide janitorial, vehicle, and health services for the First Baptist Head Start program. a. As part of the EHSD special fiscal review of FBHS following the allegations made by the whistleblower, EHSD found the services were rendered and a conflict of interest existed. FBHS conducted business with family members. b. During the special review, FBHS terminated the relationship with the family member vendors and solicited bids for janitorial, health services, and landscaping/contracting services. c. EHSD determined costs were allowable, therefore no reimbursement is due. Attachment F.6.1.5 EHSD Special Review Report of FBHS Fiscal Activity Inspection Report by Simon Chung, CPA 3. A review of the recipient's investigation of the subrecipient found the First Baptist Head Start's assistant director received additional compensation in the amount of $26,144. a. As part of the special fiscal review of FBHS following the allegations made by the whistleblower, EHSD found that the additional compensation was not for additional job activities, but rather for three (3) years of earned vacation time and not taken, but paid. b. The three (3) years of vacation cash-out compensation, was approved by FBHS Board of Directors on October 21, 2019, September 21, 2020 and August 16, 2021. The gross amount paid to the assistant director was found to be $31,232.80. c. EHSD found FBHS was out of compliance with 45 CFR Subchapter B Section 1302.90 Personnel Policies. Contra Costa County Community Services QIP August 14, 2022, Page 14 Incident(s) Cited as Supporting Finding Response (in the corrective actions, we describe plans to strengthen fiscal monitoring) d. Upon receipt on August 2, 2022 of the FBHS 2021/2022 Employee Handbook, we determined the FBHS Board of Directors decisions were not supported by their Employee Handbook. On August 3, 2022 EHSD informed FBHS in writing of our finding and requested reimbursement in the amount of $31,232.80. We will remit payment to Head Start when received. Attachments F.6.3.1 FBHS Employment Policies & Practices Interim Employees F.6.1.5 EHSD Special Review Report of FBHS Fiscal Activity Inspection Report by Simon Chung, CPA F.6.3.2 FBHS Board of Directors Board Vacation Payout Approval F.6.3.3 EHSD Payment Demand Letter 4. During an interview, the recipient's accounting staff confirmed the subrecipient used the same insurance policy for employees of both entities. a. As part of the special fiscal review of FBHS following the allegations made by the whistleblower, EHSD found the following information in reference to the comingling of insurance. b. For the period July 1, 2021 through July 1, 2022, First Baptist Church had the following insurance policies: Commercial Liability ($28,155), Workers Compensation ($80,028), and Business Auto ($5,861). c. Prior to the beginning of FY 21-22, FBHS made the payments to the insurance company. d. On June 29, 2021, First Baptist Church reimbursed FBHS its proportionate share in the amount of $26,863 of the insurance cost. e. FBHS obtained its own insurance policy April 2022. f. EHSD determined costs were allowable; therefore no reimbursement is due. Attachments F.6.4.1 Subrecipient First Baptist separate insurance. F.6.1.5 EHSD Special Review Report of FBHS Fiscal Activity Inspection Report by Simon Chung, CPA F.6.4.2 First Baptist Church Reimbursement $26,863 5. A review of First Baptist Head Start's audit for the period ending June 30, 2021, found five vehicles valued in total at $70,779 were titled to the subrecipient as Head Start vehicles. It was unclear if the recipient tracked equipment purchases or fixed assets for First Baptist Head Start a. As part of the special fiscal review of FBHS following the allegations made by the whistleblower, EHSD found FBHS vehicles were purchased with Head Start funds and were titled in the name of FBHS. b. EHSD tracks subrecipient assets purchased with Head Start funding. c. FBHS is no longer a subrecipient for this program, effective June 30, 2022. Effective July 1, 2022, FBHS transferred possession of three of the five vehicles to the incoming subrecipient, YMCA. The other two vehicles will be dispositioned per guidance from the Office of Grant Management. Attachments F.6.1.5 EHSD Special Review Report of FBHS Fiscal Activity Inspection Report by Simon Chung, CPA F.6.5.1 FBHS Head Start Vehicle Titles Contra Costa County Community Services QIP August 14, 2022, Page 15 CORRECTIVE ACTION PLANS Contra Costa County Community Services QIP August 14, 2022, Page 16 SUMMARY AND TIMELINE Finding Systemic Corrective Actions (See full descriptions of each on following pages) Lead Planned Completion Dates Complete Policy | Procedure Development Policy | Procedure Approval Training Concurrent Implementation & Monitoring  3 Safety Practices Deficiencies 1. Strengthen program monitoring Easter Calvit, CSB Deputy Director 2 weeks August 26, 2022 3 weeks September 16, 2022 2 weeks September 30, 2022 6 weeks November 11, 2022 November 16, 2022  1 Program Governance Area of Noncompliance 2. Strengthen governance alignment with Head Start requirements Marla Stuart, EHSD Director 5 weeks September 16, 2022 2 weeks September 30, 2022 1 week October 7, 2022 5 weeks November 11 2022 November 16, 2022  3 Safety Practices Deficiencies 3. Implement a Culture of Safety Easter Calvit, CSB Deputy Director 1 weeks August 19, 2022 2 weeks September 2, 2022 2 weeks September 16, 2022 4 weeks October 14, 2022 October 17, 2022 4. Expand a Culture of Wellness Easter Calvit, CSB Deputy Director 1 weeks August 19, 2022 2 weeks September 2, 2022 2 weeks September 16, 2022 4 weeks October 14, 2022 October 17, 2022  1 Ongoing Fiscal Capacity Deficiency 5. Strengthen Head Start subrecipient fiscal monitoring by aligning with EHSD subrecipient monitoring policies and procedures Emilia Gabriele, EHSD Chief Deputy Director 3 weeks September 2, 2022 2 weeks September 16, 2022 3 weeks October 7, 2022 5 weeks November 11, 2022 November 16, 2022 Documentation to be provided to ACF as evidence of corrective action completion  Approved Policies  Relevant Board/Committee/Policy Council meeting documentation  Accompanying procedures  Training materials  Sign-in sheets  Knowledge assessment summaries  Weekly and monthly monitoring reports  Head Start, EHSD, Policy Council, Family & Human Services Committee, and Board of Supervisors meeting agendas for when these reports are discussed Contra Costa County Community Services QIP August 14, 2022, Page 17 1. Strengthen program monitoring (for fiscal monitoring see #5 below) Policy | Procedure Development (to be completed August 26, 2022)  Assess and ensure Head Start monitoring practices align with County, EHSD, and Head Start requirements  Review monitoring programs from other Head Start sites  Include, at a minimum o Expand current program monitoring practices to include a new multi-layered monitoring (which we believe is a crucial component of our Culture of Safety, see corrective action #4 below)  Daily targeted and observational program self-monitoring by teacher assistants, teachers, and site supervisors  Weekly targeted and observational program and fiscal monitoring by all other Head Start employees  Bi-annual full monitoring of all program and fiscal components  ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance)  Nutrition  Health & Safety  Disabilities & Mental Health  PFCE (Parent, Family, & Community Engagement)  Education  Governance  Fiscal o Develop and/or update standardized monitoring tools for each layer of monitoring o Include monitoring of Culture of Safety and Culture of Wellness (see descriptions below) o Enter all completed monitoring tools into CLOUDS o Produce weekly aggregate monitoring reports for Head Start leadership to identify trends and take appropriate action o Produce monthly aggregate monitoring reports for EHSD Director, Policy Council, and Board of Supervisors Family & Human Services Committee o Define compliance levels | thresholds that trigger program and/or fiscal Corrective Action Plans (for direct, contracted, and family sites) o Present all program Corrective Action Plans to the Policy Council and all fiscal corrective action plans with updates until closed to Board of Supervisors Family & Human Services Committee. This committee will decide when these concerns shall be elevated to the full Board of Supervisors. Policy | Procedure Approval (to be completed September 16, 2022)  Provide opportunity for discussion and obtain approval from Policy Council, Family & Human Services Committee, and Board of Supervisors Training (to be completed September 30, 2022)  Train all staff in program staff direct operated centers, contracted centers, and family programs  Train all administrative staff in EHSD and CSB Contra Costa County Community Services QIP August 14, 2022, Page 18  Develop training appropriate for the audience (by classification, by location -- direct and contracted centers, family)  Deliver and document training  Assess knowledge gain Concurrent Implementation & Monitoring (to be completed November 11, 2022)  Continue current monitoring strategies and add new monitoring strategies when training is complete for each site  Monitoring of the monitoring plan is accomplished by scheduled reports to Policy Council, Board of Supervisor Family & Human Services Committee, and Board of Supervisor  Utilize the monitoring data and reports to implement continuous quality improvement of our program and fiscal processes Resources include but are not limited to the following  Head Start Act and Head Start Performance Standards  Head Start Early Childhood Knowledge and Learning Center (ECLKC)  Head Start Training & Technical Assistance review and recommendations  EHSD Policy & Planning Bureau  Other Head Start programs Contra Costa County Community Services QIP August 14, 2022, Page 19 2. Strengthen governance alignment with Head Start requirements Policy | Procedure Development (to be completed September 16, 2022)  Review governance structure from other Head Start programs (in California and other county-run states) that are governed by elected county supervisors  Revise governance structure to incorporate at a minimum o Addition of monthly report to the Board of Supervisors Family & Human Services Committee o Annual Head Start governance training for Board of Supervisors o Board of Supervisors site visits to Head Start centers o Participation of BOS in the annual self-assessment o Anything else from other similar programs that fits Contra Costa County structure Policy | Procedure Approval (to be completed September 30, 2022)  For any policy changes, provide opportunity for discussion by and obtain approval from Board of Supervisors Training (to be completed October 7, 2022)  Develop training appropriate for the audience related to any changes (Board of Supervisors, Family & Human Services Committee, Policy Council)  Deliver annual governance training.  Deliver and document training Concurrent Implementation & Monitoring (to be completed November 11, 2022)  Maintain documentation of meeting agendas, items and minutes  Utilize the governance monitoring from form ECLKC Resources include but are not limited to the following  Head Start Act and Head Start Performance Standards  Head Start Early Childhood Knowledge and Learning Center (ECLKC)  Head Start Training & Technical Assistance review and recommendations  County Administrator’s Office and County Counsel  Other similarly governed Head Start programs Contra Costa County Community Services QIP August 14, 2022, Page 20 3. Implement a Culture of Safety Policy | Procedure Development (to be completed August 19, 2022)  Ensure a culture that includes standardized practices for safe environments, classroom monitoring, safe transitions, Children’s Personal Rights, standards of conduct, and child supervision o Specific strategies will include but not be limited to zoning maps, secondary head count systems, visual supervision, behavior logs, client concern logs, optimization of CLOUDS (our information management system) to support safety o Consistently implement our policy of reporting safety incidents to ACF within three days  Engage parents in Culture of Safety to normalize discussions of safety and empower parents to vocalize safety concerns they may notice  Engage children in safety practices  Require adoption of these practices by all directly operated centers and contracted centers  Ensure scheduled breaks do not compromise safety  Require adoption, as appropriate, by family child care sites  See attached detailed Culture of Safety plan (CAP.3.1) that has been in development since May, 2022 with support and consultation from Head Start T/TA Policy | Procedure Approval (to be completed September 2, 2022)  Provide opportunity for discussion and obtain approval from Policy Council, Family & Human Services Committee, and Board of Supervisors Training (to be completed September 16, 2022)  Develop initial training of new concepts appropriate for the audience (by classification, by location -- direct and contracted centers, family)  Deliver and document initial training  Assess knowledge gain  Provide additional training if necessary based on knowledge gain  Develop and execute a calendar of refresher training at a frequency relevant to the topic  Deliver and document refresher training  Assess knowledge gain  Provide additional training if necessary based on knowledge gain Concurrent Implementation & Monitoring (to be completed October 14, 2022)  Implement each new component of Culture of Safety when training is complete  Include Culture of Safety practices in multi-layered monitoring (see Corrective Action #1 above) Resources include but are not limited to the following  Head Start Act and Head Start Performance Standards and Head Start Early Childhood Knowledge and Learning Center (ECLKC)  Head Start Training & Technical Assistance review and recommendations and other Head Start programs Contra Costa County Community Services QIP August 14, 2022, Page 21 4. Expand a Culture of Wellness Policy | Procedure Development (to be completed August 19, 2022)  Expand the existing Culture of Wellness built on Trauma-Informed Practice Theory to promote staff resilience and wellness as one tool to ensure child safety  Include, at a minimum, the following: o Expand to include  Community of Practice team focused on inclusion and equity, and coordinating all other efforts using SMARTIE measurement goals (strategic, measurable, ambitious, realistic, time-bound, inclusive, equitable)  Psychological First Aid  Culturally responsive self-care practices for early childhood education (by Julie Kurtz)  Certified wellness coach  Teaching Pyramid  Mindfulness practices in the classroom as behavior strategy  Access to private break spaces for all staff  Expand our lending library to include wellness resources o Maintain existing practices  Trauma Support Team  Twice-weekly wellness resource emails  Motivational posters  Cultural humility  Culturally responsive caregiving practices  Reflective supervision  Family development credential  Reminders of County Employee Assistance Program options  Workplace Wellness Academy Policy | Procedure Approval (to be completed September 2, 2022)  Provide opportunity for discussion and obtain approval from Policy Council, Family & Human Services Committee, and Board of Supervisors Training (to be completed September 16, 2022)  Develop in-house train-the-trainers  Deliver a variety of trainings regarding the topics listed above targeted to the audience (by classification, by location -- direct and contracted centers, family)  Assess knowledge gain  Make determinations about topics, frequency, and repetition based on measurements below Contra Costa County Community Services QIP August 14, 2022, Page 22 Concurrent Implementation & Monitoring (to be completed October 14, 2022)  Measure staff wellness (at a frequency to be determined) with the following tools and take appropriate follow-up action o Compassion Satisfaction Scale o Burnout Scale o Secondary Traumatic Stress Scale o Work Satisfaction Survey  Produce aggregate reports for review and action by Head Start leadership team, Policy Council, and Board of Supervisors Family & Human Services Committee Resources include but are not limited to the following  Head Start Early Childhood Knowledge and Learning Center (ECLKC)  Head Start Training & Technical Assistance review and recommendations  Other Head Start programs  Contra Costa Behavioral Health  Contra Costa Office of Racial Equity Contra Costa County Community Services QIP August 14, 2022, Page 23 5. Strengthen Head Start subrecipient fiscal monitoring by aligning with EHSD subrecipient monitoring policies and procedures Policy | Procedure Development (to be completed September 2, 2022)  Strengthen Head Start subrecipient fiscal monitoring by aligning with EHSD subrecipient monitoring policies and procedures to include in the areas of: o Accrued liabilities o Conflict of interest o Allowable compensation o Insurance coverage o Tracking subrecipient fixed assets  Amend EHSD subrecipient monitoring policies and/or procedures where necessary to align with Head Start requirements Policy | Procedure Approval (to be completed September 16, 2022)  Provide opportunity for discussion by and obtain approval from Board of Supervisors for all policies changes Training (to be completed October 7, 2022)  When new policies or procedures are developed and/or approved, develop training appropriate for the audience (EHSD staff, subrecipient staff)  Deliver and document training  Assess knowledge gain  Develop and execute a calendar of annual training  Assess knowledge gain  Provide additional training if necessary based on knowledge gain Concurrent Implementation & Monitoring (to be completed November 11, 2022)  Continue to implement subrecipient monitoring  Continue to annually establish a subrecipient monitoring schedule and provide monthly reports of monitoring activities and results to the EHSD Chief Financial Officer and EHSD Executive Team Resources include but are not limited to the following  Head Start Act and Head Start Performance Standards  Head Start Early Childhood Knowledge and Learning Center (ECLKC)  Head Start Training & Technical Assistance review and recommendations  Contra Costa County Administrative Bulletins  Contra Costa County Administrator’s Office, County Counsel, Finance Office, Purchasing Department, Auditor/Controller, Human Resources Department  Employment & Human Services Department (EHSD) Administrative Bulletins, Policies, and Procedure C.85 EO % Contra To:Board of Supervisors Costa From:Kathy Gallagher,Employment &Human Services Director Cou nty Date:May 11,2021 Subject:March 2021 Operations Update of the Employment and Human Services Department,Community Services Bureau RECOMMENDATION(S): ACCEPTthe March 2021 Operations Update of the Employment and HumanServices Department,Community Services Bureau as recommended by the Employment and Human Services Director. FISCAL IMPACT: There is no fiscal impact. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS)to insure communication and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau. APPROVE [_]OTHER RECOMMENDATION OF CNTY ADMINISTRATOR []RECOMMENDATION OF BOARD COMMITTEE Action of Board On:05/11/2021 APPROVED AS RECOMMENDED |OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia,District I Supervisor Candace Andersen,District IISupervisor Thereby certify that this is a true and correct copy ofan action taken and entered on the minutes of the Board .one.of Supervisors on the date shown.Diane Burgis,District HISupervisor ATTESTED:May 11,2021 on Mitchoff,District IV Monica Nino,County Administrator and Clerk of the Board of Supervisors Uupervisor Federal D.Glover,District V Supervisor By:June McHuen,Deputy Contact:elaine Burres 608-4960 ec: ao ' ~ae7“est ATTACHMENTS CSB Mar 2021 CAO Report CSB Mar 2021 HS Financial CSB Mar 2021 EHSFinancial CSB Mar 2021 CCP Financial CSB Mar 2021 CACFP Child Nutrition Jan 2021 CSB Mar 2021CACFP Child Nutrition Feb 2021 CSB Mar2021 Credit Card Report CSB Mar 2021 LIHEAP CDB Mar 2021 Menu To:Board of Supervisors From:Kathy Gallagher,Employment &HumanServices Director Date:September 7,2021 Subject:2022 Early Head Start Continuation Grant RECOMMENDATION(S): APPROVE and AUTHORIZEthe Employment and HumanServices Director,or designee,to accept grant funding from the United States Department of Health and HumanServices,Administration for Children and Families,Office of Head Start,in an amount not to exceed $9,013,798 for Early Head Start Program services for the period January 1,2022 through December 31,2022 and AUTHORIZE the Chair of Board of Supervisors to sign the grant application. FISCAL IMPACT: Funding for the period January 1,2022 through December 31,2022 is included in the Department’s FY 2021-22 budget.The County,as Grantee,is required to generate a 25%non-federal match of the total grant-budget.For 2022,the match amount equates to $2,253,449,which will be achieved through collaboration with State Child Development programs and the volunteer hours generated from Early Head Start parents and community partners. 100%Federal funds.No County Cost.CFDA #93.600 APPROVE [_]OTHER RECOMMENDATION OF CNTY ADMINISTRATOR [~]RECOMMENDATION OF BOARD COMMITTEE Action of Board On:09/07/2021 APPROVED AS RECOMMENDED [_]|OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia,District I Supervisor Candace Andersen,District II Supervisor Diane Burgis,DistrictIll I hereby certify that this is a true and correct copy ofan action taken andentered on the minutes of the Board of Supervisors on the date shown. Supervisor ATTESTED:September 7,2021 Karen Mitchoff,District IV Monica Nino,County Administrator and Clerk of the Board of Supervisors upervisor Federal D.Glover,District V Supervisor By:Laura Cassell,Deputy Contact:A.Bailey-Nesbitt, 925-608-4930 cc: BACKGROUND: Early Head Start is a federal program that serves low-income pregnant womenand families with infants and toddlers from birth to age three.The program design supports and nurtures healthy attachments between the child and their family.Early Head Start programs provide quality child care,child development,and other services including,medical,mental health,and dental services.Head Start/Early Head Start also offers comprehensive services,including health,nutrition,social and other services determined as necessary via family needs assessments.These services respond to each child and family's ethnic,cultural,and linguistic heritage.Children and families access these services through various service models,including centers or schools that children attendhalf or full-day,family childcare homes and/or the children's own homes -a HeadStart staff visit once per week to provide in-home services. Children who receive home-basedservices gather periodically with other enrolled families for group learning experiences facilitated by Head Start staff.Contra Costa County applies annually to the U.S. Health and HumanServices Department,Administration for Children and Families,Office of Head Start,as the Head Start grantee.The annual application includes newly identified goals and objectives for the program.This is year four of a five-year grant cycle.The year three continuation application was approved by the Board on September 22,2020.This application was reviewed and approved by the Head Start Policy Council on August 18,2021.Approval of this board order request will allow the continued provision of Early Head Start services to program eligible children and families. CONSEQUENCE OF NEGATIVE ACTION: If not approved,the County will not receive funding to operate Early Head Start childcare centers. IMPACT The Community Services Bureau of the Employment &Human Services Department’s Early Head Start program supports three of Contra Costa County’s community outcomes -Outcome 1:“Children Ready for and Succeeding in School,”Outcome 3:“Families that are Economically Self-sufficient,”and, Outcome 4:“Families that are Safe,Stable,and Nurturing.”These outcomes are achieved by offering comprehensive services,including high quality early childhood education,nutrition,and health services to low-income pregnant women and families throughout Contra Costa County. ATTACHMENTS EHS Funding Letter EHS Budget Narrative 2 COR US LtChant Supervisor Diane Burgis,District 3 Board of Supervisors,Chair C.71 2 47 Contra To:Board of Supervisors Costa From:Kathy Gallagher,Employment &Human Services Director County Date:September 7,2021 Subject:2022 Head Start Continuation Grant RECOMMENDATION(S): APPROVE and AUTHORIZEthe Employment and HumanServices Director,or designee,to accept grant funding from the U.S.Department ofHealth and HumanServices,Administration for Children and Families,Office of Head Start,in an amount not to exceed $17,820,497 for Head Start Program services for the period January 1,2022 through December 31,2022 and AUTHORIZE the Chair of Board of Supervisors to sign the grant application. FISCAL IMPACT: Funding for the period January 1,2022 through December 31,2022 is included in the Department’s FY 2021-22 budget.The County,as Grantee,is required to generate a 25%non-federal match of the total grant budget.For 2022,the match amount equates to $4,455,124,which will be achieved through collaboration with State Child Development programs and the volunteer hours generated from Head Start parents and community partners. 100%Federal funds.No County Cost.CFDA #93.600. The application includes $2,321,753 requested funding for the County's Head Start Delegate Agency,First Baptist Church of Pittsburg,California. APPROVE [_]OTHER RECOMMENDATION OF CNTY ADMINISTRATOR [_]RECOMMENDATION OF BOARD COMMITTEE Action of Board On:09/07/2021 APPROVED AS RECOMMENDED |OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia,District I Supervisor Candace Andersen,District II Supervisor Diane Burgis,District IIT I herebycertify that this is a true and correct copy ofan action taken and entered on the minutes ofthe Board of Supervisors on the date shown. Supervisor ATTESTED:September 7,2021 sun Mitchoff,District IV Monica Nino,County Administrator and Clerk of the Board of Supervisors upervisor Federal D.Glover,District V Supervisor By:Laura Cassell,Deputy Contact:A.Bailey-Nesbitt, 925-608-4930 ec: yoy oeLd,iaweiod] BACKGROUND: Head Start is a federal program that promotes the school readiness of children ages birth throughfive years old from low-income families by enhancing their cognitive,social and emotional development. Head Start programs provide a learning environment that supports children's growthin the following domains:language andliteracy;cognition and general knowledge;physical development and health; social and emotional development;and approaches to learning.Head Start also offers comprehensive services,including health,nutrition,social and other services determined as necessary via family needs assessments.These services respond to each child and family's ethnic,cultural,and linguistic heritage. Children and families access these through various service models,including:centers or schools that children attend part or full-day,family childcare homes,and/or the children's own homes -a HeadStart staff visits once per week to provide in-home services.Children who receive home-based services gather periodically with other enrolled families for group learning experiences facilitated by Head Start staff. Contra Costa County applies annually to the U.S.Health and Human Services Department, Administration for Children and Families,Office of Head Start,as the Head Start grantee.The annual application includes newly identified goals and objectives for the program.This is year four of a five-year funding cycle.Year three continuation application was approved by the Board on September 22,2020.This application was reviewed for approval by the Head Start Policy Council on August 18, 2021.Approval of this Board order will allow the continued provision of Head Start services to program eligible children and families. CONSEQUENCEOFNEGATIVEACTION: If not approved,the County will not receive funding to operate Head Start childcare centers. IMPACT The HeadStart grant funding supports three of the community outcomes established in the Children's Report Card:1)“Children Ready for and Succeeding in School,3)“Families that are Economically Self-sufficient”and,4)“Families that are Safe,Stable,and Nurturing"by offering comprehensive services,including high quality early childhood education,nutrition,and health services to children from low income families throughout Contra Costa County. ATTACHMENTS Head Start Funding Letter HeadStart Budget Narrative RiBovngem Supervisor Diane Burgis,District 3 Board of Supervisors,Chair PetR0gGvoree20/2S&LEN Bus:(925)439-11Pot’1037271TERPRISES79CovingtonDr.,Pittsburg,CA9456518Mobile:(925)980-7717CA0031010”TIRSTLDTEtevin,Stig,bf1[PRL DeerCONSIGNEEADDRESS ERATENOT)te ZL WEIGHT eNOosCAgOmsT TAGNOWEIGHT VerLAL.1 WHEpi,ls. Leaky|6.P.O.No. OPFICEUSEONLYpeg)SHA17.JobNo,TOTALAMOUNT Ke 5DetbeBM4/82G0TONS NONGTIMETen4hetALMeM. 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CUBICYARD|ONE-WAYMILEAGEissreet(_Joven[uncerol10YOSemiTRANSFERBOTTOMded[COg"HO.AXGESLtL]errvaPROPEATY} tefsv=aaSOCIALSECURITYNO./EQUIPMENTLICENSENO,PUBLICUTILITIESCOMMEEGIONAGCUSAEDPAYMENTFORTHESECHARGESNOTLATRATHANTHFETHNTHOFTHEBOMTHFOLLOeINGDATEOF‘TheseBILEGaverAgramwePoyLapelPoe,CoursCammteeCoMartionwfElimevenAatewnesavalLanelPune2ftonerontterPentCusdanmyam,MovesDeptPopantebaThirty100Devt,VayGuyAseovneeGunjortpa15hSeenenChana{50%FurAmes)oAYeisenonde81,089pnd1%tanerintGrarge117PutActanplwnSolangehopsnesbonmer—f)Td.#|4 TRUCKTAL.NO.NO.pumpORIVER:THEPUC.ANDTHEOWNERREQUIRETHtSTICKETTOBEACCURATE.POWERLOADING[} GROENSTAYVTHOMILEDREPRESENTATIVEBY, SHIPPERMOTE:WEMAKEDELIVERIESINSIDECURBLINE,anNQONTHELOTATCUSTOMERSAitOALYANDACCEPTNORESFONSIAILITYFORAMYOAMAGESRESULTINGFROMSUCHOELIVERIES,KERLOADING[]*BEZELDianeacolsCole F6.\.|1295S&LENTERPRISES79CovingtonDr.,Pittsburg,CA94565Bus:(925)439-1118Mobile:(925)980-7717CA0031010HEHSAT)b-/-ZO) ?He|PcieAuifochCONSIGNEEPFADDRESS ayDISTANLERAFENOTICIdpfsTAD SAa113.DseWEIGHTéTAGNOIGHTvwSISStFTa3 ™fis. 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Cl19YD(]eemu0TRANSFER{_JeortompumpDAIVER:THEPuc,ANDTHEOWNER56FEETREQUIRETHESTICKETTOBEACCURATE.VEANDER°[JuPOWERLOADING[J:iPROPERTY]BUNKERLOADING['}4Is PUBLICUTELIVIGS SOCIALSECURITYNoeSHIPPEREQUIPMENTLICENSENO.FontheseworMOFE:WEMAKEDELIVERIESINSIDECURGLINELATERTHANTHESOTHENTHOFTHEWONTFORLGHINGDATEOFTorskn.L,iANDOfTHELOTATCUSTOMER'SRISKDunestAgentwePe;Sage!Foes,CirertSavebesCollectionKagelFleasaftanereendesPuenChatAammonar.AtatantngDunavdPepableinThirty(05Deye,FiivCoESeAeereresBrtiatvo,TAfountChops{105ReyAare)onaliceantonRIES,<121ADceedUEGneenetChee19ParAmeenoeBalenoesOtDitadarONLYANDACCEPTWOAESPOMRIAILITYnndGAMAGESRESULTINGFROM _Fj2Z.~VOYep|2£87ENTERPRISES79CovingtonDr.,Pittsburg,CA94565Bus:(925)439-1118Mobile:(925)980-7717CA00310107287 CONSIGNEEADORESSa4-DIST,OTICEKtheefaepesdaWEIGHTTAGNO412,2hentalsODCacteAs.ntTE14,5.WERZOPS42,ieP.O.No.Vaal17,JobNo.LAoaOFFICEUSEONLYRATE WEIGHT TOTALAMOUNT[exes2,LbbabZ-LiaZaadeib(2-1GLolal11,TONS‘O)REPORTINGTIME®"FRBTIMEGtotarTIMEyyMEAL&TAUCK)NETTIMEITEMaPivaofNTEAN.AMbowAA PLM,PLM,HRS,HRS@6)GENO(3TIMELASTTRIPATLASTTalPLASTTRIPALM.ALM.PLM,PM,HAS,ONE.WAYMILEAGETAUCKTRL.NO.NO.DRIVER.THEPU.C.ANDTHEOWNER¥Taeee["]tRansrer[_]sorrowcumeRECUIRETHISTICKETTOBEACCURATE,56FEETeelowe(1unePRIVATEPROPERTY}“fo)AideofHAS eeecusicYano| POWERLOADING[[]AUNKERLOADING[J F2RIGOGHGHOERGYAUTHNTEDREPRESENTATIVE SCISECURITYNO.EQUIPMENTLICENSENO.aoaliiedtae‘CUSTOMER'SAURLATERTHRATHEPRUETTOFTOEOnCeeeeESECHASeANDONTHE&.0TATA'sRISKOFToreetONLYANDACCEPTNORESPOMSIMLITYFORANYOAMAGESRESULTINGFROMSUCHDELIVERIES. “201sPc#qn0nef0S&LENTERPRISES79CovingtonDr.,Pittsburg,CA94565CA0031010MEae 7281Bus:(925)439-1118Mobile:(925)980-7717 baneLaLa) CONSIGNEEADDRESS COMMODITY. TAGNO.WEIGHTTAGNODISTAATENOTALelandWEIGHT TH43. (MesWu .§ZOKZS15. CTY,16.P.O.No, 17,JobNo. OFFICEUSEONLYRATE TOTALAMOUNT Wt.TONS neaq)REPORTINGTIME(@)FNOINGTime,‘o)TOTALTIMEA.M.ALMLM,PLM.HAS.OGWHTIME HRSGCMEAL&TRUCK)NETTIMEHRS @)STARTDAIVING@ARRIVALTIME@ENOUNLOADING|;TIMELASTTRIPAT{5}AUNNINGTIMELASTTRIPLASTTRIPALM,ALM,PM,PLM.HRS. cuBicYAROONE-WAYMILEAGETAUCKNO. TRL.NO. LJsv0 jegreer[_Joven[_]unoer—4CePRIVATEPROPERTY) “teraSOCIALSECURITYNO.PUBLICUTILITHEECOUMESIONREDIAELPAYMENTFORTHESECHARGESHOTLATERThanTHEPYREOFThtMONTHFOLLOWINGDATEOFTHcSBILL.DekeaeAgrenetqPoyopelPom,CourtCounberCatectionofDetingwm:Asaewn208fey.EQUIPMENTLICENSENO.‘euerenHCHDELIVERIES.‘TBOead19inswrestCraoge192%PorArcesan]witliclaneeweit91,550,DAIVER:THEPULC.ANDTHEOWNER‘LJsem[]teansren(“]aortomoumeBRUTrsTeerroaeACCURATE.POWERLOADING["JBUNKERLOADING[_}voleCBltte_AECTIVEDIfCODDGCNBERSYAUTHORIZEDFPwOTe:WEMAKEDELIVERIESINSIDECURDLIKEANDONTHELOTATCUFTOMEA'SAISKONLYANTACCEPTMt).AGSPONTISILITY«fonARYCAMAGESRESULTINGFrade.* £6.\.2 3/16/2020 11:18:02AM First Baptist Head Start Page 1-G/L Chart Of Accounts -Short Form (GLCHTAQI) From Account No.[]To [2Z2ZZ2222 22222272222 2222122 LLILLELL LL LEP LPL L)From Account Group []To [ZZZZZZZZZ2ZZ] Sort By {Account No.] Exclude Inactive Accounts [No] Acct Post Structure Cntrl.Alloc.Account Number Description Status Config,In Code Aect.by 1000 PETTY CASH Active B,DRF Detail ACC1001BANKOFTHEWEST/LINE OF CREDIT Active B,DRF Detail ACC1002CASHINBANK-SAVINGS Active B,DR,F Detail ACC1003CASHINBANK-SAVINGS(B.ofWest)Active B,DR,F Detail ACC1004CASHINBANK-M.M.S Active B,DRF Detail ACC1005CASHINBANK-CHK.#B.O.T.WEST Active B,CRF Detail ACC1006ACCOUNTSRECEIVABLE-EAST LELANI Active B,DR,F Detail ACC1007ACCOUNTSRECEIVABLE-LIDO SQUARI Active B,DR,F Detail ACC1008ACCOUNTSRECEIVABLE-F.B.CHURCH Active B,DRF Detail ACC1009ACCT/GRANT RECBLE-LONETREE Active B,DR,F Detail ACC1010GRANTS/SUPPORT RECEIVABLE-PA22 Active B,DRF Detail ACC1011SUPPORT/ACCTS.RECEIVABLE-FOOD Active B,DRF Detail ACC1012ACCT/SUPPORT RECBLE-PRESCHOOL Active B,DR,F Detail ACC1013GRANTS/SUPPORT RECBLE-FAIRGROUI Active B,DRF Detail ACC1014ACCOUNTSRECEIVABLE-EHPE Active B,DR,F Detail ACC1015ACCTS./GRANTS RECEIVABLE-PREK Active B,DRF Detail ACC1016GRANT/ACCTS RECEIVABLE-PA20 Active B,DRF Detail ACC1017CLEARINGA/C-STAFF FOOD DEDN.Active B,DRF Detail ACC1018PAYROLLCLEARINGACCOUNTActiveB,DR,F Detaii ACC1019ITEECHREVENUERECEIVABLEActiveB,DRF Detail ACC1020PREPAIDINSURANCEEXPENSESActiveB,DR,F Detail ACC1025PREPAIDEXPENSESActiveB,.DRF Detail ACC1026PREPAIDEXPENSE2003ActiveB,DRF Detail ACC1028A/R FB PreTax Active B,CRF Detail ACC1029A/R FB After tax Active B,CR.F Detail ACC1030PREPAIDKAISERActiveB,DRF Detail ACC1031A/R MEDICAL DEPENDENTS Active B,DR.F Detail ACC1032A/R MEDICAL EMPLOYEE Active B,DR,F Detail ACC1033A/R DENTAL EMPLOYEE Active B,DRF Detail ACC1034A/R DENTAL DEPENDENTS Active B,DRF Detail ACC1035A/R-BANK ERRORS Active B,DRF Detail ACC1036ReceivablesClearingAccountActive ,DR,F Detail ACC1037EMPLOYEESAVINGSActiveB,CR,F Detail ACC1038EMPLOYEEP/R ADVANCE Active B,DR,F Detail ACC1040PREPAID-TAYLOR MADE CONTRACT Active B,DRF Detail ACC1041DEPOSITSActiveB,DR,F Detail ACC1050EQUIPMENTActiveB,DRF Detail ACC1051VEHICLEActiveB,DR,F Detail ACC1052LEASEHOLDIMPROVEMENTSActiveB,DR,F Detail ACC1053CAPITALIZEDLEASE-Active B,DR,F Detail ACC1070ACCUMULATEDDEPR.-EQUIPMENT Active B,CR.F Detail ACC1071ACCUMULATEDDEPR.-VEHICLE Active B,CR,F Detail ACC1072ACCUMULATEDDEPR.-LEASEHOLD = Active =B,CRF Detail ACC1073ACCUMULATEDDEPR-CAPITAL LEASE Active B,CRF Detail ACC2000GRANTPAYABLEActiveB,CR,F Detail ACC2001ACCOUNTSPAYABLEActiveB,CR,F Detail ACC2002ACCRUEDEXPENSEActiveB,CR,F Detail ACC2003PAYROLLTAXESPAYABLEActiveB,CR,F Detail ACC2004GARNISHMENTPAYABLEActiveB,DRF Detail ACC2005DEF.REVENUE-EARTHQUAKE DAM.Active B,DR,F Detail ACC2006DEF.INCOME-STATE ADVANCE Active B,CR,F Detail ACC2007DEFERREDREVENUEActiveB,CR,F Detail ACC 3/16/2020 11:18:02AM First Baptist Head Start Page 2 G/L Chart Of Accounts -Short Form (GLCHTA01) Acct Post Structure Cutrl.Alloc. Account Number Description Status Config.In Code Acet.by 2008 ACCRUED SALARIES &WAGES Active B,CRF Detail ACC 2009 ANNUNITY PENSION PLAN Active B,DR,F Detail ACC 2010 W/C PAYABLE Active B,DR,F Detail ACC 2011 ACCURAL FOR LONGIVITY Active B,DR,F Detail ACC 2012 SAL DED DUE TO FOOD BANK Active B,DR,F Detail ACC 2013 ACCRUED EXPENSES Active B,CR,F Detail ACC 2014 ACCRUED VACATION Active B,CR,F Detail ACC 2030 ACCOUNTSPAYABLE-PREF.RISK Active B,DRF Detail ACC 2040 ACCOUNTSPAYABLE-DENTAL INS.Active B,DRF Detail ACC 2050 ACCOUNTS PAYABLE-KAISER HEALTH Active B,DRF Detail ACC 2060 ACCOUNTS PAYABLE-PACIFIC BELL Active B,DRF Detail © ACC 2500 LEASE PAYABLE Active B,CR.F Detail ACC 2600 CLEARING-2002 YR END Active B,CR,F Detail ACC 3000 FIXED ASSETS FUND Active B,DR,F Detail ACC 3001 RESTRICTED Active B,DRF Detail ACC 3002 RETAINED EARNINGS Active R,CRF Detail ACC 3004 NETASSETS(PRIOR YR ADJ)Active B,DRF Detail ACC 4001-0001 GRANT REVENUE Active I,DR,F Detail ©ACCDEP 4001-00EP GRANT REVENUE-ARRA QI 2009 Active [CRF Detail ACCDEP 4001-00QF GRANT REVENUE Active 1,CR,F Detail ACCDEP 4001-00SU GRANT REVENUE Active IDR,F Detail ACCDEP 4001-0FSS GRANT REVENUE Active I,DR,F Detail ACCDEP 4001-0GEN FIRST 5 CCCOUNTY-VIDEO Active LCRF Detail ACCDEP 4001-0PQI GRANT REVENUE Active I,DR,F Detail ACCDEP 4001-BELS GRANT REVENUE Active I,CRF Detail ACCDEP 4001-COLA GRANT REVENUE Active LDRF Detail ACCDEP 4001-EHPE GRANT REVENUE Active I,CRF Detail ACCDEP 4001-ELCC GRANT REVENUE Active ILCR,F Detail ACCDEP 4001-FAIR GRANT REVENUE Active LDRF Detail ACCDEP 4001-FOOD GRANT REVENUEPA22 (B.ADJ#1)Active LDR,F Detail ACCDEP 4001-ITEE GRANT REVENUE Active LCR,F Detail ACCDEP 4001-LONE GRANT REVENUE Active ICRF Detail ACCDEP 4001-PA20 GRANT REVENUE Active LDRF Detail ACCDEP 4001-PA22 GRANT REVENUE Active LDR,F Detail ACCDEP 4001-PREK GRANT REVENUE Active 1,CR,F Detail ACCDEP 4001-PRES GRANT REVENUE Active LDR,F Detail ACCDEP 4002-00QF IN-KIND REVENUE Active [DR,F Detail ACCDEP 4002-00SU IN-KIND REVENUE Active I,DR,F Detail ACCDEP 4002-0PQI IN-KIND REVENUE Active LDR,F Detail ACCDEP 4002-BELS IN-KIND REVENUE Active LDRF Detail ACCDEP 4002-COLA IN-KIND REVENUE Active J,DR,F Detail ACCDEP 4002-EHPE IN-KIND REVENUE Active I,CRF Detail ACCDEP 4002-ELCC IN-KIND REVENUE Active I.CR,F Detail ACCDEP 4002-FAIR.IN-KIND REVENUE Active LDR,F Detail ACCDEP 4002-PA20 IN-KIND REVENUE Active LDRF Detail ACCDEP 4002-PA22 IN-KIND REVENUE Active 1.DR,F Detail ACCDEP 4002-PA26 IN-KIND REVENUE Inactive 1,DR,F Detail ACCDEP 4002-PREK IN-KIND REVENUE Active ILDR,F Detail ACCDEP 4003-BELS FOOD REIMBURSEMENT REVENUE Active LCR,F Detail ©ACCDEP 4003-EHPE FOOD REIMBURSEMENT REVENUE Active LCRF Detail ACCDEP 4003-ELCC FOOD REIMBURSEMENT REVENUE Active LCR F Detail ACCDEP 4003-FAIR FOOD REIMBURSEMENT REVENUE Active J,DR,F Detail ©ACCDEP 4003-FOOD FOOD REIMB REVENUE Active [DRF Detail ACCDEP 4003-PA22 FOOD REIMBURSEMENT REVENUE Active LDR.F Detail ACCDEP 4003-PREK FOOD REIMBURSEMENT REVENUE Active 1,DR,F Detail ACCDEP 4003-PRES FOOD REIMBURSEMENT REVENUE Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 3 G/L Chart Of Accounts -Short Form (GLCHTAOI) Acet Post Structure Cntrl.Allee. Account Number Description Status Config.In Code Acct.by 4004-0001 FAMILY STRESS FOOD ADVANCE Active LDR,F Detail ©ACCDEP 4004-BELS FAMILY STRESS FOOD ADVANCE Active LDR,F Detail ©ACCDEP 4005-BELS INTEREST EARNED Active LCRF Detail ACCDEP 4005-EHPE INTEREST EARNED Active LCR F Detail ©ACCDEP 4005-ELCC INTEREST EARNED Active LCR F Detail ACCDEP 4005-FAIR INTEREST EARNED Active IDR F Detail ACCDEP 4005-FOOD INTEREST EARNED Active LDR,F Detail ACCDEP 4005-PA22 INTEREST EARNED Active IDRF Detail ACCDEP 4005-PREK INTEREST EARNED Active LDR,F Detail ACCDEP 4005-PRES INTEREST EARNED Active LDR F Detail ACCDEP 4006-0GEN CONTRIBUTIONS -UNRESTRICTED Active LDR F Detail ACCDEP 4006-BELS CONTRIBUTIONS -UNRESTRICTED Active I,DR,F Detail ACCDEP 4007-BELS CALWORKS REIMBURSEMENTS Active LCR F Detail ACCDEP 4007-EHPE CALWORKS REIMBURSEMENTS Active LCRF Detail ©ACCDEP 4007-ELCC CALWORKS REIMBURSEMENTS Active LCR F Detail ACCDEP 4007-FAIR CALWORKS REIMBURSEMENTS Active LCR,F Detail ACCDEP 4007-PA22 CALWORKS REIMBURSEMENTS Active LCR,F Detail ©ACCDEP 4007-PREK CALWORKS REIMBURSEMENTS Active LCR F Detail ©ACCDEP 4008-OGEN CONTRIBUTIONS -TEMP RESTRICTED Active I,DR,F Detail ACCDEP 4008-BELS CONTRIBUTIONS -TEMP RESTRICTED Active LDR,F Detail ACCDEP 4100-0GEN GAIN ON SALE/DISPOSAL Active LCR F Detail ACCDEP 4100-BELS GAIN ON SALE/DISPOSAL Active LCRF Detail ACCDEP 4200-BELS MISC REVENUE Active LCR F Detail ACCDEP 4200-EHPE MISC REVENUE Active LCR,F Detail ACCDEP 4200-ELCC MISC REVENUE Active 1,CR,F Detail ACCDEP 4200-FAIR MISC REVENUE Active LCR F Detail ACCDEP 4200-PA22 MISC REVENUE Active 1,CR,F Detail ACCDEP 4200-PREK MISC REVENUE Active LCRF Detail ACCDEP 5000-00QF ADMINISTRATIVE SALARIES Active LDR,F Detail ACCDEP 5000-0FCC ADMINISTRATIVE SALARIES Active I,DR,F Detail ACCDEP 5000-0PQI ADMINISTRATIVE SALARIES Active LDR F Detail ACCDEP 5000-BELS ADMINISTRATIVE SALARIES Active LDR,F Detail ©ACCDEP 5000-COLA ADMINISTRATIVE SALARIES Active I,DR,F Detail ACCDEP 5000-EHPE ADMINISTRATIVE SALARIES Active LDRF Detail ACCDEP 5000-ELCC ADMINISTRATIVE SALARIES Active LCR,F Detail ACCDEP 5000-FAIR ADMINISTRATIVE SALARIES Active LDRF Detail ACCDEP 5000-LONE ADMINISTRATIVE SALARIES Active LDRF Detail ACCDEP 5000-PA22 ADMINISTRATIVE SALARIES Active I,DR,F Detail ACCDEP 5000-PREK ADMINISTRATIVE SALARIES Active LDR F Detail ACCDEP 5000-PRES ADMINISTRATION SALARIES Active LDR,F Detail ACCDEP 5001-00QF P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5001-0FCC P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5001-0PQI P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5001-BELS P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5001-COLA P/R TAX EXPENSE Active I,DR,F Detail ACCDEP 5001-EHPE P/R TAX EXPENSE Active 1,DR,F Detail ©ACCDEP 5001-ELCC P/R TAX EXPENSE Active LCR F Detail ACCDEP 5001-FAIR P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5001-LONE P/R TAXEXPENSE Active LDR,F Detail ACCDEP 5001-PA22 P/R TAX EXPENSE Active I,DR,F Detail ©ACCDEP 5001-PREK P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5001-PRES P/R TAX EXPENSE Active I,DR,F Detail ©ACCDEP 5002-00QF W/C ADMIN Active I,DR,F Detail ACCDEP 5002-0PQI W/C ADMIN Active LDR,F Detail ACCDEP 5002-BELS W/C ADMIN Active LDR,F Detail ©ACCDEP 5002-COLA W/C ADMIN Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 4 G/L Chart Of Accounts -Short Form (GLCHTA01) Acet Post Structure Cntrh.Allec. Account Number Description Status Config.In Code Acct.by §002-EHPE W/C ADMIN Active LDR F Detail ACCDEP 5002-ELCC W/C ADMIN Active LCRF Detail ACCDEP 5002-FAIR W/C ADMIN Active LDR,F Detail ACCDEP 5002-LONE W/C ADMIN Active I,DR,F Detail ACCDEP $002-PA22 W/C ADMIN Active LDRF Detail ACCDEP §002-PREK W/C ADMIN Active LDR,F Detail ACCDEP 5002-PRES W/C ADMIN Active LDR,F Detail ACCDEP 5003-00QF M/D ADMIN Active LDR,F Detail ACCDEP 5003-BELS M/D ADMIN Active IDR,F Detail ACCDEP §003-COLA M/D ADMIN Active I,DR,F Detail ACCDEP §003-EHPE M/D ADMIN Active I,DR,F Detail ACCDEP §003-ELCC M/D ADMIN Active LCRF Detail ACCDEP 5003-FAIR M/D ADMIN Active IDR,F Detail ACCDEP §003-LONE M/D ADMIN Active LDR,F Detail ACCDEP §003-PA22 M/D ADMIN Active LDRF Detail ACCDEP 5003-PREK M/D ADMIN Active 1,DR,F Detail ACCDEP 5003-PRES M/D ADMIN Active I,DR,F Detail ACCDEP §004-00QF ANNUNITY Active I,DR,F Detail ACCDEP 5004-0PQI ANNUNITY PENSION PLAN-ADMIN.Active I,DR,F Detail ACCDEP 5004-BELS ANNUNITY Active LDR,F Detail ACCDEP 5004-EHPE ANNUNITY Active IDR,F Detail ACCDEP 5004-ELCC ANNUNITY Active LCR Detail ACCDEP 5004-FAIR ANNUNITY Active I[DR,F Detail ACCDEP 5004-LONE ANNUNITY Active LDR,F Detail ACCDEP 5004-PA22 ANNUNITY Active —1,DR,F Detail ACCDEP 5004-PREK ANNUNITY Active LDR,F Detail ACCDEP 5004-PRES ANNUITY Active I,DR,F Detail ACCDEP 5005-BELS LONGIVITY-ADMIN Active I,DR,F Detail ACCDEP §005-EHPE LONGIVITY-ADMIN Active LDR,F Detail ACCDEP 5005-ELCC LONGIVITY-ADMIN Active LCRF Detail ACCDEP 5005-FAIR LONGIVITY-ADMIN Active LDR,F Detail ACCDEP 5§005-LONE LONGIVITY-ADMIN Active [LDR,F Detail ACCDEP 5005-PA22 LONGIVITY-ADMIN Active I,DR\F Detail ACCDEP §005-PREK.LONGIVITY-ADMIN Active I,DR,F Detail ACCDEP 5005-PRES LONGEVITY-ADMIN Active J,DR,F Detail ACCDEP 5008-00QF LIFE INSURANCE Active 1,DR,F Detail ACCDEP 5008-BELS LIFE INSURANCE Active I,DR,F Detail ACCDEP §008-EHPE LIFE INSURANCE Active LDR,F Detail ACCDEP 5008-ELCC LIFE INSURANCE Active LCRF Detail ACCDEP 5008-FAIR LIFE INSURANCE Active LDRF Detail ACCDEP 5008-LONE LIFE INSURANCE Active I,DR,F Detail ACCDEP 5008-PA22 LIFE INSURANCE Active I,DR,F Detail ©ACCDEP 5008-PREK LIFE INSURANCE Active LDR,F Detail ACCDEP 5008-PRES LIFE INSURANCE Active 1,DR,F Detail ©ACCDEP 5009-BELS EIC ADVANCE PAYMENTS Active I,DR,F Detail ACCDEP $009-EHPE EIC ADVANCE PAYMENTS Active I,DR,F Detail ACCDEP 5009-ELCC EIC ADVANCE PAYMENTS Active LCR F Detail ACCDEP §009-FAIR EIC ADVANCE PAYMENTS Active I,DR,F Detail ACCDEP 5009-LONE EIC ADVANCE PAYMENTS Active I,DR,F Detail ACCDEP 5009-PA22 EIC ADVANCE PAYMENTS Active IDR F Detail ACCDEP 5009-PREK EIC ADVANCE PAYMENTS Active 1DR,F Detail ACCDEP $010-00QF PROGRAM SALARIES Active IDR,F Detail ACCDEP 5010-00SU PROGRAM SALARIES Active I,DR,F Detail ACCDEP 5010-0FCC PROGRAM SALARIES-FCC PROGRAM Active I,DR,F Detail ©ACCDEP 5010-0PQI PROGRAM SALARIES Active LDR,F Detail ACCDEP 5010-BELS PROGRAM SALARIES Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 5 G/L Chart Of Accounts -Short Form (GLCHTA0)) Acct Post Structure CntrL Allec. Account Number Description Status Config.In Code Acct.by 5010-COLA PROGRAM SALARIES Active I,DR,F Detail ACCDEP 5010-EHPE PROGRAM SALARIES Active LDR,F Detail ©ACCDEP $010-ELCC PROGRAM SALARIES Active LCR,F Detail ©ACCDEP 5010-FAIR PROGRAM SALARIES Active 1,DR,F Detail ©ACCDEP 5010-LONE PROGRAM SALARIES Active LDR F Detail ACCDEP 5010-PA22 PROGRAM SALARIES Active I,DR,F Detail ACCDEP 5010-PREK.PROGRAM SALARIES Active J,DR,F Detail ACCDEP 5010-PRES PROGRAM SALARIES Active 1DR,F Detail ©ACCDEP 5011-00QF P/R TAX EXPENSE Active 1,DR,F Detail ACCDEP 5011-00SU P/R TAX EXPENSE Active LDRF Detail ACCDEP 5011-0FCC P/R TAX EXPENSE Active IDR,F Detail ACCDEP 5011-OPQI P/R TAX EXPENSE Active LDRF Detail ACCDEP 5011-BELS P/R TAX EXPENSE Active I,DR.F Detail ACCDEP 5011-COLA P/R TAX EXPENSE Active LDR,F Detail ©ACCDEP 5011-EHPE P/R TAX EXPENSE Active LDR.F Detail ACCDEP 5011-ELCC P/R TAX EXPENSE Active LCRF Detail ACCDEP 5011-FAIR P/R TAX EXPENSE Active IDR,F Detail ACCDEP 5011-LONE P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5011-PA22 P/R TAX EXPENSE Active I,DR,.F Detail ACCDEP 5011-PREK P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5011-PRES P/R TAX EXPENSE Active I,DR,F Detail ACCDEP $012-00QF W/C PROGRAM Active LDRF Detail ACCDEP $012-008U W/C PROGRAM Active I,DRF Detail ACCDEP 5012-0PQI W/C PROGRAM Active IDR,F Detail ACCDEP 5012-BELS W/C PROGRAM Active IDR,F Detail ACCDEP 5012-COLA W/C PROGRAM Active LDR,F Detail ©ACCDEP 5012-EHPE W/C PROGRAM Active LDR,F Detail ACCDEP 5012-ELCC W/C PROGRAM Active LCR,F Detail ACCDEP 5012-FAIR W/C PROGRAM Active LDR,F Detail ACCDEP 5012-LONE W/C PROGRAM Active LDR,F Detail ACCDEP $012-PA22 W/C PROGRAM Active LDR,F Detail ACCDEP §012-PREK W/C PROGRAM Active LDR,F Detail ACCDEP 5012-PRES W/C PROGRAM Active IDRF Detail ©ACCDEP 5013-00QF M/D PROGRAM Active LDR,F Detail ACCDEP 5013-BELS M/D PROGRAM Active LDR,F Detail ACCDEP 5013-COLA M/D PROGRAM Active LDRF Detail ACCDEP 5013-EHPE M/D PROGRAM Active LDR,F Detail ACCDEP 5013-ELCC M/D PROGRAM Active ICRF Detail ACCDEP 5013-FAIR M/D PROGRAM Active LDR Detail ACCDEP 5013-LONE M/D PROGRAM Active J,DR,F Detail ACCDEP 5013-PA22 M/D PROGRAM Active LDR,F Detail ACCDEP 5013-PREK M/D PROGRAM Active IDR,F Detail ACCDEP 5013-PRES M/D PROGRAM Active LDR,F Detail ACCDEP 5014-00QF ANNUITY Active I,DRF Detail ACCDEP 5014-0PQI ANNUITY Active 1,DR,F Detail ACCDEP §014-BELS ANNUITY Active 1,DR,F Detail ©ACCDEP 5014-EHPE ANNUITY Active JDRF Detail ACCDEP 5014-ELCC ANNUITY Active 1,CR,F Detail ACCDEP 5014-FAIR ANNUITY Active IDR,F Detail ©ACCDEP 5014-LONE ANNUITY Active I,DR,F Detail ©ACCDEP 5014-PA22 ANNUITY Active IDR F Detail ACCDEP 5014-PREK ANNUITY Active I,DR,F Detail ACCDEP 5014-PRES ANNUITY Active 1,DR,F Detail ©ACCDEP 5015-BELS LONGIVITY -PROGRAM Active 1,DR,F Detail ACCDEP 5015-EHPE LONGIVITY -PROGRAM Active 1,DR,F Detail ACCDEP $015-ELCC LONGIVITY -PROGRAM Active LCR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 6 G/L Chart Of Accounts-Short Form (GLCHTA01) Acct Post Structure Cntrl.Allec. Account Number Description Status Config.In Code Acct.by 5015-FAIR LONGIVITY -PROGRAM Active IDR,F Detail ACCDEP 5015-LONE LONGIVITY -PROGRAM Active IDR,F Detail ACCDEP $015-PA22 LONGIVITY -PROGRAM Active LDR,F Detail ACCDEP §015-PREK LONGIVITY -PROGRAM Active 1,DR,F Detail ACCDEP 5015-PRES LONGIVITY -PRES Active 1I,DR,F Detail ACCDEP 5016-BELS GARNISHMENT Active 1,DR,F Detail ACCDEP 5016-EHPE GARNISHMENT Active LDR,F Detail ACCDEP 5016-ELCC GARNISHMENT Active LCR,F Detaii ACCDEP 5016-FAIR GARNISHMENT Active I,DR,F Detail ACCDEP 5016-LONE GARNISHMENT Active LDR,F Detail ACCDEP $016-PA22 GARNISHMENT Active LDR,F Detail ACCDEP §016-PREK GARNISHMENT Active [DR,F Detail ACCDEP 5017-BELS DENTAL-ORTH Active LDR,F Detail ACCDEP 5017-EHPE DENTAL-ORTH Active I,DR,F Detail ACCDEP §017-ELCC DENTAL-ORTH Active [CRF Detail ACCDEP $017-FAIR DENTAL-ORTH Active LDR,F Detail ACCDEP 5017-LONE DENTAL-ORTH Active 1,DR,F Detail ACCDEP $017-PA22 DENTAL-ORTH Active LDR,F Detail ACCDEP 5017-PREK DENTAL-ORTH Active LDR,F Detail ACCDEP 5018-BELS EDUCATION/TRAINING Active LDRF Detail ACCDEP 5018-EHPE EDUCATION/TRAINING Active I,DR,F Detail ACCDEP 5018-ELCC EDUCATION/TRAINING Active LCR,F Detail ACCDEP 5018-FAIR EDUCATION/TRAINING Active 1,DR,F Detail ACCDEP 5018-LONE EDUCATION/TRAINING Active LDR,F Detail ACCDEP 5018-PA22 EDUCATION/TRAINING Active LDR,F Detail ACCDEP 5018-PREK EDUCATION/TRAINING Active LDR,F Detail ACCDEP 5019-00QF LIFE INSURANCE Active [DR,F Detail ACCDEP 5019-BELS LIFE INSURANCE Active LDR,F Detail ACCDEP 5019-EHPE LIFE INSURANCE Active I,DR,F Detail ACCDEP 5019-ELCC LIFE INSURANCE Active ICRF Detail ACCDEP 5019-FAIR LIFE INSURANCE Active [DR,F Detail ACCDEP 5019-LONE LIFE INSURANCE Active I,DRF Detail ACCDEP 5019-PA22 LIFE INSURANCE Active 1LDR,F Detail ACCDEP $019-PREK LIFE INSURANCE Active LDRF Detail ACCDEP $019-PRES LIFE INSURANCE Active LDR,F Detail ACCDEP 5020-00QF NUTRITION SALARIES Active LDR,F Detail ACCDEP 5020-0PQI NUTRITION SALARIES Active I[DR,F Detail ACCDEP 5020-BELS NUTRITION SALARIES Active LDR,F Detail ACCDEP 5020-COLA NUTRITION SALARIES Active LDR,F Detail ACCDEP $020-EHPE NUTRITION SALARIES:Active LDR,F Detail ACCDEP 5020-ELCC NUTRITION SALARIES Active LCR,F Detail ACCDEP 5020-FAIR NUTRITION SALARIES Active LDR,F Detail ACCDEP 5020-LONE NUTRITION SALARIES Active LDR,F Detail ACCDEP 5020-PA22 NUTRITION SALARIES Active LDR,F Detail ACCDEP 5020-PREK NUTRITION SALARIES Active I,DR,F Detail ACCDEP 5020-PRES NUTRITION SALARIES Active [DR,F Detail ACCDEP 502 1-00QF P/R TAX EXPENSE Active LDR,F Detail ©ACCDEP 5021-0PQI P/R TAX EXPENSE Active I[DR,F Detail ACCDEP 5021-BELS P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5021-COLA P/R TAX EXPENSE Active I[DR,F Detail ACCDEP 5021-EHPE P/R TAX EXPENSE Active I,DR,F Detail ACCDEP 5021-ELCC P/R TAX EXPENSE Active LCRF Detail ACCDEP 5021-FAIR P/R TAX EXPENSE Active [DR,F Detail ACCDEP 5021-LONE P/R TAX EXPENSE Active LDR,F Detail ACCDEP 5021-PA22 P/R TAX EXPENSE Active [DR,F Detail ACCDEP 5021-PREK P/R TAX EXPENSE Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 7G/L Chart Of Accounts -Short Form (GLCHTA01) Acct Post Structure Cntri.Alloe.Account Number Description Status Config.In Code Acet.by 5021-PRES P/R TAX EXPENSE Active IDR,F Detail ©ACCDEP5022-00QF W/C NUTRITION Active LDR,F Detail ACCDEP5022-0PQI W/C NUTRITION Active I,DRF Detail ACCDEP5022-BELS W/C NUTRITION Active LDR,F Detail ACCDEP5022-COLA W/C NUTRITION Active 1,DR,F Detail ACCDEP5022-EHPE W/C NUTRITION Active I,DR,F Detail ACCDEP5022-ELCC W/C NUTRITION Active LCR,F Detail ©ACCDEP5022-FAIR W/C NUTRITION Active [DR,F Detail ACCDEP5022-LONE W/C NUTRITION Active 1,DR,F Detail ACCDEP5022-PA22 W/C NUTRITION Active LDR,F Detail ACCDEP5022-PREK W/C NUTRITION Active LDR,F Detail ACCDEP$022-PRES W/C NUTRITION Active LDR,F Detal ACCDEP5023-BELS M/D -NUTRITION Active LDR F Detail ©ACCDEP5023-EHPE M/D -NUTRITION Active LDR,F Detail ©ACCDEP$023-ELCC M/D -NUTRITION Active LCR,F Detail ACCDEP5023-FAIR M/D -NUTRITION Active LDR,F Detail ACCDEP5023-LONE M/D -NUTRITION Active LDRF Detail ©ACCDEP5023-PA22 M/D -NUTRITION Active LDR,F Detail ACCDEP5023-PREK.M/D -NUTRITION Active LDR,F Detail ACCDEP5024-OPQI ANNUITY Active LDR,F Detail ©ACCDEP5024-BELS ANNUITY Active LDRF Detail ©ACCDEP5024-EHPE ANNUITY Active I,DR,F Detail ACCDEP5024-ELCC ANNUITY Active LCRF Detail ACCDEP5024-FAIR ANNUITY Active LDR,F Detail ©ACCDEP5024-LONE ANNUITY Active 1,DR,F Detail ACCDEP5024-PA22 ANNUITY Active LDR F Detail ©ACCDEP5024-PREK.ANNUITY Active IDR,F Detail ACCDEP5025-BELS LONGIVITY-NUTRI Active LDR,F Detail ACCDEP5025-EHPE LONGIVITY-NUTRI Active I,DR,F Detail © ACCDEP5025-ELCC LONGIVITY-NUTRI Active LCRF Detail ACCDEP5025-FAIR LONGIVITY-NUTRI Active LDR,F Detail ACCDEP5025-LONE LONGIVITY-NUTRI Active I[,DR,F Detail ACCDEP5025-PA22 LONGIVITY-NUTRI Active LDR,F Detail ©ACCDEP5025-PREK LONGIVITY-NUTRI Active LDR,F Detail ©ACCDEP5026-BELS M/D -DEPENDENTS Active LDR,F Detail ©ACCDEP5026-EHPE M/D -DEPENDENTS Active I,DR,F Detail ACCDEP5026-ELCC M/D -DEPENDENTS Active LCR,F Detail ACCDEP5026-FAIR M/D -DEPENDENTS Active LDRF Detail ACCDEP5026-LONE M/D -DEPENDENTS Active LDR,F Detail ©ACCDEP5026-PA22 M/D -DEPENDENTS Active LDR,F Detail ©ACCDEP5026-PREK M/D -DEPENDENTS Active LDR,F Detail ACCDEP5028-00QF LIFE INSURANCE Active LDR,F Detail ©ACCDEP5028-BELS LIFE INSURANCE Active LDR,F Detail ACCDEP5028-EHPE LIFE INSURANCE Active LDR,F Detail ACCDEP5028-ELCC LIFE INSURANCE Active LCR,F Detail ACCDEP$028-FAIR LIFE INSURANCE Active LDR,F Detail ACCDEP5028-LONE LIFE INSURANCE Active 1DR,F Detail ACCDEP5028-PA22 LIFE INSURANCE Active LDR,F Detail ACCDEP5028-PREK LIFE INSURANCE Active LDR,F Detail ACCDEP5030-00QF USDA SALARIES Inactive LDR,F Detail ©ACCDEP5030-0PQI USDA-SALARIES Active LDR,F Detail ©ACCDEP5030-BELS USDA -SALARIES Active LDRF Detail ©ACCDEP5030-COLA USDA -SALARIES Active 1DR,F Detail ©ACCDEP5030-EHPE USDA - SALARIES Active LDR,F Detail ©ACCDEP5030-ELCC USDA-SALARIES Active LCR,F Detail ACCDEP5030-FAIR USDA - SALARIES Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 8 G/L Chart Of Accounts -Short Form (GLCHTA01) Acct Post Structure Cntr].Alloc. Account Number Description Status Config.In Code Acct.by 5030-FOOD USDA -SALARIES Active LDR,F Detail © ACCDEP 5030-LONE USDA -SALARIES Active LDR,F Detail © ACCDEP 5030-PA22 USDA-SALARIES Active 1,DR,F Detail ACCDEP 5030-PREK USDA-SALARIES Active LDR,F Detail ACCDEP 5030-PRES USDA - SALARIES Active I,DR,F Detail © ACCDEP 5031-00QF P/R TAX EXPENSE Active 1,DR.F Detail ©ACCDEP 5031-0PQI P/R TAX EXPENSE Active I,DR.F Detail ACCDEP 5031-BELS P/R TAX EXPENSE Active 1,DR\F Detail ACCDEP 5031-COLA P/R TAX EXPENSE Active IDR,F Detail ACCDEP 503 1-EHPE P/R TAX EXPENSE Active I,DR,F Detail ACCDEP 503 1-ELCC P/R TAX EXPENSE Active 1,CR,F Detail ACCDEP 5031-FAIR P/R TAX EXPENSE Active LDRF Detail ACCDEP 5031-FOOD P/R TAX EXPENSE Active 1,DR,F Detail ACCDEP $031-LONE P/R TAX EXPENSE Active 1,DR,F Detail ACCDEP 503 1-PA22 P/R TAX EXPENSE Active [DR,F Detail ACCDEP 503 1-PREK P/R TAX EXPENSE Active IDRF Detail ACCDEP 5031-PRES P/R TAX EXPENSE Active I,DR,F Detail ©ACCDEP 5032-00QF W/C USDA Active J,DR,F Detail ACCDEP 5032-0PQI WIC USDA Active LDR,F Detail ACCDEP 5032-BELS WIC USDA Active LDR,F Detail ACCDEP 5032-COLA Ww/C USDA Active I,DRF Detail ACCDEP 5032-EHPE W/C USDA Active LDRF Detail ACCDEP 5032-ELCC W/C USDA Active 1,CR,F Detail © ACCDEP 5032-FAIR WiC USDA Active I,DR,F Detail ACCDEP 5032-FOOD W/C USDA Active IDRF Detail ACCDEP 5032-LONE WIC USDA Active JDRF Detail ACCDEP 5032-PA22 W/C USDA Active LDRF Detail ACCDEP 5032-PREK W/€USDA Active DR,F Detail ACCDEP 5032-PRES W/C USDA Active LDR Detail ACCDEP 5033-BELS M/D USDA Active I,DR.F Detail © ACCDEP 5033-COLA M/D USDA Active 1,DR,F Detail ©ACCDEP 5033-EHPE M/D USDA Active IDR Detail ACCDEP 5033-ELCC M/D USDA Active 1,CR,F Detail ACCDEP 5033-FAIR M/D USDA Active LDR,F Detail ©ACCDEP 5033-FOOD M/D USDA Active [DR,F Detail ACCDEP 5033-LONE M/D USDA Active I,DR,F Detail ACCDEP 5033-PA22 M/D USDA Active 1,DR,F Detail ACCDEP 5033-PREK M/D USDA Active 1,DR,F Detail © ACCDEP 5033-PRES M/D USDA Active LDR,F Detail ACCDEP 5034-0PQI AUNNITY PENSION PLAN-USDA Active IDRF Detail ACCDEP 5034-BELS ANNUITY Active I,DRF Detail ACCDEP 5034-EHPE ANNUITY Active I,DR,F Detail ACCDEP 5034-ELCC ANNUITY Active LDR,F Detail © ACCDEP 5034-FAIR ANNUITY Active LDR,F Detail ©ACCDEP 5034-FOOD ANNUITY Active IDR,F Detail ACCDEP 5034-LONE ANNUITY Active 1,DR,F Detail ACCDEP 5034-PA22 ANNUITY Active 1,DR,F Detail ACCDEP 5034-PREK.ANNUITY Active DR,F Detail ACCDEP 5034-PRES ANNUITY Active LDRF Detait ACCDEP 5035-BELS LONGEVITY USDA Active LDR,F Detail ACCDEP 5035-EHPE LONGEVITY USDA Active I,DRF Detail ACCDEP §035-ELCC LONGEVITY USDA Active ,CR,F Detail ACCDEP 5035-FAIR LONGEVITY USDA Active 1,DR,F Detail ACCDEP 5035-FOOD LONGEVITY USDA Active 1,DR,F Detail ACCDEP 5035-LONE LONGEVITY USDA Active LDR,F Detail ACCDEP 5035-PA22 LONGEVITY USDA Active 1,DR.F Detail © ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 9 G/L Chart Of Accounts -Shert Form (GLCHTA01) Acct Post Structure Cntrl.Alloc. Account Number Description Status Config.In Code Acet.by $035-PREK LONGEVITY USDA Active I,DR,F Detail ACCDEP 5038-BELS LIFE INSURANCE Active LDR,F Detail ACCDEP 5038-EHPE LIFE INSURANCE Active IDR,F Detail ACCDEP §038-ELCC LIFE INSURANCE Active LDR,F Detail ACCDEP 5038-FAIR LIFE INSURANCE Active I,DR,F Detail ACCDEP 5038-FOOD LIFE INSURANCE Active 1,DR,F Detail ACCDEP $038-LONE LIFE INSURANCE Active LDR,F Detail ACCDEP 5038-PA22 LIFE INSURANCE Active LDR,F Detail ACCDEP 5038-PREK LIFE INSURANCE Active LDR,F Detail ACCDEP §038-PRES LIFE INSURANCE Active I,DR,F Detail ACCDEP 5040-DEMO DEMO PROJECT SALARIES Active LDR,F Detail ACCDEP 5041-DEMO FICA/SUI DEMO PROJECT Inactive LDR,F Detail ACCDEP 5042-DEMO W/C DEMO PROJECT Inactive 1,DR,F Detail ACCDEP 5050-0001 SALARIES -FAMILY STRESS Active LDR,F Detail ACCDEP 5050-COLA SALARIES -FAMILY STRESS Active LDRF Detail ACCDEP 5051-0001 P/R TAX EXPENSE Inactive LDR,F Detail ACCDEP 5051-COLA P/R TAX EXPENSE Inactive LDR,F Detail ACCDEP 5052-0001 WIC -FAMILY STRESS Inactive LDR,F Detail ACCDEP 5052-COLA W/C -FAMILY STRESS Inactive I,DR,F Detail ACCDEP 5075-00QF IN-KIND PERSONNEL Active LDR,F Detail ACCDEP 5075-00SU IN-KIND PERSONNEL Active LDR,F Detail ACCDEP 5075-0PQI IN-KIND PERSONNEL Active IDRF Detail ACCDEP 5075-BELS IN-KIND PERSONNEL Active I,DR,F Detail ACCDEP 5075-COLA IN-KIND PERSONNEL Active IDR,F Detail ACCDEP 5075-EHPE IN-KIND PERSONNEL Active 1,DR,F Detail ACCDEP 5075-ELCC IN-KIND PERSONNEL Active LCR,F Detail ACCDEP 5075-FAIR IN-KIND PERSONNEL Active LDR,F Detail ACCDEP 5075-LONE IN-KIND PERSONNEL Active IDR,F Detail ACCDEP $075-PA22 IN-KIND PERSONNEL Active I,DR,F Detail ACCDEP 5075-PREK IN-KIND PERSONNEL Active LDR,F Detail ACCDEP 5080-BELS SUBSTITUTE TEACHERS SALARIES Active LDR,F Detail ACCDEP 5080-EHPE SUBSTITUTE TEACHERS SALARIES Active [DR,F Detail ACCDEP 5080-ELCC SUBSTITUTE TEACHERS SALARIES Active [CRF Detail ACCDEP 5080-FAIR SUBSTITUTE TEACHERS SALARIES Active LDR F Detail ACCDEP 5080-LONE SUBSTITUTE TEACHERS SALARIES Active LDR,F Detail ACCDEP 5080-PA22 SUBSTITUTE TEACHERS SALARIES Active LDRF Detail ACCDEP 5080-PREK SUBSTITUTE TEACHERS SALARIES Active EDRF Detail ACCDEP 5085-BELS SUBSTITUTE T.A.SALARIES Active LDRF Detail ACCDEP 5085-EHPE SUBSTITUTE T.A.SALARIES Active LDRF Detail ACCDEP 5085-ELCC SUBSTITUTE T.A.SALARIES Active I,CR.F Detail ACCDEP 5085-FAIR SUBSTITUTE T.A.SALARIES Active LDRF Detail ACCDEP 5085-LONE SUBSTITUTET.A.SALARIES Active 1DR,F Detail ACCDEP $085-PA22 SUBSTITUTE T.A.SALARIES Active I,DR,F Detail ACCDEP 5085-PREK SUBSTITUTE T.A.SALARIES Active I,DR,F Detail ACCDEP 6000-BELS OUT-OF-TOWN TRAVEL/STAFF Active LDR,F Detail ACCDEP 6000-EHPE OUT-OF-TOWN TRAVEL/STAFF Active J,DR,F Detail ACCDEP 6000-ELCC OUT-OF-TOWN TRAVEL/STAFF Active ICRF Detail ACCDEP 6000-FAIR OUT-OF-TOWN TRAVEL/STAFF Active LDR,F Detail ACCDEP 6000-LONE OUT-OF-TOWN TRAVEL/STAFF Active LDR,F Detail ACCDEP 6000-PA22 OUT-OF-TOWN TRAVEL/STAFF Active LDR,F Detail ACCDEP 6000-PREK OUT-OF-TOWN TRAVEL/STAFF Active LDRF Detail ACCDEP 6000-PRES Out-of-town Travel Active I,DR,F Detail ACCDEP. 6005-BELS TRAVEL/CHILD Active LDR,F Detail ACCDEP 6005-EHPE TRAVEL/CHILD Active I,DR,F Detail ACCDEP 6005-ELCC TRAVEL/CHILD Active [CRF Detail ACCDEP 6005-FAIR TRAVEL/CHILD Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 10 G/L Chart Of Accounts -Short Form (GLCHTA0O1) Acct Post Structure Cntrl.Allec. Account Number Description Status Config.In Code Acct.by 6005-LONE TRAVEL/CHILD Active I,DR,F Detail ACCDEP 6005-PA22 TRAVEL/CHILD Active I,DR,F Detail ACCDEP 6005-PREK TRAVEL/CHILD Active IDR,F Detail ©ACCDEP 6006-BELS EQUIPMENT-ADMIN.Active 1,DR,F Detail ACCDEP 6006-EHPE EQUIPMENT-ADMIN.Active 1,DR,F Detail ©ACCDEP 6006-ELCC EQUIPMENT-ADMIN.Active 1,CR,F Detail ACCDEP 6006-FAIR EQUIPMENT-ADMIN.Active 1,DR,F Detail ACCDEP 6006-LONE EQUIPMENT-ADMIN.Active 1,DR,F Detail ACCDEP 6006-PA22 EQUIPMENT-ADMIN.Active LDRF Detail ©ACCDEP 6006-PREK EQUIPMENT-ADMIN.Active LDRF Detail ACCDEP 6007-BELS EQUIPMENT-CLASSROOM Active IDRF Detail ACCDEP 6007-EHPE EQUIPMENT-CLASSROOM Active IDR,F Detail ACCDEP 6007-ELCC EQUIPMENT-CLASSROOM Active 1,CR,F Detail ACCDEP 6007-FAIR EQUIPMENT-CLASSROOM Active LDR,F Detail ACCDEP 6007-LONE EQUIPMENT-CLASSROOM Active LDR,F Detail ©ACCDEP 6007-PA22 EQUIPMENT-CLASSROOM Active LDR,F Detail ACCDEP 6007-PREK EQUIPMENT-CLASSROOM Active LDR,F Detail ACCDEP 6008-BELS EQUIPMENT-SOCIAL SERVICES Active IDR,F Detail ACCDEP 6008-EHPE EQUIPMENT-SOCIAL SERVICES Active IDR,F Detail ACCDEP 6008-ELCC EQUIPMENT-SOCIAL SERVICES Active ICRF Detail ACCDEP 6008-FAIR EQUIPMENT-SOCIAL SERVICES Active 1DR,F Detail ACCDEP 6008-LONE EQUIPMENT-SOCIAL SERVICES Active LDR,F Detail ACCDEP 6008-PA22 EQUIPMENT-SOCIAL SERVICES Active 1,DR,F Detail ACCDEP 6008-PREK EQUIPMENT-SOCIAL SERVICES Active 1,DR,F Detail ACCDEP 6009-BELS EQUIPMENT-KITCHEN Active 1,DR,F Detail ACCDEP 6009-EHPE EQUIPMENT-KITCHEN Active LDRF Detail ACCDEP 6009-ELCC EQUIPMENT-KITCHEN Active LCRF Detail ACCDEP 6009-FAIR EQUIPMENT-KITCHEN Active I,DR,F Detail ACCDEP 6009-LONE EQUIPMENT-KITCHEN Active LDR,F Detail ACCDEP 6009-PA22 EQUIPMENT-KITCHEN Active LDR,F Detail ACCDEP 6009-PREK EQUIPMENT-KITCHEN Active 1,DR,F Detail ACCDEP 6010-008U COPIER Active I,DR,F Detail ACCDEP 6010-BELS COPIER Active I,DR,F Detail ACCDEP 6010-EHPE COPIER Active I,DR,F Detail ACCDEP 6010-ELCC COPIER Active I,CR,F Detail ©ACCDEP 6010-FAIR COPIER Active IDR,F Detail ACCDEP 6010-LONE COPIER Active LDR,F Detail ACCDEP 6010-PA22 COPIER Active 1,DR,F Detail ACCDEP 6010-PREK COPIER Active 1,DR,F Detail ACCDEP 6010-PRES COPIER -PRESCHOOL PROGRAM Active LDRF Detail ACCDEP 6011-O00EP FURNITURE &EQUIPMENT ARRA QI 201 Active 1,DR,F Detail ACCDEP 6020-PA20 SUPPLIES Active 1,DR,F Detail ACCDEP 6030-BELS DISABILITIES Active I,DR,F Detail ACCDEP 6030-EHPE DISABILITIES Active IDRF Detail ACCDEP 6030-ELCC DISABILITIES Active 1,CR,F Detail ©ACCDEP 6030-FAJIR DISABILITIES Active I.DR,F Detail ©ACCDEP 6030-LONE DISABILITIES Active 1,DR,F Detail ACCDEP 6030-PA22 DISABILITIES Active LDR,F Detail ©ACCDEP 6030-PREK DISABILITIES Active I,DR,F Detail ACCDEP 6030-PRES DISABILITIES Active ICRF Detail ©ACCDEP 6031-00EP CLASSROOM Active I,DR,F Detail ©ACCDEP 6031-00SU CLASSROOM Active I,DR,F Detail ACCDEP 6031-0FCC CLASSROOM Active IDR,F Detail ACCDEP 6031-BELS CLASSROOM Active I,DR,F Detail ACCDEP 603 1-EHPE CLASSROOM Active I,DR,F Detail ©ACCDEP 6031-ELCC CLASSROOM Active LCR,F Detail ACCDEP 3/16/2020 11:18:02AM G/L Chart Of Accounts -Short Form (GLCHTA0)) First Baptist Head Start Acet Post Structure Cntr Alloc. Account Number Description Status Config. In Code Acct.by 603 1-FAIR CLASSROOM Active LDR F Detail ACCDEP 6031-LONE CLASSROOM Active LDR,F Detail ©ACCDEP 6031-PA22 CLASSROOM Active IDR,F Detail ©ACCDEP 6031-PREK CLASSROOM Active LDR,F Detail ACCDEP 603 1-PRES CLASSROOM SUPPLIES(PRE-SCHOOL)Active I,DR,F Detail ©ACCDEP 6032-00SU OFFICE Active IDR F Detail ACCDEP 6032-BELS OFFICE Active LDR F Detail ACCDEP 6032-EHPE OFFICE Active LDR F Detail ACCDEP 6032-ELCC OFFICE Active LCR F Detail ACCDEP 6032-FAIR OFFICE Active LDR F Detail ACCDEP 6032-LONE OFFICE Active LDR,F Detail ACCDEP 6032-PA22 OFFICE Active LDR F Detail ACCDEP 6032-PREK OFFICE Active I,DR,F Detail ACCDEP 6032-PRES OFFICE Active IDR F Detail ©ACCDEP 6033-00SU CLEANING Active LDRF Detail ACCDEP 6033-BELS CLEANING Active LDR,F Detail ACCDEP 6033-EHPE CLEANING Active LDR,F Detail ACCDEP 6033-ELCC CLEANING Active LCR,F Detail ©ACCDEP 6033-FAIR CLEANING Active IDR,F Detail ACCDEP 6033-LONE CLEANING Active 1,DR,F Detail ACCDEP 6033-PA22 CLEANING Active LDR,F Detail ACCDEP 6033-PREK CLEANING Active LDR,F Detail ACCDEP 6033-PRES CLEANING Active LCR F Detail ©ACCDEP 6034-00SU HEALTH Active LDR,F Detail ACCDEP 6034-BELS HEALTH Active I,DRF Detail ACCDEP 6034-EHPE HEALTH Active LDR,F Detail ACCDEP 6034-ELCC HEALTH Active LCR,F Detail ACCDEP 6034-FAIR HEALTH Active LDR F Detail ©ACCDEP 6034-LONE HEALTH Active IDR,F Detail ACCDEP 6034-PA22 HEALTH Active LDRF Detail ACCDEP 6034-PREK HEALTH Active LDR,F Detail ACCDEP 6034-PRES HEALTH Active LDRF Detail ACCDEP 6035-00EP KITCHEN -SUPPLIES Active LDRF Detail ACCDEP 6035-00SU KITCHEN-SUPPLIES Active LDR,F Detail ACCDEP 6035-BELS KITCHEN-SUPPLIES Active I,DR.F Detail ACCDEP 6035-EHPE KITCHEN -SUPPLIES Active I,DR,F Detail ACCDEP 6035-ELCC KITCHEN-SUPPLIES Active LCRF Detail ©ACCDEP 6035-FAIR KITCHEN-SUPPLIES Active LDR,F Detail ©ACCDEP 6035-FOOD KITCHEN -SUPPLIES Active LDR,F Detail ACCDEP 6035-LONE KITCHEN -SUPPLIES Active LDR,F Detail ©ACCDEP 6035-PA22 KITCHEN -SUPPLIES Active LDR,F Detail ACCDEP 6035-PREK KITCHEN-SUPPLIES Active LDR.F Detail ACCDEP 6035-PRES KITCHEN -SUPPLIES Active I,DR,F Detail ACCDEP 6037-00EP SOCIAL SERVICE Active LDR,F Detail ACCDEP 6037-BELS FAMILY SERVICE Active LDRF Detail ©ACCDEP 6037-EHPE FAMILY SERVICE Active I,DR,F Detail ACCDEP 6037-ELCC FAMILY SERVICE Active LCR,F Detail ACCDEP 6037-FAIR FAMILY SERVICE Active LDR,F Detail ©ACCDEP 6037-LONE FAMILY SERVICE Active LDR,F Detail ACCDEP 6037-PA22 FAMILY SERVICE Active 1DR,F Detail ACCDEP 6037-PREK FAMILY SERVICE Active LDR,F Detail ACCDEP 6037-PRES FAMILY SERVICE Active LCRF Detail ACCDEP 6038-BELS PARENT INVOLVEMENT Active LDR,F Detail ACCDEP 6038-EHPE PARENT INVOLVEMENT Active LDRF Detail ACCDEP 6038-ELCC PARENT INVOLVEMENT Active LCR,F Detail ACCDEP 6038-FAIR PARENT INVOLVEMENT Active 1,DR,F Detail ACCDEP Page 11 3/16/2020 11:18:02AM First Baptist Head Start G/L Chart Of Accounts -Short Form (GLCHTAOI) Acct Post Structure CntrL Alloc. Account Number Description Status Config.In Code Acct.by 6038-LONE PARENT INVOLVEMENT Active IDR F Detail ACCDEP 6038-PA22 PARENT INVOLVEMENT Active LDRF Detail ACCDEP 6038-PREK PARENT INVOLVEMENT Active LDRF Detail ACCDEP 6039-BELS TECHNOLOGY Active IDR F Detail ACCDEP 6039-EHPE TECHNOLOGY Active 1,DR,F Detail ACCDEP 6039-ELCC TECHNOLOGY Active LCR,F Detail ACCDEP 6039-FAIR TECHNOLOGY Active I,DRF Detail ACCDEP 6039-LONE TECHNOLOGY Active I,DRF Detail ACCDEP 6039-PA22 TECHNOLOGY Active IDRF Detail ACCDEP 6039-PREK TECHNOLOGY Active LDR,F Detail ACCDEP 6040-0FCC OTHER SERVICES-FCC PROVIDERS Active LDR F Detail ACCDEP 6040-BELS OTHER SERVICES-FCC PROVIDERS Active LDR,F Detail ACCDEP 6040-EHPE OTHER SERVICES-FCC PROVIDERS Active LDR F Detail ACCDEP 6040-ELCC OTHER SERVICES-FCC PROVIDERS Active ICRF Detail ACCDEP 6040-FAIR OTHER SERVICES-FCC PROVIDERS Active JDRF Detail ACCDEP 6040-LONE OTHER SERVICES-FCC PROVIDERS Active 1,DR,F Detail ACCDEP 6040-PA22 OTHER SERVICES-FCC PROVIDERS Active LDR,F Detail ACCDEP 6040-PREK OTHER SERVICES-FCC PROVIDERS Active 1,DR,F Detail ACCDEP 6050-0001 SUPPLIES -FAMILY STRESS Active IDR,F Detail ACCDEP 6060-00SU AUDIT/CONTRACTUAL Active I,DRF Detail ACCDEP 6060-BELS AUDIT/CONTRACTUAL Active I,DR,F Detail ACCDEP 6060-COLA AUDIT/CONTRACTUAL Active 1,DR,F Detail ACCDEP 6060-EHPE AUDIT/CONTRACTUAL Active 1,DR,F Detail ACCDEP 6060-ELCC AUDIT/CONTRACTUAL Active 1,CR,F Detail ACCDEP 6060-FAIR AUDIT/CONTRACTUAL Active I,DR,F Detail ©ACCDEP 6060-LONE AUDIT/CONTRACTUAL Active IDRF Detail ACCDEP 6060-PA22 AUDIT/CONTRACTUAL Active 1,DR,F Detail ACCDEP 6060-PREK AUDIT/CONTRACTUAL Active IDR,F Detail ACCDEP 6060-PRES AUDIT/CONTRACTUAL Active 1,DR,F Detail ACCDEP 6070-00QF CONSTRUCTION Active IDR,F Detail ACCDEP 6070-0PIG CONSTRUCTION-PLG Active ILDR,F Detail ACCDEP 6070-BELS CONSTRUCTION Active IDRF Detail ACCDEP 6070-EHPE CONSTRUCTION Active 1,DR,F Detail ACCDEP 6070-ELCC CONSTRUCTION Active LCR F Detail ACCDEP 6070-FAIR CONSTRUCTION Active 1,DR,F Detail ACCDEP 6070-LONE CONSTRUCTION Active JDRF Detail ACCDEP 6070-PA22 CONSTRUCTION Active LDR,F Detail ACCDEP 6070-PREK CONSTRUCTION Active I,DR,F Detail ACCDEP 6080-PA20 FOOD COSTS Active I,DR,F Detail ACCDEP 6090-BELS FOOD COSTS Active IDRF Detail ACCDEP 6090-EHPE FOOD COSTS Active 1,DR,F Detail ACCDEP 6090-ELCC FOOD COSTS Active 1,CR,F Detail ACCDEP 6090-FAIR FOOD COSTS Active IDR,F Detail ACCDEP 6090-FOOD FOOD COST-USDA Active LDRF Detail ACCDEP 6090-LONE FOOD COSTS Active LDR,F Detail ACCDEP 6090-PA22 FOOD COSTS Active IDR,F Detail ACCDEP 6090-PREK FOOD COSTS Active IDR,F Detail ACCDEP 6090-PRES FOOD SUPPLIES (PRE-SCHOOL)Active I,DR,F Detail ACCDEP 6091-BELS KTCHEN COSTS Active I,DR.F Detail ACCDEP 609 1-EHPE KTCHEN COSTS Active IDR.F Detail ACCDEP 6091-ELCC KTCHEN COSTS Active ,CRF Detail ACCDEP 609 1-FAIR KTCHEN COSTS Active IDRF Detail ACCDEP 6091-LONE KTCHEN COSTS Active LDR,F Detail ACCDEP 6091-PA22 KTCHEN COSTS Active I,DR,F Detail ACCDEP 6091-PREK KTCHEN COSTS Active IDR,F Detail ACCDEP 6091-PRES PRES KITCHEN COSTS Active IDR,F Detail ACCDEP Page 12 3/16/2020 11:18:02AM First Baptist Head Start Page 13G/L Chart Of Accounts -Short Form (GLCHTA01) Acct Post Structure CutrL Alloc,Account Number Description Status Config.In Code Acct.by6092-BELS OTHER/PAYROLL SERVICE Active LDR,F Detail ACCDEP6092-EHPE OTHER/PAYROLL SERVICE Active [DR,F Detail ©ACCDEP6092-ELCC OTHER/PAYROLL SERVICE Active LCRF Detail ACCDEP6092-FAIR OTHER/PAYROLL SERVICE Active LDR,F Detail ACCDEP6092-FOOD OTHER/PAYROLL SERVICE Active I,DR,F Detail ©ACCDEP6092-LONE OTHER/PAYROLL SERVICE Active LDR,F Detail ACCDEP6092-PA20 OTHER/PAYROLL SERVICE Active LDR,F Detail ACCDEP6092-PA22 OTHER/PAYROLL SERVICE Active LDR,F Detail ACCDEP6092-PREK OTHER/PAYROLL SERVICE Active L[DR,F Detail ACCDEP6092-PRES OTHER/PAYROLL SERVICE Active LDR,F Detail ACCDEP6100-0001 FOOD COSTS-FAMILY STRESS Active IDR,F Detail ©ACCDEP6200-00SU IN-KIND EXPENSE Active LDR,F Detail ACCDEP6200-0PQI IN-KIND EXPENSES Active I[DR,F Detail ACCDEP6200-BELS IN-KIND EXPENSES Active IDR,F Detail ©ACCDEP6200-COLA IN-KIND EXPENSES Active LDRF Detal §=ACCDEP6200-EHPE IN-KIND EXPENSES Active LDR,F Detail ACCDEP6200-ELCC IN-KIND EXPENSES Active LCR,F Detail ACCDEP6200-FAIR IN-KIND EXPENSES Active IDR,F Detail ACCDEP6200-LONE IN-KIND EXPENSES Active IDR,F Detail ACCDEP6200-PA20 IN-KIND EXPENSE Active IDRF Detail ACCDEP6200-PA22 IN-KIND EXPENSES Active [LDR,F Detail ACCDEP6200-PREK IN-KIND EXPENSES Active I,DR,F Detail ACCDEP6300-00EP ADVERTISEMENT-EXPANSION Active I,DR,F Detail ©ACCDEP6300-BELS ADVERTISEMENT Active LDR,F Detail ACCDEP6300-EHPE ADVERTISEMENT Active [LDR,F Detail ACCDEP6300-ELCC ADVERTISEMENT Active ICRF Detail ©ACCDEP6300-FAIR ADVERTISEMENT Active LDRF Detail ©ACCDEP6300-LONE ADVERTISEMENT Active LDR,F Detail ACCDEP6300-PA22 ADVERTISEMENT Active LDR,F Detail ACCDEP6300-PREK ADVERTISEMENT Active [DRF Detail ACCDEP6300-PRES ADVERTISEMENT -PRESCHOOL Active LDR F Detal ©ACCDEP6310-BELS BANK CHARGES Active LDRF Detail ©ACCDEP6310-EHPE BANK CHARGES Active IDRF Detail ACCDEP6310-ELCC BANK CHARGES Active LCR,F Detail ACCDEP6310-FAIR BANK CHARGES Active ILDR,F Detail ACCDEP6310-LONE BANK CHARGES Active [LDR,F Detail ACCDEP6310-PA22 BANK CHARGES Active ILDR,F Detail ACCDEP6310-PREK BANK CHARGES Active IDR,F Detail ACCDEP6320-0FCC VAN FUEL Active 1,DR,F Detail ©ACCDEP6320-BELS VAN FUEL Active [,DR,F Detail ACCDEP6320-EHPE VAN FUEL Active IDR,F Detail ACCDEP6320-ELCC VAN FUEL Active LCR,F Detail ACCDEP6320-FAIR VAN FUEL Active JDRF Detail ACCDEP6320-LONE VAN FUEL Active [DR,F Detail ACCDEP6320-PA22 VAN FUEL Active LDR,F Detail ACCDEP6320-PREK VAN FUEL Active I,DR,F Detail ACCDEP6320-PRES VAN FUEL Active LDR,F Detail ACCDEP6330-BELS VEHICLE INSURANCE Active LDR,F Detail ACCDEP6330-EHPE VEHICLE INSURANCE Active I,DR,F Detail ACCDEP6330-ELCC VEHICLE INSURANCE Active I,CR,F Detail ACCDEP6330-FAIR VEHICLE INSURANCE Active LDR F Detail ACCDEP6330-LONE VEHICLE INSURANCE Active IDR,F Detail ACCDEP6330-PA22 VEHICLE INSURANCE Active 1,DR,F Detail ACCDEP6330-PREK VEHICLE INSURANCE Active 1,DR,F Detail ACCDEP6340-BELS VEHICLE MAINTENANCE Active DR,F Detail ©ACCDEP6340-EHPE VEHICLE MAINTENANCE Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 14 G/L Chart Of Accounts -Short Form (GLCHTAOI) Acct Post Structure Cntrl.Alloc. Account Number Description Status Config.In Code Acct.by 6340-ELCC VEHICLE MAINTENANCE Active ICRF Detail ACCDEP 6340-FAIR VEHICLE MAINTENANCE Active IDR,F Detail ACCDEP 6340-LONE VEHICLE MAINTENANCE Active LDRF Detail ACCDEP 6340-PA22 VEHICLE MAINTENANCE Active 1DRF Detail ACCDEP 6340-PREK VEHICLE MAINTENANCE Active 1,DR,F Detail ACCDEP 6345-BELS VAN-PURCHASE Active ,CR,F Detail ACCDEP 6345-EHPE VAN-PURCHASE Active LDRF Detail ACCDEP 6345-ELCC VAN-PURCHASE Active 1,CR,F Detail ©ACCDEP 6345-FAIR VAN-PURCHASE Active I,CR.F Detail ©ACCDEP 6345-LONE VAN-PURCHASE Active 1,CR,F Detail ACCDEP 6345-PA22 VAN-PURCHASE Active LCR F Detail ACCDEP 6345-PREK VAN-PURCHASE Active ICRF Detail ACCDEP 6350-BELS FIELD TRIPS(BUS)Active IDR,F Detail ACCDEP 6350-EHPE FIELD TRIPS(BUS)Active 1,DR,F Detail ACCDEP 6350-ELCC FIELD TRIPS(BUS)Active I.CR.F Detail ACCDEP 6350-FAIR FIELD TRIPS(BUS)Active LDRF Detail ACCDEP 6350-LONE FIELD TRIPS(BUS)Active I,DR,F Detail ACCDEP 6350-PA22 FIELD TRIPS(BUS)Active 1I,DR,F Detail ACCDEP 6350-PREK FIELD TRIPS(BUS)Active LDR F Detail ACCDEP 6350-PRES FIELD TRIP-BUS Active LDR,F Detail ACCDEP 6370-BELS EQUIPMENT RENTAL Active I,DR,F Detail ACCDEP 6370-EHPE EQUIPMENT RENTAL Active 1,DR,F Detail ACCDEP 6370-ELCC EQUIPMENT RENTAL Active 1,CR,F Detail ACCDEP 6370-FAIR EQUIPMENT RENTAL Active I,DR,F Detail ACCDEP 6370-LONE EQUIPMENT RENTAL Active IDR,F Detail ACCDEP 6370-PA22 EQUIPMENT RENTAL Active [DR F Detail ACCDEP 6370-PREK.EQUIPMENT RENTAL Active LDR,F Detail © ACCDEP 6400-BELS MEALS FOR CHILDREN-SNACK Active IDR,F Detail ACCDEP 6400-EHPE MEALS FOR CHILDREN-SNACK Active LDR F Detail ACCDEP 6400-ELCC MEALS FOR CHILDREN-SNACK Active LCR,F Detail ACCDEP 6400-FAIR MEALS FOR CHILDREN-SNACK Active I,DR,F Detail ACCDEP 6400-LONE MEALS FOR CHILDREN-SNACK Active I.DR,F Detail ACCDEP 6400-PA22 MEALS FOR CHILDREN-SNACK.Active J,DR.F Detail ACCDEP 6400-PREK.MEALS FOR CHILDREN-SNACK Active 1,DR,F Detail ACCDEP 6400-PRES MEALS FOR CHILDREN-SNACK Active LDR.F Detail ACCDEP 6405-BELS BREAKFAST-CHILD Active 1,DR,F Detail ACCDEP 6405-EHPE BREAKFAST-CHILD Active LDR F Detail ACCDEP 6405-ELCC BREAKFAST-CHILD Active LCR,F Detail ACCDEP 6405-FAIR BREAKFAST-CHILD Active LDR,F Detail ACCDEP 6405-LONE BREAKFAST-CHILD Active IDR,F Detail ACCDEP 6405-PA22 BREAKFAST-CHILD Active 1,DR,F Detail ACCDEP 6405-PREK BREAKFAST-CHILD Active I,DR,F Detail ACCDEP 6405-PRES BREAKFAST-CHILDREN Active 1,DRF Detail ACCDEP 6410-BELS MEALS FOR CHILDREN-LUNCH Active I,DR,F Detail ACCDEP 6410-EHPE MEALS FOR CHILDREN-LUNCH Active I,DR,F Detail © ACCDEP 6410-ELCC MEALS FOR CHILDREN-LUNCH Active LCR,F Detail ACCDEP 6410-FAIR MEALS FOR CHILDREN-LUNCH Active IDR,F Detail ACCDEP 6410-LONE MEALS FOR CHILDREN-LUNCH Active J,DR,F Detail ACCDEP 6410-PA22 MEALS FOR CHILDREN-LUNCH Active LDR,F Detail ACCDEP 6410-PREK.MEALS FOR CHILDREN-LUNCH Active 1,DR,F Detail ACCDEP 6410-PRES MEALS FOR CHILDREN-LUNCH Active 1,DR,F Detail © ACCDEP 6420-BELS MEALS FOR ADULTS-SNACK Active I,DR,F Detail ACCDEP 6420-EHPE MEALS FOR ADULTS-SNACK Active LDR,F Detail ACCDEP 6420-ELCC MEALS FOR ADULTS-SNACK Active ICRF Detail ACCDEP 6420-FAIR MEALS FOR ADULTS-SNACK Active 1,DR,F Detail ACCDEP 6420-LONE MEALS FOR ADULTS-SNACK Active 1,DR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 15 G/L Chart Of Accounts -Short Form (GLCHTA01) Acet Post Structure Cutrl.Alloc. Account Number Description Status Config. In Code Acct.by 6420-PA22 MEALS FOR ADULTS-SNACK Active IDR,F Detail ACCDEP 6420-PREK MEALS FOR ADULTS-SNACK Active LDR,F Detail ©ACCDEP 6420-PRES MEALS FOR ADULTS-SNACK Active IDR,F Detail ACCDEP 6425-BELS BREAKFAST-ADULTS Active LDR,F Detail ACCDEP 6425-EHPE BREAKFAST-ADULTS Active 1,DR,F Detail ACCDEP 6425-ELCC BREAKFAST-ADULTS Active LCR,F Detail ©ACCDEP 6425-FAIR BREAKFAST-ADULTS Active LDRF Detail ACCDEP 6425-LONE BREAKFAST-ADULTS Active LDR,F Detail ©ACCDEP 6425-PA22 BREAKFAST-ADULTS Active LDRF Detail ACCDEP 6425-PREK BREAKFAST-ADULTS Active LDR,F Detail ACCDEP 6425-PRES BREAKFAST-ADULTS Active LDR,F Detail ACCDEP 6430-BELS MEALS FOR ADULT-LUNCH Active LDR,F Detail ©ACCDEP 6430-EHPE MEALS FOR ADULT-LUNCH Active LDR.F Detail ACCDEP 6430-ELCC MEALS FOR ADULT-LUNCH Active LCR F Detail ACCDEP 6430-FAIR MEALS FOR ADULT-LUNCH Active IDRF Detail ACCDEP 6430-LONE MEALS FOR ADULT-LUNCH Active LDR,F Detail ACCDEP 6430-PA22 MEALS FOR ADULT-LUNCH Active LDRF Detail ACCDEP 6430-PREK MEALS FOR ADULT-LUNCH Active LDR F Detail ACCDEP 6430-PRES MEALS FOR ADULT-LUNCH Active LDR,F Detail ©ACCDEP 6440-BELS GEN CHILD LIAB INSURANCE Active 1,DR,F Detail ACCDEP 6440-EHPE GEN CHILD LIAB INSURANCE Active LDR,F Detail ACCDEP 6440-ELCC GEN CHILD LIAB INSURANCE Active LCR F Detail ©ACCDEP 6440-FAIR GEN CHILD LIAB INSURANCE Active 1,DR,F Detail ©ACCDEP 6440-LONE GEN CHILD LIAB INSURANCE Active JDRF Detail ACCDEP 6440-PA22 GEN CHILD LIAB INSURANCE Active LDR,F Detail ACCDEP 6440-PREK GEN CHILD LIAB INSURANCE Active LDR.F Detail ACCDEP 6440-PRES GEN CHILD LIAB INSURANCE Active LDR,F Detail ACCDEP 6450-BELS INSURANCE-THEFT BOND Active LDR,F Detail ACCDEP 6450-EHPE INSURANCE-THEFT BOND Active LDR,F Detail ©ACCDEP 6450-ELCC INSURANCE-THEFT BOND Active LCR,F Detail ©ACCDEP 6450-FAIR INSURANCE-THEFT BOND Active LDR,F Detail ACCDEP 6450-LONE INSURANCE-THEFT BOND Active LDR,F Detail ACCDEP 6450-PA22 INSURANCE-THEFT BOND Active LDR F Detail ACCDEP 6450-PREK INSURANCE-THEFT BOND Active LDR,F Detail ACCDEP 6460-00EP MAINTENANCE &REPAIR Active LDR F Detail ACCDEP 6460-0FCC MAINTENANCE&REPAIR Active LDR,F Detail ACCDEP 6460-BELS MAINTENANCE &REPAIR Active LDR,F Detail ©ACCDEP 6460-EHPE MAINTENANCE &REPAIR Active LDR F Detail ACCDEP 6460-ELCC MAINTENANCE &REPAIR Active LCR F Detail ACCDEP 6460-FAIR MAINTENANCE &REPAIR Active LDR,F Detail ACCDEP 6460-FOOD MAINTENANCE &REPAIR Active ILDRF Detail ACCDEP 6460-LONE MAINTENANCE &REPAIR Active LDRF Detail ACCDEP 6460-PA22 MAINTENANCE &REPAIR Active J,DR.F Detail ACCDEP 6460-PREK MAINTENANCE &REPAIR Active LDR,F Detail ACCDEP 6460-PRES MAINTENANCE &REPAIR Active LDR,F Detail ACCDEP 6470-00SU BLDG.INSURANCE Active LDR,F Detail ©ACCDEP 6470-BELS INSURANCE-GENERAL LIABILITY Active LDR,F Detail ACCDEP 6470-EHPE INSURANCE-GENERAL LIABILITY Active LDR,F Detail ACCDEP 6470-ELCC INSURANCE-GENERAL LIABILITY Active 1,CR,F Detail ACCDEP 6470-FAIR INSURANCE-GENERAL LIABILITY Active LDR,F Detail ACCDEP 6470-LONE INSURANCE-GENERAL LIABILITY Active I,DR,F Detail ACCDEP 6470-PA22 INSURANCE-GENERAL LIABILITY Active I,DR,F Detail ACCDEP 6470-PREK INSURANCE-GENERAL LIABILITY Active I,DR,F Detail ACCDEP 6470-PRES INSURANCE-GENERAL LIABILITY Active JDRF Detail ACCDEP 6480-BELS DISABILITY SERVICES Active LDR,F Detail ACCDEP 6480-EHPE DISABILITY SERVICES Active I,DR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 16 G/L Chart Of Accounts -Short Form (GLCHTA01) Acct Post Structure CntrL_Alloe. Account Number Description Status Config. In Code Acct.by 6480-ELCC DISABILITY SERVICES Active I.CR,F Detail ACCDEP 6480-FAIR DISABILITY SERVICES Active LDR,F Detail ACCDEP 6480-LONE DISABILITY SERVICES Active IDRF Detail ACCDEP 6480-PA22 DISABILITY SERVICES Active LDR,F Detail ACCDEP 6480-PREK DISABILITY SERVICES Active LDR,F Detail ACCDEP 6480-PRES DISABILITY SERVICES Active LDR,F Detail ACCDEP 6490-BELS HEALTH SCREEN Active LDR,F Detail ACCDEP 6490-EHPE HEALTH SCREEN Active 1,DR,F Detail ACCDEP 6490-ELCC HEALTH SCREEN Active LCRF Detail ACCDEP 6490-FAIR HEALTH SCREEN Active LDR,F Detail ACCDEP 6490-LONE HEALTH SCREEN Active LDR,F Detail ACCDEP 6490-PA22 HEALTH SCREEN Active [DR,F Detail ACCDEP 6490-PREK HEALTH SCREEN Active LDR,F Detail ACCDEP 6490-PRES HEALTH SCREEN Active IDR,F Detail ©ACCDEP 6491-BELS CHILD ASSESSMENT Active IDR,F Detail ACCDEP 6491-EHPE CHILD ASSESSMENT Active 1,DR,F Detail ACCDEP 6491-ELCC CHILD ASSESSMENT Active LCR,F Detail ACCDEP 6491-FAIR CHILD ASSESSMENT Active LDR,F Detail ACCDEP 6491-LONE CHILD ASSESSMENT Active I,DR,F Detail ACCDEP 6491-PA22 CHILD ASSESSMENT Active LDR,F Detail ACCDEP 6491-PREK.CHILD ASSESSMENT Active LDR,F Detail ACCDEP 6491-PRES CHILD ASSESSMENT Active IDR,F Detail ACCDEP 6492-BELS SPEECH THERAPY Active LDR,F Detail ACCDEP 6492-EHPE SPEECH THERAPY Active IDR,F Detail ACCDEP 6492-ELCC SPEECH THERAPY Active LCR,F Detail ACCDEP 6492-FAIR SPEECH THERAPY Active LDR,F Detail ACCDEP 6492-LONE SPEECH THERAPY Active LDR,F Detail ACCDEP 6492-PA22 SPEECH THERAPY Active LDRF Detail ACCDEP 6492-PREK SPEECH THERAPY Active LDR F Detail ACCDEP 6492-PRES SPEECH THERAPY Active ILDR,F Detail ACCDEP 6530-BELS CHILD CARE Active I,DR,F Detail ACCDEP 6530-EHPE CHILD CARE Active IDR,F Detail ACCDEP 6530-ELCC CHILD CARE Active I,CR.F Detail ACCDEP 6530-FAIR CHILD CARE Active I,DR,F Detail ACCDEP 6530-LONE CHILD CARE Active I,DR,F Detail ACCDEP 6530-PA20 CHILD CARE Active I,DR,F Detail ACCDEP 6530-PA22 CHILD CARE Active I,DR,F Detail ACCDEP 6530-PREK CHILD CARE Active [DR,F Detail ACCDEP 6530-PRES CHILD CARE Active IDR F Detail ACCDEP 6540-BELS OUT-OF-TOWN TRAVEL/PARENT Active LDR,F Detail ACCDEP 6540-EHPE OUT-OF-TOWN TRAVEL/PARENT Active 1,DR,F Detail ACCDEP 6540-ELCC OUT-OF-TOWN TRAVEL/PARENT Active LCR,F Detail ACCDEP 6540-FAIR OUT-OF-TOWN TRAVEL/PARENT Active IDR,F Detail ACCDEP 6540-LONE OUT-OF-TOWN TRAVEL/PARENT Active I,DR,F Detail ACCDEP 6540-PA22 OUT-OF-TOWN TRAVEL/PARENT Active IDR,F Detail ©ACCDEP 6540-PREK OUT-OF-TOWN TRAVEL/PARENT Active IDR,F Detail ACCDEP 6540-PRES OUT-OF-TOWN TRAVEL/PARENT Active I,DR,F Detail ACCDEP 6541-BELS OTHER PARENT SERVICES Active [DR,F Detail ©ACCDEP 6541-EHPE OTHER PARENT SERVICES Active IDR,F Detail ACCDEP 6541-ELCC OTHER PARENT SERVICES Active LCR,F Detail ACCDEP 6541-FAIR OTHER PARENT SERVICES Active I,DR,F Detail ACCDEP 6541-LONE OTHER PARENT SERVICES Active 1,DR,F Detail ACCDEP 6541-PA22 OTHER PARENT SERVICES Active LDR,F Detail ©ACCDEP 6541-PREK OTHER PARENT SERVICES Active LDR,F Detail ACCDEP 6541-PRES OTHER PARENTSERVICES Active LDR,F Detail ACCDEP 6550-BELS PARENTACTIVITY Active IDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 17 G/L Chart Of Accounts -Short Form (GLCHTAO1) Acet Post Structure Cntrl. Alloc. Account Number Description Status Config.In Code Acct.by 6550-EHPE PARENT ACTIVITY Active LDR F Detail ACCDEP 6550-ELCC PARENT ACTIVITY Active LCR F Detail ACCDEP 6550-FAIR PARENT ACTIVITY Active LDR,F Detail ACCDEP 6550-LONE PARENT ACTIVITY Active LDR,F Detail ACCDEP 6550-PA22 PARENTACTIVITY Active LDRF Detail ACCDEP 6550-PREK PARENT ACTIVITY Active LDR,F Detail ACCDEP 6550-PRES PARENT ACTIVITY Active IDR,F Detail ACCDEP 6560-BELS CHILD CARE Active IDR,F Detail ACCDEP 6560-EHPE CHILD CARE Active LDR,F Detail ACCDEP 6560-ELCC CHILD CARE Active I,CR,F Detail ACCDEP 6560-FAIR CHILD CARE Active LDR,F Detail ACCDEP 6560-LONE CHILD CARE Active ILDR,F Detail ACCDEP 6560-PA22 CHILD CARE Active IDR,F Detail ACCDEP 6560-PREK CHILD CARE Active I,DR,F Detail ACCDEP 6560-PRES CHILD CARE Active I,DR,F Detail ACCDEP 6570-BELS PARENT MILEAGE Active LDR,F Detail ACCDEP 6570-EHPE PARENT MILEAGE Active LDR F Detail ACCDEP 6570-ELCC PARENT MILEAGE Active LCR,F Detail ACCDEP 6570-FAIR PARENT MILEAGE Active LDRF Detail ACCDEP 6570-LONE PARENT MILEAGE Active LDR,F Detail ACCDEP 6570-PA22 PARENT MILEAGE Active LDR,F Detail ACCDEP 6570-PREK PARENT MILEAGE Active LDR,F Detail ACCDEP 6570-PRES PARENT MILEAGE Active LDR F Detail ACCDEP 6580-DEMO VAN FUEL-FORD Active LDR,F Detail ACCDEP 6590-BELS VAN FUEL-FORD VAN Active LDR,F Detail ACCDEP 6590-EHPE VAN FUEL-FORD VAN Active LDR,F Detail ACCDEP 6590-ELCC VAN FUEL-FORD VAN Active LCRF Detail ACCDEP 6590-FAIR VAN FUEL-FORD VAN Active IDR,F Detail ACCDEP 6590-LONE VAN FUEL-FORD VAN Active LDR,F Detail ACCDEP 6590-PA22 VAN FUEL-FORD VAN Active I,DR,F Detail ACCDEP 6590-PREK VAN FUEL-FORD VAN Active LDR,F Detail ACCDEP 6590-PRES VAN FUEL-FORD VAN Active I,DR,F Detail ACCDEP 6600-BELS SPACE RENTAL-PA22 Active I,DR,F Detail ACCDEP 6600-EHPE SPACE RENTAL-ELCC Active LDR,F Detail ACCDEP 6600-ELCC SPACE RENTAL-ELCC Active LCR,F Detail ACCDEP 6600-FAIR SPACE RENTAL-FAIR Active IDR,F Detail ACCDEP 6600-LONE SPACE RENTAL-PA22 Active LDR,F Detail ACCDEP 6600-PA22 SPACE RENTAL-PA22 Active LDR,F Detail ACCDEP 6600-PREK SPACE RENTAL-PREK Active LDR F Detail ACCDEP 6600-PRES SPACE RENTAL-PA22 Active I,DR,F Detail ACCDEP 6605-BELS SPACE RENT-STORAGE Active LDR,F Detail ACCDEP 6605-EHPE SPACE RENT-STORAGE Active IDR,F Detail ACCDEP 6605-ELCC SPACE RENT-STORAGE Active LCR F Detail ACCDEP 6605-FAIR SPACE RENT-STORAGE Active LDR,F Detail ACCDEP 6605-LONE SPACE RENT-STORAGE Active LDR,F Detail ACCDEP 6605-PA22 SPACE RENT-STORAGE Active LDR,F Detail ACCDEP 6605-PREK SPACE RENT-STORAGE Active LDR,F Detail ACCDEP 6605-PRES SPACE RENT-STORAGE Active LDRF Detail ACCDEP 6610-BELS SPACE RENTAL-WEE WORLD Active IDR,F Detail ACCDEP 6610-COLA SPACE RENTAL-WEE WORLD Active IDR,F Detail ACCDEP 6610-EHPE SPACE RENTAL-WEE WORLD Active [DR,F Detail ACCDEP 6610-ELCC SPACE RENTAL-WEE WORLD Active I,CR,F Detail ACCDEP 6610-FAIR SPACE RENTAL-WEE WORLD Active LDRF Detail ACCDEP 6610-LONE SPACE RENTAL-WEE WORLD Active IDRF Detail ACCDEP 6610-PA22 SPACE RENTAL-WEE WORLD Active LDRF Detail ACCDEP 6610-PREK SPACE RENTAL-WEE WORLD Active LDR F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 18 G/L Chart Of Accounts -Short Form (GLCHTAO1) Acct Post Structure Cntrl.Alloc. Account Number Description Status Config.In Code Acct.by 6610-PRES SPACE RENTAL-WEE WORLD Active LDR F Detail ACCDEP 6615-BELS SPACE RENTAL-RAILROAD AVE.Active [DR,F Detail ACCDEP 6615-EHPE SPACE RENTAL-ELCC Active LDR,F Detail ACCDEP 6615-ELCC SPACE RENTAL-ELCC Active LCR,F Detail ACCDEP 6615-FAIR SPACE RENTAL-FAIRGROUNDS Active LDR,F Deiail ACCDEP 6615-LONE SPACE RENTAL-RAILROAD AVE.Active [.DR,F Detail ACCDEP 6615-PA22 SPACE RENTAL-RAILROAD AVE.Active LDR,F Detail ACCDEP 6615-PREK SPACE RENTAL-PREK Active J,DR,F Detail ACCDEP 6615-PRES SPACE RENTAL-RAILROAD AVE.Active IDR,F Detail ACCDEP 6620-BELS SPACE RENTAL-PA22 Active 1,DR,F Detail ACCDEP 6620-COLA SPACE RENTAL-OFFICE Active LDR,F Detail ©ACCDEP 6620-EHPE SPACE RENTAL-EAST LELAND Active LDR,F Detail ACCDEP 6620-ELCC SPACE RENTAL-EAST LELAND Active ICR,F Detail ACCDEP 6620-FAIR SPACE RENTAL-FAIRGROUND Active I,DR,F Detail ACCDEP 6620-LONE SPACE RENTAL-PA22 Active LDR,F Detail ACCDEP 6620-PA22 SPACE RENTAL-PA22 Active I,DR,F Detail ACCDEP 6620-PREK SPACE RENTAL-PREK.Active I,DR,F Detail ACCDEP 6620-PRES SPACE RENTAL-PA22 Active LDR,F Detail ACCDEP 6625-BELS SPACE RENTAL-KIDS CASTLE Active 1DR,F Detail ACCDEP 6625-EHPE SPACE RENTAL-ELCC Active IDR,F Detail ACCDEP 6625-ELCC SPACE RENTAL-ELCC Active LCR,F Detail ©ACCDEP 6625-FAIR SPACE RENTAL-FAIRGROUND Active IDR,F Detail ACCDEP 6625-LONE SPACE RENTAL-KIDS CASTLE Active LDR,F Detail ACCDEP 6625-PA22 SPACE RENTAL-KIDS CASTLE Active I[DR,F Detail ACCDEP 6625-PREK SPACE RENTAL-KIDS CASTLE Active I,DR,F Detail ACCDEP 6625-PRES SPACE RENTAL-PRESCHOOL,K.CASTL Active LDR F Detail ACCDEP 6626-BELS PROPERTY TAX-KIDS CASTLE Active 1,DR,F Detail ©ACCDEP 6626-EHPE PROPERTY TAX-ELCC Active LDR F Detail ACCDEP 6626-ELCC PROPERTY TAX-ELCC Active LCR F Detail ACCDEP 6626-FAIR PROPERTY TAX-FAIRGROUND Active I[,DR,F Detail ACCDEP 6626-LONE PROPERTY TAX-KIDS CASTLE Active LDRF Detail ACCDEP 6626-PA22 PROPERTY TAX-KIDS CASTLE Active LDRF Detail ACCDEP 6626-PREK PROPERTY TAX-KIDS CASTLE Active LDR,F Detail ©ACCDEP 6626-PRES PROPERTY TAX-KIDS CASTLE Active LDR,F Detail ACCDEP 6630-008U SPACE RENTAL-WOODS MANOR Active LDR,F Detail ACCDEP 6630-BELS SPACE RENTAL-W.MANOR Active LDRF Detail ACCDEP 6630-EHPE SPACE RENTAL-EAST LELAND Active [DR F Detail ACCDEP 6630-ELCC SPACE RENTAL-EAST LELAND Active LCR,F Detail ACCDEP 6630-FAIR SPACE RENTAL-FAIRGROUND Active LDR,F Detail ACCDEP 6630-LONE SPACE RENTAL-W.MANOR Active LDRF Detail ACCDEP 6630-PA22 SPACE RENTAL-W.MANOR Active LDR,F Detail ACCDEP 6630-PREK SPACE RENTAL-PREK Active LDR,F Detail ACCDEP 6631-BELS MENTAL HEALTH CONSULTANT Active LDR,F Detail ©ACCDEP 663 1-EHPE MENTAL HEALTH CONSULTANT Active LDR,F Detail ACCDEP 6631-ELCC MENTAL HEALTH CONSULTANT Active I,CR,F Detail ACCDEP 6631-FAIR MENTAL HEALTH CONSULTANT Active LDR,F Detail ACCDEP 663 1-LONE MENTAL HEALTH CONSULTANT Active LDR,F Detail ACCDEP 6631-PA22 MENTAL HEALTH CONSULTANT Active I,DR,F Detail ACCDEP 663 1-PREK.MENTAL HEALTH CONSULTANT Active LDR,F Detail ACCDEP 6635-BELS SET UP COSTS-LA PETIT Active LDR,F Detail ACCDEP 6635-EHPE SET UP COSTS-LA PETIT Active I,DR,F Detail ACCDEP 6635-ELCC SET UP COSTS-LA PETIT Active LCR,F Detail ©ACCDEP 6635-FAIR SET UP COSTS-LA PETIT Inactive I,DR,F Detail ©ACCDEP 6635-LONE SET UP COSTS-LA PETIT Active IDR,F Detail ACCDEP 6635-PA22 SET UP COSTS-LA PETIT Active LDR,F Detail ACCDEP 6635-PREK SET UP COSTS-LA PETIT Inactive 1,DR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 19 G/L Chart Of Accounts -Short Form (GLCHTAO]) Acct Post Structure Cntrl Alloc, Account Number Description Status Config.In Code Acct,by 6640-BELS SET UP COST-ADMINISTRATION Active I,DR,F Detail ACCDEP 6640-EHPE SET UP COST-ADMINISTRATION Active LDR,F Detail ACCDEP 6640-ELCC SET UP COST-ADMINISTRATION Active 1,CR,F Detail ACCDEP 6640-FAIR SET UP COST-ADMINISTRATION Active LDR.F Detail ACCDEP 6640-LONE SET UP COST-ADMINISTRATION Active I,DR,F Detail ACCDEP 6640-PA22 SET UP COST-ADMINISTRATION Active I,DR,F Detail ACCDEP 6640-PREK SET UP COST-ADMINISTRATION Active I,DR,F Detail ACCDEP 6700-BELS PG&E -ODESSA Active I,DR,F Detail ACCDEP 6700-EHPE PG&E -EAST LELAND Active LDR,F Detail ACCDEP 6700-ELCC PG&E -EAST LELAND Active LCR F Detail ACCDEP 6700-FAIR PG&E -FAIRGROUND Active LDRF Detail ©ACCDEP 6700-LONE PG&E -ODESSA Active LDR,F Detail ACCDEP 6700-PA22 PG&E -ODESSA Active [DR,F Detail ©ACCDEP 6700-PREK.PG&E -PREK Active LDRF Detail ACCDEP 6710-BELS PG&E-RAILROAD AVE.(ADMIN OFFICE Active 1,DR,F Detail ACCDEP 6710-EHPE PG&E-EAST LELAND Active LDRF Detail ACCDEP 6710-ELCC PG&E-EAST LELAND Active LCR F Detail ©ACCDEP 6710-FAIR PG&E-FAIRGROUNDS(ADMIN OFFICE)Active 1DR,F Detail ACCDEP 6710-LONE PG&E-RAILROAD AVE.(ADMIN OFFICE Active LDR,F Detail ©ACCDEP 6710-PA22 PG&E-RAILROAD AVE.(ADMIN OFFICE Active 1DR,F Detail ©ACCDEP 6710-PREK PG&E-PREK Active I,DR,F Detail ©ACCDEP 6720-BELS PG&E -LIDO SQUARE Active I,DR,F Detail ACCDEP 6720-EHPE PG&E -EAST LELAND Active 1,DR,F Detail ©ACCDEP 6720-ELCC PG&E -EAST LELAND Active I,CR,F Detail ACCDEP 6720-FAIR PG&E -FAIRGROUND Active 1,DR,F Detail ACCDEP 6720-LONE PG&E -LIDO SQUARE Active I,DR,F Detail ACCDEP 6720-PA22 PG&E -LIDO SQUARE Active LDR,F Detail ACCDEP 6720-PREK PG&E -LIDO SQUARE Active LDR,F Detail ACCDEP 6730-BELS PG&E-KIDS CASTLE Active LDR,F Detail ACCDEP 6730-EHPE PG&E-KIDS CASTLE Active LDR,F Detail ACCDEP 6730-ELCC PG&E-KIDS CASTLE Active 1,CR,F Detail ACCDEP 6730-FAIR PG&E-KIDS CASTLE Active LDR,F Detail ACCDEP 6730-LONE PG&E-KIDS CASTLE Active LDR,F Detail ©ACCDEP 6730-PA22 PG&E-KIDS CASTLE Active LDR F Detail ACCDEP 6730-PREK PG&E-KIDS CASTLE Active JDRF Detail ACCDEP 6730-PRES PG&E-KID'S CASTLE/PRE-SCHOOL Active LDR,F Detail ACCDEP 6740-00SU BLDG INSUR Active LDRF Detail ACCDEP 6740-BELS BLDG.INSURANCE Active LDR,F Detail ©ACCDEP 6740-EHPE BLDG.INSURANCE Active I,DR,F Detail ©ACCDEP 6740-ELCC BLDG.INSURANCE Active LCR,F Detail ACCDEP 6740-FAIR BLDG.INSURANCE Active I,DRF Detail ACCDEP 6740-LONE BLDG.INSURANCE Active LDR,F Detail ACCDEP 6740-PA22 BLDG,INSURANCE Active LDRF Detail ACCDEP 6740-PREK BLDG.INSURANCE Active I,DR,F Detail ACCDEP 6740-PRES BLDG.INSURANCE Active [DR,F Detail ACCDEP 6750-BELS PG&E-WOODS MANOR Active I,DR,F Detail ACCDEP 6750-EHPE PG&E-WOODS MANOR Active 1,DR,F Detail ACCDEP 6750-ELCC PG&E-WOODS MANOR Active I,CR,F Detail ACCDEP 6750-FAIR PG&E-WOODS MANOR Active I,DR,F Detail ©ACCDEP 6750-LONE PG&E-WOODS MANOR Active LDRF Detail ACCDEP 6750-PA22 PG&E-WOODS MANOR Active LDR,F Detail ACCDEP 6750-PREK PG&E-WOODS MANOR Active I,DR,F Detail ACCDEP 6800-BELS TELEPHONE-ODESSA Active ILDRF Detail ACCDEP 6800-EHPE TELEPHONE-ODESSA Active I,DR,F Detail ACCDEP 6800-ELCC TELEPHONE-ODESSA Active LCR,F Detail ACCDEP. 6800-FAIR TELEPHONE-ODESSA Active I,DRF Detail ACCDEP 3/16/2020 11:18:02AM G/L ChartOf Accounts -Short Form (GLCHTAO1) First Baptist Head Start Acct Post Structure Cntrl.Alloc. Account Number Description Status Config.In Code Acct. by 6800-LONE TELEPHONE -ODESSA Active LDR,F Detail ACCDEP 6800-PA22 TELEPHONE-ODESSA Active LDR,F Detail ©ACCDEP 6800-PREK TELEPHONE-ODESSA Active LDR,F Detail ACCDEP 6810-BELS TELEPHONE-GLADSTONE Active I,DR,F Detail ACCDEP 6810-EHPE TELEPHONE-GLADSTONE Active LDR,F Detail ACCDEP 6810-ELCC TELEPHONE-GLADSTONE Active LCRF Detail ACCDEP 6810-FAIR TELEPHONE-FAIRGROUNDS Active LDR,F Detail ACCDEP 6810-LONE TELEPHONE -GLADSTONE Active LDR,F Detail ©ACCDEP 6810-PA22 TELEPHONE -GLADSTONE Active LDR,F Detail ACCDEP 6810-PREK TELEPHONE -GLADSTONE Active LDR,F Detail ACCDEP 6820-BELS TELEPHONE-LIDO SQUARE Active LDR,F Detail ACCDEP 6820-EHPE TELEPHONE-LIDO SQUARE Active LDR,F Detail ACCDEP 6820-ELCC TELEPHONE-LIDO SQUARE Active LCRF Detail ACCDEP 6820-FAIR TELEPHONE -LIDO SQUARE Active I,DR,F Detail ACCDEP 6820-LONE TELEPHONE -LIDO SQUARE Active LDR F Detail ACCDEP 6820-PA22 TELEPHONE -LIDO SQUARE Active 1,DR,F Detail ©ACCDEP 6820-PREK TELEPHONE -LIDO SQUARE Active IDR,F Detail ACCDEP 6830-BELS TELEPHONE -KIDS CASTLE Active YDR,F Detail ACCDEP 6830-EHPE TELEPHONE-KIDS CASTLE Active 1,DRF Detail ACCDEP 6830-ELCC TELEPHONE -KIDS CASTLE Active I,CR,F Detail ACCDEP 6830-FAIR TELEPHONE -KIDS CASTLE Active LDR,F Detail ACCDEP 6830-LONE TELEPHONE-KIDS CASTLE Active LDR,F Detail ACCDEP 6830-PA22 TELEPHONE-KIDS CASTLE Active 1,DR.F Detail ACCDEP 6830-PREK TELEPHONE -KIDS CASTLE Active LDR,F Detail ©ACCDEP 6830-PRES TELEPHONE-STATE PRE-SCHOOL Active LDRF Detail ACCDEP 6840-00SU TELEPHONE-WOODS MANOR Active LDR,F Detail ACCDEP 6840-BELS TELEPHONE-WOODS MANOR Active LDR,F Detail ©ACCDEP 6840-EHPE TELEPHONE-WOODS MANOR Active I,DR,F Detail ACCDEP 6840-ELCC TELEPHONE-WOODS MANOR Active LCR F Detail ACCDEP 6840-FAIR TELEPHONE-WOODS MANOR Active I,DR,F Detail ACCDEP 6840-LONE JELEPHONE-WOODS MANOR Active I,DR,F Detail ©ACCDEP 6840-PA22 TELEPHONE-WOODS MANOR Active IDR F Detail ACCDEP 6840-PREK TELEPHONE-WOODS MANOR Active 1,DR,F Detail ACCDEP 6850-BELS DSL-INTERNET ACCESS Active LDR,F Detail ACCDEP 6850-EHPE DSL-INTERNET ACCESS Active LDR,F Detail ACCDEP 6850-ELCC DSL-INTERNET ACCESS Active CRF Detail ACCDEP 6850-FAIR DSL-INTERNET ACCESS Active LDR,F Detail ACCDEP 6850-LONE DSL-INTERNET ACCESS Active IDR,F Detail ACCDEP 6850-PA22 DSL-INTERNET ACCESS Active 1,DR,F Detail ACCDEP 6850-PREK DSL-INTERNET ACCESS Active IDR,F Detail ACCDEP 6860-BELS TELEPHONE PURCHASE-GLADSTONE Active LDR,F Detail ACCDEP 6860-EHPE TELEPHONE PURCHASE-GLADSTONE Active I,DR,F Detail ACCDEP 6860-ELCC TELEPHONE PURCHASE-GLADSTONE Active I,CR,F Detail ACCDEP 6860-FAIR TELEPHONE PURCHASE-FAIRGROUND!Active LDR,F Detail ©ACCDEP 6860-LONE TELEPHONE PURCHASE-GLADSTONE Active [DR,F Detail ACCDEP 6860-PA22 TELEPHONE PURCHASE-GLADSTONE Active IDR,F Detail ACCDEP 6860-PREK TELEPHONE PURCHASE-GLADSTONE Active I,DR,F Detail ACCDEP 6865-BELS INTEREST EXPENSES -LEASE Active I,DR,F Detail ACCDEP 6865-EHPE INTEREST EXPENSES -LEASE Active LDRF Detail ©ACCDEP 6865-ELCC INTEREST EXPENSES -LEASE Active LCRF Detail ©ACCDEP 6865-FAIR INTEREST EXPENSES -LEASE Active I,DR,F Detail ACCDEP 6865-LONE INTEREST EXPENSES -LEASE Active LDR,F Detail ACCDEP 6865-PA22 INTEREST EXPENSES -LEASE Active LDR,F Detail ACCDEP 6865-PREK INTEREST EXPENSES -LEASE Active I,DR,F Detail ACCDEP 6900-BELS WATER-OTHER Active LDR,F Detail ACCDEP 6900-COLA WATER -WEEWORLD Active 1,DR,F Detail ACCDEP Page 20 3/16/2020 11:18:02AM First Baptist Head Start Page 21 G/L Chart Of Accounts -Short Form (GLCHTAO1) Acet Post Structure Cutrl Alloc. Account Number Description Status Config.In Code Acct.by 6900-EHPE WATER -OTHER Active LDR,F Detail ACCDEP 6900-ELCC WATER -OTHER Active LCR,F Detail ACCDEP 6900-FAIR WATER -OTHER Active LDR,F Detail ACCDEP 6900-LONE WATER -OTHER Active LDR,F Detail ACCDEP 6900-PA22 WATER -OTHER Active LDR,F Detail ACCDEP 6900-PREK WATER-OTHER Active LDR,F Detail ACCDEP 6910-BELS WATER/UTILITIES Active LDR F Detail ACCDEP 6910-EHPE WATER/UTILITIES Active LDR,F Detail ACCDEP 6910-ELCC WATER/UTILITIES Active LCR ,F Detail ACCDEP 6910-FAIR WATER/UTILITIES Active LDR F Detail ACCDEP 6910-LONE WATER/UTILITIES Active LDR,F Detail ACCDEP 6910-PA22 WATER/UTILITIES Active LDR,F Detail ACCDEP 6910-PREK WATER/UTILITIES Active LDR,F Detail ACCDEP 6910-PRES WATER/UTILITIES Active IDR,F Detail ACCDEP 6920-00SU UTILITIES Active I,DR,F Detail ACCDEP 6920-BELS UTILITIES Active LDR.F Detail ACCDEP 6920-EHPE UTILITIES Active LDR,F Detail ACCDEP 6920-ELCC UTILITIES Active LCR,F Detail ACCDEP 6920-FAIR UTILITIES Active LDR,F Detail ACCDEP 6920-LONE UTILITIES Active LDR,F Detail ACCDEP 6920-PA22 UTILITIES Active LDR,F Detail ACCDEP 6920-PREK UTILITIES Active LDR,F Detail ACCDEP 7000-BELS GARBAGE-ODESSA Active LDR,F Detail ACCDEP 7000-COLA GARBAGE -ODESSA Active IDR,F Detail ACCDEP 7000-EHPE GARBAGE-ODESSA Active I,DR,F Detail ACCDEP 7000-ELCC GARBAGE-ODESSA Active LCR,F Detail ACCDEP 7000-FAIR GARBAGE-ODESSA Active IDR,F Detail ACCDEP 7000-LONE GARBAGE-ODESSA Active LDRF Detail ACCDEP 7000-PA22 GARBAGE-ODESSA Active LDR,F Detail ACCDEP 7000-PREK GARBAGE-ODESSA Active LDR,F Detail ACCDEP 7010-BELS GARBAGE-Other assoc.costs Active I,DR,F Detail ACCDEP 7010-EHPE GARBAGE-Other assoc.costs Active LDR,F Detail ACCDEP 7010-ELCC GARBAGE-Other assoc.costs Active LCR,F Detail ACCDEP 7010-FAIR GARBAGE-Otherassoc.costs Active LDR F Detail ACCDEP 7010-LONE GARBAGE-Otherassoc.costs Active LDR F Detail ACCDEP 7010-PA22 GARBAGE-Otherassoc.costs Active I,DR,F Detail ACCDEP 7010-PREK GARBAGE-Other assoc.costs Active LDR F Detail ACCDEP 7020-BELS GARBAGE-KIDS CASTLE(incl ADM)Active LDR,F Detail ACCDEP 7020-EHPE GARBAGE-KIDS CASTLE(incl ADM)Active IDR,F Detail ACCDEP 7020-ELCC GARBAGE-KIDS CASTLE(incl ADM)Active LCRF Detail ACCDEP 7020-FAIR GARBAGE-KIDS CASTLE(inc]ADM)Active LDR,F Detail ACCDEP 7020-LONE GARBAGE-KIDS CASTLE(incl ADM)Active LDRF Detail ACCDEP 7020-PA22 GARBAGE-KIDS CASTLE(incl ADM)Active LDR,F Detail ACCDEP 7020-PREK :GARBAGE-KIDS CASTLE(incl ADM)Active LDR,F Detail ACCDEP 7020-PRES GARBAGE-K.CASTLE(PRESCHOQL)Active I,DR,F Detail ACCDEP 7100-BELS PEST CONTROL-ODESSA/K.C.,.L.S.Active I,DR,F Detail ACCDEP 7100-EHPE PEST CONTROL-ODESSA/K.C.,L.S.Active IDR,F Detail ACCDEP 7100-ELCC PEST CONTROL-ODESSA/K.C.,L.S.Active LCR,F Detail ACCDEP 7100-FAIR PEST CONTROL-ODESSA/K.C.,L.S.Active LDR,F Detail ACCDEP 7100-LONE PEST CONTROL-ODESSA/K.C.,L.S.Active IDR,F Detail ACCDEP 7100-PA22 PEST CONTROL-ODESSA/K.C.,L.S.Active LDR,F Detail ACCDEP 7100-PREK PEST CONTROL-ODESSA/K.C.,L.S.Active IDR,F Detail ACCDEP 7100-PRES PEST CONTROL-K.C.(PRESCHOOL)Active LDR,F Detail ACCDEP 7110-BELS FIRE EXTINGUISHERS Active LDRF Detail ACCDEP 7110-EHPE FIRE EXTINGUISHERS Active I,DR,F Detail ACCDEP 7110-ELCC FIRE EXTINGUISHERS Active LCR.F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 22 G/L Chart Of Accounts -Short Form (GLCHTAOI) Acct Post Structure Cntrl.Alloc. Account Number Description Status Config.In Code Acct.by 7110-FAIR FIRE EXTINGUISHERS Active IDR,F Detail ACCDEP 7110-LONE FIRE EXTINGUISHERS Active LDR,F Detail ACCDEP 7110-PA22 FIRE EXTINGUISHERS Active ILDR,F Detail ACCDEP 7110-PREK FIRE EXTINGUISHERS Active 1,DR,F Detail ACCDEP 7120-BELS SECURITY -LIDO SQUARE Active I,DR,F Detail ©ACCDEP 7120-EHPE SECURITY -LIDO SQUARE Active I,DR,F Detail ACCDEP 7120-ELCC SECURITY -LIDO SQUARE Active I,CR,F Detail ©ACCDEP 7120-FAIR SECURITY -LIDO SQUARE Active 1,DR,F Detail ACCDEP 7120-LONE SECURITY -LIDO SQUARE Active I,DR,F Detail ACCDEP 7120-PA22 SECURITY -LIDO SQUARE Active I,DR,F Detail ACCDEP 7120-PREK SECURITY -LIDO SQUARE Active I,DR,F Detail ACCDEP 7130-BELS SECURITY-Odessa Center Active LDR,F Detail ACCDEP 7130-EHPE SECURITY-Odessa Center Active I,DR,F Detail ACCDEP 7130-ELCC SECURITY-Odessa Center Active I,CR,F Detail ACCDEP 7130-FAIR SECURITY-Odessa Center Active I,DR,F Detail ACCDEP 7130-LONE SECURITY-Odessa Center Active 1I,DR,F Detail ACCDEP 7130-PA22 SECURITY-Odessa Center Active I,DR,F Detail ACCDEP 7130-PREK SECURITY-Odessa Center Active I,DR,F Detail ACCDEP 7140-BELS SECURITY -KIDS CASTLE Active LDR,F Detail ACCDEP 7140-EHPE SECURITY -KIDS CASTLE Active LDR,F Detail ACCDEP 7140-ELCC SECURITY -KIDS CASTLE Active I,CR,F Detail ACCDEP 7140-FAIR SECURITY -KIDS CASTLE Active LDR,F Detail ACCDEP 7140-LONE SECURITY -KIDS CASTLE Active I,DR,F Detail ACCDEP 7140-PA22 SECURITY -KIDS CASTLE Active I,DR,F Detail ACCDEP 7140-PREK SECURITY -KIDS CASTLE Active LDR,F Detail ACCDEP 7140-PRES SECURITY-K.CASTLE(PRESCHOOL)Active LDRF Detail ACCDEP 7150-BELS SECURITY-WOODS MANOR Active LDR,F Detail ACCDEP 7150-EHPE SECURITY-WOODS MANOR Active LDRF Detail ACCDEP 7150-ELCC SECURITY-WOODS MANOR Active LCR,F Detail ACCDEP 7150-FAIR SECURITY-WOODS MANOR Active LDR,F Detail ACCDEP 7150-LONE SECURITY-WOODS MANOR Active I,DR,F Detail ACCDEP 7150-PA22 SECURITY-WGCODS MANOR Active I[DR,F Detail ACCDEP 7150-PREK SECURITY-WOODS MANOR Active 1,DR,F Detail ACCDEP 7160-BELS SECURITY-GLADSTONE Active I,DR,F Detail ACCDEP 7160-EHPE SECURITY-GLADSTONE Active I[DR,F Detail ACCDEP 7160-ELCC SECURITY-GLADSTONE Active LCR,F Detail ACCDEP 7160-FAIR SECURITY-FAIRGROUNDS Active [DRF Detail ACCDEP 7160-LONE SECURITY-GLADSTONE Active LDR,F Detail ACCDEP 7160-PA22 SECURITY-GLADSTONE Active [DR,F Detail ACCDEP 7160-PREK SECURITY-GLADS TONE Active I,DR,F Detail ACCDEP 7170-BELS SECURITY-ODESSA Active I,DR,F Detail ACCDEP 7170-EHPE SECURITY-ODESSA Active LDR,F Detail ACCDEP 7170-ELCC SECURITY-ODESSA Active LCR F Detail ©ACCDEP 7170-FAIR SECURITY-ODESSA Active LDR,F Detail ACCDEP 7170-LONE SECURITY-ODESSA Active LDR,F Detail ACCDEP 7170-PA22 SECURITY-ODESSA Active LDRF Detail ACCDEP 7170-PREK SECURITY-ODESSA Active I,DR,F Detail ACCDEP 7210-BELS STAFF MILEAGE Active I,DR,F Detail ACCDEP 7210-EHPE STAFF MILEAGE Active LDR,F Detail ACCDEP 7210-ELCC STAFF MILEAGE Active ICRF Detail ACCDEP 7210-FAIR STAFF MILEAGE Active LDRF Detail ACCDEP 7210-FOOD STAFF MILEAGE-FOOD Active LDRF Detail ACCDEP 7210-LONE STAFF MILEAGE Active LDR,F Detail ACCDEP 7210-PA20 STAFF MILEAGE Active LDR,F Detail ACCDEP 7210-PA22 STAFF MILEAGE Active [DR,F Detail ©ACCDEP 7210-PREK STAFF MILEAGE Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 23 G/L Chart Of Accounts -Short Form (GLCHTA0]) Acct Post Structure Cntrl.Alloc. Account Number Description Status Config.In Cade Acct.by 7210-PRES STAFF MILEAGE -PRESCHOOL PROG Active LDRF Detail ACCDEP 7215-BELS DISABILITIES TRAVEL Active LDR,F Detail ACCDEP 7215-EHPE DISABILITIES TRAVEL Active LDR,F Detail ACCDEP 7215-ELCC DISABILITIES TRAVEL Active LCR.F Detail ACCDEP 7215-FAIR DISABILITIES TRAVEL Active I,DR,F Detail ACCDEP 7215-LONE DISABILITIES TRAVEL Active IDR,F Detail ACCDEP 7215-PA22 DISABILITIES TRAVEL Active LDR,F Detail ACCDEP 7215-PREK DISABILITIES TRAVEL Active I,DR,F Detail ACCDEP 7220-BELS EDUCATION CONSULTANT Active LDR,F Detail ACCDEP 7220-EHPE EDUCATION CONSULTANT Active LDR,F Detail ACCDEP 7220-ELCC EDUCATION CONSULTANT Active LCR,F Detail ACCDEP 7220-FAIR EDUCATION CONSULTANT Active LDR,F Detail ACCDEP 7220-LONE EDUCATION CONSULTANT Active LDR,F Detail ACCDEP 7220-PA20 EDUCATION CONSULTANT Active LDR,F Detail ACCDEP 7220-PA22 EDUCATION CONSULTANT Active LDRF Detail ACCDEP 7220-PREK EDUCATION CONSULTANT Active LDR,F Detail ACCDEP 7225-BELS NUTRITIONIST Active LDR,F Detail ACCDEP 7225-EHPE NUTRITIONIST Active JDRF Detail ACCDEP 7225-ELCC NUTRITIONIST Active LCR F Detail ACCDEP 7225-FAIR NUTRITIONIST Active LDR,F Detail ACCDEP 7225-LONE NUTRITIONIST Active LDR.F Detail ACCDEP 7225-PA22 NUTRITIONIST Active I,DR,F Detail ACCDEP 7225-PREK NUTRITIONIST Active LDR,F Detail ACCDEP 7226-BELS FISCAL CONSULTANT Active ICRF Detail ACCDEP 7226-EHPE FISCAL CONSULTANT Active LDR,F Detail ACCDEP 7226-ELCC FISCAL CONSULTANT Active LCR,F Detail ACCDEP 7226-FAIR FISCAL CONSULTANT Active LCR,F Detail ACCDEP 7226-LONE FISCAL CONSULTANT Active ICRF Detail ACCDEP 7226-PA22 FISCAL CONSULTANT Active LCR,F Detail ACCDEP 7226-PREK FISCAL CONSULTANT Active LCR,F Detail ACCDEP 7227-BELS COPA Consulting Active LDR,F Detail ACCDEP 7227-EHPE COPAConsulting Active I,DR,F Detail ACCDEP 7227-ELCC COPA Consulting Active LCR,F Detail ACCDEP 7227-FAIR COPA Consulting Active LDR,F Detail ACCDEP 7227-LONE COPA Consulting Active LDR,F Detail ACCDEP 7227-PA22 COPA Consulting Active LDR,F Detail ACCDEP 7227-PREK COPAConsulting Active LDR,F Detail ACCDEP 7228-BELS NURSE Active LCRF Detail ACCDEP 7228-EHPE NURSE Active LDR,F Detail ACCDEP 7228-ELCC NURSE Active LCR,F Detail ACCDEP 7228-FAIR NURSE Active LCRF Detail ACCDEP 7228-LONE NURSE Active LCR,F Detail ACCDEP 7228-PA22 NURSE Active LCR,F Detail ACCDEP 7228-PREK NURSE Active LCR F Detail ACCDEP 7230-BELS SUBS/PUBLICATION Active I,DR,F Detail ACCDEP 7230-EHPE SUBS/PUBLICATION Active I,DR.F Detail ACCDEP 7230-ELCC SUBS/PUBLICATION Active ICRF Detail ACCDEP 7230-FAIR SUBS/PUBLICATION Active IDR,F Detail ACCDEP 7230-LONE SUBS/PUBLICATION Active [DR,F Detail ACCDEP 7230-PA20 SUBS/T-TA SCHOOL REIMB.Active I,DR,F Detail ACCDEP 7230-PA22 SUBS/PUBLICATION Active I,DR,F Detail ACCDEP 7230-PREK SUBS/PUBLICATION Active I,DR,F Detail ACCDEP 7230-PRES SUBS/PUBLICATION Active [DR,F Detail ACCDEP 7235 OTHER ACTIVITY EMPLOYEE MORALEInactive J,DR,F Detail ACC 7235-BELS OTHER ACTIVITY EMPLOYEE MORALEActive I,DR.F Detail ACCDEP 7235-EHPE OTHER ACTIVITY EMPLOYEE MORALEActive LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 24 GIL Chart Of Accounts -Short Form (GLCHTAO1) Acct Post Structure Cntrh Alloe. Account Number Description Status Config. In Code Acct.by 7235-ELCC OTHER ACTIVITY EMPLOYEE MORALEActive —1,CR,F Detail ACCDEP 7235-FAIR OTHER ACTIVITY EMPLOYEE MORALEActive 1,DR,F Detail ACCDEP 7235-LONE OTHER ACTIVITY EMPLOYEE MORALEActive 1,DR,F Detail ACCDEP 7235-PA22 OTHER ACTIVITY EMPLOYEE MORALEActive [DR,F Detail ACCDEP 7235-PREK OTHER ACTIVITY EMPLOYEE MORALEActive 1,DR,F Detail ACCDEP 7235-PRES OTHER ACTIVITY EMPLOYEE MORALEActive 1,DR,F Detail ACCDEP 7240-0PQI THA Active LDR,F Detail ACCDEP 7240-BELS TI/A OTHER TRAINING Active LDR,F Detail ©ACCDEP 7240-COLA TTA Active LDR,F Detail ACCDEP 7240-EHPE TT/A OTHER TRAINING Active I,DR,F Detail ACCDEP 7240-ELCC TT/A OTHER TRAINING Active ICRF Detail ACCDEP 7240-FAIR TT/A OTHER TRAINING Active ILDRF Detail ACCDEP 7240-LONE TT/A OTHER TRAINING Active I,DR,F Detail ACCDEP 7240-PA20 TTA Active I,DR,F Detail ACCDEP 7240-PA22 TT/A OTHER TRAINING Active 1,DR,F Detail ACCDEP 7240-PREK TT/A OTHER TRAINING Active 1,DR,F Detail ACCDEP 7241-BELS DISABILITY TRAINING Active 1,DR,F Detail ACCDEP 7241-EHPE DISABILITY TRAINING Active LDR,F Detail ACCDEP 7241-ELCC DISABILITY TRAINING Active CRF Detail ACCDEP 7241-FAIR DISABILITY TRAINING Active LDR F Detail ACCDEP 7241-LONE DISABILITY TRAINING Active IDR,F Detail ACCDEP 7241-PA22 DISABILITY TRAINING Active I,DR,F Detail ACCDEP 7241-PREK DISABILITY TRAINING Active LDR,F Detail ACCDEP 7250-0GEN READY SET READ GRANT-$3000 Active I,DRF Detail ©ACCDEP 7260-PA20 PRINTING Active I,DR,F Detail ACCDEP 7270-BELS PRINTING/Copying Active LDR,F Detail ACCDEP 7270-EHPE PRINTING/Copying Active IDR,F Detail ACCDEP 7270-ELCC PRINTING/Copying Active LCR,F Detail ©ACCDEP 7270-FAIR PRINTING/Copying Active I,DR.F Detail ACCDEP 7270-LONE PRINTING/Copying Active IDR,F Detail ACCDEP 7270-PA22 PRINTING/Copying Active I,DR,F Detail ACCDEP 7270-PREK PRINTING/Copying Active I,DR,F Detail ACCDEP 7270-PRES PRINTING/Copying Active I,DR,F Detail ACCDEP 7280-BELS CONFERENCE REGISTRATION Active IDR,F Detail ACCDEP 7280-EHPE CONFERENCEREGISTRATION Active 1,DR,F Detail ©ACCDEP 7280-ELCC CONFERENCE REGISTRATION Active LCR,F Detail ACCDEP 7280-FAIR CONFERENCE REGISTRATION Active LDR FF Detail ACCDEP 7280-LONE CONFERENCE REGISTRATION Active IDR F Detail ACCDEP 7280-PA22 CONFERENCE REGISTRATION Active IDR F Detail ACCDEP 7280-PREK CONFERENCE REGISTRATION Active LDR F Detail ACCDEP 7280-PRES CONFERENCE REGISTRATION Active I,DR,F Detail ACCDEP 7290-BELS PROF.ASSN.DUES Active LDR,F Detail ACCDEP 7290-EHPE PROF.ASSN.DUES Active 1,DR,F Detail ACCDEP 7290-ELCC PROF.ASSN.DUES Active 1,CR,F Detail ACCDEP 7290-FAIR PROF.ASSN.DUES Active LDR F Detail ACCDEP 7290-LONE PROF.ASSN.DUES Active LDRF Detail ACCDEP 7290-PA22 PROF.ASSN.DUES Active LDRF Detail ACCDEP 7290-PREK PROF.ASSN.DUES Active LDR,F Detail ACCDEP 7295-BELS ENVIRONMENTALFEE RETURN Active LDR,F Detail ACCDEP 7295-EHPE ENVIRONMENTAL FEE RETURN Active LDR,F Detail ACCDEP 7295-ELCC ENVIRONMENTAL FEE RETURN Active LCR,F Detail ACCDEP 7295-FAIR ENVIRONMENTAL FEE RETURN Active LDR,F Detail ACCDEP 7295-LONE ENVIRONMENTAL FEE RETURN Active LDR,F Detail ACCDEP 7295-PA22 ENVIRONMENTAL FEE RETURN Active LDR F Detail ©ACCDEP 7295-PREK.ENVIRONMENTAL FEE RETURN Active LDR,F Detail ©ACCDEP 7300-BELS OTHER COSTS -F/P Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 25 G/L Chart Of Accounts -Short Form (GLCHTAOI) Acct Post Structure Cntrl.Alloc. Account Number Description Status Config.In Code Acct.by 7300-EHPE OTHER COSTS-F/P Active I,DR,F Detail ACCDEP 7300-EL.CC OTHER COSTS-F/P Active LCR,F Detail ACCDEP 7300-FAIR OTHER COSTS -F/P Active LDR,F Detail ACCDEP 7300-LONE OTHER COSTS-F/P Active IDR,F Detail ACCDEP 7300-PA22 OTHER COSTS-F/P Active LDR,F Detail ACCDEP 7300-PREK OTHERCOSTS-F/P Active I,DR,F Detail ACCDEP 7300-PRES OTHER COSTS-F/P Active LDR,F Detail ACCDEP 7310-BELS MAINTENANCESERVICES Active IDR,F Detail ACCDEP 7310-EHPE MAINTENANCESERVICES Active I[DR,F Detail ACCDEP 7310-ELCC MAINTENANCESERVICES Active LCR,F Detail ACCDEP 7310-FAIR MAINTENANCESERVICES Active IDR,F Detail ACCDEP 7310-LONE MAINTENANCE SERVICES Active LDR,F Detail ACCDEP 7310-PA22 MAINTENANCE SERVICES Active I,DR,F Detail ACCDEP 7310-PREK MAINTENANCE SERVICES Active LDR,F Detail ACCDEP 7310-PRES MAINTENANCESERVICES Active I,DR,F Detail ACCDEP 7320-BELS TECHNICAL TRAINING(QIF-Supp.)}Active LDR,F Detail ACCDEP 7320-EHPE TECHNICAL TRAINING(QIF-Supp.)Active I,DR,F Detail ACCDEP 7320-ELCC TECHNICAL TRAINING(QIF-Supp.)Active LCR,F Detail ACCDEP 7320-FAIR TECHNICAL TRAINING(QIF-Supp.)Active I,DR,F Detail ACCDEP 7320-LONE TECHNICAL TRAINING(QIF-Supp.)Active LDR,F Detail ACCDEP 7320-PA22 TECHNICAL TRAINING(QIF-Supp.)Active LDR,F Detail ACCDEP 7320-PREK TECHNICAL TRAINING(QIF-Supp.)Active LDR,F Detail ACCDEP 7330-BELS TEMPORARY SERVICE-ACCOUNTEMP Active 1,DR,F Detail ACCDEP 7330-EHPE TEMPORARY SERVICE-ACCOUNTEMP Active LDR,F Detail ACCDEP 7330-ELCC TEMPORARY SERVICE-ACCOUNTEMP Active LCR,F Detail ACCDEP 7330-FAIR TEMPORARY SERVICE-ACCOUNTEMP Active 1,DR,F Detail ACCDEP 7330-LONE TEMPORARY SERVICE-ACCOUNTEMP Active LDR,F Detail ACCDEP 7330-PA22 TEMPORARY SERVICE-ACCOUNTEMP Active IDR,F Detail ACCDEP 7330-PREK TEMPORARY SERVICE-ACCOUNTEMP Active I,DR,F Detail ACCDEP 7340-BELS Miscellaneous-fees,taxes etc.Active LDR,F Detail ACCDEP 7340-EHPE Miscellaneous-fees,taxes etc.Active I,DR,F Detail ACCDEP 7340-ELCC Miscellaneous-fees,taxes etc.Active LCRF Detail ACCDEP 7340-FAIR Miscellaneous-fees,taxes etc.Active LDR,F Detail ACCDEP 7340-LONE Miscellaneous-fees,taxes etc.Active IDRF Detail ACCDEP 7340-PA22 Miscellaneous-fees,taxes etc.Active LDRF Detail ACCDEP 7340-PREK Miscellaneous-fees,taxes etc.Active LDR,F Detail ACCDEP 7360-0GEN SHARE THE SPIRIT -$3500 Active LDR,F Detail ACCDEP 7361-OGEN CHEVRONTEXACO Active [LDR,F Detail ACCDEP 7362-0GEN TESORO -$500 Active [DR,F Detail ACCDEP 7363-0GEN ALUMNI PROGRAM Active LDR,F Detail ACCDEP 7364-0OGEN HEAD START BODY START Active LDR,F Detail ACCDEP 7365-0OGEN PMD PROGRAM Active I,DR,F Detail ACCDEP 7366-0GEN KIDS CASTLE CLASSROOM PROJECTS Active I,DR,F Detail ACCDEP 7367-OGEN FAIRGROUND CLASSROOM PROJECTS Active 1,DR,F Detail ACCDEP 7368-OGEN EAST LELAND CLASSROOM PROJECTSActive LDR,F Detail ACCDEP 7369-OGEN ODESSA CLASSROOM PROJECTS Active LDR,F Detail ACCDEP 7370-OGEN GRANT-VERIZON KC-$500 Active LDR,F Detail ACCDEP 7371-OGEN WOODS MANOR CLASSROOM PROJEC]Active LDR,F Detail ACCDEP 7372-0GEN LIDO SQUARE CLASSROOM PROJECTS Active LDR,F Detail ACCDEP 7373-OGEN GARDEN PROJECT Active I,DR,F Detail ACCDEP 7374-0GEN VOLUNTER CENTER Active I,DR,F Detail ACCDEP 7380-OGEN GRANT-WALMARTKCS5 $500 Active ILDR,F Detail ACCDEP 7390-0GEN GRANT-BOOSTER$5000 Active LDR,F Detail ACCDEP 7400-ITEE TUITION Active LDR,F Detail ACCDEP 7405-ITEE BOOKS Active LDR,F Detail ACCDEP 7410-ITEE CHILDCARE Active LDR,F Detail ACCDEP 3/16/2020 11:18:02AM First Baptist Head Start Page 26 G/L Chart Of Accounts -Short Form (GLCHTA01) Acet Post Structure Cntrl Alloc. Account Number Description Status Config.In Code Acct.by 7415-ITEE PARKING/TRANSPORTATION Active LDR,F Detail ACCDEP 7420-ITEE MISCELLANEOUS Active LDRF Detail ACCDEP 7425-ITEE CHILD CARE Active I,DR,F Detail ACCDEP 7500-0GEN LOSS ON ASSET DISPOSAL Active [DR,F Detail ACCDEP 8000-0GEN OTHER EXPENSE/MISCELLANEOUS Active LDRF Detail ACCDEP 1,401 accounts printed G/LBatchListing-InFunctionalCurrencyFromBatchNumberFromSourceLedgerIncludePrintedBatchesStatusTypeIncludeTrans.OptionalFieldsIncludeRef.andDesc.IncludeCommentsIncludeTaxInformationDateSrce.Doc.DateAccountNumber(GLBCHLO1)[004555]To[004555][GL]To[GL][Yes]FirstBaptistHeadStart[Open,Posted,Prov.Posted,ReadyToPost][Entered,Subledger,Imported,Generated,Recurring][No}[Yes][Yes][No]Doc.DateAccountDescriptionDebitsE.1.2Credits BatchNumber:4555S$&LEnterprisesCreationDate:Status:PostedType:EntryNumber:00001S &LEnterprisesPost.Date:6/30/2021Year-Prd.:2021-12GL-JE6/30/20212013Ref.:GL-JE6/30/20212013Ref.:GL-JE6/30/20212013Ref.:GL-JE6/30/20212013Ref.:GL-JE6/30/20216460-FAIRRef.:GL-JE6/30/20216460-ELCCRef.:EnteredACCRUEDEXPENSESDesc.:ConcreteWorkACCRUEDEXPENSESDese.:ConcreteWorkACCRUEDEXPENSESDese.:ConcreteWorkACCRUEDEXPENSESDese.:ConcreteWorkMAINTENANCE&REPAIRDesc.:ConcreteWorkMAINTENANCE&REPAIRDese.:ConcreteWork9,961.128,430.007,187.50§,892.438,430.009,961.12 GL-JE6/30/20216460-BELSRef.:GL-JE6/30/20216460-LONERef.:1entryprinted1batchprintedMAINTENANCE&REPAIRDesc.:ConcreteWorkMAINTENANCE&REPAIRDesc.:ConcreteWorkEntryTotal:BatchTotal:5,892.437,187.50 31,471.0531,471.05 31,471.0531,471.05 G/LBatchListing-InFunctionalCurrency(GLBCHLO1)FromSourceLedgerIncludePrintedBatche:StatusTypeincludeTrans.OptionaincludeRef.andDesc.IncludeComments[GL]To[GL]Ss[Yes]FirstBaptistHeadStart[Open,Posted,Prov.Posted,ReadyToPost][Entered,Subledger,Imported,Generated,Recurring]|Fields[No]Yes}[Yes}IncludeTaxInformation[No]DateDoc.DateSree.Doc.DateAccountNumberAccountDescriptionDebitsCreditsF6A.4 BatchNumber:4830S&LEntCreationDate:Status:PostedType:EntryNumber:00001$&LEntPost.Date:7/1/2021Year-Prd.:2022-01GL-JE7/1/2021Ref.:GL-JE7/1/2021Ref.:GL-JE7/1/2021Ref.:GL-JE7/1/2021Ref.:GL-JE7/1/2021Ref.:GL-JE7/1/2021Ref.:GL-JE7/1/202120132013201320136460-FAIR6460-ELCC6460-BELSEnteredACCRUEDEXPENSESDesc.:ConcreteWorkACCRUEDEXPENSESDesc.:ConcreteWorkACCRUEDEXPENSESDese.:ConcreteWorkACCRUEDEXPENSESDese.:ConcreteWorkMAINTENANCE&REPAIRDesc.:ConcreteWorkMAINTENANCE&REPAIRDese.:ConcreteWorkMAINTENANCE&REPAIR7,187.505,892.438,430.009,961.129,961.128,430.005,892.43 Ref.:GL-JE7/1/20216460-LONERef.:4entryprinted1batchprintedDesc.:ConcreteWorkMAINTENANCE&REPAIRDesc.:ConcreteWorkEntryTotal:BatchTotal:7,187.50 31,471.0531,471.05 31,471.0531,471.05 CONTRACOSTA E(.|5 COUNTY EMPLOYMENT & HUMAN SERVICES FBHS Fiscal Activity Inspection Report Executive Summary/Synopsis This report highlights key findings from the inspection of First Baptist Head Start (FBHS)conducted by the Employment &Human Services Department (EHSD)Fiscal Team from September 27 —November 4,2021 to verify whistleblower claims made by Kim Bonnema,FBHS Executive Director,in September 2021 regarding the agency’s handling of financial resources and financial compliance matters.After extensive review,EHSD concludes that some of Kim Bonnema’s claims have been substantiated to varying degrees while others have not.EHSD also made certain findings and observations during the inspection,which do not havedirect association with Kim Bonnema’s claims. Objectives The objectives of this engagement were to: e Perform general inspection procedures to verify the whistleblower’s claims. e ~=Review financial records and transaction in the use of federal and state funds. e Document key observations and statements collected on site during the inspection deemed relevant to the case. Period(s)in Scope The initial period was July 1,2018 through September 30,2021.The inspection subsequently expanded the time period to include July 1,2016 through June 30,2018. Summary of Key Procedures Throughout the inspection EHSD Fiscal Team: e Selected sample financial transactions and reviewed associated supporting documents including invoices, requisitions,purchase orders,contracts/agreements. e Reviewed other documents not only directly related to claims made by the whistleblower (Kim Bonnema) but also potentially relevant to the financial situation of the agency such as payroll registers,insurance policies,petty cash registers,vehicle registration,title certifications,and HR policy documents based on risk assessment. ®Conducted a series of interviews with FBHS agencystaff. e Performed visual inspections of the assets/properties to verify whistleblower claims if necessary. List of the interviewees (FBHS employees): e Kim Bonnema,Executive Director EMPLOYMENT & HUMAN SERVICES e Brenda P.Battle,Assistant Director e «Alexandra Poltinova,Finance Manager e Shirley Surney,Finance Clerk ¢Lisa Goodrich,Bookkeeper/Payroll Specialist e Deana Caranto,Food Service Manager e¢Irene Medina,Family Services Manager e Gloria Thibeaux,HR Consultant Results in Conjunction with Whistleblower Claims The following tables are to document theresult(s)of the fieldwork performed by EHSD to addressthe claims made by the whistleblower in her narrative.Excerpts/quotations (““)are either directly taken from Kim Bonnema’s narrative or from her verbal accounts to highlight certain elements of the claims. e Misappropriation of Food Items Claim/Allegation Inspection Results Claim substantiated?Suggested Corrective Action FBHS employees and their associates leverage Food Bank Program and food procurement for HS program for their personal grocery shopping and even commit “food laundering”for personal gain.“For example, applesauce.FBHS then claims serving applesauce to the CACFP food program and we are reimbursed for food that wasn’t purchased by the agency but gained |through food |donations that are |intended for our |low-income |families.” EHSD interviewed Alexandra Poltinova and Shirley Surney and reviewed documents on Food Bank activities and the regular food procurement for the |HS program. Every Thursday the Food Operations Team collects the pre-packaged Food Bank food from a designated place in Antioch.The Family Service Team organizes packages on site and distributes them to recipients (parents and staff members).Shirley Surney is in charge of bookkeeping and monthly payment to Food Bank. FBHS’main food vendors are BiRite Foodservice Distributors (for general food ingredients)and Spike Plus (for fresh fruits and vegetables).EHSD selected invoice samples from 2020 - 2021 disbursement records and tested them for proper authorization and reasonableness. In her whistleblower narrative,Kim Bonnema referred to applesauce as an example for potential improper reimbursement from Child and Adult _ 2 Yes (partially). The eligibility of some FBHS employees to participate in the Food Bank program may be questionable. |Regarding food |operations,the risk of |misappropriating |certain food items from |or cashing in through the regular food operations appears low.Petty theft of food |items before and/or in the middle of the meal preparation is a possibility,but the risk does not appear particularly higher at FBHS than any other entities whose operations involve providing nourishment such as restaurants and cafeterias. For the Food Bank eligibility issue, refer to the Community Service Bureau (CSB)’s comprehensive Corrective Action Plans and report(s} from HS expert consultants. CONTRACOSTA rel eens EMPLOYMENT & HUMAN SERVICES Care Food Program (CACFP).She speculates that FBHS can obtain applesauce through Food Bank,use it for regular meal preparation for kids, submit its expense to CACFP,and get reimbursed.In fact,there are multiple food items overlapping between the Food Bank list and the BiRite invoices, including applesauce,ground beef, milk,eggs etc.Considering the deep discount Food Bank offers,it initially appears possible,through some engineering and coordination,to use certain ingredients from Food Bank for regular program meals,and subsequently charge the State (CNIP- CAFAP)for reimbursement as Kim Bonnema suggests. |However,FBHS submits to CACFP monthly demands based on headcount of children (and different rates for breakfast,lunch,and snacks applied), not the expenses per individual invoices or per certain ingredients. Besides the reimbursement structure, a scenario where someone or a group of people at FBHS decides to use Food Bank items for regular food operations for financial gain is does not appear feasible. To validate the vendor orders side,i.e., to address a scenario where someone at FBHS could order food items from regular vendors for personal use,EHSD examined selected line items listed on the sample vendor invoices.No extraordinary items (e.g.,high-end food items seemingly for personal use) were found in the invoices.In general, the ingredients ordered through regular vendorsare fairly consistent from invoice to invoice and from period to period.EHSD also obtained meal plans associated with the time periods the selected invoices covered as well and compared food/ingredient items listed in the invoices to menus in the plans.They appear reasonable i.e., | EMPLOYMENT & HUMAN SERVICES the ingredients ordered were apparently used for meal preparation according to the meal plans. Apart from CACFP (which is not in the scope of this inspection),there is a line | item called “Nutrition”in “Others” categoryin their budget submitted ($28,000 FY 21/22)by FBHS for the federal reimbursement contract.This money is for any non-child related food expenditures such as meals and snacks for visitors,parents etc.To report a Nutrition expense for reimbursement,each month Alexandra Poltinova compiles (hard copy)reports submitted from sites (prepared by the teachers who recorded the number of parents/visitors to their class to participate in certain activities via the Cloud system)and calculates the total to include in the demand. The Nutrition budget also pays the nutritionist who provides consultation to parents who have children with special nutrition needs (overweight, underweight,food allergy etc.)as well as oversees the nutritional value in the regular meals provided to the children in the programs. EHSD reviewed the consulting agreement (MOU)between FBHS and Kathryn Lenhart,nutritionist,and the payment made to her for her service from 2018 -2021.Her hourly rate and the payment amount appear reasonable. e Vehicle (Vans)Management Ciaim/Allegation Inspection Results Claim substantiated? Suggested Corrective Action EMPLOYMENT &HUMAN SERVICES Vans were stationed at employees’ personal residence, not at the FBHS site(s).A bill was received in September this week from Fast Track.One of the vans was at Brenda’s house and had the license plate stolen,and the thief was using it to cross the Benicia bridge. The auto insurance FBHS has also covers the FB Church vehicles, and the accuracy and fairness of the reimbursement amountsare in question. Two vans were used for transporting children on field trips without obtaining permission from Community Services Bureau. The vehicle purchase decision |did not undergo bidding. EHSD interviewed Shirley Surney on 1 the van operations and reviewed related documents. Currently five vans are in service as follows:1989 Chevy (cargo van i.e., no seats)/1992 Ford (passenger van)/2001 Ford (cargo van)/2009 Ford (passenger van)/2019 Chevy (Cargo van).As of 10/21/21,one of them is not in service due to theft of catalytic converter.Cargo vans are mainly used to carry food while passenger vans are used for field trips and other transportation purposes. EHSD reviewed the title certificates and the registrations for all five vans, and they all appear current. FBHS has comprehensive insurance coverage (auto,commercial,workers comp)with Brotherhood Mutual,a firm specialized in insuring religious organizations.Brotherhood Mutual bills FBHS quarterly ($31,000).The policy covers both FBHS and FB Church properties and employees. Annually First Baptist mails FBHS a check for their portion of the insurance premium.EHSD obtained and reviewedthe copy of a $26,863 check written by FB General Fund to FBHS on 6/29/21 for 2020 insurance. The amount for the reimbursement by Church is determined by the Brotherhood agent for the account. EHSD reviewed the email sent by the agent and the amount suggested agreed to the check by FB Church. The management was not aware of any regulatory requirements regarding transporting children on passenger vans.HS children are coveredby liability insurance (including a car accident),Also,for safety measures,booster seats for |children of a certain age are installed | Yes (Partially). The vans used to be Stationed at Brenda P. Battle and Shirley Surney’s personal residences. Although the theft of the license plate to one of vans had previously |occurred,considering the latest development regarding repeated theft and vandalism attempts since all the vehicles were summoned to 3890 Railroad Ave which incurred additional costs, their previous practice appears to have some justification. The auto insurancefor the vehicles appears active and the church reimburses their portion of the insurance premium. The lack and/or poor execution of a bidding process appears common at FBHS in sourcing decisions. For 1)the separation between FB Church and FBHS |Operations,and 2) regulatory compliance regarding transporting children by van, refer to CSB’s comprehensive |Corrective Action Plans and report(s) from HS expert consultants. EMPLOYMENT & —ERVICES in the vans (no toddlers are transported via van). No vehicle purchases have been made this year. e Covering Health Insurance Expense for the non-FBHS employees Claim/Allegation Inspection Results Claim substantiated?Suggested Corrective Action FBHS allegedly provides non- employees with healthcare coverage.“t (Kim Bonnema)took this time to let her know that Head Start funds are not for other companies’ bills and that Head Start does not act as a bank,when |was informed that The Church Pastor is on |FBHS Dental InsurancePolicy, but he does pay it monthly.” EHSD obtained the (system- generated)list of FBHS active employees,monthly health insurance bill (Kaiser Permanente) and dental insurancebill (Mass Mutual)for Aug 2021 (issued in July). Both the Kaiser and Mass Mutual bills contain the list of beneficiary names covered.EHSD compared the employee list to the Kaiser and Mass Mutual bills to see if there were any discrepancy.No exceptions noted other than Reverend Henry Perkins (and Mrs.Perkins).EHSD subsequently obtained a check of $112.66 issued by FB Church General fund for the reimbursementof the Perkins’dental coverage. No. Church reimburses the expenses. |expert Regarding the separation between FB Church and FBHS_| operations,refer to CSB’s comprehensive Corrective Action Plans and report(s)from HS consultants. EMPLOYMENT & HUMAN SERVICES e S$&LEnterprises Claim/Allegation Inspection Results Claim substantiated? Suggested Corrective Action Kim Bonnema inquired of Brenda P,Battle and Alexandra Poltinova with regard to four invoices dated June froomS &L Enterprises,and learned that the entity is run by |Brenda’s brother. Per Brenda,those invoices “aren’t real”and her brother “was just kind enough to give us to pretend”the work occurred so that FBHS could “set the money aside for somethingelse.” “I (Kim Bonnema) held my composure and was careful not to react the way my head was reacting and explained to her (Brenda P. Battle)that we can’t do that.She told me that we can do it, and they do it with other monies,and that Alexandra Poltinova has only been here for 2 years,so doesn’t understand how things are done.” EHSD inquired of Brenda P.Battle and Alexandra Poltinova of the issue.Per Brenda P.Battle and Alexandra Poltinova, those invoices were created to hold fiscal surplus,not to bill actual expenses occurred,on the State program (not Fed). In June 2020,Alexandra Poltinova noticed there would be surplus of about $181,000 by the end of FY 2020 —2021 in their books.It was due to factors such as teacher shortage and a drop in supplies usage due to reduced attendance. Historically if there is a surplus recognized on the books,i.e.,they spent less money than the contracted limit that year,it has been FBHS’practice to:1)Tell teachers to create a “Wish List”for class materials and other supplies they want and purchase |them;and 2)For any leftover (after Wish List shopping),to create “dummy”invoices to secure the fiscal surplus for later use. Using the dummy invoices,they allocate the surplus amount across certain expense account(s).S &L Enterprises,the entity run by Brenda P.Battle’s brother,is usually used to generate those invoices.The surplus secured is spent the next fiscal year for any unexpected expense need(s). Per Alexandra Poltinova,out of the above- mentioned $181K surplus they spent about |$150K to purchase class supplies (“wish list”)first and secured the remaining $31K through dummy invoices and Journal Entries reflecting them.EHSD saw four S&L invoices signed by Stanley Warren in the amountsof $9,961.12,$7,187.50, $5,892.43,$8,430.00 respectively ($31,471.05 in total).EHSD also obtained copies of journal entries (JEs)made on 6/30/21 and 7/1/21 to preserve and rollover the surplus to the next fiscal year. Per Brenda P.Battle and Alexandra Poltinova,FBHS already spent most of that Yes. While it is not clear whether she fully comprehends accounting maneuvers regarding the surplus,Kim Bonnema’s core claim i.e.,the existence of dummy invoices,turned out |to be correct. During the inquiry, Brenda P.Battle suggested that not only the budget surplus rollover has been in practice at FBHS for a long time during her tenure but also it is widespread throughout many Head Start programs. Considering the incentive structure inherent in the subrecipient/partner ship contract structure,her reference to other HS operations appears reasonable. A comprehensive research/examin ation over other federal/state funds subrecipients EHSD currenily associated may require to comprehend the magnitude and |cumulative effects of such practice,if any, across various programs as well | as HS,and to develop strategy to address the situation in the future. 7 CONTRACOSTA COUNTY EM PLOYME NT & HUMAN SERVICES remaining surplus ($31K)recently (more than $20K)for training expenses,hiring a consultant/trainer named Cathy Cole for curriculum training.She was recommended by Kim Bonnema (refer to “Other Observations”For more details). S &L Enterprises (aka Stanley Warren) provides various services to FBHS.Per Brenda P.Battle,while his main service is minor construction work (building walkways,renovating playgrounds etc.),he also occasionally serves as a handyman, especially on the weekend,when their regular one is not available. Throughout the inspection,EHSD reviewed multiple payment records made toS &L Enterprises and supporting documents. Visual inspection (e.g.,photo review and site visit)was also conducted to verify the actual construction work done on the site(s).While the documentation lacks certain elements (receipt of material |purchase,especially for concrete/cement), the works/serviceslisted in the selected invoices appear to have been provided. | ®Janitorial Service Claim/Allegation Inspection Results Claim substantiated? Suggested Corrective Action EMPLOYMENT &HUMAN SERVICES The Janitorial Service used by FBHS is D &J Janitorial. “This company is owned by Brenda P. Battle’s son.|(Kim Bonnema)haven’t seen the contract; however,the trash is taken out nightly and the toilets and sinks are cleaned. Mopping is not done nightly,and vacuuming is conducted on request only.There are frequent complaints about |the quality of the cleaning.Site Supervisors are instructed to let Brenda know if there is a concern. |There is no special cleaning for COVID exposure.” Per Brenda P.Battle,D &J Janitorial was started by Daryl Daniel and Jared Butler, who is Brenda P.Battle’s son.The company was started to provide employment to formerly incarcerated individuals in the community and provides services to a number of clients (FBHS is one of them). For conflict of interest/nepotism concerns, please refer to “Other Observations” section of this report. EHSD reviewed the 2020 -2021 contracts with D &J and their invoices.The monthly bill is usually $14,400.They can occasionally go higher to accommodate additional needs/requests such as the COvID-related sanitation.EHSD noticed that there were increasesin hygiene/sanitation supplies expenditures in general at FBHS in 2020 -21. EHSD Team did not experience any inconveniences due to hygiene or sanitation issues while being stationed on site for the inspection fieldwork. |Yes (Partially). A contract with D &J exists and is renewed annually.Quality of service D &J provides does not appears unreasonable. The companyis not owned by Brenda P. Battle’s son (although he is one of the founders —and the exact ownership structure of the entity is subject to further review). For apparent conflict of interest/nepotism, please refer to “Other Observations” section of this report. A commercial pricing benchmark can be conducted in order to ascertain price reasonableness between D &J and other janitorial vendors for |future contracts (which is outside the scope of this inspection). e Nurse Consultant Claim/Allegation EHSD Inspection Steps &Results Claim substantiated? Suggested Corrective Action CONTRACOSTA COUNTY EMPLOYMENT &HUMAN SERVICES Brenda P.Battle’s Brenda P.Battle confirmed that Laverta M No.N/A sister works as the Guy is her sister.Laverta M Guy is a site nurse (part registered nurse and EHSD verified that her Laverta M.Guy time).She doesn’t license is current (due to expiration on appears qualified to seem 4/30/2023).EHSD performed online provide nursing knowledgeable in research and found a job description of service to FBHS ona “Performance registered nurse needed at Head Start San part time basis. Standards or Joaquin Educational Services.In the participates in document,EHSD did not find extensive While ambiguous, compliance with the knowledge in regulatory compliance with Laverta M.Guy’s Health Services “Health Services Component”as a eligibility of using the Component.”“Also,qualification requirement.Food Bank Program she takes advantage is outside the scope of the Food Bank Per Brenda P.Battle,Laverta was asked to of this inspection. orders.”“I am not help FBHS.Her qualification and |sure what she is compensation appear reasonable.Regarding the Food used for,or what Regarding the Food Bank purchase,refer to Bank program she does,as that #1.Regarding the apparent eligibility topic in pay was only $1,800 nepotism/conflict of interest issue,refer to general,refer to annually.|observed the “Other Observations.”CSB’s comprehensive the |Corrective Action Nurse Consultant |Plans and report(s) arrive on Friday from HS expert afternoon,August consultants. 27,2021,around 1:30 to pick up Food Bank loaves of bread that had been set aside for her.” | | e The Board ofDirectors Suggested Claim/Allegation EHSD Inspection Steps &Results Claim substantiated?Corrective Action 10 CONTRACOSTA COUNTY EMPLOYMENT & aes NSERVICES The External auditor selection process by the board was turbulent.When Kim Bonnema was engaged in the auditor selection by expressing her opinions,she was told by Gwen Johnson (the Chairwoman)that she (Kim Bonnema) had overstepped her authorityin sending out the email about the auditor and “Gwen wanted to dismiss me.” A consultant named |Ruth Alexander advises the Board and gets paid by the agency (FBHS). |Another HR Consultantalso “in charge of the FBHS does HR work is here for the Agency, one day a week only,to manage the more than 100 staff/ hiring,etc.This adds to the problem of hiring qualified |staff.” When Kim Bonnema desired to discipline/terminate the disability manager due to HS standards violation and performance issues regarding treatment of EHSD inquired with Alexandra Poltinova about the auditor issue.After working with an auditor for three years,the Board decided to hire a new one.The board originally chose Thatcher &Company LLP in Sacramento,which is one of FBHS’former auditors,following a board member’s |suggestion,but they dropped it due to the questions regarding their competency (detailed in Kim Bonnema’s Narrative).Per Alexandra Poltinova,the board has subsequently selected JRB Accountancyin Hayward for $16,000 base fee plus extra chargesif incurred.JRB has experience in single/HS audit.While it is not an abnormal practice to select an external auditor following a board member's acquaintance or business connection,the board decided to cance!their original choice after all and switched to a new one.The fee also appears reasonable. EHSD reviewed the invoice(s),service agreement,and the statement of work of Ruth Alexander.It appears that she is a consultant specialized in employment compliance,especially in the context of termination.It can be a reasonable move to hire a consultant for an organization that experiences a high employee/executive turnover to address compliance and associatedlegal issues.In a larger company/organization,a lawyer specialized in employment law is usually assigned to such a role.Per supporting documents, Ruth Alexander appears neither an attorney nor a law school graduate.Ina private conversation,Kim Bonnema suggested that Ruth Alexander is a friend or | an associate of the Board Chairwoman. Gloria Thibeaux is a HR Consultant for FBHS working part time.She appears to be working three to five days a week depending on workload.EHSD interviewed Gloria.Please refer to Other Observations for the nature/topic of the conversation. 11 |No. The external (financial)auditor selection work is generally reserved for the board of directors (usually the audit committee the management, including CEO/Executive Director.Therefore, the chairwoman’s reaction does not necessarily appear unreasonable.The board also changed the auditor after all. While Ruth Alexander’s job qualifications appear somewhat ambiguous,the business case for hiring an HR consultant specialized in legal apparently can be made at FBHS. Gloria Thibeaux day a week. For disability manager disciplinary act &training,refer to CSB’s comprehensive Corrective Action Plan. under the board),not affair of employment works more than one |For governance| issue involving the FBHS Board and the future changesin general,please refer to CSB’s |comprehensive Corrective Action Plans and report(s)from HS expert consultants. CONTRACOSTA COUNTY EMPLOYMENT & HUMAN SERVICES children,the Board (Gwen Johnson) stepped in,blocking | her from doing so and instructing her to train the manager by herself rather than hiring a trainer (an inclusion consultant). Additional Fieldwork conducted e Safeguarding of Federal Funds: Requested by CSB,and under the direction of the EHSD CFO,the EHSD Fiscal Team has been examining daily financial transactions (invoice payments,payroll,purchase orders,contractual obligations,petty cash,etc.)of FBHS along with Kim Bonnema,Executive Director,to avoid the misuse of federal funds.Bills,documents or payment methods have been discussed and reviewed,including inquiry and consultation with CSB senior management.No extraordinary payments and/or disbursement arrangements have been noticed so far (as of 11/22/21). e Disbursement Records Testing: EHSD selected a total 50 disbursement samples that occurred during the period of July 1 2018 -Sept 30,2021 and tested them for financial compliance.The samples were selected part intentionally,and part randomly,to accommodate transactions apparently related to whistleblower claims and to reflect certain ordinary audit attributes such as the volume of spend,the vendor’s name recognition/connotation,and the nature of the expenditures.EHSD reviewed the samples for supporting documents to reflect proper approval, documentation,and evidence of the existence of the items purchased and services rendered.Many of the findings and observations presented in this report are the direct result of disbursement testing. e Payroll Register and Time Card Testing: EHSD selected employee samples to compare the hourly rates documented in their personal HR files to those in the payroll register to verify if there’s any discrepancy.No exceptions were noted.EHSD also obtained the Compensation &Benefits Study issued by California HS Association and the salary table FBHS currently utilizes to determine employee salary ranges i.e.,hourly rates,and compared them to the current rates applied in payroll register.They all appear reasonable i.e.,no significant deviation from the median norm noted.EHSD examined timecards of the selected employees and made certain observations (please refer to Personal Days and Vacation Payout in the Other Observations section for details). 12 CONTRACOSTA OU Nae EMPLOYMENT & HUMAN SERVICES e (State)Demand Recalculation: EHSD performed the walkthrough with Alexandra Poltinova to review her work to calculate the monthly State HS program demand amounts.The state program grantsare strictly based on pre-determined rates per-child headcount,and the monthly demand onlyreflects those rates.EHSD selected sample line items from the demand submitted in July 2021 (for the June 2021 reimbursement)and re-performed Alexandra’s calculation. No exceptions noted. Other Observations &Notes e Personal Days &Vacation payout: While reviewing payroll and timecards,EHSD noticed a line item called “Personal Days.”Further inquiry revealed that is to record so called “Admin Leave”.Per FBHS HR policy,exempt employeesare eligible to take up to 12 days (96 working hours)per year as Personal Days/Admin Leave.FBHS also observes 13 national holidays,including Columbus Day and Cesar Chavez Day,enabling exempt employees to take a total of up to 25 days off without using their regular vacation hours at all.The policy also allows exempt employees to receive vacation payouts.Therefore,it appears technically possible for exempt employees to take admin leave/Personal Days rather than taking regular vacation and subsequently collect vacation payouts.This policy particularly benefits long term exempt employees such as Brenda P.Battle (employed since 1976),Brenda W. Battle,Site Supervisor (since 1980),and Irene Medina,Family Services Manager (since 1984).Per Brenda P. Battle,the Board has to approve a vacation payout in each individual case,and the Board put the Personal Days practice on hold,effective Jan 2021. Per financial records,Brenda P.Battle collected total $26,144 for vacation payout for the period of 2019 — 2021 (per Brenda P.Battle,she did not take any vacation for the last three years)while Irene Medina and Brenda W.Battle received $2,502 and $3,342 respectively for the same period. Per available HR records,Brenda P.Battle,Irene Media,and Brenda W.Battle took 27,87,and 69 Personal Days respectively in 2020 (none in 2021). While being put on hold for the time being,Personal Days/Admin Leaveare still found in their HR policy and if the Board decides to reactivate it,it will continue to provide long-term exempt employees with an opportunity to financially exploit. e Apparent Conflict of interest/Nepotism: In addition to the relationships that Kim Bonnema referred to in her narrative,Brenda P.Battle’s sister-in-law (Brenda W Baitle)also works at FBHS as a site supervisor since 1980.It also turns out that Brenda P Battle is not the only employee who has family members/relatives either working at FBHS or rendering service/goods as a vendor/contractor.For example,a daughter of Irene medina,Family Services Manager,is a teacher at FBHS.Irene’s husband is the owner of Found Paradise Gardening,which provides yard work and gardening services to FBHS.Maria Arroyo,Education Manager,has a sister working as a teacher as well.According to Brenda P.Battle,many HS employees,business partners/vendors are parents of former HS students.Both 13 CONTRACOSTA COUNTY EMPLOYMENT & HUMAN SERVICES Brenda P.Battle’s son (a D &J employee) and her brother (S &L Enterprise)are HS parents as well.Brenda P. Battle referred to the ACF/HHS Head Start Program Performance Standards that state the HS program must “Provide parents with opportunities to participate in the program as employees or volunteers”(Section 1302.50 Family Engagement),”although such terms as vendors or business partners are apparently missing (Brenda Battle pointed out that the parents provide a lot of voluntary services to the agency).It appears that Brenda P.Battle and the current staff regard FBHS as not only a workplace but also as an extension of the local community,evidenced by their somewhat cavalier attitude about hiring or giving business to family members in spite of the apparent sense of conflict of interest and nepotism.At minimum,enforcing bidding requirements for contracts would potentially improve the current situation. e Manual operations: FBHS’operations heavily rely on manual recording.Their (physical)records retention practices appear acceptable i.e.,all the supporting documents requested for the inspection were submitted without exceptions and no loss of documents was noted (other than the case where such document e.g.,contract never existed in the first place).No errors in transactions that involved manual calculations by Finance clerks were noted. However,it should be noted that their highly manual operations pose challenges.For example,FBHS purchases various academic,office and daily supplies including indoor goods,food ingredients,furniture pieces in volume and the lack of procurement and inventory systems can lead to waste and (potential)fraud. Requisitions and purchase orders are all manual,not to mention lack of evidence in receipts of goods at the point of delivery.Inventory control relies on manual entries and on an honor system.For example,EHSD observed a sign posted by the Finance Team asking employees to inform Shirley Surney when they pick up supplies from the storage area adjacent to the main conference room at 3890 Rail Road Ave.implementing an automated/semi-automated procurement system with basic features under a reasonable budget(e.g.,off-the- shelf software apps)would potentially improve the effectiveness and efficiency of their operations while also potentially contributing to cost-savings and fraud prevention/detection. e Whistleblower’s own case: Per Gloria Thibeaux,HR Consultant,Kim Bonnema was not content with her salary,and even after signing the offer letter,she attempted to renegotiate her salary but the Board rejected it.Gloria Thibeaux also noted that Kim Bonnema’s remarks and behaviors made both the Board and FBHS staff uneasy very early on. According to Brenda P Battle,Kim Bonnema suggested hiring a consultant for curriculum training upon iearning about the surplus,and the consultant/trainer (Cathy Cole)hired was Kim Bonnema’s personal associate/friend.Per Alexandra Poltinova,the case of physically bringing someone from another state (Cathy Cole lives in Oregon)to the FBHS site for training,incurring all the extra expenses as well as the service charges,is hard to justify.Per Alexandra Poltinova,while Kim Bonnema raised the issue of the lack of bidding practice in her narrative,she expressed no concerns on skipping bidding in that case. ®County -ACF approval requirement: Per HS Delegate Contract (No.33-499-54),FBSH is required to obtain written approval from County and,if applicable,by the Administration for Children and Families (ACF)prior to the use of Head Start funds for “major budget and program changes.”Major changes include “lease of purchase of equipment and other capital expenditures having an acquisition cost of $5,000 or more per unit,”and “all subcontracts,including 14 CONTRACOSTA COUNTY EMPLOYMENT &HUMAN SERVICES consultant services and personal services contracts,with a current total of $5,000 or more.”Per Kim Bonnema,“per unit”means “per invoice”and according to her,that interpretation is common throughout all HS programs.She applied the same interpretation over the service contracts i.e.,any invoice over $5,000 to be approved by CSB/ACF.This interpretation appears arguable.It may also require a clarification from EHSD -CSB over what the phrase “current total of $5,000”means (e.g.,the contract total,total per invoice,a cumulative total up to the date of the delegate contract etc.). 15 F.6.3.1Finding#6 DEF 75.303(a)3.1 EMPLOYMENT POLICIES &PRACTICES Employee Classifications. Full Year Employees Those employees whose employment is 52 weeks per year are entitled to all compensation of their position.This will include floating holiday,holiday,sick leave and vacation.Compensation forthis position will paid at the current rate of pay.Longevity and 403b is awarded to employees based on funding avallability. Traditional Employees Those employees whose employment is 41 weeks per year are entitled to all compensation for their position.This will include floating holiday,holiday,sick leave and vacation.Compensation forthis position will paid at the current rate of pay.Longevity and 403b Is awarded to employees based on funding avaitabitity. Interim Employees Qualified employees that fill the interim (temporary)vacancywill be entitled to all compensation of that position until it has been filled.This will include rate of pay for that position as well as holiday rates.Sick leave and vacation will only be compensated at that rate if the interim employee filling in for the vacant. position has time accumulated. Substitute Employees A substitute employee is an emptoyee that fills in for another employee in their absence.That employee who substitutes.in the absence of another employee is entitled only to that substitute rate and actual hours worked.The employee is-entitled to sick leave,but not eligible for holiday,or vacation time while they are in a substitute position. Consultants Consultants shall be persons serving with or without compensation,normally under a contract,providing expertise in a particular field. Contraciual Contractual shall be.persons providing a service for a specified amount of time under a contract for a specific service and compensation. Exempt"Salaried”Emplovees Federal and state laws exempt certain employees from wage and hour requirements.Being classified as “exempt"means an employee is not subject to overtime,minimum wage,timekeeping,meal periods,and rest periods.Exempt employees may be required to work over 40 hours a week in order to accomplish their job properly and timely. Non-Exempt “Hourly"Employees A non-exempt employee is one whois paid by the hour based on the type of job and responsibilities. Non-exempt employees are subject to overtime,minimum wage,timekeeping,meal periods,.and rest periods. Personnel Files and Requests for Information ~FBHSmaintains aa personne!filele on each employee.The personnel file includes such information as your job application,resume,records of training,documentation of performance appraisals,salary increases, and other employment records. Employee Handbook Updated 10/25/2021 pg.25 £6.9.2 FBHSBoard Meetings Minutes First Baptist Head Start Board of Director’s Meeting August 16,2021 -Zoom Meeting Minutes 1,Call to Order -11:11 am. 2.Roll Calls Gwen Johnson,Pat Young,Linda Strong,Ken Gray,George Miller,Mary Rocha,and Barbara Lynch. Staff:Brenda Battle,Kim Bonnema,Irene Medina,and Alexandra Poltinova Approval of Minutes-June Special Meeting,5/27/21 and 8/2/21-Motion to approve by Mary Rocha,2™¢by Pat Young,-Motion Passed. Public Comments:None Correspondence:None Announcements -None Director's Report -See written Family Service Report:See written All area reports are included .Disabilities/Mental Health Report:See written in Director's.Report.(7-12) 10.Education Report:No Report 11,Nutrition Reporti See written 12,Fiscal Report -A}Budget;Approval for 2022 Continuation Grant,Motion by Ken Gray,2"by Mary Rocha -Motion Passed (B)Roll over vacation due to COVID-19 pay out.There were 8 employees who werenot able to take vacation in 2020 due to COVID-19.Amount tobe paid out is $31,760.17,Motion by Linda Strong,254 by Pat Young-Motion Passed. 13.Checking account balance-$610,031.36 14.Money Market Balance-$484,412.4815.Enrollment Report -Included . 16.Personnel Report ~Approval of COVID-19 Policy by.State (Gavin Newsom),motion to approve by Mary Rocha,2"¢by Linda Strong-Motion Passed. 17.Discussion Items- 18.Old Business: A.Update from FBC regarding refund from Guide One.The F.B.C.has been invoiced for $9,725.15. B.Renaming Odessa (Diana McDonald) 19.New Business -— a)Position Vaccines 25 b)Meeting with Grantee Scheduled for 8/17/21.Will be scheduling every 2 weeks. c)Education Systems (Staff Training) d}Monitoring System (Health &Safety Screening attached for your information) e}Software:(7)LearningGenie (DRDP Data)(2)ASQ -On-Line f}PIR-Due to Grantee (must be in the Head Start Enterprise System (HSES)by August 31,2021. g)‘Self-Assessment:Items C-Hincluded in Director’s Report»$990-NIOYonypHY h)Antioch and Pittsburg School District 4-year plan 20.Facilities:Dead trees at Fairgrounds-Have been reported to the County 21.Adjournment -Motion to adjournment @ 12:38 pm.by Mary Rocha ,2"4 by Pat Young-Motion Passed Submitted by,Linda Strong tf First Baptist HeadStart Board of Directors MeetingTuesday,October41,2019 Time:11:00 Place:Administration Office 3890 Railroad Ave. Pittsburg,CA 94565 Minutes Members Present:Gwen Johnson,LindaStrong,Ken Gray,George Miller,DianaMcDonald 1.Closed Session -11:00-12:00 2.Call to Order -12 noon 3.Approval of Minutes for September 20,2019 -Motion to approve by Linda,OtBoop2nd by George - approved. Public Comments -None Correspondence -HR1 Contract -Ruth Alexanderhas left HRI and the company has changed hands.We want to meet with the new owners and have them come out. Director's Report written,E-rate has been approved..Wewill receive $7,422.72 for 2019. Fiscal Report. USDA Food Report -written Cred Gard expense report -written Amountof Federal.and State Grants/remaining Balance -written Checking account balance -7,127.45 Currently running low because of Be)shaw repairs and reimbursements have not comein. e,Money Market Account -Currently $0.Plan to put $50,000 in Money. Market when reimbursed by Grantee. Personnel Approval/Disapproval Head Teacher (3)Motion to approve by Linda/2™4 by Diana ~-approved Lead Teacher (1)Motion to approve by Ken/2™4 George -approved ‘Teacher (3)Motion to approve by Linda/2™by George -approved Sub Teacher(1).Mation.to.approveby Linda/2™4 by George-approved Floater (1)Motion to approve by Ken/2"4 by Linda -approved TeacherAsst.(2)Motion to approve Linda/2™4 by George -approved Payrojl/Bookkeeper (1)Motion to approve by Diana/George-approved Program Assistant (1)Motion to approve by Diana/2™4 by Ken-approvedramppoop i.Mental Health Consultantrate increase of $5/hr.Motion to approve.by Linda/2™by Diana ~approved. 9.Discussion Items a,Audit Report -Auditor Patty presented findings.Motion by Diana 2™by Ken to approve Audit with changes on Page 11,Section C. b.Human Resources ~update on number of completed Employee Files - Gloria not available for update. 10.Old Business a.Board Fundraising -Ken is arranging a fundraiser with the Kiwanis Club for a Casino bus trip. b.Openingof new school site Belshaw -waiting for Router to comeany day. Students/staff are already assigned.Should be any day. c.Fiscal Manager position -Applications were screened today and interviews next week.Brenda will assess the number of hours needed to complete the demandsand use Linda Anderson 3-4 days/week. 11,New Business -- a.FBHS Center visitation -will have grand opening when Belshawopens. b.Joint BOD Training/meeting with LPC offsite on Thursday,Nov.21 at LMCH Board Room.— Adjournment 2pm Submitted by, Diana McDonald Closed Session Tuesday,October 21,2019 Members Present:Gwen Johnson,Ken Gray,Linda Strong,George Miller,Diana McDonald and Brenda Battle,Acting Director Since the Director left,Brenda has been.working as the Director and has not been able to take vacation. Motion to pay Brenda vacation exceeding the annual amount allowed by George, 2™by Linda —approved. Starting December 1,2019 Brenda will take one daya week of vacation. First Baptist Head Start DAB Monday,September21,2020 CLOSED SESSION In 2019,Brenda Battle was unable to take 25 days of.vacation because there was no Executive Director.She is to paidher 200 hours.for her 2019 vacations days Submitted by, Diana McDonald F.6.3.%Vacation Payout Reimbursement Request Las Yavad Erte Gide cae ae) EAIPPOYMENT &TRUMAN Sievicts Marla Stuart,Director 40.Douglas Dgive,Martinez,CA 94553 »Phone:(925)608-5000 *Fax:(925)313-9748 »sowelisd.onz August 3,2022 Ms.GwenJohnson,Chair of the BoardFirstBaptistHeadStart3890RailroadAvenue Pittsburg,CA 94565 Dear Ms,Johnson: In response to the Corrective Action Notice dated December3,2021,under contract #33 -499-55,theEmploymentandHumanServices(EHSD),Community Service Bureau's (CSB)fiscal staff auditedpayrollcostsclaimedbyFirstBaptistHeadStart(FBHS).The audit covered the period.January 1,2019 through Juné 30,2022 and involved a review of FBHS’s Employee Handbooks for writtenpolicyonvacationaccrual,vacation payout,and salary for temporary/interim promotions.Fiscal staffreviewedthe2020-2021 and 2021-2022 Employee Handbook.The review was done in compliancewith45CFR1301.31 Personnel Policies;eCFR Section 75,431 Compensation —fringe benefits;andFBHSPoliciesandProcedureandProgtamGovérridinceSectionTil.Human Resources Managementa)page 6. FPBHS claimed $31,232.80 for salary and benefits vacation payoutfor an eruployee who was unabletotaketimeoffduetovacancyofthe.executive director position and Covid-19.The employee hadreachedtheirmaximumnumberofvacationdaysallowedforrollover.FBHS Board approved the.vacation payouts but failed to update the Employee Handbook with a policy to address vacationpayoutconsistentwiththerequitementsoftheUniformGuidance.The audit disclosed that$31,232.80 is unallowable,The costs are unallowable because FBHS failed to establish andimplementwrittenpersonnelpoliciesforstaffthat.are approved.by the Policy Council or PolicyCommitteeandthataremadeavailabletoalldelegateagencystaff. Findings and Recommendations FISCAL FINDING1:Vacation Payout Employee 1/2/2020 1/05/2021 8/19/2021 TOTALBrendaP.Battle $12,344.80 9,496.00 $9,392.00 |$31,232.80 Corrective action is required to address this administrative finding.Per section XIV.A.of theDelegateAgencycontractnumber33-499-55,the EHSD CSBis requesting repayment ofthe costoftheunallowablevacationpayoutintheamountof$31,232.80 within 30 days ofreceipt of thisletter. “Aging6 Adult Services ¢Children &Hamily Services «Workforce Sorvices «Co mrounity Services *Workforce Development Board Employment &Human Servicespartners with the community to-deliver quality services to ensure access ta resources that supporl,protect,and empower individuals and families to achieve self-sufficiency Ms.Gwen Johnson,Chair of the Board First Baptist Head Start August 3,2022 Page 2 of 2 Supporting work papers can be provided upon request. Please refer to sections XIV.B.,C.,D.,and E.of the contract for the consequences of failure-to comply with this request. Please remit paymentto: Employment and Human Services Department Attn:Fiscal Unit 1470 Civic Court,Suite 370 Concord,CA 94520 Please let me know if you have any further questions regarding this matter. Sincerely, Erik Brown,Interirn CFO Employment and Human Services Department 40 Douglas Drive Martinez,CA 94553 Apinig &¢Adult Services *Children &Family Services =Workforce Services ¢Community Services *Workforce Development Board Employment &Human Services partners with the community to deliver quality services fo ensure access fo resources that support, protect,and empower individuals and families to achieve self-suffidency iaA otoe FBHS Vacation:Payout B-Battle 1.She received a total of $31,232.80 as her vacation payout -1/17/2020,$9,217.74 (net)260 hrs.x $47.48 =$12,344.80 (gross)Board minutes 10/21/2019 -12/01/2020,$6,278.36 (net)200-hrs.x $47.48 =$9,496.00 (gross)Board minutes 9/21/2020 (2019 vacation days) -08/19/2021,$6,227.49 (net)200 hrs.x $46.96 =$9,392.00 (gross)Board minutes 8/16/2021 (2020 vacation days) 1/17/2020 — s Payroll Register :,Firataaf Location:(800)Admi.,Department:(8004)A...im Battie,___-BarnineHoursAmount SodsBrendaPHotHoliday£00.47,4800 379.84 CA.Emp id 9 Personal Penténal Day 3.20 47.4800 151.94 CASSalny.4115.09 Sal Selary 1847 47.4000 3$83.32 FITV:MELMerSS.Total Earnings 86,67 4iis.i0 Tots Rattle,Code __Eaming _ Hours ____ Rate Amoimt CodiBrendaPVacVacation.260.00 «47,4800:12344.80 CAEmpId9CAS Salary A115.09 FITYME MEEss. Location:(600)Admi...Department:(8001)A...LOLiCode!(6010i0, YTD includes:=payouts ~~45/2021 (3,Ag6)8/19/2021 ($9,392)Total $18,888 breaDate:_ i Period End:8/31/2021 :;Gross Wage:9392.002 Q5 W,STH STREET Period Begin:8/16/2021:NetPay:Bz seanaicA B4565 Check &:Taare sat(EARNINGS Year-to-Date : Tite=,HoursDollars Hours Dollars|Title==Dollars DolSALARY4259.52 6094.20 .402(5) DEFAULT HOURS 40.06 1942.80!MEDICAL-KAISER FCOLA @.00 3074.75; Longevity 0.00 1000.00)VACATION 200.00 9392.00 400.00 16888.00i HOLIDAY 72.00 3501.76, Personal Days 35,20 738.G27| aT Sere Sea ga aramet i :"Hours Hours.Title bored Taken lies fo oe ence nenSOOM}SICK 0.000000 9.000000 720.000000! PTO O.000000 0.000000 do.oD0dad: Vaoation 0.600000 200.000000 352.000000- Floating Holida «=O.000000 C.000000 32.000000° FFORA Ee SICK 6.000000 6.once 0.050000AeReRRPAIDraESEERMRURALoeARFeeRNtereeaane,aes eae wy ee Client 10:OVATYQ73 -First Baptist Church Head Start Pay Group:Semi-Monthly Support ID:19057 Check Date:8/5/2021 Run Date:8/3/2021 Run Number:122 JREGULAR CHECK Gross Wager 4,070.02 Paid Gross:4,070.02 Net Pays 2,339.96 MEDICAL 1,000,00 1,542.80 9,496.00 3,501.76 3/7/2022CommercialAutoISO-PrintAutoQuoteE.(..|.PrintDate:3/7/2022CommercialAutoISORatingState:04POLICYINFORMATION FirstBaptistHeadStartQuoteNumber:1623065204OdessaAvePolicyEffectiveDate:02/15/2022Pittsburg,CA94565555-555-5555SUMMARYINFORMATION TotalPremium:$3,779(#)DescriptionPlate#VINaaPremium42001FordEcc_AFTRE14W01HB67460«$1,00522009FordEconoline1FBNE31LX9DA86168$95332019ChevExpress1GCWGBFGXK1282988$94341989ChevGSeriesVan1GCDG15H8K7188293$8782001FordEconoline 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3/7/2022CommercialAutoISO-PrintAutoQuoteCommercialAutoISOPrintDate:3/7/2022FirstBaptistHeadStartQuoteNumber:1623065204OdessaAvePolicyEffectiveDate:02/15/2022Pittsburg,CA94565Territory:076555-555-5555VEHICLECOVERAGEINFORMATION (3)2019ChevExpressVehiclePremium:$943204OdessaAve.VIN:1GCWGBFGXK1282988Pittsburg,CA94565Coverage_LimitorDeductible_PremiumCSL$1,000,000$571UMUIM$1,000,000$109MED$10,000$59Agt$5COMP$500$37COLL$500$137TOWING$8RENTAL$17 VehiclePremium:$943RatingFactorsType:—*™”-Vans-Passenger—Use:School/dayCareBusOrVanNumberofPassengers:12Originallya15PassengerVan:YesSafetyDevice:CostNew:RadiusofOperation:GMStabiliTrak$32,000UpTo50Mileshttps://act-brotherhoodmutual.com/web/cawebiso.nsficaisoDisplay?OpenForm&HeaderUNID=578611TA 3/7/2022CommercialAutoISO-PrintAutoQuotehttps://act_brotherhoodmutual.com/web/cawebiso.nsf/caisoDisplay?OpenForm&HeaderUNID=5786118/11 3/7/2022CommercialAutoISO-PrintAutoQuoteCommercialAutoISOPrintDate:3/7/2022FirstBaptistHeadStartQuoteNumber:1623065204OdessaAvePolicyEffectiveDate:02/15/2022Pittsburg,CA94565Territory:076555-555-5555VEHICLECOVERAGEINFORMATION (4)1989ChevGSeriesVanVehiclePremium:$878204OdessaAve.VIN:16CDG15H8K7188293Pittsburg,CA94565CoverageLimitorDeductible___PremiumCSL$1,000,000$624UMUIM$1,000,000$109MED$10,000$64A91$5COMP$500$13COLL$500$38TOWING$8RENTAL$17 VehiclePremium:$878RatingFactorsType:|Vans-CargoUse:School/dayCareBusOrVanNumberofPassengers:2Originallya15PassengerVan:YesSafetyDevice:NoneCostNew:$11,000RadiusofOperation:UpTo50Mileshttps://ac/.brotherhoodmutual.com/web/cawebiso.nsf/caisoDisplay?OpenForm&HeaderUNID=5786119/11ee 3/7/2022CommercialAutoISO-PrintAutoQuotehttps://ac1.brotherhoodmutual.com/web/cawebiso.nsf/caisoDisplay?OpenForm&HeaderUNID=57861110/11 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ACRE UNFLF.4.2 FEDERAL LLAWRECURSa@falsesiatafernertmayult fl4 en a eyofCalifornia,“that ;coean Thigimation er Eire soBS 54jiae ne :teeAE aturiin -esroerememeyfesirvehiweeEbiomeEE onl — REGISTRATION VALID FROM TYPEAUTO01/18/2021 TO 01/18/2022 11 VEHICLE IDENTIFICATION NUMBER BODY TYPE MODEL SV 00/00/1990 OFF ACCUMULATED STICKERS (STICKEROATEissue.MP]AK WC WILL NOT STICKIF WET OR DIRTY),02/27/2021 2,PUT STICKER ON REAR LICENSE PLATE0700ASSHOWNBELOW:MOTORCYCLES:R Right Half of This Wall —-—y,i FST BAPTIST CHURCH om mm CAL i Ww 504 ODESSA AVE ALL OTHERS:4A0000$: r M4 PITTSBURG CA 96565-1946 In Top Right Gomer aR Q 18AM123 °)MAR 1 1 2071 eel Taskers And Commercial Vehicles WithRECDMAaeADeclaradGrossVehicleWelghtof10,004 (bs.L oe a of More—Must Apply Sticker To Plate N .LO014°8p0et ~142021020211311 E STATE OF CALIFORNIA 1GCDG NSBR TI 88825 Dare FiRST SOLO CEPARTMENT OF MOTOR VEHICLES VALIDATED REGISTRATION CARD F 3 A 4 8 6 5 8 READ REVERSESIDE-IMPORTANT INSTRUCTIONS a UCENSE NUMBER TO REMOVE THE STICKERSPMH928FROMTHEBACKING,BEND STICKER AT SLIT AND PEEL SLOWLY. INSTRUCTIONS FOR APPLYING STICKER TO LICENSE PLATE1.CLEAN SURFACE THOROUGHLY.SCRAPE eee 4 329 2031204 AUTONOB ILE vc ee ia “REGISTERED OWNER(S}RST BAPTIST:HEADSTART204ODESSAAVEPITTSBURGCA94565. FEDERAL LAW REQUIRESthat you state the mileage upon transfer of overs,Fale tto-sorties or“rang a false statement may result in fines and/or imprisonment..,: ,~SRATOREGF REGETERED OWRER’i pid wee FE oe isgape st :‘SIGNATUREearnREGISTERED OR cs‘Oday LICENSE NUMBERREGISTRATIONVALIOFROMTYPE AUTO 03/02/2021 TO as/o2/2022 11 7KVM426 VEHICLE IDENTIFIGATION NUMBER1FMEE11Y9NHA6 1921 BODYTYPE MODEL DATE FIRST SOLD SV 00/00/1992 DATE ISSUED TOTAL FEES PAID 02/10/2021 $152 ag R+FST BAPTIST HEADSTART So 3890 RAILROAD AVE3PITTSBURGCA94565-6540 TeER EBD §CD)FEB 16 2021 1 Me i Lo02z3 05 0 nee |161012720210920 A STATE OF CALIFORNIA VALETREGISTRATION CARD F 2585095 READ REVERSE SIDE -IMPORTANT INSTRUCTIONS TO REMOVE THE STICKER FROM THE BACKING, BEND STICKER AT SLIT AND PEEL SLOWLY. INSTRUCTIONS FOR APPLYING STICKER TO LICENSE PLATE 4,CLEAN SURFACE THOROUGHLY.SCRAPE OFF ACCUNIULATED STICKERS (STICKER WILL NOT STICK IF WEF OR DIRTY). 2,PUT STICKER ON REAR LIGENSE PLATE AS SHOWN BELOW: MOTORCYCLES: Right Half of This Well ———y Pe ALL OTHERS:4A0000 in Top Right Comer |= ———————a — (CALIFORNIA BB EXCEPT:4SAN123 Truck Tractors And Commercial Vehictos With A Declarad Gross Vehicte Weight of 40,001 Ibs. re—HMust Apply Sticker To ~~"STATE OF CALIFORNIA esozozzon.CERTIFICATE OF TITLE VEHOLE 0 NUMBER ODE.MAKE :PLATE NUMBER a i “UPTRELUWOLHBL 740 2001 FORD ,bV5383b ©UNLADEN REGISTRATION “BODY TYPEMODEL AX WEIGHT FUEL TRANSFER DATE FEES PAID EXPIRATION DATE:2 on 2 pubes G $284 beat 30D.“wR MO ——_-EQUIPMT/TRUST NUMBER ae 2001 FV e002 HP 03/02/02. MOTORCYCLE ENGINE NUMBER ODOMETER DATE ODOMETER READING =). hues ,”je/1L/2001 .15 MI REGISTERED OWNER(S)ACTUAL MILEAGE ‘FIRST BAPTIST HEAD START2240GLADSTONEDRPITTSBURGCAT45b5 1 cach under penalty of peniy under the laws of the State of California,that THE SIGNATURE(S)BELOW ‘RELEASES INTEREST : IN-THEVEHICLE.a fee ee eee - DATE SIGNATURE OFREGISTEREDOWNER —Cag tal ixtxige DATE ai RE OF REGISTERED OWNER Faderal and State jaw requires that you state the mileage upon transfer of ownership.FFalhure ©completeor,proving tate!sment may result in fines and/or imprisonment. @odometer now reads L_1_|J,|_1 1 (no tenths),miles and to the best of my hnoiee ‘reflectsthea leage unlessone of the following statements Is checked.eae WARNING \o Odometer reading is not the actual mileage.Oo Mileayt:ecceeds the odomater mechanical timits. t cently.under —of perjury under the laws of the State o f California that the foregoing is ‘ t r u e »nad eanniet.‘ ;TATE TRMESPEREE/OOVEN SHATURETS x . PRINTED NAME OF AGENT SIGNING FOR A COMPANY IMPORTANT READ CAREFULLY Ae change of Lienholder (holder of security interest)must be reported to the Department of ibs Vehicles within 10.days. X2.¥ae Signature releases interest in vehicle.(Company names must be countersigned) w SABOAESEalll|<REG.17.30 (RE UCENSE NUMBERREGISTRATIONVALIDFRONTYPECOML12/31/2020 TO 12/31/2021 31 6V53836 VEHICLE IDENTIFICATION NUMBERIFTRE14W01HB6 7460BOOYTYPEMODEL DATE FIRST SOLD00/00/2001DATEISSUED.02/11/2021 0700 mE FIRST BAPTIST HEAD STARTSo3890RAILROADAVE3WPITTSBURGCA94565-6560TeER 5 _REC)FEB 1.2021L‘>WoO80N100256,Lo ,140012820210192fiSTATEOFCALIFORNIAwubretcasreeieasD8538808READREVERSESIDE-{MPORTANT INSTRUCTIONS TG REMOVE THE STICKER FROM THE BACKING,END STICKER AT SLIT AND PEEL SLOWLY, INSTRUCTIONS FOR APPLYING STICKER TO LICENSE PLATEhabsenor WILL NOT STICK tF WET ©} 2.PUT STICKER ON REAR ceePLATEASSHOWNBELOW: MOTORCYCLES: Right Half of This Well _——. Poy CAL ALL OTHERS:10000 In Top Right Comer =————__~} ICALIPORNIA;1 Excerr 48AM123 Truck Tractors And Commercial Vehicles WithADeclaredGrossVehicleWelghtof10,001 Ibs,or More—Must Apply Sticker To Front Plata =ES._SE4osma4LIMGIOAFIRST BAPTIST}HEAD START. 3890 RAILROAD AVE PITTSBURG CA T4SE5 BeyoarVaseAaassHl 7ALUMULROoS AUTO VEHICLE IBENTIFICATION NUMBER MAKE aufBNESILX9DAB6168 DATE FIRST SOLD CLASS FORD Ye.Modal BU 00/00/0000 FS|2010 |2009 DATE ISSUED TYPE VEH.MP AX WO UNLADENIGICGW TOTAL FEES PAID t 02/16/2021 17B $153 0700 R=FIRST BAPTIST HEAD STARTSo3890RAILROADAVE .sv PITTSBURG CA 94565-65460i : 9 15RECDFEB992021 SoS ,‘“L sie? N La026 tdb 60 CNOO20820210405 R STATE OF CALIFORNIA DEPARTMENT OF MOTOR VEHICLES MVenes nYyMoon02/24/2021 TO 02/24/2022 11 7KVM236 VALIDATED REGISTRATION CARD F 2 g 4 g 3 8 5 ‘ READ REVERSE SIDE -IMPORTANT INSTRUCTIONS aIV-REMUVE INE OliLneFROMTHEBACKING,BEND STICKER AT SLIT AND PEEL SLOWLY. INSTRUCTIONS FOR APPLYING STICKER TO LICENSE PLATE 1.CLEAN SURFACE THOROUGHLY.SCRAPE OFF ACCUMULATED STICKERS (STICKER WILL NOT STICK IF WET OR DIRTY), 2.PUT STICKER ON REAR LICENSE PLATE AS SHOWN BELOW: MOTORCYCLES; Right Half of This Welt ———, aay aay (CAL ALL OTHERS:1Apoo8 In Top Right Comer —‘SRCALIFORNABE except 184M123 Truck Tractors And Commercial Vehicles With 4 Declared Gross Vehicle Weight of 10,004 Ibs, or More—Must Apply Sticker To Flate SeeelanTyryHEADSTART204ODESSA AVE aeH~~]=]“4woCc.awOymn>ll<=inwrin=sBETAoAeSBeemem(eemetsautEARAumhet)Aate)AmstaioDarectROEENGAUSESSeRRNAersteeepeeNERahsSeereareg REGISTRATION VALID FROM LICENSE NUCOML07/31/2021 TO 07/31/2022 31 81544 VEHICLE IDENTIFICATION NUMBER LGCWGBFGXK 1282988BODYTYFEMODELcYLs.DATE FIRST SOLD .00/00/2019 019 DATE ISSUED TOTAL FEES PAID07/14/2021 $582 0700 +FIRST BAPTIST CHURCHGoHEADSTARtw204GDESSAAVE7hPITTSBURGCA94565-1946BR E B ~” t mee WO154 5 LO196 H -Co %5 o S 141062920210885 E STATE OF CALIFGRNIA DEPARTMENT OF MOTOR VEHICLESVALIDATEDREGISTRATIONCARDREADREVERSESIDE-IMPORTANT INSTRUCTIONS H 0494091 et TO REMOVE THE STICKER FROM THE BACKING, BEND STICKERAT SLIT AND PEEL SLOWLY, INSTRUCTIONS FOR $Tiel OLE P1fieWvDaresoroist)soe |OFF ACCUMULATED STICKERS (STICKER WILL NOT STICK IF WET OR DIRTY),2,PUT STICKER ON REAR LICENSE PLATEASSHOWNBELOW:MOTORCYCLES:Right Half of This Well ——, a Ge CCAL ALL OTHERS:1A0000 In top Right Comer =——————~, Ga CALIFORNIA BSS EXCEPT:18AM123 Truck Tractors And Commercial Vehictes With A Daclared Gross Vehicle Welght of 10,001 Ibs. or More—Must Apply Sticker To Plate ae ee ee CommunityServicesBureau(CSB)CorrectiveActionPlanPurposeofPlan:ContraCostaCounty’sEmploymentandHumanServicesDepartment—CommunityServicesBureauistakingasystemicapproachtoensuringchildsafetythrough:ensuringthatstaffhavetheknowledgeandskillstokeepchildrensafeatalltimes;utilizingongoingmonitoringandcontinuousimprovementactivitiestoensurethattheprogramissafeforchildren;andcommunicatingwiththeGoverningBody,OfficeofHeadStart,RegionIX,StateofCaliforniaCommunityCareLicensing,StateofCaliforniaDepartmentofEducation,StateofCaliforniaDepartmentofSocialServices,andparents/guardians(asneeded)aroundtheeffectivedeliveryofsafetypracticesthroughouttheagency.CAP.3.1 #ObjectivesCorrectiveActionPerson(s)ResponsibleEvidenceofCompletion/Monitoring&CorrelatingDocumentationHeadStartManagementSystemsDateofCompletionAchievements/Successes EnsurethatreportsaremadetotheOfficeofHeadStartRegionalOfficewithin3daysorsoonaspracticable,relatedtoanysignificantincidentsaffectingthehealth1andsafetyofprogramparticipants.CSB(ExecutiveDirectorandSecretarytotheExecutiveDirectororappointee)willsubmittothetotheHeadStartRegionalOfficeereportsofanysignificanteincidentinvolvingthehealthandsafetyofprogramparticipants.AcopyoftheUnusualIncidentandanyotherpertinentdocumentsbeemailedtotheProgramSpecialist.ReviewofCSBPolicies&Proceduresrelatedtoreporting ExecutiveDirectorDeputyDirector(LiaisontoDelegate&PartnerAgencies)DivisionManagersSecretarytoExecutiveDirector1.AcopyoftheUnusualIncidentandanyotherpertinentdocumentswillbeemailedtotheProgramSpecialist,asneeded.Agenda/SigninSheetfromP&PrevieweRecordkeepingandReporting¢Communicationa.Current&on-going.June21,2022ON EnsurethatreportsaremadetimelytotheStateofCaliforniaCommunityCare2Licensing(CCL). CSBwillcallCommunityeCareLicensing,within24°hoursoflearningthatanincidentmayhaveoccurred;submitawrittenereportwithin7days.ReviewofCSBPolicies&Proceduresrelatedtoreporting SiteSupervisorAssistantDirector(Partners’Unit&LocallyOperated)DivisionManager UnusualIncidentsarecompiledandtrackedbytheAssistantDirectorandmanuallyhousedattheAdministrativeOffice.Agenda/SigninsheetfromP&PreviewMeetingnotesandnextstepswithBusinessSystems eRecordkeepingandReporting*Communication*Data&Evaluation 1.Current&on-going2.ByJune23,20223.NolaterthanSeptember30,2022i|SiteSupervisorsmet|withteachingteamstoreviewP&Psandensureunderstanding.Partners/Delegate:ReviewofCAPandPoliciesandProceduresatannualmeeting/trainingon7/20/2022. Created:May2022Contentrevised:August8,2022 ExplorethepossibilityofusingtheCLOUDSdatabasesystemtotracktheUnusualIncidentprocess. 1|Staffwillbeableto1.|conductanddocumentreliablehealthchecks|priortothechild enteringtheclassroom.Ensurethatchildrenarehealthyandreadytolearnfortheday;engageinongoingcommunicationregardingthechild’sdailyhealthstatus.Providetrainingtoallteachingstaffandsitesupervisorsonprovidingeffectivehealthchecksandongoingobservationsandmonitoringthroughouttheday.QuarterlysamplesizemonitoringconductedbyHealthManagerAnnualComprehensiveServicesRefresherTraining-HealthChecktrainingTeachingStaff/SubstituteTeachersSiteSupervisorHealthManagerUtilizationofwallpadstodocument_dailyhealthchecks(completedviaCLOUDS);concernsareroutedimmediatelytotheSiteSupervisorforfurtheraction.Forinfants/youngertoddler,ITCommunicationFormcompletedeachdaybyfamilymembers.Agenda/Signinsheetsfromtraining;CSBPolicy&ProceduresSiteVisitformusedforeachmonitoringofhealthchecksAgenda/Signinsheetsfromtraining eRecordkeeping&Reporting@CommunicationeTrainingandProfessionalDevelopment®Data&EvaluationeTechnology&InformationSystem “1.Current&ongoing2.April27,20223.BeginSeptember2022andquarterly,thereafter4.AnnuallyinSeptember(ScheduledforSeptember14and28%,2022 Childrenwillbedirectlysupervisedbystaff,4ensuringthattheyarewithinsightandsoundatalltimes.2. EnsurechildrenareappropriatelysupervisedindoorsandoutdoorsatalltimesasoutlinedinPolicies&ProceduresandTransitionHeadCountPolicy.Reviewofpolicy.Providetrainingtoallteachingstaffandsitesupervisorsonprovidingeffectivevisualsupervisionatalltimes. TeachingStaff/SubstituteTeachersSiteSupervisorsEducationManagers Agenda/SigninsheetsfromreviewofHourlyHeadCountyPolicy/Policies&ProceduresAgenda/Signinsheetsfromtraining(s)Zoningmapsample;Agenda/Signinsheetsfromtraining(s}CompletionofTransitionObservationChecklistObservationnotes/SmallGroupConferenceform/SiteVisitForm«Recordkeeping&ReportingeCommunication ProfessionalDevelopmente=6Data&Evaluation«§=Technology&InformationSystem Created:May2022Contentrevised:August8,20221.By June23,20222.April27,2022andannuallyatEducationIn-Service3.NolaterthanSeptember30,2022,andannuallyatEducationIn-Service SiteSupervisorsmetwithteachingteamstoreviewP&Psandensureunderstanding.July2022:Trainingandimplementationofwhiteboardsandzoningmaps.Creatednewmonitoringtool. ImplementZoningmapsateachsite/classroom;trainingforallteachingstaff&SSImplementtheuseofwhiteboardstotrackheadcountsPeriodic/samplesizemonitoringconductedbySiteSupervisorandEducationMangerIncludechildrenwithactivesupervisionsupport(headcountjob)CompleteandreviewtheSemiAnnualChildSafetyChecklistwSemiAnnual childSafetyChecklistdocuments/SmallGroupConferenceformTrainingwilloccuratJulyEducationIn-Serviceandimplemented,thereafterNolaterthanSeptember30,2022TrainingwilloccuratJulyEducationIn-Serviceandimplemented,thereafterAnnually,MarchandSeptember ExchangeinformationbetweenandamongCSB’sdirectors,managers,staff,andfamiliestoensurethatthechildrenincarearesafefromthetimetheyentertheclassuntiltheydepart.Communicatetoallstakeholdersthatchildsafetyisourtoppriority.ReviewallPoliciesandproceduresaroundsafetypractices,includinghealth,safety,andsupervisionAddHealth&Safety(includingactivesupervision)asanongoing/standingagendaitemsforindividualclustermeetingsandsitebasedmeetings.Ongoing/PlannedmonitoringforHealth&SafetybyQMU ExecutiveDirectorDeputyDirector(LiaisontoDelegate&PartnerAgencies)DivisionManagersEducationManagersAssistantDirectorsSiteSupervisorsTeachingTeamsQMUAgenda/Signinsheetsfromtraining;CSBPolicy&ProceduresAgenda/Signinsheets,meetingnotes/minutesMonitoringtools;CAPplansSiteVisitformcompletion;SmallGroupConferenceformcheck-innotesRecordkeeping&1.ReportingCommunication2,Data&EvaluationTechnology&InformationSystem|3-OngoingMonitoring&ContinuousImprovementByJune23,2022June,2022andeverymonth,thereafterCurrentandgoingDirectlyOperated:#2(safetyasagendaitem)QuarterlyAllClusterMeetingsMonthlyIndividualClusterMeetingsSiteBasedMonthlymeetingsPartners/Delegate:#2(safetyasagendaitem)CSAMsMonthlymeetingwithsitesYMCA(Delegate)QuarterlyMeetingCoCoKidsbi-monthlymeeting Staffwillbeabletoassessindividual Trainand/orensuresustainabilityofTeaching AssistantDirectorofEducation Agenda/Signinsheetsfromtraining*AlmostallCSBteachingstaffhave Recordkeeping&1.Reporting Currentandongoing TeachingPyramidPre-Kcohort:From Created:May2022Contentrevised:August8,2022 children’sskillsandabilities,adaptactivitiesinordertoavoidpotentialinjuries,andusetheirobservationalskillstoanticipatetimeswhenachildmayneedclosersupervision.PyramidandSecondStepstrategiesaroundsettingrulesandexpectations.Trainandensureimplementationandsustainabilityofstrategiesforbehaviormanagement.RefreshstaffthroughtrainingontheIndividualizationprocessonlessonplans;ensurestaffcanspeaktotheprocess.QuarterlyfidelitymonitoringofTeachingPyramid&SecondStep.EducationManagersSiteSupervisorsTeachersreceivedthetrainingalready;OngoingmonitoringaroundcurriculumfidelityandCLASSAgenda/SigninsheetsfromtrainingAgenda/SigninsheetsfromtrainingTeachingPyramidSnapShotdocumentation;SiteVisitformCommunicationTrainingandProfessionalDevelopmentData&EvaluationTechnology&InformationSystemApril27,2022andannuallyatEducationIn-ServiceEducationIn-ServiceJuly2022BySeptember30,2022,andthereafterthecurrent111teachingstaffandSiteSupervisors,96havebeentrained,(variedfromjust1moduleorcomplete5modutes)=86%15teachingstaffneedtobetrained=14%TeachingPyramidInfantToddlercohort:Fromthecurrent55teachingstaffandSiteSupervisors,35havebeentrained,(variedfromjust1moduleorcomplete5modules)=64%20teachingstaff&SiteSupervisor(Desiree)needtobetrained=36% Staffwillbeabletoengageandredirectallchildrenasneeded. Trainand/orensuresustainabilityofTeachingPyramidand SecondStepstrategiesaroundsettingrulesandexpectations.Trainandensureimplementationandsustainabilityofstrategiesforbehaviormanagement.ChallengingBehaviorTrackingLogiscompletedbytheSiteSupervisorandaccompanyingnotesinCLOUDS. DivisionManagerDeputyDirector(LiaisontoDelegate&PartnerAgencies)AssistantDirectorofEducationEducationManagersSiteSupervisorsTeachers Agenda/Signinsheetsfromtraining*AlmostallCSBteachingstaffhavereceivedthetrainingalready;OngoingmonitoringaroundcurriculumfidelityandCLASS.Agenda/SigninsheetsfromtrainingChallengingBehaviorLog/ClientConcernLogAgenda/SignInSheets;analysisnotesandnextsteps CommunicationTrainingandProfessionalDevelopmentData&EvaluationTechnology&InformationSystem Educationin-ServiceJuly2022EducationIn-ServiceJuly2022CurrentlyandOngoing(Monthly)Quarterly-August2022,October2022,January2023,April2023{continuous} TeachingPyramidPre-Kcohort:Fromthecurrent111teachingstaffandSiteSupervisors,96havebeentrained,(variedfromjust1moduleorcomplete5modules)=86%1Steachingstaffneedtobetrained=14%TeachingPyramidInfantToddlercohort:Fromthecurrent55teachingstaffandSite Created:May2022Contentrevised:August8,20224 4.Haldaquarterlysitesupervisor/adminmeetingtoreviewandanalyzethedatafromthechallengingbehaviorlogs;identifywhatothersupportsareneededtobeputinplacetoaddressanysystemictrends. Supervisors,35havebeentrained,(variedfromjust1moduleorcomplete5modules)=64%20teachingstaff&SiteSupervisor(Desiree)needtobetrained=36%SelectSiteSupervisorsandCSMswillattendtheTPOT(TeachingPyramidObservationTool}ReliabilityTraininginAugust2022 Ensurethatchildren’spersonalrightsareupheldbystaffthroughfosteringpositiverelationshipsandpositiveclassroomclimatesCreated:May2022Contentrevised:August8,2022 TeacherswillreceivetrainingregardingChild’sPersonalRights(CCL).TrainingandreviewofCSBStandardsofConductMonitoringaroundcurriculumfidelityandCLASSEducationManagerobservations ExecutiveDirectorDeputyDirector(LiaisontoDelegate&PartnerAgencies)DivisionManagersEducationManagersAssistantDirectorsSiteSupervisorsTeachingTeamsQMuU Agenda/SigninsheetsfromtrainingSignedcopyofCSBStandardsofConductMonitoringtools;CAPplansSiteVisitformcompletion;SmallGroupConferenceformcheck-innotes TrainingandProfessionalDevelopmentOngoingMonitoringandContinuousImprovementHumanResourcesRecordkeepingandReporting April27,2022andannuallyatEducationIn-ServiceByJune23,2022CurrentandongoingImplementformalobservationsaspartofongoingmonitoringplan(BeforeSeptember30,2022,andthereafter SiteSupervisorsmetwithteachingteamstoreviewP&Psandensureunderstanding. Utilizeongoingmonitoringandcontinuousimprovementactivitiestoensurethattheprogramsadministeredg|byCSB,Delegateagency,andpartneringagenciesaresafeforchildren.Enhancetheongoingmonitoringprocess;embed|educationandhealthmonitoringintotheoverallmonitoringsystemEducationManagersQualityMonitoringUnitOngoingMonitoringandContinuousImprovementRecordkeepingandReportingCommunicationData&EvaluationTechnology&InformationSystem1.BeforeSeptember30,2022andongoing Ensurethatdataisusedtodeterminewhichcentersrequireenhancedmonitoring;increaseprofessionaldevelopmentopportunitiesforthose10centers/classes. Utilizeongoingmonitoringactivitiestoinformtheprogramplanningprocessregardingthequalityofchildsafety,health,andwellness.Coaching QualityMonitoringUnitAssistantDirectorsSiteSupervisorsEducationManagersTeachersCoachingConsultants 1.Monitoringroll-updata2.TeachingPyramidSnapshot&TeacherLearningandCollaborating(TLC)qualitativedata OngoingMonitoringandContinuousImprovementRecordkeepingandReportingCommunicationData&EvaluationTechnology&informationSystemTrainingandProfessionalDevelopment 1.JanuaryandJulyoreachofyear The$SCoachingRequestForm-createdtosupportwithcoachingneedsfartheirteachingteam(s). Created:May2022Contentrevised:August8,2022 RECOMMENDATION(S): ACCEPT update on COVID-19 and briefing on Monkeypox, and PROVIDE direction to staff. FISCAL IMPACT: Administrative Reports with no specific fiscal impact. BACKGROUND: The Health Services Department has established a website dedicated to COVID-19, including daily updates. The site is located at: https://www.coronavirus.cchealth.org/ APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS Contact: Monica Nino I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: , Deputy cc: D.4 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Update on COVID -19 and Monkeypox CLERK'S ADDENDUM Speakers: No Name Given; Caller 6770. ACCEPTED the oral report. RECOMMENDATION(S): ADOPT Resolution No. 2022/265 approving and authorizing the Public Works Director, or designee, to fully close a portion of Hillgrade Avenue between Lunada Lane and Crest Avenue, from 8:00 a.m. to 3:00 p.m. on both September 20, 2022 and September 21, 2022, for the purpose of replacing a pole and installing a switch, Alamo area. (No fiscal impact) (District II) FISCAL IMPACT: No fiscal impact. BACKGROUND: Pacific Gas & Electric Company has requested to close the road during construction for public safety due to the narrow road and blind corner at the construction site. Pacific Gas & Electric Company shall follow guidelines set forth by the Public Works Department. CONSEQUENCE OF NEGATIVE ACTION: Applicant will be unable to close the road for planned activities. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Bob Hendry (925)674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Bob Hendry -Engineering Services, CHP, Sheriff - Patrol Division Commander C. 1 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Approve & Authorize to fully close a portion of Hillgade Avenue between September 20, 2022 and September 21, 2022, Alamo area. AGENDA ATTACHMENTS Resolution No. 2022/265 MINUTES ATTACHMENTS Signed: Resolution No. 2022/265 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 08/09/2022 by the following vote: AYE:5 John Gioia Candace Andersen Diane Burgis Karen Mitchoff Federal D. Glover NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2022/265 IN THE MATTER OF: Approving and Authorizing the Public Works Director, or designee, to fully close a portion of Hillgrade Avenue between Lunada Lane and Crest Avenue, between September 20, 2022 and September 21, 2022 from 8:00 a.m. through 3:00 p.m., for the purpose of replacing a pole and installing a switch, Alamo area. (District II) RC22-18 NOW, THEREFORE, IT BE RESOLVED that permission is granted to Pacific Gas & Electric Company (PG&E) to fully close Hillgrade Avenue between Lunada Lane and Crest Avenue, except for emergency traffic, local residents, US. Postal Service and garbage trucks, between September 20, 2022 and September 21, 2022 for the period of 8:00 a.m. through 3:00 p.m., subject to the following conditions: 1. Traffic will be detoured via roads identified in a traffic control plan, reviewed by the Public Works Department. 2. All signing to be in accordance with the California Manual on Uniform Traffic Control Devices. 3. PG&E shall comply with the requirements of the Ordinance Code of Contra Costa County. 4. Provide the County with a Certificate of Insurance in the amount of $1,000,000.00 for Comprehensive General Public Liability which names the County as an additional insured prior to permit issuance. 5. Obtain approval for the closure from the Sheriff’s Department, the California Highway Patrol and the Fire District. Contact: Bob Hendry (925)674-7744 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Larry Gossett- Engineering Services, Bob Hendry -Engineering Services, CHP, Sheriff - Patrol Division Commander RECOMMENDATION(S): ACCEPT the 2022 Semi-Annual Report of Real Estate Acquisition Acceptances dated January 1, 2022, through June 30, 2022, approved by the Public Works Director for the acquisitions of any interest in real property where the purchase price for the real property interest did not exceed $100,000 in the San Pablo, Danville, North Richmond, and Pittsburg areas. FISCAL IMPACT: No fiscal impact. BACKGROUND: Pursuant to the Contra Costa County Ordinance Code, Title 11, Division 1108, Chapter 1108-8.002, “The Board of Supervisors authorizes the Public Works Director, or his or her designated deputy, to perform all acts necessary to approve and accept for the County the acquisition of any interest in real property where the purchase price for the real property interest does not exceed one hundred thousand dollars ($100,000).” The Public Works Director shall submit a semi-annual report to the Board of Supervisors on each acquisition done pursuant to this section, including the interest acquired, its price, and the necessity for the purchase, which is described in the attached Semi-Annual Acceptance Report. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jessica L. Dillingham, (925) 957-2453 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 2 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:ACCEPT the 2022 Semi-Annual Report of Real Estate Acquisition Acceptances dated January 1, 2022, through June 30, 2022. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors would not be informed of the acquisitions accepted by the Public Works Director pursuant to Contra Costa County Ordinance Code. ATTACHMENTS 2022 Semi Annual Acceptance Report RECOMMENDATION(S): AUTHORIZE the Public Works Director, or designee, to advertise for the 2023 Street Sweeping Services Contract, Project No. 0672-6U2319, to provide routine street sweeping services for curbed streets within unincorporated Contra Costa County, Countywide. FISCAL IMPACT: This contract will be funded by 100% Local Road Funds. BACKGROUND: The County Watershed Program is responsible for ensuring the County’s compliance with the current and reissued National Pollutant Discharge Elimination System (NPDES) Municipal Regional Stormwater Permit (MRP) issued by the San Francisco Bay Region of the California Regional Quality Control Board (RWQCB). Permit provisions are met through various pollution prevention programs, including municipal maintenance and reduction of pollutants of concern, to reduce water-quality impacts from urban runoff. Routine APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Caroline Tom, 925 313-7007 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 3 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:ADVERTISE the 2023 Street Sweeping Services Contract, Countywide. BACKGROUND: (CONT'D) street sweeping helps satisfy the mandated reduction of pollutants to the County’s storm drain system. Street sweeping removes sediment, debris, and other contaminants that might normally enter the storm drain system and flow, untreated, to creeks and other natural waterways. The Public Works Department will use the 2023 Street Sweeping Services Contract to provide routine street sweeping services of curbed streets within unincorporated Contra Costa County. The Public Works Department intends to award one $1,000,000 contract to the lowest responsible bidder. The contract will have a term of one year with the option of two (2) one-year extensions, and will be used without a minimum amount that has to be spent. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors to advertise for this contract, the Public Works Department may be unable to complete routine street sweeping in a timely manner, which may prevent the County from complying with the NPDES MRP provisions. This could result in enforcement action and fines. Neighborhoods may experience accumulation of trash collecting within gutters. They may also experience localized flooding from excess leaves collecting within drainage inlets during the rainy season and may encounter safety issues from the buildup of road-associated debris, such as rocks and aggregates. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) with Dokken Engineering, in an amount not to exceed $800,000, for the period August 9, 2022 through August 9, 2025, to provide on-call civil engineering services, Countywide. (Project Nos. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call contract will be funded by local, state and federal funds for road and flood control projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road and flood control projects. After a solicitation process, Dokken Engineering was selected as one of eight firms to provide civil engineering services on an “on-call” basis. The consultant will augment Public Works staff on an as-needed basis. They will be used as an extension to Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call contract will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services, including the type of civil engineering services that Dokken Engineering provides. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925.313.2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 4 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Consulting Services Agreement with Dokken Engineering, Countywide. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this contract will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) with Wood Rodgers, Inc., in an amount not to exceed $800,000, for the period August 9, 2022 through August 9, 2025, to provide on-call civil engineering services, Countywide. (Project Nos. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call contract will be funded by local, state and federal funds for road and flood control projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road and flood control projects. After a solicitation process, Wood Rodgers, Inc., was selected as one of eight firms to provide civil engineering services on an “on-call” basis. The consultant will augment Public Works staff on an as-needed basis. They will be used as an extension to Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call contract will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services, including the type of civil engineering services that Wood Rodgers, Inc., provides. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925-313.2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 5 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Consulting Services Agreement with Wood Rodgers, Inc., Countywide. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this contract will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) with Quincy Engineering, Incorporated, in an amount not to exceed $800,000, for the period August 9, 2022 through August 9, 2025, to provide on-call civil engineering services, Countywide. (Project Nos. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call contract will be funded by local, state and federal funds for road and flood control projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road and flood control projects. After a solicitation process, Quincy Engineering, Incorporated was selected as one of eight firms to provide civil engineering services on an “on-call” basis. The consultant will augment Public Works staff on an as-needed basis. They will be used as an extension to Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call contract will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services, including the type of civil engineering services that Quincy Engineering, Incorporated provides. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925.313.2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 6 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Consulting Services Agreement with Quincy Engineering, Incorporated, Countywide. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this contract will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) with HDR Engineering, Inc., in an amount not to exceed $800,000, for the period August 9, 2022 through August 9, 2025, to provide on-call civil engineering services, Countywide. (Project Nos. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call contract will be funded by local, state and federal funds for road and flood control projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road and flood control projects. After a solicitation process, HDR Engineering, Inc., was selected as one of eight firms to provide civil engineering services on an “on-call” basis. The consultant will augment Public Works staff on an as-needed basis. They will be used as an extension to Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call contract will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services, including the type of civil engineering services that HDR Engineering, Inc., provides. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925.313-2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 7 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Consulting Services Agreement with HDR Engineering, Inc., Countywide. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this contract will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) with Dewberry Engineers Inc., in an amount not to exceed $800,000, for the period August 9, 2022 through August 9, 2025, to provide on-call civil engineering services, Countywide. (Project Nos. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call contract will be funded by local, state and federal funds for road and flood control projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road and flood control projects. After a solicitation process, Dewberry Engineers Inc., was selected as one of eight firms to provide civil engineering services on an “on-call” basis. The consultant will augment Public Works staff on an as-needed basis. They will be used as an extension to Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call contract will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services, including the type of civil engineering services that Dewberry Engineers Inc. provides. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925-313.2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 8 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Consulting Services Agreement with Dewberry Engineers Inc., Countywide. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this contract will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) with Nichols Consulting Engineers, CHTD. d/b/a NCE, in an amount not to exceed $800,000, for the period August 9, 2022 through August 9, 2025, to provide on-call civil engineering services, Countywide. (Project Nos. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call contract will be funded by local, state and federal funds for road and flood control projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road and flood control projects. After a solicitation process, Nichols Consulting Engineers, CHTD. d/b/a NCE was selected as one of eight firms to provide civil engineering services on an “on-call” basis. The consultant will augment Public Works staff on an as-needed basis. They will be used as an extension to Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call contract will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services, including the type of civil engineering services that Nichols Consulting Engineers, CHTD. d/b/a NCE provides. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925-313.2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 9 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Consulting Services Agreement with Nichols Consulting Engineers, CHTD. d/b/a NCE, Countywide. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this contract will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) with Mark Thomas & Company, Inc., in an amount not to exceed $800,000, for the period August 9, 2022 through August 9, 2025, to provide on-call civil engineering services, Countywide. (Project Nos. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call contract will be funded by local, state and federal funds for road and flood control projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road and flood control projects. After a solicitation process, Mark Thomas & Company, Inc., was selected as one of eight firms to provide civil engineering services on an “on-call” basis. The consultant will augment Public Works staff on an as-needed basis. They will be used as an extension to Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call contract will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services, including the type of civil engineering services that Mark Thomas & Company, Inc., provides. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925.313-2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 10 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Consulting Services Agreement with Mark Thomas & Company, Inc., Countywide. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this contract will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) with Biggs Cardosa Associates, Inc., in an amount not to exceed $800,000, for the period August 9, 2022 through August 16, 2025, to provide on-call structural engineering services, Countywide. (Project Nos. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call contract will be funded by local, state and federal funds for road and flood control projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require structural engineering services for road and flood control projects. After a solicitation process, Biggs Cardosa Associates, Inc. was selected as one of eight firms to provide structural engineering services on an “on-call” basis. Biggs Cardosa Associates, Inc., will be used to provide structural engineering service as in-house expertise is not available. This on-call contract will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services, including the type of structural engineering services that Biggs Cardosa Associates, Inc., provides. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925.313.2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 11 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Consulting Services Agreement with Biggs Cardosa Associates, Inc., Countywide. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring structural engineering services. Executing this contract will facilitate the process of design and construction for various Public Works projects requiring structural engineering expertise. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a Consulting Services Agreement (contract) with AECOM Technical Services, Inc., in an amount not to exceed $800,000, for the period August 9, 2022 through August 9, 2025, to provide on-call civil engineering services, Countywide. (Project Nos. Various) (All Districts) FISCAL IMPACT: Work performed under this on-call contract will be funded by local, state and federal funds for road and flood control projects. BACKGROUND: The Public Works Department is involved in various projects in the County that require civil engineering services for road and flood control projects. After a solicitation process, AECOM Technical Services, Inc., was selected as one of eight firms to provide civil engineering services on an “on-call” basis. The consultant will augment Public Works staff on an as-needed basis. They will be used as an extension to Public Works staff during busy times when extra help is needed or when in-house expertise is not available. This on-call contract will be in effect for thirty-six months. Government Code Section 31000 and 4525 authorizes the County to contract for services, including the type of civil engineering services that AECOM Technical Services, Inc., provides. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Adelina Huerta, 925-313.2305 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 12 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Consulting Services Agreement with AECOM Technical Services, Inc., Countywide. CONSEQUENCE OF NEGATIVE ACTION: Without approval from the Board of Supervisors, there is possible delay in completing projects requiring civil engineering services. Executing this contract will facilitate the process of design and construction for various Public Works projects requiring civil engineering expertise. CLERK'S ADDENDUM Speaker: No name given. RECOMMENDATION(S): Acting as the governing body of the Contra Costa County Flood Control and Water Conservation District (FC District), APPROVE and AUTHORIZE the Chief Engineer, or designee, to execute a Cooperative Agreement to provide funding for the Shared Deployment of Precipitation Forecasting System with Sonoma County Water Agency, East Bay Municipal Utility District, Alameda County Flood Control & Water Conservation District, Alameda County Water District, East Bay Dischargers Authority, and Alameda County Flood Control and Water Conservation District – Zone 7 for the term August 9, 2022, to December 31, 2023. FISCAL IMPACT: The total cost share, besides that expended directly by Sonoma Water, is $190,000. The FC District contribution to the Cooperative Agreement will be $20,000 and will cover two years of shared costs. 100% Flood Control District Funds. BACKGROUND: Previous Agreement and History: On March 10, 2020, the Board APPROVED and AUTHORIZED the Chief Engineer, or designee, to execute an agreement (2020 Agreement) for the same project described below. In the 2020 Agreement, the FC District’s financial contribution to the project was $20,000. The Cooperative Agreement now before the Board is nearly identical to the 2020 Agreement. Due to COVID-19 restrictions and wildfires, Sonoma Water, the lead agency on the project, was unable to move the project forward as anticipated. In 2021, to address unanticipated permitting requirements and avoid delays, the FC District utilized on-call engineering contracts to have structural inspections, calculations, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mark Boucher, (925) 313-2274 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: Allison Knapp, Deputy Chief Engineer, Tim Jensen, Flood Control, Mark Boucher, Flood Control, Catherine Windham, Flood Control C. 13 To:Contra Costa County Flood Control District Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System, Countywide. Project No. 7505-6F8106 BACKGROUND: (CONT'D) and plans completed to fulfill building permit requirements. The final cost of the engineering work amounted to $21,832.32. At that time, the FC District communicated, and Sonoma Water acknowledged, this amount would be considered as an in-kind contribution to the project. An amendment to the 2020 Agreement was anticipated shortly after it was executed, due to the delays and other issues. The project was further stalled, however, and the 2020 Agreement expired. The project has continued and is anticipated to be installed this year. The agreement before the Board will acknowledge the FC District’s in-kind work with language to allow credit and reimbursement for in-kind amounts over and above our contribution. Project Description: The San Francisco Bay Area Advanced Quantitative Precipitation Information System Project (AQPI) is a regional effort that will install four (4) improved weather radars and other observing systems and develop a suite of numerical forecast modeling systems covering the multijurisdictional San Francisco Bay Area (Bay Area). This agreement is to provide funding for costs to deploy a radar in Contra Costa County on Rocky Ridge, a ridge west of the Town of Danville. The AQPI project is being completed through collaboration of federal, state, and local government agencies. It will provide accurate and timely information that will be of significant value to a variety of decision makers. Expected benefits include mitigating flood risks, enhanced reservoirs management to improve water supplies, reduced water quality impacts to San Francisco Bay from wastewater overflows, improved weather-related logistics management for transportation sectors, and improved lead-time on coastal and Bay Area inundation from severe storms, especially high-moisture laden atmospheric rivers. This Cooperative Agreement will allow the FC District to participate in funding deployment of a Doppler radar on Rocky Ridge, where existing communication towers already exist, for a two-year period while long-term funding for the operation and maintenance of the AQPI system is established. Project Funding: In 2002, Senate Bill 1672 created the Integrated Regional Water Management (IRWM) Act to encourage local agencies to work cooperatively to manage local and imported water supplies to improve the quality, quantity, and reliability. In November 2002 and November 2006, California voters passed propositions for water bonds, namely Proposition 50 (Prop 50) and Proposition 84 (Prop 84), respectively. These combined provided $1,500,000,000 for IRWM project planning and implementation. The Bay Area IRWM Planning Group consists of a consensus-based decision-making group of representatives from water resource agencies who plan, prioritize, and implement projects that are each, all or partially, funded through IRWM grants from the State of California, Department of Water Resources (DWR). The Bay Area IRWM Planning Group, represented by Sonoma Water, received a grant from DWR for the AQPI project amounting to $19.84 million in grant funds from Prop 84. Besides the grant award, a local cost share of approximately $330,000 is needed to pay for several siting and operational tasks. Sonoma Water, acting as grantee and lead administrative agency, will manage administration for the AQPI, including contracting with the DWR and project partners. Sonoma Water and the other participants are interested in precipitation forecasting issues and the relationship between those issues and their effect on water resource and other public agency operations. The FC District contribution to the Cooperative Agreement will be its in-kind contribution of $21,832.32 and will cover two years of shared costs. The in-kind contribution will be credited to the FC District’s cost share. This cost share could be reduced to $20,000.00 if there are remaining funds at the close of the project to reimburse the FC District the $1,832.32 over its cost share. Collaboration: Sonoma Water and the Cooperative Agreement participants — FC District, East Bay Municipal Utility District, Alameda County Flood Control & Water Conservation District, Alameda County Water District, East Bay Dischargers Authority, and Alameda County Flood Control and Water Conservation District – Zone 7 (Participants) wish for Sonoma Water to hire a consultant or consultants to install a radar on Rocky Ridge. Sonoma Water will contract with the Consultant for the design of the precipitation forecasting system. Sonoma Water also will contract with a contractor to install and construct the precipitation forecasting system. Sonoma Water and the Participants have identified what appears to be a suitable site and intend for Sonoma Water to enter into a sublease agreement on their mutual behalf to allow for the deployment and operations of a radar on the Rocky Ridge site. Benefits to the FC District: The data produced by the AQPI system will provide forecasts on flooding in our smaller local creeks as is currently done for the Russian River and other major tributaries. Past forecasts were updated at a lower rate than the hourly updated model that now exists. The AQPI radar data will feed into relatively new high-resolution, rapid refresh National Weather Service (NWS) weather forecast model. In cooperation with the NWS forecasters and computer upgrading and training, the Flood Control office will be able to better predict flooding in critical areas. An AQPI users’ group has been formed to foster the learning and use of the AQPI data. The FC District is already receiving data from the AQPI system and integrating it into its protocols for flood warning. Benefits to Public Works — Roads: Besides benefits to the FC District, the AQPI system and associated forecast models can help in predicting high water at road crossings where the County and/or other agencies would need to stage resources for road and bridge closures. The AQPI system data could also be used to forecast problems in areas where road flooding regularly occurs due to storm drain system deficiencies. Benefits to the County at Large: Though Contra Costa County as an agency does not specifically provide every service the AQPI system will benefit (sewer, water supply, etc.), our Board serves the general public that receives these other services Countywide. The people of Contra Costa, and the agencies that provide various services to them, will all benefit from the better forecasting the AQPI system provides. These include better management of reservoirs to secure and preserve water supplies; minimize water quality impacts to San Francisco Bay from wastewater overflows; anticipate air, sea, and land transportation challenges; and have improved lead-time on coastal and Bay Area inundation from severe storms, especially high-moisture laden atmospheric rivers. We anticipate others, such as sewer districts, water districts, cities, Office of Emergency Services, and private entities, will find uses for the AQPI system data in ways we have not yet envisioned. CONSEQUENCE OF NEGATIVE ACTION: If the Cooperative Agreement is not approved, the FC District will not be able to contribute $20,000 to this important regional AQPI project and may not have as much influence on how the system is ultimately operated. ATTACHMENTS Cooperative Agreement Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 1 lc: s:\techw\agreements\2122-090.docx version: 7/19/2022 10:29:00 AM TW 21/22-090 Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System This Cooperative Agreement (“Agreement”) is by and among Sonoma County Water Agency, a body corporate and politic of the State of California (“Sonoma Water”), East Bay Municipal Utility District, Alameda County Flood Control & Water Conservation District, Alameda County Water District, East Bay Dischargers Authority, Contra Costa County Flood Control and Water Conservation District, and Alameda County Flood Control and Water Conservation District – Zone 7 (each a “Participant” and collectively “Participants”). The effective date of this Agreement is the date the Agreement is last signed by a party to this Agreement (“Effective Date”). RECITALS A. The San Francisco Bay Area Advanced Quantitative Precipitation Information System Project (“AQPI”) is a regional effort that will install improved weather radar and other observing systems and develop a suite of numerical forecast modeling systems covering the multijurisdictional San Francisco Bay Area. B. The AQPI will provide accurate and timely information that will be of significant value to a variety of decision makers, allowing them to mitigate flood risks; better manage reservoirs to secure and preserve water supplies; minimize water quality impacts to San Francisco Bay from wastewater overflows; anticipate air, sea and land transportation challenges; and have improved lead-time on coastal and Bay Area inundation from severe storms, especially high- moisture laden atmospheric rivers. C. The AQPI is a collaboration of federal, State, and local government agencies. Project partners include the National Ocean and Atmospheric Administration, Colorado State University’s Cooperative Institute for Research in the Atmosphere, United States Geological Survey - Pacific Coast and Marine Science Center, Center for Western Weather and Water Extremes at Scripps Institute of Oceanography, as well as, local water, wastewater, and flood control entities in the San Francisco Bay Area, including the San Francisco Public Utilities Commission and Santa Clara Valley Water District. D. The AQPI is financed under State of California, Department of Water Resources Grant Agreement No. 4600011485 (“Grant”) that awarded $19.84 million in grant funds from the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, administered by the State of California, Department of Water Resources. E. The Grant covers the majority of costs associated with the AQPI, but local cost share is required for several siting and operational tasks. F. Sonoma Water, acting as grantee and lead administrative agency, will manage administration for the AQPI including contracting with the Department of Water Resources and project partners. G. Sonoma Water and the Participants are interested in precipitation forecasting issues and the relationship between those issues and their effect on government operations. H. The Participants wish for Sonoma Water and Contra Costa County Flood Control and Water Conservation District to retain the services of a consultant or consultants (each, a Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 2 “Consultant”) with expertise in deploying a precipitation forecasting system such as an X- Band Radar system at a site in the East Bay. Contra Costa County Flood Control and Water Conservation District has contracted with a Consultant for the structural analysis and design of the radar station platform connections. Sonoma Water also will contract with a contractor (“Contractor”) to install and construct the precipitation forecasting system. I. Sonoma Water and the Participants have identified what appears to be a suitable site with existing infrastructure, which is currently owned by East Bay Municipal Utility District and leased and operated by American Tower, L.P. at a site known as Rocky Ridge in the Las Trampas Regional Wilderness Park (“Las Trampas Site”). J. Sonoma Water entered into a sublease agreement with American Tower, L.P. (“AMT”), on mutual behalf of Participants to allow for the deployment and operations of the precipitation forecasting system at the Las Trampas Site. Participants are willing to share in the costs associated with deploying the precipitation forecasting system at the Las Trampas Site. Sonoma Water is willing to enter into the desired agreements, administer the agreements, and provide overall project management and coordination under the terms described below. K. The precipitation forecasting system referenced in this Agreement is the property of Sonoma Water pursuant to its agreement with the State Department of Water Resources, and is being loaned to Participants for the purpose of determining whether the Las Trampas Site is suitable for the permanent installation of a precipitation forecasting system, i.e., that the precipitation forecasting system does not cause interference with other equipment already located at the Las Trampas Site and that the site provides the coverage desired by Participants. L. Should the Las Trampas Site ultimately be deemed suitable for a permanent precipitation forecasting system, a new, long-term agreement will be entered into among the Participants to cover the installation of a new, permanent X-Band Radar System at the site, and to cover long-term maintenance and operational costs. M. On April 20, 2021, Participants entered into a Cooperative Agreement to Provide Funding for Shared Temporary Deployment of Precipitation Forecasting System in substantially the same form as this instant Agreement (“2021 Agreement”). Participants have identified the need to amend the 2021 Agreement to accommodate an anticipated timeline for implementation of the 2021 Agreement and to add the Zone 7 Water Agency as a Participant. N. This Agreement, containing amendments to the 2021 Agreement, shall replace the 2021 Agreement upon final execution by all Participants. In consideration of the foregoing recitals and the mutual covenants contained herein, the parties hereto agree as follows: AGREEMENT 1. RECITALS 1.1. The above recitals are true and correct and are incorporated herein. Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 3 2. COMMUNICATION/DESIGNATED REPRESENTATIVES 2.1. The designated representatives below shall, upon execution of this Agreement, have authority to grant discretionary approvals identified in this Agreement. Except as otherwise specifically provided in this Agreement, any notice, submittal, or communication required or permitted to be served on a Participant, may be delivered personally, or be sent by United States first class mail, postage prepaid addressed as indicated below: Sonoma Water East Bay Municipal Utility District Project Manager: Dale Roberts Contact: David Briggs 404 Aviation Boulevard 375 11th Street Santa Rosa, CA 95403-9019 Oakland, CA 94607 Phone: 707-547-1979 Phone: 510-287-5046 Email: dale.roberts@scwa.ca.gov Email: david.briggs@ebmud.com Designated Representative: Dale Roberts Designated Representative: David Briggs Alameda County Flood Control District Alameda County Water District Contact: Hank Ackerman Contact: Leonard Ash 399 Elmhurst Street 43885 S. Grimmer Boulevard Hayward, CA 94544-1395 Fremont, CA 94538 Phone: 510-670-5553 Phone: 510-668-6539 Email: hank@acpwa.org Email: Leonard.Ash@acwd.com Designated Representative: Daniel Woldesenbet, PhD, PE Designated Representative: Ed Stevenson East Bay Dischargers Authority Contra Costa County Public Works Contact: Jackie Zipkin Contact: Mark Boucher 2651 Grant Avenue 255 Glacier Drive San Lorenzo, CA 94580 Martinez, CA 94553 Phone: 510-278-5910 Phone: 925-313-2274 Email: JZipkin@ebda.org Email: mark.boucher@pw.CCCounty.us Designated Representative: Jackie Zipkin Designated Representative: Brian Balbas Alameda County Flood Control and Water Conservation District – Zone 7 Contact: Carol Mahoney 100 N Canyons Parkway Livermore, CA 94551 Phone: 925-454-5064 Email: carol@zone7water.com Designated Representative: Valerie Pryor Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 4 3. SONOMA WATER RESPONSIBILITIES 3.1. Sonoma Water shall: (i) coordinate the installation of precipitation forecasting equipment; (ii) coordinate and procure data analysis consulting services; (iii) prepare and negotiate a lease agreement with AMT for the purpose of siting and accessing the precipitation forecasting equipment; (iv) provide contract administration, all for an amount not to exceed a total of $190,000, and (v) ensure that all data from the precipitation forecasting equipment and all analysis of that data is provided to the Participants in a format the Participants are able to use. 3.2. Sonoma Water shall act as liaison with AMT and other AQPI project partners, and provide any necessary project management, direction, and coordination. This responsibility includes coordinating necessary meetings, providing status updates, and facilitating the dissemination of information to Participants and their Designated Representatives specified in Section 2.1. 3.3. Sonoma Water shall provide Participants with a written accounting of all expenditures made during this Agreement. Should Sonoma Water complete its responsibilities under this Agreement for less than the not-to-exceed amount listed in Section 3.1 above, Sonoma Water shall divide proportionally any remaining funds and disburse them among the Participants based on the percentage each Participant provided to the AQPI project pursuant to this Agreement, unless otherwise agreed by all Participants in writing. Expenses incurred by Participants after June 1, 2019, are eligible for cost reimbursement for the purposes of this Agreement. Expenses incurred by Participants may be credited to and offset a Participant’s deposit amounts set forth in Section 4.1 below. If a Participant’s expenditures exceed its deposit amount set forth in Section 4.1, that excess amount may be reimbursed to the Participant from Sonoma Water at Sonoma Water’s discretion upon a final accounting of deposits and expenses. 3.4. Sonoma Water shall maintain for no less than three years following the termination of this Agreement, complete and accurate records of all associated transactions in compliance with generally accepted accounting principles as promulgated by the American Institute of Certified Public Accountants and the Governmental Accounting Standards Board. Such records shall be available to each Participant upon reasonable notice for inspection and analysis during business hours. 3.5. Insurance and Indemnification Requirements: a. Sonoma Water shall include the following indemnity language in all the contracts it manages or enters into related to the deployment of the precipitation forecasting system referenced in this Agreement: i. Consultant/Contractor expressly agrees to defend, indemnify, and hold harmless Sonoma Water, East Bay Municipal Utility District, Alameda County Flood Control & Water Conservation District, Alameda County Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 5 Water District, East Bay Dischargers Authority, Contra Costa County Flood Control and Water Conservation District, Alameda County Flood Control and Water Conservation District - Zone 7, and their respective Directors, Board and/or Committee Members, officers, agents and employees from and against any and all loss, liability, expense, claims, suits, and damages, including attorneys’ fees, arising out of or resulting from Consultant/Contractor’s, its Directors’, Officers’, Board and/or Committee Members’, agents’, employees’, and/or sub-contractors’ performance under this agreement. b. Sonoma Water shall, at a minimum, require that all the contracts it manages or enters into related to the deployment of the precipitation forecasting system referenced in this Agreement contain the following insurance provisions, to the extent they apply to the applicable scope of work: i. Insurance Limits: The insurance shall be the greater of (1) the minimum coverage and limits specified; or (2) the broader coverage and maximum limits of coverage of any insurance policies or proceeds available to the named insured. The insurance requirements shall not in any way act to reduce coverage that is broader or that includes higher limits than the minimums required herein. It shall be explicitly stated that no representations are made that the minimum insurance requirements of the contract are sufficient to cover the obligations of the Named Insured. ii. Workers Compensation Insurance: Workers Compensation Insurance shall be maintained during the life of any contract for all of its employees on the project, and the named insured shall require any subconsultant to provide it with evidence of Workers Compensation Insurance. Workers’ Compensation insurance including Employer’s Liability insurance with minimum limits as follows: a) Coverage A. Statutory Benefit, b) Coverage B. Employer’s Liability of not less than: • Bodily Injury by accident: $1,000,000 each accident • Bodily Injury by disease: $1,000,000 each employee • Bodily Injury per employee: $1,000,000 policy limit iii. Waiver of Subrogation: Workers’ Compensation, Commercial General and Automobile Liability policies, including any applicable excess and umbrella insurance, must contain a waivers of subrogation endorsement providing that each sub-consultant/sub-contractor and each insurer waive any and all rights of recovery by subrogation, or otherwise, against Sonoma Water, East Bay Municipal Utility District, Alameda County Flood Control & Water Conservation District, Alameda County Water District, East Bay Dischargers, and Alameda County Flood Control and Water Conservation District - Zone 7. iv. Primary and Non-Contributory: All insurance shall be primary and non- contributory and Sonoma Water, East Bay Municipal Utility District, Alameda County Flood Control & Water Conservation District, Alameda Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 6 County Water District, East Bay Dischargers Authority, Contra Costa County Flood Control and Water Conservation District, and Alameda County Flood Control and Water Conservation District - Zone 7 shall not be required to contribute to it. v. Additional Insured Endorsement: There must be endorsements naming Sonoma Water, East Bay Municipal Utility District, Alameda County Flood Control & Water Conservation District, Alameda County Water District, East Bay Dischargers Authority, Contra Costa County Flood Control and Water Conservation District, and Alameda County Flood Control and Water Conservation District - Zone 7 as Additional Insureds under all applicable Commercial General and Automobile Liability policies. vi. Non-Exclusion: All insurance policies and Additional Insured Endorsement(s) shall not exclude liability and damages to work arising out of, pertaining to, or in any way relating to services performed by sub- consultants/sub-contractors. vii. Premises or Operations: Insurance policies and Additional Insured Endorsement(s) Coverage shall be included for all premises and operations in any way related to the contract. viii. Work of Subcontractors: Insurance policies and Additional Insured Endorsements shall not exclude liability and damages to work arising out of, pertaining to, or in any way relating to services performed by sub- consultants/sub-contractors. ix. Commercial General Liability Insurance: Commercial General Liability Insurance for bodily injury, personal and advertising injury, and property damage shall cover all premises, contractual liability, products and completed operations, ongoing operations and personal injury and shall not contain any “prior work” coverage limitation or exclusion applicable to any services performed by or on behalf of any Consultant/Contractor performing services on behalf of Sonoma Water, East Bay Municipal Utility District, Alameda County Flood Control & Water Conservation District and Alameda County Flood Control and Water Conservation District - Zone 7, Alameda County Water District, East Bay Dischargers Authority, Contra Costa County Flood Control and Water Conservation District without any exclusion for work subcontracted to others in an amount no less than $2 million per occurrence and $2 million aggregate. x. Automobile Liability Insurance: Business Automobile Liability Insurance covering “All Autos” or “Owned, Non-Owned, and hired autos.” xi. Professional Liability Insurance: Professional liability insurance with minimum limits of $2 million per claim. 3.6. Sonoma Water shall comply with all relevant laws, grant requirements, and permit requirements, if any, pertinent to any procurements, expenditures of funds, operations, construction, improvement, labor compliance, or other implementation of this Agreement. Sonoma Water shall consult with Participants Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 7 on the scope of work or specifications for any contract entered hereunder and shall ensure that any contract hereunder provides sufficient rights, access, or licenses to enable the shared deployment and use of the site. 4. PARTICIPANT RESPONSIBILITIES 4.1. Subject to Section 3.3 above, each Participant shall deposit the amounts listed below with Sonoma Water by July 31, 2022, or 30 days after receiving an invoice from Sonoma Water, whichever is later, to cover its anticipated pro-rata share of contract costs and expenses as follows: a. Participant Type 1: East Bay Municipal Utility District $45,000 b. Participant Type 2: Alameda County Flood Control & Water Conservation District $40,000 c. Participant Type 3: Alameda County Water District $31,000 d. Participant Type 4: East Bay Dischargers Authority $29,000 e. Participant Type 5: Contra Costa County Flood Control and Water Conservation District $20,000 f. Participant Type 6: Alameda County Flood Control and Water Conservation District – Zone 7 $25,000 5. TERMINATION 5.1. Any Participant may terminate its participation in this Agreement by giving 60 calendar days advance written notice to each Participant of its intent to terminate its participation in this Agreement. Termination shall not relieve the Participant of its obligation to pay costs and expenses related to any consultant contract or lease entered into by Sonoma Water or otherwise allocated prior to the Effective Date of the termination. Sonoma Water’s right to terminate may be exercised by Sonoma Water’s General Manager. If Sonoma Water terminates this Agreement, it shall prevent additional expenditures from being made under this Agreement to the degree reasonably practicable and disburse any unexpended funds as provided in Section 3.3. 6. INDEMNIFICATION 6.1. Each Participant expressly agrees to defend, indemnify, and hold harmless Sonoma Water and its Directors, Board and/or Committee Members, officers, agents and employees from and against any and all loss, liability, expense, claims, suits, and damages, including attorneys' fees, arising out of or resulting from that Participant’s, its respective Directors’, Board and/or Committee Members’, officers’, agents’, employees’, and/or subcontractors’ negligence or willful misconduct in performing this Agreement. 6.2. Sonoma Water expressly agrees to defend, indemnify, and hold harmless the Participants, their respective, Directors, Board and/or Committee Members, officers, agents and employees from and against any and all loss, liability, expense, Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 8 claims, suits, and damages, including attorneys’ fees, arising out of or resulting from Sonoma Water’s, its Directors’, Officers’, Board and/or Committee Members’, agents’, employees', and/or sub-contractors’ negligence or willful misconduct in performing this Agreement. 7. TERMINATION OF 2021 AGREEMENT 7.1. Upon full execution of this Agreement by all Participants, the 2021 Agreement shall be considered terminated and shall be superseded by this Agreement, which shall be the operative agreement. 8. ADDITIONAL REQUIREMENTS 8.1. Term of Agreement: The term of this Agreement begins on the Effective Date and shall expire on December 31, 2023, unless terminated earlier in accordance with the provisions of Article 5 (Termination). 8.2. Amendments: Changes to this Agreement may only be made by written amendment, signed by all parties. 8.3. Construction: To the fullest extent allowed by law, the provisions of this Agreement shall be construed and given effect in a manner that avoids any violation of statute, ordinance, regulation, or law. The parties covenant and agree that in the event that any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired, or invalidated, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties. 8.4. Making of Agreement: Participants and Sonoma Water acknowledge that they have each contributed to the making of this Agreement and that, in the event of a dispute over the Agreement’s interpretation; the language of the Agreement will not be construed against one Participant in favor of another. Participants and Sonoma Water acknowledge that they have each had an adequate opportunity to consult with counsel in the negotiation and preparation of this Agreement. 8.5. No Third-Party Beneficiaries: Nothing contained in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties. 8.6. Applicable Law and Forum: This Agreement shall be construed and interpreted according to the substantive law of the State of California. Any action to enforce the terms of this Agreement or for the breach thereof shall be brought and tried in the County of Sonoma. 8.7. Captions: The captions in this Agreement are solely for convenience of reference. They are not a part of this Agreement and shall have no effect on its construction or interpretation. Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 9 8.8. Merger: This writing is intended both as the final expression of the Agreement between the Parties with respect to the subject matter hereof and as a complete and exclusive statement of the terms of the Agreement, pursuant to Code of Civil Procedure section 1856. Each Participant acknowledges that, in entering into this Agreement, it has not relied on any representation or undertaking, whether oral or in writing, other than those which are expressly set forth in this Agreement. No modification of this Agreement shall be effective unless and until such modification is evidenced by a writing signed by both parties. 8.9. Entire Agreement: This Agreement is the entire Agreement between the parties. 8.10. Counterparts: This Agreement may be executed in multiple counterparts and all counterparts so executed shall constitute a single binding agreement. Original counterpart signature pages may be affixed to an original of this Agreement to create a single, complete agreement. Any counterpart executed by a Participant and/or Sonoma Water and transmitted by electronic transmission shall be treated as an original signature page at the time of receipt. The actual original signature page shall also be mailed to Sonoma Water within ten days of the date of the electronic transmission. 8.11. Survival of Terms: All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 8.12. Time of Essence: Time is and shall be of the essence of this Agreement and every provision. 8.13. Signature(s): Participants shall use either manual or digital signature(s) to execute this Agreement, and to execute documents required to be executed by this Agreement. Digital signature(s) must comply with Government Code section 16.5. By using digital signature(s), Participants warrant and represent that they intend the digital signature to have the same force and effect as the use of a manual signature. Electronic signature(s) are not allowed. Signatures appear on the following pages. Cooperative Agreement to Provide Funding for Shared Deployment of Precipitation Forecasting System 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date last signed by the parties to the Agreement. Reviewed as to funds: TW 21/22-090 By: Sonoma County Water Agency Division Manager - Administrative Services East Bay Municipal Utility District Approved as to form: By: By: David Briggs, PhD, PE Manager of Water Operations Adam Brand, Deputy County Counsel Date: Sonoma County Water Agency East Bay Dischargers Authority By: By: Grant Davis General Manager Jacqueline T. Zipkin General Manager Authorized per Sonoma County Water Agency’s Board of Directors Action on December 14, 2021 Date: Date: Alameda County Water District Contra Costa County Flood Control and Water Conservation District By: By: Ed Stevenson General Manager Brian M. Balbas Chief Engineer Date: Date: Alameda County Flood Control & Water Conservation District Alameda County Flood Control and Water Conservation District – Zone 7 By: By: Daniel Woldesenbet, PhD, PE Director Valerie L. Pryor General Manager Date: Date: Approved as to form: Donna R. Ziegler, County Counsel By: Kathy Lee, Deputy County Counsel RECOMMENDATION(S): RECEIVE this report concerning the final settlement of Oscar Aranda, Jr. and AUTHORIZE payment from the Workers' Compensation Internal Service Fund in an amount not to exceed $100,000, less permanent disability advances. FISCAL IMPACT: Workers' Compensation Internal Service Fund payment of $100,000, less permanent disability advances. BACKGROUND: Attorney Mark A. Cartier, defense counsel for the County, has advised the County Administrator that within authorization an agreement has been reached settling the workers' compensation claim of Oscar Aranda, Jr. v. Contra Costa County. The Board's July 26, 2022 closed session vote was: Supervisors Gioia, Andersen, Burgis, Mitchoff and Glover - Yes. This action is taken so that the terms of this final settlement and the earlier July 26, 2022 closed session vote of this Board authorizing its negotiated settlement are known publicly. CONSEQUENCE OF NEGATIVE ACTION: Case will not be settled. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Karen Caoile 335-1400 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 14 To:Board of Supervisors From:Karen Caoile, Director of Risk Management Date:August 9, 2022 Contra Costa County Subject:Settlement of Claim, Oscar Aranda, Jr. vs. Contra Costa County RECOMMENDATION(S): DENY claims filed by Sandy G. Heintz, Brittanie Leaea (2), and State Farm Mutual, a subrogee of Emily Lopez. FISCAL IMPACT: No fiscal impact. BACKGROUND: Sandy G. Heinitz: Personal injury claim for complications from shingles vaccine in the amount of $5,000. Brittanie Leaea: Property claim for damage to vehicle in the amount of $9,143.88. Brittanie Leaea: Property claim for damage to vehicle in the amount of $6,250.04. State Farm Mutual a subrogee of Emily Lopez: Property claim for damage in the amount of $2,529.43. CONSEQUENCE OF NEGATIVE ACTION: Not acting on the claims could extend the claimants’ time limits to file actions against the County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor RECUSE:Candace Andersen, District II Supervisor Contact: Risk Management I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 15 To:Board of Supervisors From:Monica Nino, County Administrator Date:August 9, 2022 Contra Costa County Subject:Claims RECOMMENDATION(S): ACCEPT Board members meeting reports for July 2022. FISCAL IMPACT: No fiscal impact. BACKGROUND: Government Code section 53232.3(d) requires that members of legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging ex cetera). The attached reports were submitted by the Board of Supervisors members in satisfaction of this requirement. District I and V have nothing to report. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors will not be in compliance with Government Code 53232.3(d). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Joellen Bergamini 925.655.2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 , County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 16 To:Board of Supervisors From:Monica Nino, County Administrator Date:August 9, 2022 Contra Costa County Subject:ACCEPT Board members meeting reports for July 2022 ATTACHMENTS District II July 2022 Report District III July Report District IV July 2022 Report Supervisor Candace Andersen – Monthly Meeting Report July 2022 Date Meeting Location 1 O & S County Connection Zoom meeting 1 EBRCSA Zoom Meeting 4 Orinda Flag Raising/Danville Parade Orinda/Danville 6 TVTC Zoom meeting 6 MHC Zoom meeting 8 ABAG Zoom meeting 11 Internal Operations Zoom meeting 11 SWAT Zoom meeting 12 Board of Supervisors Martinez 13 CCCERA Zoom meeting 13 NACO Familiar Faces Zoom meeting 14 EBEDA Zoom meeting 14 Staff meeting Zoom meeting 18 ED Recruit Adhoc Comm Zoom meeting 21 Co Connection BOD Zoom meeting 21 ABAG Zoom meeting 22 EBRCSA Zoom meeting 25 Family & Human Zoom meeting 25 ORESJ Community Cafe Zoom meeting 26 Board of Supervisors Zoom meeting 27 CCCERA Zoom meeting 27 SR State of City San Ramon 28 Public Works Zoom meeting 28 CCCSWA BOD Zoom meeting 29 Lafayette Community Meeting Zoom meeting Date Meeting Name Location 1-Jul East Contra Costa Fire Protection District Transfer of Command Ceremony Brentwood 6-Jul Meeting with Byron Municipal Advisory Councilmember, Dennis Lopez Brentwood 11-Jul Internal Operations Committee Meeting Web Meeting 11-Jul Legislation Committee Meeting Web Meeting 11-Jul First 5 Commission Meeting Web Meeting 12-Jul Board of Supervisors Meeting Martinez 12-Jul Housing Authority Board of Commissioners Meeting Martinez 12-Jul Contra Costa County Fire Protection District Board of Directors Meeting Martinez 12-Jul Meeting with Sheriff, David Livingston Via Phone 13-Jul Meeting with Supervisor Karen Mitchoff, Campbell Ingram and Ironhouse Sanitary District Web Meeting 14-Jul Meeting with Fire Chief, Lewis Broschard, East Bay Reginal Park District Fire Chief, Aileen Theile and Chief of Police, Anthony Ciaburro Web Meeting 14-Jul Meeting with County Administrator, Monica Nino Web Meeting 14-Jul East Contra Costa Regional Fee and Financing Authority Board Meeting Web Meeting 14-Jul State Route 4 Bypass Authority Board Meeting Web Meeting 14-Jul Transplan Committee Meeting Web Meeting 20-Jul National Association of Counties Annual Conference Meeting Aurora, Colorado 21-Jul National Association of Counties Annual Conference Meeting Aurora, Colorado 21-Jul Delta Protection Commission Meeting Web Meeting 22-Jul Delta Counties Coalition Meeting Web Meeting 23-Jul National Association of Counties Annual Conference Meeting Aurora, Colorado 24-Jul National Association of Counties Annual Conference Meeting Aurora, Colorado 25-Jul Family and Human Services Committee Meeting Web Meeting 26-Jul Board of Supervisors Meeting Martinez 27-Jul Meeting with Antioch Chamber of Commerce President, Daniel Sohn Web Meeting 27-Jul Tri Delta Transit Board of Directors Meeting Web Meeting 28-Jul Delta Stewardship Council Meeting Web Meeting Supervisor Diane Burgis - July 2022 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). 28-Jul Meeting with Byron-Brentwood-Knightsen Union Cemetery District Chair, Patricia Bristow Web Meeting 28-Jul Meeting with County Administrator, Monica Nino Web Meeting 30-Jul Pleasant Hill Library Grand Opening Pleasant Hill * Reimbursement may come from an agency other than Contra Costa County Purpose Community Outreach Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Meeting Supervisor Diane Burgis - July 2022 AB1234 Report (Government Code Section 53232.3(d) requires that members legislative bodies report on meetings attended for which there has been expense reimbursement (mileage, meals, lodging, etc). Meeting Meeting Community Outreach * Reimbursement may come from an agency other than Contra Costa County Supervisor Karen Mitchoff July 2022 DATE MEETING NAME LOCATION PURPOSE 07/18/22 DCC Video Recording Oakley Water Advocacy 07/18/22 Mtg at Public Works Department Martinez Signing Documents 07/21/22 San Francisco Airport San FranciscoFlights to Annual NACo Conference Supervisor Karen Mitchoff July 2022 Flights to Annual NACo Conference RECOMMENDATION(S): REAPPOINT Melissa Jacobson (Martinez, 94553) to Seat 1, David Yuers (Walnut Creek, 94596) to Seat 2, Anthony Geisler (Diablo, 94528) to Seat 3, and Carol Jensen (Brentwood, 94513) to Seat 4, of the Historical Landmarks Advisory Committee (HLAC) for a 4-year term with an expiration date of August 12, 2026, as recommended by Director of the Conservation and Development and Contra Costa County Historical Society. FISCAL IMPACT: None. BACKGROUND: The Historical Landmarks Advisory Committee (HLAC) has five members, comprised of four nominees from the Contra Costa County Historical Society. T APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Dominique Vogelpohl, HLAC staff (925) 655-2880 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy cc: C. 17 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:August 9, 2022 Contra Costa County Subject:Appointments to the Historical Landmarks Advisory Committee (HLAC) BACKGROUND: (CONT'D) he Department of Conservation and Development Director or designee serves as the fifth member. In an email dated July 19, 2022, Mr. Michael McCarron, the Executive Director of the Contra Costa County Historical Society, stated that the Contra Costa County Historical Society has no objection to the reappointment of all current HLAC members: Chair Carol Jensen, Co-Chair Melissa Jacobson, David Yuers and Anthony Geisler. This email is attached to this Board Order. CONSEQUENCE OF NEGATIVE ACTION: If the Board does not act, then the HLAC will have five vacant seats beginning on August 13, 2022, and would be unable to meet to conduct business. CHILDREN'S IMPACT STATEMENT: None. ATTACHMENTS CCC Historical Society Email From:Michael McCarron To:Dominique Vogelpohl Subject:RE: reappointment of current HLAC members Date:Tuesday, July 19, 2022 3:29:48 PM Attachments:image001.png Dominique, The Contra Costa County Historical Society recommends the reappointment of Carol Jensen, Melissa Jacobson, Davide Yuers, and Tony Geisler to the County’s Historical Landmarks Advisory Committee (HLAC). Respectfully, Michael C. McCarron Executive Director Contra Costa County Historical Society 724 Escobar Street Martinez, CA 94553 925-229-1042 From: Dominique Vogelpohl <Dominique.Vogelpohl@dcd.cccounty.us>  Sent: Tuesday, July 19, 2022 3:24 PM To: Michael McCarron <director@cocohistory.org> Subject: reappointment of current HLAC members Hello Michael, I hope you are well. I am preparing the consent item to the Board to have all active HLAC members reappointed (Carol Jensen, Melissa Jacobson, Davide Yuers, and Tony Geisler) and wanted to verify with the CCCHS that their memberships are still valid and that the CCCHS has no objection to anyone being reinstated for another 4-year term. It does not have to be anything formal as they are all members who have received previous CCCHS endorsement. An email response is sufficient. Please let me know if you have any questions. Sincerely, Dominique Vogelpohl, HLAC staff Department of Conservation and Development Community Development Division 30 Muir Road Martinez, CA 94553(925) 655-2880 RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 26009 to add three (3) Substance Abuse Counselor (VHVC) positions at salary plan and grade TC5-1436 ($5,616 - $6,826) in the Health Services department. (Represented) FISCAL IMPACT: Upon approval, this request has an annual cost of approximately $427,385 with $95,301 in pension costs already included. These positions will be funded by the Probation Department via interdepartmental agreement (50% General Fund, 50% Youth Offenders Block Grant). BACKGROUND: The Behavioral Health division is requesting to add three Substance Abuse Counselor positions to address the substance use-related needs of the youth who are placed at the County’s Juvenile Hall. Behavioral Health is developing an integrated program that provides primary, mental health, and substance use services for juvenile hall residents and their families. The substance abuse counselor positions are necessary for assisting juvenile hall residents with developing decision-making and problem-solving skills to reduce criminal behavior connected to substance use. The counselors will also provide support to the families of juvenile hall residents as they transition back into the community. The addition of these positions will provide appropriate substance use disorder screening, support, and treatment by trained professionals. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Behavioral Health division will not have the appropriate staffing levels to provide necessary substance-use related services to the juvenile hall residents and their families. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-957-5267 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Jenny Nguyen, Jo-Anne Linares, Stacey Tupper, Fatima Mata Sol, Cheri Shipley, Danelyn Razon, Kathi Caudel C. 18 To:Board of Supervisors From:Anna Roth, Health Services Date:August 9, 2022 Contra Costa County Subject:Add three (3) Substance Abuse Counselor positions in the Health Services department. AGENDA ATTACHMENTS P300 No. 26009 HSD MINUTES ATTACHMENTS Signed P300 26009 POSITION ADJUSTMENT REQUEST NO. 26009 DATE 7/27/2022 Department No./ Department Health Services Budget Unit No. 0466 Org No. 5930 Agency No. A18 Action Requested: Add three (3) Substance Abuse Counselor (VHVC) positions in the Health Services Department. (Represented) Proposed Effective Date: 8/10/2022 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) as sociated with request: Estimated total cost adjustment (salary / benefits / one time): Total annual cost $427,385.87 Net County Cost $213,692.93 Total this FY $391,770.38 N.C.C. this FY $195,885.19 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 50% Probation Dept. GF, 50% Youth Offenders Block Grant Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jenny Nguyen ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Sarah Kennard for 7/29/2022 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 8/3/2022 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 26004 to add one (1) Network Administrator II (LNSB) (represented) position at a salary plan and grade ZA5 1787 ($7,950.01-$9,663.29) in the Department of Conservation and Development. FISCAL IMPACT: This action will cost $198,146 annually, of which $32,411 is retirement costs. Funding for this position will come 100% from Land Development funds. BACKGROUND: The Information Technology Section of the Department of Conservation and Development (DCD) provides support to the Department's internal and external customers and infrastructure. In order to continue serving the public while helping keep its employees safe in the face of COVID-19, DCD has, and is continuing to, significantly change its operations. The Department has switched to all electronic permitting, holding all public meetings virtually, and relying on technology to help facilitate maximum public participation as well as attending to network and security issues associated with supporting the implementation of the Remote Work Policy. These operational changes rely heavily on information technology resources. DCD does not currently have the resources APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Deidra Dingman 925 655-2910 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 19 To:Board of Supervisors From:John Kopchik, Director, Conservation & Development Department Date:August 9, 2022 Contra Costa County Subject:Add one Network Administrator II position in the Conservation and Development Department BACKGROUND: (CONT'D) needed to complete network IT projects in a timely and efficient manner. An additional staff person with the necessary knowledge and experience will help to ensure that the Department's current and growing network projects will be carried out effectively. DCD requests to add a Network Administrator II position to help implement projects including upgrading DCD's permitting system (Accela Automation) and document imaging system (Laserfiche) to the latest versions. These upgrades will necessitate rebuilding the current Accela environment into DCD's virtual environment and allocating network storage resources. It is expected that the new position will function with significant independence and autonomy in the implementation of these network projects. CONSEQUENCE OF NEGATIVE ACTION: A Network Administrator II position is essential to the efficient operation of this Department. If this position is not approved, DCD will not be able to adequately cover all its information technology needs which will negatively impact the operation of existing and future network functions. AGENDA ATTACHMENTS AIR 50377_P300 26004_DCD Add Network Admin II -BOS 8.9.22 MINUTES ATTACHMENTS Signed P300 26004 POSITION ADJUSTMENT REQUEST NO. 26004 DATE 7/14/2022 Department No./ Department Conservation and Development Budget Unit No. 0280 Org No. 2653 Agency No. 38 Action Requested: Add one (1) Network Administrator II position Proposed Effective Date: 8/1/2022 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adj ustment (salary / benefits / one time): Total annual cost $198,146.00 Net County Cost Total this FY $198,146.00 N.C.C. this FY SOURCE OF FUNDING TO OFFSET ADJUSTMENT Land Development Fund Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. /s/ John Kopchik ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT /s/ Julie Enea 7/22/2022 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE 7/26/2022 Add one (1) Network Administrator II (LNSB) (represented) position at a salary plan and grade ZA5 1787 ($7,950.01 - $9,663.29) in the Department of Conservation and Development. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) Amanda Monson 7/26/2022 ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources /s/ Julie Enea Other: ____________________________________________ ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year-to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resources Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): ADOPT Position Adjustment Resolution No. 26008 to increase the hours of one (1) Mental Health Community Support Worker II (VQVB) position #13680 at salary plan and grade TC5-0968 ($3,533 - $4,294) from 36/40 to 40/40, in the Health Services Department. (Represented) FISCAL IMPACT: Upon approval, this action will result in an annual cost increase of approximately $7,837 with pension costs already included. This increase will be fully funded by Mental Health Services Act revenues. BACKGROUND: Incumbents in this classification have the ability to request that their position hours be increased, as outlined in the Memorandum of Understanding between the County and Teamsters, Local 856. The incumbent has requested to increase their hours from 36/40 to 40/40. The Behavioral Health division has determined that the increase of hours as requested by the incumbent will better accommodate their clients in need of peer support services in the juvenile justice system. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the department will not be able to fulfill the request of the incumbent and operational need for additional support. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: 925-957-5267 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Jenny Nguyen, Stacey Tupper, Jo-Anne Linares, Cheri Shipley, Faye Ny, Kathi Caudel C. 20 To:Board of Supervisors From:Anna Roth, Health Services Date:August 9, 2022 Contra Costa County Subject:Increase the hours of one (1) Mental Health Community Support Worker II position in the Health Services department. AGENDA ATTACHMENTS P300 No. 26008 HSD MINUTES ATTACHMENTS Signed P300 26008 POSITION ADJUSTMENT REQUEST NO. 26008 DATE 7/27/2022 Department No./ Department Health Services Budget Unit No. 0467 Org No. 5722 Agency No. A18 Action Requested: Increase the hours of one (1) Mental Health Community Support Worker II position #13680 from 36/40 to 40/40 in the Health Services Department . Proposed Effective Date: 8/10/2022 Classification Questionnaire attached: Yes No / Cost is within Department’s budget: Yes No Total One-Time Costs (non-salary) associated with request: $0.00 Estimated total cost adjustment (salary / benefits / one time): Total annual cost $7,837.91 Net County Cost $0.00 Total this FY $7,184.75 N.C.C. this FY $0.00 SOURCE OF FUNDING TO OFFSET ADJUSTMENT 100% Mental Health Services Act Department must initiate necessary adjustment and submit to CAO. Use additional sheet for further explanations or comments. Jenny Nguyen ______________________________________ (for) Department Head REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPARTMENT Sarah Kennard for 7/29/2022 ___________________________________ ________________ Deputy County Administrator Date HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS DATE Exempt from Human Resources review under delegated authority. Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic / Exempt salary schedule. Effective: Day following Board Action. (Date) ___________________________________ ________________ (for) Director of Human Resources Date COUNTY ADMINISTRATOR RECOMMENDATION: DATE 8/3/2022 Approve Recommendation of Director of Human Resources Disapprove Recommendation of Director of Human Resources Enid Mendoza Other: Approve as recommended by the Department. ___________________________________ (for) County Administrator BOARD OF SUPERVISORS ACTION: Monica Nino, Clerk of the Board of Supervisors Adjustment is APPROVED DISAPPROVED and County Administrator DATE BY APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL / SALARY RESOLUTION AMENDMENT POSITION ADJUSTMENT ACTION TO BE COMPLETED BY HUMAN RESOURCES DEPARTMENT FOLLOWING BOARD ACTION Adjust class(es) / position(s) as follows: P300 (M347) Rev 3/15/01 REQUEST FOR PROJECT POSITIONS Department Date No. 1. Project Positions Requested: 2. Explain Specific Duties of Position(s) 3. Name / Purpose of Project and Funding Source (do not use acronyms i.e. SB40 Project or SDSS Funds) 4. Duration of the Project: Start Date End Date Is funding for a specified period of time (i.e. 2 years) or on a year -to-year basis? Please explain. 5. Project Annual Cost a. Salary & Benefits Costs: b. Support Costs: (services, supplies, equipment, etc.) c. Less revenue or expenditure: d. Net cost to General or other fund: 6. Briefly explain the consequences of not filling the project position(s) in terms of: a. potential future costs d. political implications b. legal implications e. organizational implications c. financial implications 7. Briefly describe the alternative approaches to delivering the services which you have considered. Indicate why these alternatives were not chosen. 8. Departments requesting new project positions must submit an updated cost benefit analysis of each project position at the halfway point of the project duration. This report is to be submitted to the Human Resource s Department, which will forward the report to the Board of Supervisors. Indicate the date that your cost / benefit analysis will be submitted 9. How will the project position(s) be filled? a. Competitive examination(s) b. Existing employment list(s) Which one(s)? c. Direct appointment of: 1. Merit System employee who will be placed on leave from current job 2. Non-County employee Provide a justification if filling position(s) by C1 or C2 USE ADDITIONAL PAPER IF NECESSARY RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease with Systron Business Center, LLC, for approximately 23,258 square feet in the building located at 2731 Systron Drive, Suite 250, Concord, for a ten-year term for the Health Services Department – Public Health group, at an initial annual rent of $652,490.40 for the first year with annual increases thereafter, plus a share of landlord’s operating expenses beginning in 2024. (100% Org# 5754) FISCAL IMPACT: 100% Health Services Health Plan BACKGROUND: The Health Services Department needs to relocate Public Health (PH) staff from 595/597 Center Avenue, Martinez, to free up space for Contra Costa Health Plan (CCHP) staff. The CCHP staff growth and space needs are directly related to the recently approved Medi-Cal waiver. Staff from the Health Services Department – Women, Infant, and Children (WIC) group will occupy the only other suite in this building and will share a breakroom and restroom with PH. Beginning in 2024, in addition to base rent, PH will pay any increase in operating expense, utility expense, property taxes, and insurance over the base year of 2023. PH’s APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Margaret Eychner, 925-957-2463 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 21 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Lease for 2731 Systron Drive, Suite 250, Concord BACKGROUND: (CONT'D) responsibility to pay an increase in operating expenses is capped at no more than a 4% increase per year. CONSEQUENCE OF NEGATIVE ACTION: PH groups would need to remain in at their existing location and the County would need identify alternative space for the expanding CCHP staff. ATTACHMENTS Lease Agreement Exhibit A Work Letter Work Letter - Schedule 2 Work Letter - Schedule 2A 1 LEASE Heath Services Department – Public Health 2731 Systron Drive, Suite 250 Concord, California This lease is dated August 9, 2022 (“Effective Date”), and is between SYSTRON BUSINESS CENTER, LLC, a California limited liability company (“Lessor”) and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California (“County”). Recitals A. Lessor is the owner of real property located in Concord, California that has been improved with three adjoining buildings located at 2727 Systron Drive, 2729 Systron Drive, and 2731 Systron Drive (together, the buildings are the “Complex”). The Complex is comprised of approximately 94,322 square feet of space. B. This lease is one of two leases Lessor and the County are entering into simultaneously. Under each of the two leases, Lessor is leasing to the County a portion of the building located at 2731 Systron (the “Building”). The Building consists of approximately 31,999 square feet of space, which is 33.93% of the total square footage of the Complex. C. Under this lease, the County is leasing a portion of the Building that is comprised of approximately 23,258 square feet of space (“Suite 250,” or the “Premises”). Suite 250 comprises 24.66% of the total square footage of the Complex. Under a separate lease, the County is leasing a portion of the Building that is comprised of approximately 8,741 square feet of space (“Suite 200”). Suite 200 comprises 9.27% of the total square footage of the Complex. Attached as Exhibit A is a floorplan of the Building that shows Suite 200, Suite 250, and the common area shared by Suite 200 and Suite 250. As shown in Exhibit A, this lease and the lease of Suite 200 comprise all the square footage of the Building. D. In addition to obtaining the exclusive use of the Premises, this lease grants the County non-exclusive use of 104 parking spaces in the parking lot adjacent to the Complex. E. Simultaneous with the execution of this lease, Lessor and the County are entering into a work letter that sets forth how tenant improvements in the Premises are to be constructed, who will undertake construction of the improvements, who will pay for the construction of the improvements, and the time schedule for completing construction of the improvements (the “Work Letter”). The Work Letter is part of this lease. The parties therefore agree as follows: 2 Agreement 1. Lease of Premises. In consideration of the rents and subject to (i) the terms of this lease, and (ii) Lessor and County simultaneously entering into a lease for Suite 200, Lessor hereby leases to County and County hereby leases from Lessor, the Premises. 2. Term. The “Term” of this lease is comprised of an Initial Term and, at County’s election, a Renewal Term, each as defined below. a. Initial Term. The “Initial Term” is ten (10) years, commencing on the Commencement Date, as defined in the Work Letter. b. Renewal Term. County has one option to renew this lease for a term of five (5) years (the “Renewal Term”) upon all the terms and conditions set forth in this lease. i. County will provide Lessor with written notice of its election to renew the lease at least twelve months prior to the commencement of the Renewal Term. However, if County fails to provide such notice, its right to renew the lease will not expire until fifteen working days after the County’s receipt of Lessor’s written demand that the County exercise or forfeit the option to renew. ii. Upon the commencement of the Renewal Term, all references to the Term of this lease will be deemed to mean the Term as extended pursuant to this Section. 3. Rent. County shall pay rent to Lessor monthly in advance beginning on the Commencement Date. Rent is payable on the first day of each month during the Initial Term and, if applicable, the Renewal Term in the amounts set forth below: a. Initial Term. Monthly Rent Monthly Rent Total Monthly Months Office Warehouse Rent 1-12 $51,739.20 $2,635.00 $54,374.20 13-24 $53,291.38 $2,714.05 $56,005.43 25-36 $54,890.12 $2,795.47 $57,685.59 37-48 $56,536.82 $2,879.34 $59,416.16 49-60 $58,232.93 $2,965.72 $61,198.64 61-72 $59,979.91 $3,054.69 $63,034.60 73-84 $61,779.31 $3,146.33 $64,925.64 85-96 $63,632.69 $3,240.72 $66,873.41 97-108 $65,541.67 $3,337.94 $68,879.61 109-120 $67,507.92 $3,438.08 $70,946.00 3 b. Renewal Term. Rent during the Renewal Term will be at the then-fair market rental value of the Premises. The fair market rental value of the Premises will be established by the mutual agreement of the parties. The parties shall use good faith efforts to establish the fair market value of the rent for the Renewal Term not less than twenty months prior to the commencement of the Renewal Period. If the parties fail to agree on the fair market rental value of the Premises by the date that is eighteen months prior to the commencement of the Renewal Period, the parties will engage a real estate appraiser with knowledge of the commercial real estate market in the area to determine the fair market value of the Premises. The parties shall each bear one- half the cost of the appraiser. c. Rent for any fractional month will be prorated and computed on a daily basis with each day’s rent equal to one-thirtieth (1/30) of the monthly Rent. 4. Modified Full-Service Lease. With the exception of the costs borne by the County pursuant to Section 5 below (Additional Rent), this is a full-service lease. Lessor shall pay all of the Building’s operating costs, including without limitation, the cost of Utilities, Operating Expenses, Real Property Taxes, and Insurance, all as defined below. 5. Additional Rent. In addition to the Rent set forth above, in each year following the Base Year (defined below), County shall pay Lessor the amounts set forth below (collectively, “Additional Rent”). Lessor shall invoice County for any Additional Rent due within ninety days after the end of each calendar year during the Term, beginning in the year that immediately follows the Base Year. County shall pay the amount so invoiced within thirty days of receipt of the invoice. County has the right, exercisable upon reasonable prior written notice to Lessor, to inspect Lessor’s books and records relating to the amounts charged to County as Additional Rent. County shall cause any such inspection to occur within ninety days of receipt of the annual invoice. In the absence of a manifest error in the invoice, County may not withhold payment of the invoice until after the completion of such inspection. a. Proportionate Share. For purposes of this lease, “Proportionate Share” means the ratio, expressed as a percentage of the square footage of the Premises to the total square footage of the Complex. The parties estimate County’s Proportionate Share of the Complex to be 24.66%. b. Operating Expenses. County’s Proportionate Share of the Excess Amount of Operating Expenses, as defined below. “Excess Amount of Operating Expenses” means the amount by which Operating Expenses actually paid by Lessor in any calendar year (or portion thereof) exceeds the amount Lessor actually paid for Operating Expenses in calendar year 2023 (the “Base Year”); provided, however, in no event will the Excess Amount of Operating Expenses exceed 4% in any year. 4 “Operating Expenses” means the cost of (i) janitorial services and cleaning supplies provided to the Building, (ii) the operation and upkeep of all building systems serving the Building, including lighting, plumbing, HVAC, fire/life safety, electrical systems, ceiling, flooring and other surfaces, and (iii) pest and rodent control. Notwithstanding any provision of this lease to the contrary, Lessor and County acknowledge and agree that the following items are excluded from Operating Expenses to be reimbursed or paid by County: i. Payments on any loans or ground leases affecting the Complex. ii. Depreciation of any building in the Complex or any major system of any service equipment of any building in the Complex. iii. All costs and expenses associated with leasing to other tenants, including tenant improvements allowances, attorneys’ fees, brokerage commissions, and architectural fees, if any. iv. Any cost incurred in complying with hazardous materials laws. v. Capital taxes, income taxes, corporate taxes, corporation capital taxes, excise taxes, profits taxes or other taxes personal to the Lessor. c. Utility Expenses. County’s Proportionate Share of the Excess Amount of Utility Expense. “Excess Amount of Utility Expenses” means the amount by which Utility Expense, as defined below, actually paid by Lessor in any calendar year (or portion thereof) exceeds the amount Lessor actually paid for Utility Expenses in the Base Year. “Utility Expenses” means the cost of gas and electric service, water, sewer and refuse collection services provided to the Building. d. Real Property Taxes. County’s Proportionate Share of the Excess Amount of Real Property Tax Expense, as defined below. “Excess Amount of Real Property Tax Expense” means the amount by which Real Property Taxes, as defined below, actually paid by Lessor in any calendar year (or portion thereof) exceeds the amount Lessor actually paid for Real Property Taxes in the Base Year. “Real Property Taxes” means and includes all taxes, assessments (amortized over the longest period available to Lessor) levied or assessed upon the Building and the real property upon which it is situated, any state or local business taxes or 5 fees measured by or assessed upon gross rentals or receipts, and other government charges, general and special, including, without limitation, assessments for public improvements or benefits, that are, during the Term of this lease, assessed, levied, and imposed by any governmental authority upon the Building. Real Property Taxes do not include any late fees or penalties, any municipal, county, State, or Federal net income, estate, succession, inheritance, sales, use, or franchise taxes of Lessor or documentary or transfer taxes. e. Insurance. County’s Proportionate Share of the Excess Amount of Insurance Expense, as defined below. “Excess Amount of Insurance Expense” means the amount by which Insurance, as defined below, actually paid by Lessor in any calendar year (or portion thereof) exceeds the amount Lessor actually paid for the Insurance in the Base Year. “Insurance” means the All-Risk Property Insurance maintained by Lessor covering the Building, and all improvements thereto for perils including fire and earthquake, if applicable, for an amount equal to full replacement cost; liability and other insurance that Lessor reasonably deems necessary on the Premises or that may be required by Lessor’s mortgagee, including, but not limited to, earthquake, and flood insurance. 6. Use. County may use the Premises for the purpose of conducting various functions of County and any other purpose permitted by law. County is responsible for obtaining any use permits needed to operate County’s business within the Premises. 7. Lessor’s Furniture. Concurrently with the execution of this lease, by executing and delivering a bill of sale substantially in the form of Exhibit B (the “Bill of Sale”), Lessor shall grant, sell and convey to the County 157 workstation cubicles that are currently located at the Premises (the “Lessor’s Furniture”). Lessor’s Furniture will be conveyed pursuant to the Bill of Sale “AS-IS /WHERE IS” and “WITH ALL FAULTS” and without representations or warranties of any kind or nature as to merchantability or fitness for a particular purpose. From and after Lessor’s delivery of the Bill of Sale to the County, Lessor’s Furniture will be the County’s property. 8. Maintenance and Repairs. a. Roof and Exterior of Premises. Lessor shall keep the roof and exterior of the Premises in good order, condition, and repair, and shall maintain the structural integrity of the Building, including the exterior doors and their fixtures, closers and hinges, exterior windows, glass and glazing in the Premises. b. Fire Extinguishers; Smoke Detectors; Strobe Alarms. Lessor shall provide fire extinguishers, smoke detectors, and strobe alarms in the Premises as required by current laws, regulations, and the Fire Marshall. Lessor shall maintain, repair, and replace the fire extinguishers, smoke detectors, and strobe alarms as needed. 6 c. Interior of Premises. County, at County’s sole cost, shall keep and maintain the interior of the Premises in good order, condition, and repair, but Lessor shall repair damage to the interior caused by its failure to maintain the exterior in good repair, including damage to the interior caused by roof leaks and/or interior and exterior wall leaks. County shall maintain all locks and key systems used in the Premises. The County may install and maintain an alarm system, if deemed necessary by County. d. Utility Systems. Lessor shall repair and maintain the electrical, lighting, water and plumbing systems in good order, condition, and repair. e. HVAC. Lessor shall maintain and repair the heating, ventilating, and air- conditioning (HVAC) systems. Normal operating hours are Monday through Friday between the hours of 7:00 a.m. and 6:00 p.m., excluding generally recognized holidays. If County requires the use of the HVAC systems outside the normal operating hours, County is responsible for the actual utility costs of the HVAC incurred by such use plus a 10% administrative fee. County is responsible for the repair and/or replacement of the existing supplemental HVAC system in the Technology/Server Room. f. Parking; Exterior Lighting; Landscaping. Lessor shall maintain the parking lot, exterior lighting system, and landscaping in good order, condition, and repair. g. Services by Lessor. If County determines that the Premises are in need of maintenance, construction, remodeling, or similar work that is beyond Lessor’s responsibilities under this lease, at County’s request, either Lessor shall perform the work at County’s expense or shall allow for County to have the work done at County’s expense. In performing the work, Lessor shall consult with County and use either licensed insured contractors or employees of Lessor. Lessor shall obtain County’s prior written approval of the scope, terms, and cost of any contracts. County may, by giving Lessor thirty (30) days prior written notice, change the scope of work, terminate any or all work, or require that work be performed by a different contractor, subject to Lessor’s reasonable approval. All work is subject to Lessor’s approval and must comply with existing code requirements. 9. Quiet Enjoyment. Provided County is in compliance with the material terms of this lease, Lessor shall warrant and defend County in the quiet enjoyment and possession of the Premises during the Term. 10. Subordination, Non-Disturbance and Attornment. If at any time Lessor has a loan that is secured by a lien of a mortgage or deed of trust encumbering the Building, Lessor shall cause the lender(s) holding the lien to execute and deliver to County a Subordination, Non-Disturbance and Attornment Agreement that is in substantial conformity with Exhibit C. 7 11. Assignment and Sublease. County may assign this lease or sublease the Premises or any part thereof with the written approval from Lessor, which will not be unreasonably withheld or delayed. 12. Alterations; Fixtures and Signs. County may (i) make any lawful and proper minor alterations to the Building, (ii) attach fixtures and signs (“County Fixtures”) in or upon the Building which do not affect the Building systems, and (iii) install electric vehicle charging stations (“Charging Stations”). Any County Fixtures, exterior signs or fixtures, and the location of the Charging Stations, are subject to Lessor’s prior approval, which approval may not be unreasonably withheld. Any County Fixtures will remain the property of County and may be removed from the Building by County at any time during the Term. County is responsible for the cost of all alterations, County Fixtures and for the cost of Charging Stations that are not required to be installed as part of the Tenant Improvements. All alterations and County Fixtures must comply with then-current code requirements and are to be removed by County at the expiration of the Term and any damage repaired. 13. Prior Possession. Commencing on the Effective Date, County has the right to install fixtures, telephones, alarm systems, and other items required to prepare the Premises for County’s occupancy and to store furniture, supplies and equipment, provided such work and storage and can be effected without unduly interfering with Lessor’s completion of any tenant improvements. 14. Insurance. a. Liability Insurance. Throughout the Term, County shall maintain in full force and effect, at its sole expense, a general self-insurance program covering bodily injury (including death), personal injury, and property damage, including loss of use. County shall provide Lessor with a letter of self-insurance affirming the existence of the self-insurance program, and naming Systron Business Center, LLC as additional insured. b. Self-Insurance Exclusion. County’s self-insurance does not provide coverage for (i) areas to be maintained by Lessor under this lease, or (ii) negligence, willful misconduct, or other intentional act, error or omission of Lessor, its officers, agents, or employees. 15. Surrender of Premises. On the last day of the Term, or sooner termination of this lease, County shall peaceably and quietly leave and surrender to Lessor the Premises in broom clean condition, along with appurtenances and fixtures at the Premises (except County Fixtures), all in good condition, ordinary wear and tear, damage by casualty, condemnation, acts of God and Lessor’s failure to make repairs required of Lessor excepted. County is not responsible for painting or for repairing or replacing any floor coverings in the Premises upon the expiration or earlier termination of this lease. Lessor may require County to remove data cabling from the Premises. 8 16. Waste, Nuisance. County may not commit, or suffer to be committed, any waste upon the Premises, or any nuisance or other act or thing that may disturb the quiet enjoyment of any other occupant of the Building. 17. Inspection. Lessor, or its proper representative or contractor, may enter the Premises by prior appointment between the hours of 9:00 a.m. and 4:30 p.m., Monday through Friday, holidays excepted, to determine that (i) the Premises is being reasonably cared for, (ii) no waste is being made and that all actions affecting the Premises are done in the manner best calculated to preserve the Premises, and (iii) County is in compliance with the terms and conditions of this lease. 18. Perilous Conditions. If the County’s Director of Public Works becomes aware of a perilous condition on the Premises that, in his or her opinion, substantially and significantly threatens the health and safety of County employees and/or invitees (a “Perilous Condition”), the Director of Public Works, or his or her designee, will immediately notify Lessor of such Perilous Condition and Lessor shall use best efforts to immediately eliminate the Perilous Condition. Lessor shall immediately address any condition reasonably constituting an emergency, whether Lessor learns of the condition through County or otherwise. If Lessor fails to address a Perilous Condition within twenty-four (24) hours after County’s notice or to immediately address an emergency, County may attempt to resolve the Perilous Condition or emergency. Lessor shall reimburse County for any costs incurred by County in addressing the Perilous Condition or emergency promptly upon receipt of County’s invoice. 19. Destruction. If damage occurs that causes a partial destruction of the Premises during the Term from any cause and repairs can be made within sixty days from the date of the damage under the applicable laws and regulations of government authorities, Lessor shall repair the damage promptly. Such partial destruction will not void this lease, except that County will be entitled to a proportionate reduction in Rent while the repairs are being made. The proportionate reduction in Rent will be calculated by multiplying Rent by a fraction, the numerator of which is the number of square feet that are unusable by County and the denominator of which is the total number of square feet in the Premises. If repairs cannot be made in sixty days, County will have the option to terminate the lease or request that Lessor make the repairs within a reasonable time, in which case, Lessor will make the repairs and Rent will be proportionately reduced as provided in the previous paragraph. This lease will terminate in the event of the total destruction of the Premises. 20. Hazardous Material. Lessor warrants to County that Lessor does not have any knowledge of the presence of Hazardous Material (as defined below) or contamination of the 9 Building or Premises in violation of environmental laws. Lessor shall defend, save, protect and hold County harmless from any loss arising out of the presence of any Hazardous Material on the Premises that was not brought to the Premises by or at the request of County, its agents, contractors, invitees or employees. Lessor acknowledges and agrees that County has no obligation to clean up or remediate or contribute to the cost of cleanup or remediation, of any Hazardous Material unless such Hazardous Material is released, discharged or spilled on or about the Premises by County or any of its agents, employees, contractors, invitees or other representatives. The obligations of this Section shall survive the expiration or earlier termination of this lease. “Hazardous Material” means any substance, material or waste, including lead-based paint, asbestos and petroleum (including crude oil or any fraction thereof), that is or becomes designated as a hazardous substance, hazardous waste, hazardous material, toxic substance, or toxic material under any federal, state or local law, regulation, or ordinance. 21. Indemnification. a. County. County shall defend, indemnify and hold Lessor harmless from County’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors, or omissions of County, its officers, agents or employees in using the Premises pursuant to this lease, or the County’s performance under this lease, except to the extent caused or contributed to by (i) the structural, mechanical, or other failure of buildings owned or maintained by Lessor, and/or (ii) the negligent acts, errors, or omissions of Lessor, its officers, agents, or employees. b. Lessor. Lessor shall defend, indemnify and hold County harmless from Lessor’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors or omissions of Lessor, its officers, agents, employees, with respect to the Premises, or Lessor’s performance under this lease, or the Lessor’s performance, delivery or supervision of services at the Premises, or by the structural, mechanical or other failure of buildings owned or maintained by Lessor, except to the extent caused or contributed to by the negligent acts, errors, or omissions of County, its officers, agents, or employees. 22. Default. The occurrence of any of the following events is a default under this lease: a. County. i. County’s failure to pay Rent within ten business days after receipt of a written notice of failure (a “Notice”) from Lessor to County; provided, 10 however, that County will have additional time if its failure to pay Rent is due to circumstances beyond its reasonable control, including, without limitation, failure of the County’s Board of Supervisors to adopt a budget. In no event may such additional time exceed seventy-five days from receipt of a Notice. ii. County’s failure to comply with any other material term or provision of this lease if the failure is not remedied within thirty days after receipt of a Notice from Lessor to County specifying the nature of the breach in reasonably sufficient detail; provided, however, if the default cannot reasonably be remedied within the thirty day period, then a default will not be deemed to occur until the occurrence of County’s failure to comply within the period of time that may be reasonably required to remedy the default, up to an aggregate of ninety days, provided County commences curing the default within thirty days and thereafter diligently proceeds to cure the default. b. Lessor. i. Lessor’s failure to complete the Tenant Improvements in accordance with the Improvement Agreement. ii. Lessor’s failure to perform any other obligation under this lease if the failure is not remedied within thirty days after receipt of a Notice from County to Lessor specifying the nature of the breach in reasonably sufficient detail; provided, however, if the breach cannot reasonably be remedied within the thirty day period, then a default will not be deemed to occur until the occurrence of Lessor’s failure to perform within the period of time that may be reasonably required to remedy the breach, up to an aggregate of ninety days, provided Lessor commences curing the breach within thirty days and thereafter diligently proceeds to cure the breach. 23. Remedies. a. Lessor. Upon the occurrence of a default by County, Lessor may, after giving County written notice of the default, and in accordance with due process of law, reenter and repossess the Premises and remove all persons and property from the Premises. b. County. If Lessor fails to complete the Tenant Improvements in accordance with the Improvement Agreement, County may terminate this lease by giving written notice to Lessor with no cost or obligation to County. Such termination is effective on the effective date of the written notice. Upon the occurrence of any other default by Lessor, County may (i) terminate this lease by giving written notice to Lessor and quit the Premises without further cost or obligation to County or (ii) proceed to repair or correct the failure and, at County’s option, either 11 deduct the cost thereof from Rent due to Lessor, or invoice Lessor for the cost of repair, which invoice Lessor shall pay in full promptly upon receipt. 24. Notices. Any notice required or permitted under this lease must be in writing and sent by overnight delivery service or registered or certified mail, postage prepaid and directed as follows: To Lessor: SYSTRON BUSINESS CENTER, LLC c/o Hanford Freund & Company 47 Kearny Street, Suite 300 San Francisco, CA 94108 To County: Contra Costa County Public Works Department Attn: Principal Real Property Agent 255 Glacier Drive Martinez, CA 94553 Either party may at any time designate in writing a substitute address for the address set forth above and thereafter notices are to be directed to such substituted address. If sent in accordance with this Section, all notices will be deemed effective (i) the next business day, if sent by overnight courier, or (ii) three days after being deposited in the United States Postal system. 25. Successors and Assigns. This lease binds and inures to the benefit of the heirs, successors, and assigns of the parties hereto. 26. Holding Over. Any holding over after the Term of this lease is a tenancy from month to month, terminable upon thirty (30) days’ notice given at any time and is subject to the terms of this lease. During such holding over, County shall pay monthly rent equal to one hundred twenty-five percent (125%) of the rent that had been in effect at the time the lease expired. Holding over does not constitute an extension of the lease. 27. Time is of the Essence. In fulfilling all terms and conditions of this lease, time is of the essence. 28. Governing Law. The laws of the State of California govern all matters arising out of this lease. 29. Severability. In the event that any provision of this lease is held to be invalid or unenforceable in any respect, the validity and enforceability of the remaining provisions of this lease will not in any way be affected or impaired. 30. Real Estate Commission. In negotiating this lease, Lessor is represented by Newmark Knight Frank, and the County represents itself. Lessor shall pay a real estate commission to Newmark Knight Frank pursuant to a separate written agreement. Lessor recognizes 12 and acknowledges that the County is entitled to a real estate commission when it represents itself. The County warrants to Lessor that County’s contact with Lessor in connection with this lease has been directly with Newmark Knight Frank. Lessor shall pay to the County a real estate commission of 2.5% of the amount of the first five (5) years of the Initial Term ($86,604.00), and 1.25% of the amount of the second five (5) years of the Initial Term ($50,198.89), for a total commission amount of $136,802.89 (the “County Commission”). Lessor shall pay one-half of the County Commission upon the execution of this lease and the remainder on the Commencement Date. Lessor warrants that no other broker or finder, other than Newmark Knight Frank and the County, can properly claim a right to a leasing commission or a finder's fee based upon contacts with the County with respect to the Building. Lessor and County shall indemnify, defend, protect, and hold each other harmless from and against any loss, cost, or expense, including, but not limited to, attorneys' fees and costs, or the payment of a real estate commission to any party, other than Newmark Knight Frank and County, resulting from any claim for a fee or commission by any broker or finder, in connection with the Building and this lease. [Remainder of Page Intentionally Left Blank] 13 31. Entire Agreement; Construction; Modification. Neither party has relied on any promise or representation not contained in this lease or the Work Letter. All previous conversations, negotiations, and understandings are of no further force or effect. This lease is not to be construed as if it had been prepared by one of the parties, but rather as if both parties have prepared it. This lease may be modified only by a writing signed by both parties. The parties are executing this lease on the date set forth in the introductory paragraph. COUNTY OF CONTRA COSTA, a SYSTRON BUSINESS CENTER, LLC, a political subdivision of the State of California limited liability company California By: _______________________ By: _______________________ Brian M. Balbas Jeff Wilcox Director of Public Works Managing Director RECOMMENDED FOR APPROVAL: By: _______________________ Jessica L. Dillingham Principal Real Property Agent By: _______________________ Margaret J. Eychner Senior Real Property Agent APPROVED AS TO FORM Mary Ann McNett Mason, County Counsel By: _______________________ Kathleen M. Andrus Deputy County Counsel ME: G:\realprop\LEASE MANAGEMENT\CONCORD\2731 SYSTRON - T00___\LEASES\LEASE DRAFTS\PH Lease\2731 Systron Public Health Lease - Final.docx 14 Exhibit A [Floorplan] 15 Exhibit B BILL OF SALE FOR GOOD AND VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Systron Business Center, LLC, a California limited liability company (“Transferor”) hereby transfers and conveys to the County of Contra Costa (“Transferee”), all of Transferor’s right, title, and interest in and to the following located at 2731 Systron Drive, Concord, CA: one hundred and fifty-seven (157) work station cubicles (collectively, the “Transferred Property”). As of the effective date hereof, the Transferred Property shall be transferred to Transferee (a) “AS-IS/WHERE IS,” (b) “WITH ALL FAULTS,” and (c) without representations of any kind or nature as to the merchantability or fitness for a particular purpose of such Transferred Property. IN WITNESS WHEREOF, this Bill of Sale is executed as of August 9, 2022 TRANSFEROR: SYSTRON BUSINESS CENTER, LLC, a California limited liability company By: __________________________ Jeff Wilcox, Managing Director 16 Exhibit C Recorded at the request of: Contra Costa County Return to: Contra Costa County Public Works Department 255 Glacier Drive Martinez, CA 94553 Assessor's Parcel No. 126-192-014-2 Subordination, Non-Disturbance, and Attornment Agreement This agreement is dated ____________________, 20___, and is between the County of Contra Costa, a political subdivision of the State of California (the “Tenant”), ___________________________, a ___________________ , its successors and assigns (the “Lender), having its principal place of business at __________________________________________________________________________. Recitals A. Pursuant to a lease dated ____________, 2022 (the “Lease”) between the Tenant and SYSTRON BUSINESS CENTER, LLC, a California limited liability company (the “Landlord”), Landlord is leasing to the Tenant certain space in the building located at 2731 Systron Drive, Concord, more fully described in Exhibit A attached hereto and made a part hereof (the “Property”). B. Lender has previously made a loan (the “Loan”) to Landlord that is secured, in part, by the lien of a mortgage or deed of trust executed and delivered by Landlord to Lender encumbering the Property (the “Mortgage”) and an assignment of all leases of and rents from the Property C. This agreement is being executed by the parties in accordance with the requirements of Section 9 of the Lease. NOW, THEREFORE, in consideration of the covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Tenant hereby represents, acknowledges, and agrees as follows: a. The term of the Lease commences on _____________________________ and will terminate on _____________________________________. 17 b. The current monthly rent payment under the Lease is set forth in Section 3 of the Lease. No advance rents have been prepaid. c. The improvements described in the Lease have not been completed or accepted by Tenant. d. Tenant has not sublet any portion of the leased premises or assigned any of its rights under the Lease. e. Upon its execution, the Lease will be in full force and effect. f. All rent payments will be paid as provided under the Lease until Tenant has been otherwise notified by Lender or its successors and assigns. g. If Lender provides Tenant with Lender’s address for notification purposes, Tenant will deliver to Lender a copy of all notices Tenant delivers to or receives from Landlord. h. Tenant will not look to Lender or its successors or assigns for the return of the security deposit, if any, under the Lease, except to the extent that such funds are delivered to Lender. 2. If Lender elects to foreclose the Mortgage, Lender will not join Tenant in summary or foreclosure proceedings unless required by applicable law (and then only to the extent so required) as long as Tenant has not amended the Lease without Lender’s prior written consent and is not in default under the Lease. 3. In the event that Lender succeeds to the interest of Landlord under the Lease and there exists no default by Tenant under the Lease and Tenant has not amended the Lease without Lender’s prior written consent, Lender agrees not to disturb or otherwise interfere with Tenant’s possession of the leased premises for the unexpired term of the Lease, provided that Lender is not: a. Liable for any act or omission of Landlord or any prior landlord under the Lease; b. Subject to any offsets or defenses that Tenant might have against Landlord or any prior landlord; c. Bound by any rent or additional rent that Tenant might have paid for more than the current month to Landlord; d. Bound by any amendment or modification of the Lease made without Lender’s prior written consent; or e. Liable for any security deposit Tenant might have paid to Landlord, except to the extent Lender has actually received said security deposit. 18 4. Upon Lender’s succeeding to Landlord’s interest under the Lease, Tenant covenants and agrees to attorn to Lender or a purchaser at a foreclosure or trustee’s sale, to recognize such successor landlord as Tenant’s landlord under the Lease, and to be bound by and perform all the obligations and conditions imposed on Tenant by the Lease. If requested by Lender or any subsequent owner, Tenant shall execute a new lease with Lender, for a term equal to the remaining term of the Lease and otherwise containing the same provisions and covenants of the Lease. 5. Prior to terminating the Lease due to a default by Landlord thereunder, Tenant agrees to notify Lender of such default and give Lender the opportunity to cure such default within thirty (30) days of Lender’s receipt of such notice (or, if such default cannot reasonably be cured within such thirty (30) day period, Lender will have such longer time as may be necessary to cure the default provided that Lender commences the cure within such period and diligently pursues the cure thereafter). 6. Notices. Any notice required or permitted under this agreement must be in writing and sent by overnight delivery service or registered or certified mail, postage prepaid and directed as follows: To Lender: ___________________________ ___________________________ ___________________________ ___________________________ To County: Contra Costa County Public Works Department Attn: Principal Real Property Agent 255 Glacier Drive Martinez, CA 94553 7. This agreement binds and inures to the benefit of the respective heirs, personal representatives, successors and assigns of the parties hereto. [Remainder of Page Intentionally Left Blank] 19 8. This agreement may be modified only in a writing duly executed by both parties. The parties are signing this agreement as of the date set forth in the introductory clause. COUNTY: COUNTY OF CONTRA COSTA, a political subdivision of the State of California By Brian M. Balbas Director of Public Works LENDER: Name of Lender., a _____________________________ By Name Title By Name Title [Attach Notary Forms] 20 Exhibit A to Subordination, Non-Disturbance, and Attornment Agreement [Legal Description of Property] 1 WORK LETTER Health Services Department – Public Health 2731 Systron Drive, Suite 250 Concord, California August 9, 2022 This work letter (“Work Letter”) is part of the lease being executed concurrently between SYSTRON BUSINESS CENTER, LLC, a California limited liability company, as landlord (Lessor), and the COUNTY OF CONTRA COSTA, as tenant (County), under which the County is leasing approximately 23,258 square feet of space in the Building located at 2727-2731 Systron Drive, Concord, California, as more particularly described in the lease. Lessor and County mutually agree as follows: 1. Terms. All capitalized terms not defined herein have the meanings ascribed to them in the lease. The provisions of this Work Letter supplement the lease and are specifically subject to the provisions of the lease. If there is a conflict between the provisions of the lease and the provisions of this Work Letter, the provisions of the lease control. Whenever the approval of County is required hereunder, approval is required of the County’s Director of Public Works or her designee (the “County Representative”). 2. Lessor's Representation and Warranties. Lessor represents and warrants to County that Lessor is the owner of the Building, and the Building is presently zoned to permit its use for the purposes contemplated by this Work Letter and the lease and is free of any covenants, restrictions, and other encumbrances. In addition, Lessor represents and warrants that the individuals signing this Work Letter on behalf of Lessor are authorized to do so. Lessor covenants and agrees that it will cause the Substantial Completion Date, as defined below, to occur no later than March 1, 2023, so long as the lease is fully executed by August 15, 2022. (Lessor shall strive to complete the construction as soon as possible prior to March 1, 2023.) 3. Base Building Work. Lessor, at Lessor’s cost and expense, has constructed the Building shell and core (collectively, the “Base Building Work”). The Base Building Work includes, but is not limited to, the following elements of the Building: (a) concrete floors (without floor coverings), (b) finished perimeter walls (including windows, window frames, window blinds, and doors), (c) finished ceilings, including lights and light fixtures, (d) finished restrooms, (e) closets for telephone and electrical systems (but not the telephone systems themselves), (f) Building mechanical, electrical, and plumbing systems within the Building core only, (g) interior core walls, (h) fire alarms and fire suppression 2 systems, (i) all items necessary for the Building to satisfy the provisions of the Americans with Disabilities Act, including, without limitation, washrooms, drinking fountains, and the parking area, (j) all code-required items relating to the other elements of the Base Building Work, such as exit signs, speakers, fire doors, and any other life-safety support system for each floor, and (k) dry wall and tape of interior columns. 4. Tenant Improvements. Subject to the conditions set forth below, Lessor, at its sole cost and expense, shall demolish existing interior improvements as required and construct and install the improvements to the Premises that are described on Schedule 1 attached hereto and incorporated herein (the “Tenant Improvements”) in accordance with (i) the Space Plans, as defined below, (ii) the Construction Schedule, attached hereto as Schedule 3 – Construction Schedule, and (iii) the Final Plans, as defined below. Any other work on the Premises is to be performed at County’s expense by County, or, if requested by County, Lessor (“Tenant’s Work”). The Lessor may not charge an administrative fee in connection with Tenant’s Work. For purposes of this Work Letter, “Construction Schedule” means the schedule that (i) identifies the work to be accomplished to complete the Tenant Improvements and the sequence of that work, and (ii) sets forth the dates by which certain components of the work must be completed. Lessor to provide County notice when County’s work (cabling, IT, etc) can be done during the construction of the Tenant Improvements. 5. Plans. a. Prior to the execution of the lease, Lessor and County approved in writing space plans for the build-out of the Tenant Improvements for the Premises that were prepared by Lessor or Lessor’s designated architect (the “Space Plans”). A copy of the Space Plans is attached hereto as Schedule 2. b. Lessor shall pay for all fees and costs incurred in connection with the Tenant Improvements depicted on the Final Plans as defined below, including architectural plans required to depict accessibility routes for the Building in general. Any and all architectural and engineering fees and costs incurred as a result of changes in the Final Plans requested by County will be County’s sole responsibility and paid for by County as additional rent within ten (10) days after receipt of invoices from Lessor showing that the additional fees or costs have been incurred. 6. Modifications to the Plans. a. Lessor and County acknowledge that the Space Plans may not depict certain structural elements of the Building and/or various elements of the Building systems that may necessitate modifications to the Space Plans and specifications for the Tenant Improvements (collectively “Structural Modifications”). Furthermore, any final plans and specifications for the construction of the Tenant Improvements may require modification to account for Applicable Laws and Restrictions. “Applicable Laws and 3 Restrictions” means all laws (including, without limitation, the Americans with Disabilities Act), building codes, ordinances, regulations, title covenants, conditions, and restrictions, and casualty underwriters’ requirements applicable to the Premises and the Tenant Improvements. Within sixty days after the date of the lease, Lessor shall cause final plans and specifications to be prepared in substantial conformity with the Space Plans, taking into account (i) Structural Modifications, (ii) the requirements of the Applicable Laws and Restrictions, (iii) other modifications resulting from physical constraints of the Premises, and (iv) modifications requested by County and consented to by Lessor, which consent may not be unreasonably withheld (the “Final Plans”). Once completed, the Final Plans will be attached to this Work Letter as Schedule 4. b. Any and all modifications of, or amendments to, the Space Plans and the Final Plans (including all working drawings and other supplements thereto, but excluding immaterial field changes and Structural Modifications), are subject to the prior written approval of County. Material "or equal" items or substitute items provided for in the specifications forming part of the Final Plans are subject to the prior written approval of County, which approval may not be unreasonably withheld or delayed. Samples of such “or equal” or substitute materials, together with any additional supplemental information that may be necessary for County's review, are to be submitted to County in a timely manner. 7. Inspections. The County and its representatives may enter the Premises at all reasonable times for the purpose of inspecting the progress of construction of the Tenant Improvements. 8. Compliance with Laws; Standards of Performance. Lessor, at its expense, shall (i) obtain all approvals, permits and other consents required to commence, perform and complete the Tenant Improvements, and, if applicable, shall deliver a certificate of occupancy to County, and (ii) cause the Tenant Improvements to be constructed in accordance with the following performance standards: the Tenant Improvements are to be constructed by well-trained, adequately supervised workers, in good and workmanlike manner, free from design, material and workmanship defects in accordance with the Final Plans and all Applicable Laws and Restrictions (the “Performance Standards”). Lessor warrants that all Tenant Improvements shall be constructed in accordance with the Performance Standards. Notwithstanding anything to the contrary in the lease or this Work Letter, County’s acceptance of possession of the Premises does not waive this warranty and Lessor shall promptly remedy all violations of the warranty at its sole cost and expense. 9. Completion Notice; Inspection; Substantial Completion Date. a. When Lessor deems construction of the Tenant Improvements to be Substantially Complete, as defined below, Lessor shall tender delivery to County by delivering a “Completion Notice” in substantial conformity with Schedule 5. For purposes of this Work Letter, the phrase “Substantially Complete” means (i) construction of the Tenant Improvements has been substantially completed in accordance with the 4 Performance Standards, (ii) there is no incomplete or defective work that unreasonably interferes with County’s use of the Premises, (iii) all necessary government approvals for legal occupancy of the Tenant Improvements have been obtained (including, if applicable, a Certificate of Occupancy), and (iv) all utilities are hooked up and available for use by County in the Premises. b. Upon receipt of the Completion Notice, a representative of the County and a representative of Lessor will immediately inspect the Tenant Improvements for the purpose of establishing that the Tenant Improvements are Substantially Complete. Once County is satisfied that the Tenant Improvements appear to be Substantially Complete, County shall so indicate by countersigning the Completion Notice. The Premises will be deemed delivered to County on the day that County countersigns the Completion Notice (the “Commencement Date” and the “Substantial Completion Date”). 10. Punchlist. County has forty-five (45) days from the Substantial Completion Date to provide Lessor with a written list of any items that are defective, incomplete, or do not conform to the Final Plans or to Applicable Laws and Restrictions (a “Punchlist”). County’s failure to specify any item on the Punchlist, however, does not waive Lessor’s obligation to construct the Tenant Improvements in accordance with this Work Letter. Lessor shall remedy all items on the Punchlist as soon as practicable and in any event within thirty days of Lessor receiving the Punchlist. If Lessor fails to remedy all items on the Punchlist within the thirty-day period (exempt as to items, if any, that require more than thirty days to complete), then County may, upon twenty days prior notice to Lessor, complete any Punchlist items and deduct the cost of such work from the Rent next coming due under the lease in an amount not to exceed twenty-five percent (25%) of the Rent per month for a period not to exceed six months. 11. Tenant's Work. a. Any item of work not shown in the Final Plans, including, for example, telephone and data service or furnishings ("Tenant's Work"), may be performed by County through contractors selected by County and approved by Lessor, which approval may not be unreasonably withheld or delayed. Upon a timely request by County, Lessor shall perform the Tenant's Work through contractors selected by Lessor and approved by County. If Lessor performs the Tenant's Work, County shall reimburse Lessor for the full cost of the work upon receipt by County of receipted invoices for work performed or materials supplied. If County performs all or any portion of the Tenant's Work, Lessor shall allow County prompt and reasonable access to the Premises, provided, in Lessor's reasonable opinion, the Tenant’s Work can be performed by County without undue interference with the completion of the Tenant Improvements. b. Lessor shall furnish water, electricity, and HVAC to the Premises during the performance of any of Tenant's Work during normal working hours of the Tenant Improvement project, without charge to County. 5 12. County’s Right to Terminate. County may terminate the lease and this Work Letter by delivering a written termination notice to Lessor upon the occurrence of any of the following events: a. Lessor fails to cause construction of the Tenant Improvements to commence on or before October 1, 2022. b. The Substantial Completion Date does not occur on or before the Scheduled Completion Date and Lessor fails to Substantially Complete the Tenant Improvements on or before the fifth day after written notice by County to Lessor of its intent to terminate pursuant to this section; provided, however, County may not terminate the Lease if the failure to commence or complete construction by the deadlines set forth above is solely the result of delays that are caused by force majeure, supply chain issues, or any other delay outside of Lessor’s control. 13. Construction Period Insurance. a. Throughout the performance of the Tenant Improvements and the Tenant's Work, if the Tenant’s Work is performed by Lessor, Lessor shall carry and shall cause all contractors and their subcontractors to carry the insurance set forth below covering all occurrences in or about the Building, and County shall be named as a party assured, together with the Lessor, contractor, or subcontractor, as the case may be: i. Workers' compensation insurance in statutory limits; ii. Lessor: Commercial general liability insurance, including contractual liability, owners’ and contractors’ protective liability for a period of one year after substantial completion, with limits of not less than $2,000,000 per occurrence; iii. Contractors and Subcontractors: Commercial general liability insurance, including contractual liability, owners’ and contractors’ protective liability for a period of one year after substantial completion, with limits of not less than $1,000,000 per person and $1,000,000 per occurrence; iv. Comprehensive automobile liability in minimum limits of $500,000 for bodily injury or death to one person and $1,000,000 for bodily injury or death in any one occurrence and $500,000 per occurrence for property damage; v. Employer's liability insurance in minimum limits of $1,000,000 per occurrence for bodily injury or disease; and vi. Excess liability insurance over the insurance required by subsections (ii), (iii), (iv), and (v) of this section with combined, minimum coverage of $2,000,000. b. All insurance required by this Section 13 may be carried in whole or in part under a blanket policy (or policies). Lessor agrees to require each contractor and subcontractor 6 to furnish Lessor with evidence reasonably satisfactory to Lessor of the maintenance of the required insurance coverage, with assurances that it will not be cancelled without fifteen days advance written notice to Lessor, and, in the case of blanket insurance, setting forth that the Building and the work on the Building are covered by the blanket policy and specifying the amount of coverage relating thereto. Upon the request of the County Representative, Lessor shall provide to the County Representative evidence of the required insurance coverage that is reasonably satisfactory to the County Representative. 14. Risk of Loss. a. If the Premises or any portion of the Tenant Improvements or Tenant’s Work is damaged or destroyed prior to the Substantial Completion Date, County may terminate the lease if, in the reasonable opinion of Architect, the Building cannot be restored and the Tenant Improvements Substantially Completed prior to 60 days after the Scheduled Completion Date. If the lease is terminated pursuant to this section, Lessor shall cause its insurance to pay County an amount that is equal to the cost of constructing the Tenant’s Work paid by County prior to the casualty. b. If the Premises or the Tenant Improvements are damaged or destroyed prior to the Substantial Completion Date and the lease is not terminated pursuant to this section, Lessor shall promptly and diligently cause its contractor to restore the Premises and complete construction of the Tenant Improvements. 15. Pre-Move-In Cleaning. Lessor shall clean and ventilate the Premises immediately prior to County moving into the Premises. 16. Move-In. Lessor shall make available to County on any weekday between the hours of 8:00 a.m. and 6:00 p.m. and, in addition, at County's request either on any three weekends between the hours of 6:00 p.m. on Friday and 8:00 a.m. on Monday or, in lieu of any one weekend, any four nights between the hours of 7:00 p.m. and 8:00 a.m., and the electricity and HVAC that County may reasonably require in connection with County's moving into the Premises. Lessor shall provide a qualified property management employee during County's move-in. County shall provide reasonable security at the Building in the event County moves into the Leased Premises at any time other than normal business hours. [Remainder of Page Intentionally Left Blank] 7 17. Time of the Essence. Time is of the essence in fulfilling all terms and conditions of this Work Letter. The parties are executing this Work Letter as of the date hereinabove set forth. COUNTY OF CONTRA COSTA, a SYSTRON BUSINESS CENTER, LLC, a political subdivision of the State of California limited liability company California By: _______________________ By: _______________________ Brian M. Balbas Jeff Wilcox Public Works Director Managing Director RECOMMENDED FOR APPROVAL: By: _______________________ Jessica L. Dillingham Principal Real Property Agent By: _______________________ Margaret Eychner Senior Real Property Agent APPROVED AS TO FORM Mary Ann McNett Mason, COUNTY COUNSEL By: _______________________ Kathleen M. Andrus Deputy County Counsel ME: G:\realprop\LEASE MANAGEMENT\CONCORD\2731 SYSTRON - T00___\LEASES\LEASE DRAFTS\PH Lease\2731 Systron - Public Health Work Letter - Final.docx 8 SCHEDULE 1 TENANT IMPROVEMENTS Note: Room numbers referenced below correspond to Room numbers on Schedule 2 – Space Plans and Schedule 2-A – Floors. Public Health Space – Suite 250 1. Entire Suite: Create new Offices 125, 126, 127, 128, 130, 131, 134, 135, 136, 137, and 138, 141, and 143, and Storage Rm 124 (shown in yellow) as depicted in Schedule 2 – Space Plans. 2. Flooring: Install new Luxury Vinyl Tile (“LVT”), Carpet Tiles (“CT”), Sheet Vinyl (“SV”), and rubber wall base in colors and patterns to be chosen by the County in locations described below and depicted in Schedule 2-A – Floors. If available, County requests use of Tandus Centiva flooring products (or equivalent based on current availability). a. Install new LVT and rubber wall base in Copy/File Room 118. b. Install new CT and rubber wall base in the following rooms: i. Classroom 148; and ii. Offices 141 and 143. c. Install new SV and rubber wall base in Storage Rm 124. d. Protect carpet during construction of the new offices and deep-clean existing carpet throughout the remaining suite when construction is complete. Keep existing rubber wall base. 3. Paint: Patch and repair walls and touch up paint throughout Suite 250 as needed. Paint one accent wall in each private office and as identified by County in colors to be chosen by County. 4. Window Blinds: Repair or replace existing building standard window blinds. 5. Tenant Work in WIC and Common Area Spaces: The following Tenant Work in the WIC and Common Area Spaces will be included in estimates for the Tenant Improvements. Once County is informed as to the cost of the work, County can decide whether or not to proceed with the improvements, which will be 9 completed by the Lessor, but at the sole cost of the County, per Section 4 of this Work Letter. a. Water Fountain: Install at least one water fountain with a bottle-filler. Location to be determined. NOTE: Building Standard Finishes and Supply Chain Remedy: Lessor to use good faith efforts to supply County’s requested building standard finishes as described above. In the event Lessor encounters lack of materials or supply chain issues, Lessor and County shall mutually agree on like-kind replacement materials in order to facilitate completion of construction. 10 SCHEDULE 2 SPACE PLANS 11 SCHEDULE 2-A FLOORS 12 SCHEDULE 3 CONSTRUCTION SCHEDULE 13 SCHEDULE 4 FINAL PLANS 14 SCHEDULE 5 FORM OF COMPLETION NOTICE To: Contra Costa County From: Systron Business Center. LLC Date: Re: Completion Notice This notice is provided in compliance with Section 9 of that certain Work Letter dated ___________________, 2022 between Systron Business Center. LLC and Contra Costa County (the “Work Letter”). All terms not otherwise defined herein have the meaning ascribed to them in the Work Letter. Tender by Lessor Lessor hereby represents that it has completed construction of the Tenant Improvements in substantial conformity with the Final Plans. Landlord hereby tenders the Premises for delivery to Tenant. Systron Business Center. LLC By: _____________________ Its: _____________________ Certification by Contra Costa County The undersigned, a duly authorized representative of Contra Costa County, hereby represents that the County has caused the Tenant Improvements to be inspected and has determined them to be in substantial conformity with the Final Plans. Contra Costa County By: _____________________ Date: _________________ Its: _____________________ RECOMMENDATION(S): AUTHORIZE the County Librarian, or designee, to execute a Library Lease and Service Agreement between the County and the City of Clayton for the operation of the Clayton Library located at 6125 Clayton Road in Clayton. FISCAL IMPACT: No fiscal impact. The proposed changes to the operations plan reflect existing practices. BACKGROUND: The County and the City of Hercules entered into a Facilities Use and Operating Agreement effective June 6, 1995, for the County to provide library services from the building. The County and the City are replacing the existing agreement with the new standard form Library Lease and Service Agreement. The County’s standard form Library Lease and Service Agreement was approved by the Board of Supervisors in 2010 and amended in 2020. Under the terms of the new Library Lease and Service Agreement with the City of Clayton, the County will perform library services and related activities at the Library and the City will pay for and provide all maintenance, utilities, and janitorial services to the Library. This agreement automatically renews July 1st. No rent is due or payable by the County. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Stacey Sinclair; (925) 957-2464 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 22 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Approval of Library Lease and Service Agreement with the City of Clayton CONSEQUENCE OF NEGATIVE ACTION: Failure to approve the Library Lease and Service Agreement with the City of Clayton may reduce library services in the City of Clayton. ATTACHMENTS Library Lease and Service Agreement LIBRARY LEASE and SERVICE AGREEMENT Between COUNTY OF CONTRA COSTA and THE CITY OF CLAYTON July 1, 2022 1 LIBRARY LEASE AND SERVICE AGREEMENT BETWEEN COUNTY OF CONTRA COSTA AND THE CITY OF CLAYTON 1. DEFINITIONS........................................................................................................... 3 2. EFFECTIVENESS ..................................................................................................... 4 3. LEASE OF LIBRARY .............................................................................................. 4 4. CONSIDERATION ................................................................................................... 4 5. TERM ......................................................................................................................... 4 A. Automatic Renewal .......................................................................................... 4 B. Termination ...................................................................................................... 5 6. USE ............................................................................................................................ 5 A. County’s Use of Library................................................................................... 5 B. City’s Use of Library........................................................................................ 5 C. County’s Use of Meeting Rooms ..................................................................... 5 D. County’s Use of Parking Lot ............................................................................ 5 7. MAINTENANCE AND REPAIRS ........................................................................... 5 A. Exterior ............................................................................................................. 5 B. Interior .............................................................................................................. 6 C. Fixtures and Furnishings .................................................................................. 6 D. Custodial services ............................................................................................. 6 8. CAPITAL IMPROVEMENTS .................................................................................. 6 9. ALTERATIONS; FIXTURES; SIGNS ..................................................................... 6 10. OPERATIONS: HOURS; COSTS ............................................................................ 6 A. Initial Period ..................................................................................................... 6 B. Annual Modifications ....................................................................................... 6 C. City Election: Extra Hours ............................................................................... 7 D. Invoices; Payment ............................................................................................ 7 11. OPERATIONS: COST OF UTILITIES .................................................................... 7 12. OPERATIONS: TECHNOLOGY AND EQUPIMENT; COSTS ............................. 7 A. Components ...................................................................................................... 7 B. Voice Communication...................................................................................... 7 C. Data Communication System ........................................................................... 8 D. Miscellaneous Equipmen……………………………………………………...8 2 E. Obsolescence Avoidance …...…………………………….……….………….8 13. OWNERSHIP OF CONTENTS ................................................................................ 9 A. County ............................................................................................................... 9 B. City..................................................................................................................... 9 C. Replacement of FF&E……………………………………………………..…..9 D. Public Art ……………………………………………………………………9 14. INSURANCE............................................................................................................. 9 A. Liability Insurance……......…………………………………………..………..9 B. Property Insurance ………………………………………………………...….10 C. Workers Compensation and Employers Insurance…………………………...10 15. INDEMIFICATION ................................................................................................. 10 A. By County ...................................................................................................... 10 B. By City ........................................................................................................... 10 16. HAZARDOUS MATERIALS………………………………………………..……11 17. DEFAULT ............................................................................................................... 11 A. By County ...................................................................................................... 11 B. By City ........................................................................................................... 11 18. REMEDIES ……………………………………………………………...…….…..11 A. By County………………………………………………………………...... 11 B. By County…………………………………………………………………...11 19. MISCELLANEOUS ................................................................................................ 11 A. Use of Volunteers ........................................................................................... 11 B. Assignment and Sublease ............................................................................... 12 C. Quiet Enjoyment ............................................................................................ 12 D. Waste .............................................................................................................. 12 E. Surrender of Premises .................................................................................... 12 F. Holding Over .................................................................................................. 12 G. Notices ............................................................................................................ 12 H. Time is of the Essence .................................................................................... 13 I. Governing Law ............................................................................................... 13 J. Severability..................................................................................................... 13 K. Entire Agreement; Construction; Modification .............................................. 14 EXHIBITS Exhibit A Library Floor Plan Exhibit B Form of Lease Supplement 3 LIBRARY LEASE And SERVICE AGREEMENT This lease and service agreement (“Lease ”) is dated July 1, 2022 (the “Effective Date”), and is between the City of Clayton California, a municipal corporation (the “City”), and the County of Contra Costa, a political subdivision of the State of California (the “County”). Recitals A. The City owns that certain property located at 6125 Clayton Road in Clayton, California (the “Property”). B. The Property has been improved with a 15,500 square foot building (the “Building ”), a parking lot, and landscaping. C. The Building is used to provide Library Services, as defined below, and is shown on the floor plan to the Building that is attached as Exhibit A – Library Floor Plan (the “Library ” or the “Premises ”). D. The City and the County agree that the presence of a public library in a community enhances the quality of life in that community. The City and the County therefore desire to work cooperatively to permit the County to operate the Library as a public library. Towar d this end, the City desires to lease the Library to the County and the County desires to lease the Library from the City on the terms set forth herein. The parties therefore agree as follows: AGREEMENT 1. DEFINITIONS. The following terms have the following meanings: “Actual Hours ” means the number of hours of Library Services that the County will provide each week in a Fiscal year at the Library and is the sum of Base Hours and Extra Hours . “Base Hours ” means the number of hours of Library Services that the County will provide each week in a Fiscal Year to all County-operated libraries. The County is responsible for the cost of providing Library Services during Base Hours. “Community Library Manager” means the person designated as the on-site manager by the Librarian. “Components ” means computers, charging stations (e.g., laptop kiosks), mobile devices, printers, scanners, monitors, keyboards, and related equipment and software used in the Library by the public and staff. 4 “Data Communication Equipment ” means routers, switches, servers, uninterrupted power supply (UPS) and wireless access points. “Data Communication Services ” means broadband and wireless access. “Extra Hours ” means the number of hours of Library Services that the City elects to obtain from the County each week at the Library that are in excess of Base Hours. The City is responsible for the cost of Extra Hours. “Fiscal Year” means a twelve-month period beginning July 1. “Lease Supplement” means a supplement to this Lease in substantially the form of Exhibit B – Form of Lease Supplement. “Librarian” means the person designated by the County as the County Librarian. “Library Services ” includes lending books and other media to the public , offering programs to the public, and providing collection management and technical services in the course of operating a library. Except as otherwise provided herein, Library Services does not include maintenance of the Building. “Meeting Rooms ” are rooms in the Library that are used for meetings and/or events . Meeting Rooms may be used for library and other City business; and may be reserved by community groups in accordance with City guidelines. “Specialized Equipment ” means equipment that supports library operations that is not otherwise defined in this Lease, including, but not limited to, book security gates, self-check machines, remote lockers, self-service library access system (e.g., Open+) and any automated material handling equipment used at the Library. 2. EFFECTIVENESS. This Lease supersedes and replaces the Facilities Use and Operating Agreement. 3. LEASE OF LIBRARY. The City hereby leases to the County and the County hereby leases from the City, the Library. 4. CONSIDERATION . In exchange for the use of the Library, the County shall perform Library Services and related activities at the Library during the Term of this Lease. No rent is due or payable from the County to the City during the Term of this Lease. 5. TERM . The “Initial Term” of this lease begins July 1, 2022 and ends June 30, 2023. A. Automatic Renewal. The Lease will automatically renew on a yearly basis unless written notice is given by either party of their intent to terminate the Lease at least one year in advance in accordance with Section 5.B., Termination, below. Each annual renewal period is a 5 “Renewal Term.” Each Renewal Term will automatically commence on the day following the last day of the prior Term. Upon commencement of a Renewal Term, the “Term” of this Lease will be deemed to mean the Initial Term and each Renewal Term. B. Termination. Either party may terminate this Lease at any time by giving the other party written notice at least one year prior to the proposed termination date. In the event of termination, the County shall leave the Premises and all City Materials, as defined in Section 13.B below, in good working order, and shall remove only County Materials, as defined in Section 13.A below. 6. USE. A. County’s Use of Library. The County may use the Library for the purpose of providing Library Services for the public and related activities. B. City’s Use of Library. The City may use the Library (including Meeting Rooms) during and outside the Library’s normal operating hours, so long as such use does not interfere directly with normal community library functions. The City is entirely responsible for any use of the Library that it schedules and shall hold harmless and indemnify the County, its officers, agents and employees for such use as provided for in Section 15, Indemnification. The City shall establish use guidelines for the use of Meeting Rooms, schedule use of the Meeting Rooms, and collect and retain any fees. Any use of the Library scheduled by the City is subject to the City’s guidelines and the City’s rules and regulations. The City may not close the Library during its normal operating hours without the prior written consent of the Librarian. C. County’s Use of Meeting Rooms. City and County Library staff will work cooperatively to schedule use of the Meeting Rooms. Library sponsored programs are to be given priority use of Meeting Rooms during library hours of operation, provided that a Library program may not displace a previously scheduled use of a Meeting Room. The County will have an opportunity to place Meeting Room reservations before the City takes general reservations. At no time will the County be charged for use of Meeting Rooms for Library programs. D. County’s Use of Parking Lot. City may designate Library staff parking areas. Alternately, Library staff may park within designated library parking areas subject to the same provisions or restrictions that apply to the general public. 7. MAINTENANCE AND REPAIRS. The City shall provide the maintenance and repairs described below in order to keep and maintain the Building in good order, condition, and repair . Such maintenance and repair is to be carried out in a manner that is at least consistent with the caliber of maintenance and repairs applied by the City to other City facilities, or as mutually agreed by the City and the County. City responsibilities for maintenance and repair include: A. Exterior. All exterior building maintenance including but not limited to the roof, landscaping, hardscape, grounds, pest control, lighting and parking. 6 B. Interior. All interior building maintenance including but not limited to mechanical and electrical systems, including gas, electrical, water, plumbing, elevators, voice and data communication systems infrastructure, heating, ventilating, air-conditioning (HVAC) systems, pest control, and all interior lighting systems, including the replacement of all fixtures and bulbs. C. Fixtures and Furnishings. Maintenance and replacement of Building fixtures and furnishings including shelving, lighting, furniture, carpeting, window treatments, and appliances. D. Custodial Services. City shall notify the Community Library Manager prior to selecting a contractor to provide custodial services. Alternately, City may provide such service using City staff. 8. CAPITAL IMPROVEMENTS. If the City and County agree that capital improvements to the Building or the Property are necessary (such improvements , “Capital Improvements ”), then (i) the City shall provide the Capital Improvements at its sole cost and expense, and (ii) the City shall coordinate the schedule associated with the construction of all Capital Improvements with the Librarian. 9. ALTERATIONS; FIXTURES; SIGNS. The County may make any lawful and proper minor alterations to the Library and may attach fixtures and signs in or upon the Property with the City’s prior written approval. The County is responsible for the cost of such alterations and attachments. All alterations and attachments must comply with existing code requirements. 10. OPERATIONS: HOURS; COSTS. A. Initial Period. For the Initial Term (i) the number of Base Hours the County will provide, (ii) the number of Extra Hours the City elects to obtain from the County, (iii) the resulting number of Actual Hours, and (iii) the cost to the City of the Extra Hours (such cost, the “City’s Obligation”) are set forth in Lease Supplement No. 1, which supplement is substantially in the form of Exhibit B. B. Annual Modifications. For each Renewal Term, the Librarian will provide a Lease Supplement to the City in substantially the form of Exhibit B by March 31 of each year. The Lease Supplement will set forth (i) the number of Base Hours the County will provide in the upcoming Fiscal Year, (ii) the number of Extra Hours of Library Services the County anticipates that the City will elect to obtain from the County at the Library in the upcoming Fiscal Year (in the absence of more current information from the City, the County will assume the number of Extra Hours in the upcoming Fiscal Year will be equal to the number of Extra Hours then in effect), (iii) the resulting number of Actual Hours during which Library Services will be conducted at the Library in the upcoming Fiscal Year, and (iv) the cost of the City’s Obligation. C. City Election: Extra Hours. Within 60 days of receiving the Lease Supplement, the City shall notify the Librarian in writing if it intends to modify the number of Extra Hours at the Library in the upcoming Fiscal Year. Such modification may be based on fiscal or other considerations identified by the City. 7 1. Change in Extra Hours from Prior Fiscal Year. If the County receives a notice modifying the number of Extra Hours desired in the upcoming Fiscal Year within the time allotted, the parties shall use good faith efforts to finalize a revised Lease Supplement for the upcoming Fiscal Year before the July 1 start of that Fiscal Year. If the City fails to make a final determination regarding the number of Extra Hours before the start of the upcoming Fiscal Year, the Lease Supplement issued by the Librarian for the upcoming Fiscal Year will be effective until the City makes its final determination and a revised Lease Supplement for that Fiscal Year is executed . The final, revised, Lease Supplement will be effective upon its execution by the County and the City. 2. No Change in Extra Hours from Prior Fiscal Year. If the County does not receive a notice modifying the number of Extra Hours desired in the upcoming Fiscal Year within the time allotted, the County and the City shall each execute the original Lease Supplement issued by the Librarian for the upcoming Fiscal Year, which Lease Supplement will become effective on July 1 of the Fiscal Year to which it applies. D. Invoices; Payment. The County will invoice the City quarterly for the cost of Extra Hours incurred in the prior quarter. The City shall pay the County the amount due to the County within thirty (30) days of receipt of the invoice. In no event is the City obligated to pay an amount greater than the amount identified as the City’s Obligation in the Lease Supplement in effect for that Fiscal Year. 11. OPERATIONS: COST OF UTILITIES . The City shall pay for all utilities provided to the Premises, including gas, electricity, voice communication services, water, sewer, fire alarm, intrusion alarm, garbage, and recycling. 12. OPERATIONS: TECHNOLOGY AND EQUIPMENT; COSTS . The County and City shall share responsibility for providing and maintaining technological equipment and services as follows: A. Components. The County shall provide technology support at the Library, including determining the quantity, type, configuration, and location of all Components used in the Library . The County shall acquire Components for use in the Library and maintain them in good working order. The County is responsible for the cost of obtaining and maintaining Components in the Library. B. Voice Communication System. The City, at its expense, shall acquire and provide communication equipment and on-going voice services to the Library. C. Data Communication System. The County shall acquire and configure the Data Communication Equipment and select Data Communication Services for the Library to create the Library’s data communication system. The City is responsible for the actual cost of obtaining and maintaining the Data Communication Equipment. To ensure the City is able to properly budget for the cost of the Data Communication Equipment, p rior to placing an order for Data Communication Equipment, (i) the County will provide a written estimate of the cost of the Data Communication Equipment to the City, and (ii) must receive the City’s written consent to the 8 acquisition. At the parties’ discretion, such writing may be in the form of emails. The City acknowledges that it is responsible for the actual cost of the Data Communication Equipment, even if it varies from the estimate through no fault of the County’s. 1. Connection. The County will connect the Library’s data communication system to the County Library wireless network. It is expressly understood and agreed that such wireless network is for the exclusive use of the County in providing Library Services. The City shall provide CAT5 or better Ethernet cabling throughout the Library and replace or upgrade as needed. 2. Monthly Cost. The County is responsible for the cost of the monthly usage fee for Data Communication Services. D. Miscellaneous Equipment. 1. Specialized Equipment. The County shall acquire any Specialized Equipment used in the Library. The City is responsible for the actual cost of obtaining and maintaining any Specialized Equipment. To ensure the City is able to properly budget for the cost of any Specialized Equipment, prior to placing an order for Specialized Equipment, (i) the County will provide a written estimate of the cost of the Specialized Equipment to the City, and (ii) must receive the City’s written consent to the acquisition. At the pa rties’ discretion, such writings may be in the form of emails. The City acknowledges that it is responsible for the actual cost of the Specialized Equipment, even if it varies from the estimate through no fault of the County’s. 2. Copiers. The County shall provide, at its sole cost and expense, one or more copy machines for use by library staff at the Library. The County may provide, at its sole cost and expense, one or more copy machines for use by the public at the Library. The County sha ll also obtain, at its sole cost and expense, a maintenance contract for each such copy machine. Any revenue collected for the use of copy machines will be retained by the County. 3. Audio Visual Equipment. Should the City elect to procure any audio -visual equipment for use, either by the City or County, at the Library, the City shall provide such equipment, at its sole cost and expense. The City shall also maintain, at its sole cost and expense, any audio-visual equipment it procures. All such audio -visual equipment will be City Materials, as defined in Section 13(B) of this Lease. E. Obsolescence Avoidance. The City and County are both responsible and shall work together in good faith to ensure that all equipment and technology services at the Library, includi ng the voice communication systems, the data communication System, Data Communication Services, and Specialized Equipment, and excluding copiers and Components, are adequate for the Library’s needs and that costs that are the responsibility of the City are within the City’s fiscal parameters and approved by the City in advance. Are in 13. OWNERSHIP OF CONTENTS . A. County. All books, furnishings, fixtures, equipment, and materials purchased by the County, or foundations or private or public fundraising efforts on behalf of the County, are owned 9 by the County. Together, these books, materials, furnishings, fixtures, and equipment are the “County Materials .” B. City. All books, furnishings, fixtures, equipment and materials purchased by the City, or foundations or private or public fundraising efforts on behalf of the City, are owned by the City. Together, these books, materials, furnishings, fixtures, and equipment are the “City Materials .” City Materials will be identified in the County’s Integrated Library System. C. Replacement of FF&E. From time to time, City and County will jointly determine if City-owned furnishings, fixtures and equipment are in need of repair or replacement, or, if applicable, a schedule for replacing City-owned furnishings, fixtures and equipment. The City shall carry out, and bear the cost of, such repair or replacement as soon as is practically and fiscally possible. D. Public Art. The City is responsible for the selection, cost, maintenance, installation, and removal of, and any liability for, all interior and exterior public art displayed at the Library. 14. INSURANCE A. Liability Insurance 1. County. Throughout the Term, the County shall maintain in full force and effect, at its sole expense, either (i) comprehensive general liability insurance in commercially reasonable amounts, but in no event in an amount less than $3,000,000 per occurrence, protecting and insuring against claims for bodily injury, death, property damage, and personal injury occurring within or resulting from use of the Property, or (ii) a general self-insurance program covering bodily injury, death, property damage, and personal injury occurring within or resulting from use of the Property. Any policy of insurance obtained by the County must (i) name the City, its officers, agents, and employees, as additional insureds, (ii) be endorsed to provide that the insurance is primary to and non-contributory to insurance carried by the City with respect to liability imposed on the County under this agreement, and (iii) contain a severability of interest clause. 2. City. Throughout the Term, the City shall maintain in full force and effect, at its sole expense, either (i) comprehensive general liability insurance in commercially reasonable amounts, but in no event in an amount less than $3,000,000 per occurrence, protecting and insuring against claims for bodily injury, death, property damage, and personal injury occurring within or resulting from use of the Property, or (ii) a general self-insurance program covering bodily injury, death, property damage, and personal injury occurring within or resulting from use of the Property. Any policy of insurance obtained by the City must (i) name the County, its officers, agents, and employees, as additional insureds thereunder, (ii) be endorsed to provide that the insurance is primary to and non-contributory to insurance carried by the County with respect to liability imposed on the City under this agreement, and (iii) contain a severability of interest clause. B. Property Insurance. 10 1. County. Throughout the Term, the County shall maintain in full force and effect, at its sole expense, fire insurance and a standard “all risk” policy covering the County-owned property within the Library, and any other personal property owned by the County located at the Property. Such coverage must (i) contain a waiver of subrogation endorsement in favor of the City, and (ii) cover loss or damage to the County-owned property in the amount of the full replacement value. Covered perils are to include fire, all risk , vandalism, malicious mischief, and sprinkler leakage. 2. City. Throughout the Term, the City shall maintain in full force and effect, at its sole expense, fire insurance and a standard “all risk” policy covering all structures and improvements at the Property and any personal property owned by the City located at the Property. Such coverage must contain a waiver of subrogation endorsement in favor of the County. Covered perils are to include fire, all risk, vandalism, malicious mischief and sprinkler lea kage. C. Workers Compensation and Employers Liability. Both parties shall maintain in full force and effect Workers Compensation Insurance or self-insurance, and Employers Liability Insurance or self-insurance with limits that conform to legal requirements. 15. INDEMNIFICATION A. By County. County shall indemnify, defend and hold the City harmless from the County’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors, or omissions of the County, its officers, agents or employees in using the Property pursuant to this Lease, except to the extent caused or contributed to by (i) the structural, mechanical, or other failure of buildings owned or maintained by the City, , and/or (ii) the negligent acts, errors, or omissions of the City, its officers, agents or employees. B. By City. The City shall indemnify, defend and hold the County harmless fr om City’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors or omissions of the City, its officers, agents or employees with respect to the Property, or the City’s performance under this Lease, the City’s use of the Property, the structural, mechanical or other failure of buildings owned or maintained by the City, the design of the Librar y, or City- owned fixtures in the Library, except to the extent caused or contributed to by the negligent acts, errors, or omissions of the County, its officers, agents, or employees. 16. HAZARDOUS MATERIAL. The City warrants to the County that the City does not have any knowledge of the presence of Hazardous Material (as defined below) or contamination of the Building or Property in violation of environmental laws . The City shall defend, save, protect and hold the County harmless from any loss arising o ut of the presence of any Hazardous Material on the Property that was not brought to the Property by or at the request of the County, its agents, contractors, invitees or employees. The City acknowledges and agrees that the County has no obligation to clean up or remediate, or contribute to the cost of clean-up or remediation, of any Hazardous Material unless such Hazardous Material is released, discharged or spilled on or about 11 the Property by the County or by any of County’s agents, employees, contractor s, invitees or other representatives. The obligations of this Section shall survive the expiration or earlier termination of this Lease. “Hazardous Material” means any substance, material or waste, including lead based paint, asbestos and petroleum (including crude oil or any fraction thereof), that is or becomes designated as a hazardous substance, hazardous waste, hazardous material, toxic substance, or toxic material under any federal, state or local law, regulation, or ordinance. 17. DEFAULT. The occurrence of any of the following events is a default (“Default”) under this Lease: A. By County. If the County fails to operate the Library as a public library and such failure continues for thirty (30) days after receipt of a written notice of failure from the City to the Librarian with a copy to the County Administrator; provided, however, that the County will have additional time, up to an additional one hundred twenty (120) days, if its failure is due to circumstances beyond its reasonable control, including, without limitation, failure of the County’s Board of Supervisors to adopt a budget, work stoppages, and acts of God. B. By City. The City’s failure to perform any of its obligations under this Lease if such failure is not remedied within thirty (30) days after receipt of a written notice of failure from the County to the City specifying the nature of the breach in reasonably sufficient detail; provided, however, if such breach cannot reasonably be remedied within such thirty (30) day period, then a Default will not be deemed to occur until the occurrence of the City’s failure to perform within the period of time that may be reasonably required to remedy the breach, up to an aggregate of one hundred twenty (120) days, provided the City commences curing such breach within thirty (30) days after receipt of the notice of the breach and thereafter diligently proceeds to cure such breach. 18. REMEDIES. A. By County. Upon the occurrence of a Default by the City, the County may (i) terminate this Lease and quit the Premises, or (ii) suspend operation of Library Services until the default is cured. B. By City. Upon the occurrence of a Default by the County, the City may, after giving the County written notice of the Default, and in ac cordance with due process of law, reenter and repossess the Premises and remove all persons and property from the Premises. 19. MISCELLANEOUS. A. Use of Volunteers. Volunteers are vital and welcome in enhancing the level of service offered in providing Library Services. The City’s Volunteer Coordinator shall work with the County’s library volunteer coordinator to recruit and schedule volunteers to assist with community library operation. Volunteers will be utilized to perform services as mutually agreed upon by the County and the City. 12 B. Assignment and Sublease. The County does not have the right to assign this Lease or sublease the Premises or any part thereof at any time during the Term. C. Quiet Enjoyment. Provided the County is in compliance with the material terms of this Lease, the City shall warrant and defend the County in its quiet enjoyment and possession of the Premises during the Term. D. Waste. The County shall not commit, or suffer to be commit ted, any waste upon the Premises. E. Surrender of Premises. On the last day of the Term, or earlier termination of this Lease, the County shall peaceably and quietly leave and surrender the Library to the City, in good condition, ordinary wear and tear, and damage by casualty, condemnation, acts of God, and the City’s failure to make repairs required of the City excepted. Upon termination of this Lease, the County shall remove the County Materials from the Premises within one hundred eighty (180) days, unless otherwise agreed to in writing by the City. F. Holding Over. Any holding over after the Term of this Lease is a tenancy from month to month and is subject to the terms of this Lease. G. Notices. Any notice required or permitted under this Lease must be in writing and sent by overnight delivery service or registered or certified mail, postage prepaid and directed as follows: To the City: City Manager City of Clayton 22 Clayton Way Clayton, CA 94563 925-253-4220 To the County: County Librarian Contra Costa County 777 Arnold Drive, Suite 210, Martinez, CA 94553 Phone: (925) 608-7700 With a copy to: Real Estate Manager Contra Costa County Public Works Department 255 Glacier Drive Martinez, CA 94553 Phone: (925) 313-2000 Either party may at any time designate in writing a substitute address for that set forth above, and thereafter notices are to be directed to such substituted address. If sent in accordance 13 with this Section, all written notices will be deemed effective (i) the next business day, if sent by overnight courier, and (ii) three days after being deposited in the United States Postal system, if sent by registered or certified mail. H. Time is of the Essence. Time is of the essence in fulfilling all terms and conditions of this Lease. I. Governing Law. The laws of the State of California govern all matters arising out of this Lease. J. Severability. In the event that any provision herein contained is held to be invalid or unenforceable in any respect, the validity and enforceability of the remaining provisions of this Lease will not in any way be affected or impaired. [Remainder of Page Intentionally Left Blank] 14 K. Entire Agreement; Construction; Modification. Neither party has relied on any promise or representation not contained in this Lease. All previous conversations, negotiations, and understandings are of no further force or effect. This Lease is not to be construed as if it ha s been prepared by one of the parties, but rather as if both parties have prepared it. This Lease may be modified only by a writing signed by both parties. The parties are executing this Lease as of the date set forth in the introductory paragraph. COUNTY CITY COUNTY OF CONTRA COSTA, a CITY OF CLAYTON, a political subdivision of the State of municipal corporation of the State of California California By: _______________________ By: _______________________ Alison McKee Reina Schwartz County Librarian City Manager RECOMMENDED FOR APPROVAL: APPROVED AS TO FORM: By By: _______________________ Brian M. Balbas Malathy Subramanian Public Works Director City Attorney By Jessica L. Dillingham Principal Real Property Agent APPROVED AS TO FORM: SHARON L. ANDERSON, COUNTY COUNSEL By: _______________________ Kathleen M. Andrus Deputy County Counsel 15 EXHIBIT A Library Floorplan 16 EXHIBIT B Form of Lease Supplement LEASE SUPPLEMENT No. [ ] This Lease Supplement No. [ ] is dated ___________ and supplements the Lease dated ______________ (the “Lease ”) between the City of Clayton, a municipal corporation of the State of California (the “City”), and the County of Contra Costa, a politica l subdivision of the State of California (the “County”). Unless otherwise defined herein, capitalized terms have the meanings given to such terms in the Lease. 1. The number of Base Hours to be provided by the County in the Fiscal Year beginning July 1, 20__, is __. 2. The number of Extra Hours to be provided in the Fiscal Year beginning July 1, 20__ is __. 3. The number of Actual Hours to be provided in the Fiscal Year beginning July 1, 20__ is __. 4. The City’s Obligation for the Fiscal Year beginning July 1, 20__ is $______. 5. This Lease Supplement No. [ ] is effective in accordance with the terms of the Lease. COUNTY CITY COUNTY OF CONTRA COSTA, a CITY OF CLAYTON, a political subdivision of the State of municipal corporation of the State of California California By: _______________________ By: _______________________ Name Name County Librarian City Manager RECOMMENDATION(S): ACCEPT the 2022 Semi Annual Report of Real Estate Delegation of Leases and Licenses dated January 1, 2022, through June 30, 2022, as recommended by the Public Works Director, to lease real property for use by the County or to obtain the use of real property for the County by license and to amend real property leases or licenses to permit improvements or alterations, or both, under certain circumstances, Countywide. FISCAL IMPACT: No fiscal impact. BACKGROUND: Pursuant to the Contra Costa County, Ordinance Code, Title 11, Division 1108, Chapter 1108-10.002, the Board of Supervisors authorizes the Public Works Director, or designee, to perform all acts necessary to lease or license real property for use by the County if the term does not exceed five years and the rent does not exceed $7,500 per month and to amend real property leases or licenses to permit improvements or alterations, or both, under the following conditions: (1) the total cost under an amendment may not exceed $7,500; (2) an amendment may not extend the term of the lease or license; and (3) no more than two amendments, not to exceed $7,500 each, may be APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jessica Dillingham, (925) 957-2486 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 23 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Accept the 2022 Semi Annual Report of Real Estate Delegation of Leases and Licenses dated January 1, 2022, through June 30, 2022. BACKGROUND: (CONT'D) made within a 12-month period. The Public Works Director shall submit a semi-annual report to the Board of Supervisors on each lease or license done pursuant to this section, including the interest acquired, its price, and the necessity for the lease or license, which is describe in the attached Semi-Annual Delegation of Leases and Licenses Report. CONSEQUENCE OF NEGATIVE ACTION: The Board of Supervisors would not be informed of the leases and licenses accepted by the Public Works Director pursuant to Contra Costa County Ordinance Code. ATTACHMENTS 2022 Semi Annual Delegation Report 2022 Semi- Annual Delegation of Leases and Licenses Report January 1, 2022-June 30, 2022 Project Name/ Property Address/ APN City Purpose Fee Term Licensor 100 Glacier Dr., Ste B Martinez 7,851 sqft of rentable space $0.00 1/1/2022-12/31/2027 Juvenile Hall Auxiliary of Contra Costa County 100 Glacier Dr., Ste C Martinez 2,459 sqft of rentable space $0.00 1/1/2022-12/31/2027 Contra Costa County Office of Education Property Address City Purpose Lease Amount Term Owner 1350 Arnold Drive, Ste 102 & 103 Martinez Lease for Health Services Department - Health Services - Expansion 23,700.00$ 1/1/2022-9/30/2023 RPE Muir, LLC 1320 Arnold Drive, Ste 266 Martinez Lease for Health Services Department - Personnel 151,188.00$ 10/1/2022-9/30/2027 RPE Muir, LLC 1330 Arnold Drive, Ste 140 Martinez Lease for Health Services Department- Health Services - Behavioral Health Division 194,844.00$ 5/1/2022-4/30/2027 RPE Muir, LLC 1330 Arnold Drive, Ste 143 Martinez Lease for Health Services Department - Behavioral Case Management 210,552.00$ 5/1/2022-4/30/2027 RPE Muir, LLC LEASES LICENSES G:\realprop\LeaseMgt\Delegation of Licenses and Leases\Board Orders\Jan-June 2022 Semi Annual Report of Delegation of Leases and Licenses *For Use by the County Only RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a lease with Systron Business Center, LLC, for approximately 8,741 square feet in the building located at 2731 Systron Drive, Suite 200, Concord, for a ten-year term for the Health Services Department - Women, Infant, and Children (WIC) group, at an initial annual rent of $251,740.80 for the first year with annual increases thereafter, plus a share of landlord’s operating expenses beginning in 2024. (100% Org# 5828 – WIC Program) FISCAL IMPACT: 100% CDPH state funds for Health Services WIC Program BACKGROUND: The Special Supplemental Nutrition Program for Women, Infants, and Children - better known as the WIC Program - serves to safeguard the health of low-income pregnant, postpartum, and breastfeeding women, infants, and children up to age 5 who are at nutritional risk by providing nutritious foods to supplement diets, information on healthy eating including breastfeeding promotion and support, and referrals to health care. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Margaret Eychner, 925-957-2463 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 24 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Lease for 2731 Systron Drive, Suite 200, Concord BACKGROUND: (CONT'D) WIC has occupied its current space at 2355 Stanwell Drive, Concord, for more than twenty years. The building is in disrepair, requiring cost-prohibitive deferred maintenance to make it an appropriate location for the operation of the services provided to County residents by WIC. This proposed new lease will enable the County to provide services in a more appropriate environment in a space that is more centrally-located and, therefore, more easily accessible by more County residents. Staff from Health Services Department – Public Health will occupy the only other suite in this building and will share a breakroom and restroom with WIC. Beginning in 2024, in addition to base rent, WIC will pay any increase in operating expense, utility expense, property taxes, and insurance over the base year of 2023. WIC’s responsibility to pay an increase in operating expenses is capped at no more than a 4% increase per year. CONSEQUENCE OF NEGATIVE ACTION: WIC would remain in holdover at their existing location, and the County would need to either invest significant funds to cure the building deferred maintenance, or continue to search for a property to relocate the program. CLERK'S ADDENDUM RELISTED to September 13, 2022. ATTACHMENTS Lease Agreement Exhibit A Work Letter Work Letter - Schedule 2 Work Letter - Schedule 2A 1 LEASE Heath Services Department – Women, Infants, & Children Program 2731 Systron Drive, Suite 200 Concord, California This lease is dated August 9, 2022 (“Effective Date”), and is between SYSTRON BUSINESS CENTER, LLC, a California limited liability company (“Lessor”) and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California (“County”). Recitals A. Lessor is the owner of real property located in Concord, California that has been improved with three adjoining buildings located at 2727 Systron Drive, 2729 Systron Drive, and 2731 Systron Drive (together, the buildings are the “Complex”). The Complex is comprised of approximately 94,322 square feet of space. B. This lease is one of two leases Lessor and the County are entering into simultaneously. Under each of the two leases, Lessor is leasing to the County a portion of the building located at 2731 Systron (the “Building”). The Building consists of approximately 31,999 square feet of space, which is 33.93% of the total square footage of the Complex. C. Under this lease, the County is leasing a portion of the Building that is comprised of approximately 8,741 square feet of space (“Suite 200,” or the “Premises”). Suite 200 comprises 9.27% of the total square footage of the Complex. Under a separate lease, the County is leasing a portion of the Building that is comprised of approximately 23,258 square feet of space (“Suite 250”). Suite 250 comprises 24.66% of the total square footage of the Complex. Attached as Exhibit A is a floorplan of the Building that shows Suite 200, Suite 250 and the common area shared by Suite 200 and Suite 250. As shown in Exhibit A, this lease and the lease of Suite 250 comprise all the square footage of the Building. D. In addition to obtaining the exclusive use of the Premises, this lease grants the County non-exclusive use of 39 parking spaces in the parking lot adjacent to the Complex. E. Simultaneous with the execution of this lease, Lessor and the County are entering into a work letter that sets forth how tenant improvements in the Premises and the common area shared with Suite 250 are to be constructed, who will undertake construction of the improvements, who will pay for the construction of the improvements, and the time schedule for completing construction of the improvements (the “Work Letter”). The Work Letter is part of this lease. The parties therefore agree as follows: 2 Agreement 1. Lease of Premises. In consideration of the rents and subject to (i) the terms of this lease, and (ii) Lessor and County simultaneously entering into a lease for Suite 250, Lessor hereby leases to County and County hereby leases from Lessor, the Premises. 2. Term. The “Term” of this lease is comprised of an Initial Term and, at County’s election, a Renewal Term, each as defined below. a. Initial Term. The “Initial Term” is ten (10) years, commencing on the Commencement Date, as defined in the Work Letter. b. Renewal Term. County has one option to renew this lease for a term of five (5) years (the “Renewal Term”) upon all the terms and conditions set forth in this lease. i. County will provide Lessor with written notice of its election to renew the lease at least twelve months prior to the commencement of the Renewal Term. However, if County fails to provide such notice, its right to renew the lease will not expire until fifteen working days after the County’s receipt of Lessor’s written demand that the County exercise or forfeit the option to renew. ii. Upon the commencement of the Renewal Term, all references to the Term of this lease will be deemed to mean the Term as extended pursuant to this Section. 3. Rent. County shall pay rent to Lessor monthly in advance beginning on the Commencement Date. Rent is payable on the first day of each month during the Initial Term and, if applicable, the Renewal Term in the amounts set forth below: a. Initial Term. Months Monthly Rent 1-12 $20,978.40 13-24 $21,607.75 25-36 $22,255.98 37-48 $22,923.66 49-60 $23,611.37 61-72 $24,319.72 73-84 $25,049.31 85-96 $25,800.79 97-108 $26,574.81 109-120 $27,372.05 3 b. Renewal Term. Rent during the Renewal Term will be at the then-fair market rental value of the Premises. The fair market rental value of the Premises will be established by the mutual agreement of the parties. The parties shall use good faith efforts to establish the fair market value of the rent for the Renewal Term not less than twenty months prior to the commencement of the Renewal Period. If the parties fail to agree on the fair market rental value of the Premises by the date that is eighteen months prior to the commencement of the Renewal Period, the parties will engage a real estate appraiser with knowledge of the commercial real estate market in the area to determine the fair market value of the Premises. The parties shall each bear one- half the cost of the appraiser. c. Rent for any fractional month will be prorated and computed on a daily basis with each day’s rent equal to one-thirtieth (1/30) of the monthly Rent. 4. Modified Full-Service Lease. With the exception of the costs borne by the County pursuant to Section 5 below (Additional Rent), this is a full-service lease. Lessor shall pay all of the Building’s operating costs, including without limitation, the cost of Utilities, Operating Expenses, Real Property Taxes, and Insurance, all as defined below. 5. Additional Rent. In addition to the Rent set forth above, in each year following the Base Year (defined below), County shall pay Lessor the amounts set forth below (collectively, “Additional Rent”). Lessor shall invoice County for any Additional Rent due within ninety days after the end of each calendar year during the Term, beginning in the year that immediately follows the Base Year. County shall pay the amount so invoiced within thirty days of receipt of the invoice. County has the right, exercisable upon reasonable prior written notice to Lessor, to inspect Lessor’s books and records relating to the amounts charged to County as Additional Rent. County shall cause any such inspection to occur within ninety days of receipt of the annual invoice. In the absence of a manifest error in the invoice, County may not withhold payment of the invoice until after the completion of such inspection. a. Proportionate Share. For purposes of this lease, “Proportionate Share” means the ratio, expressed as a percentage of the square footage of the Premises to the total square footage of the Complex. The parties estimate County’s Proportionate Share of the Complex to be 9.27%. b. Operating Expenses. County’s Proportionate Share of the Excess Amount of Operating Expenses, as defined below. “Excess Amount of Operating Expenses” means the amount by which Operating Expenses actually paid by Lessor in any calendar year (or portion thereof) exceeds the amount Lessor actually paid for Operating Expenses in calendar year 2023 (the “Base Year”); provided, however, in no event will the Excess Amount of Operating Expenses exceed 4% in any year. 4 “Operating Expenses” means the cost of (i) janitorial services and cleaning supplies provided to the Building, (ii) the operation and upkeep of all building systems serving the Building, including lighting, plumbing, HVAC, fire/life safety, electrical systems, ceiling, flooring and other surfaces, and (iii) pest and rodent control. Notwithstanding any provision of this lease to the contrary, Lessor and County acknowledge and agree that the following items are excluded from Operating Expenses to be reimbursed or paid by County: i. Payments on any loans or ground leases affecting the Complex. ii. Depreciation of any building in the Complex or any major system of any service equipment of any building in the Complex. iii. All costs and expenses associated with leasing to other tenants, including tenant improvements allowances, attorneys’ fees, brokerage commissions, and architectural fees, if any. iv. Any cost incurred in complying with hazardous materials laws. v. Capital taxes, income taxes, corporate taxes, corporation capital taxes, excise taxes, profits taxes or other taxes personal to the Lessor. c. Utility Expenses. County’s Proportionate Share of the Excess Amount of Utility Expense. “Excess Amount of Utility Expenses” means the amount by which Utility Expense, as defined below, actually paid by Lessor in any calendar year (or portion thereof) exceeds the amount Lessor actually paid for Utility Expenses in the Base Year. “Utility Expenses” means the cost of gas and electric service, water, sewer and refuse collection services provided to the Building. d. Real Property Taxes. County’s Proportionate Share of the Excess Amount of Real Property Tax Expense, as defined below. “Excess Amount of Real Property Tax Expense” means the amount by which Real Property Taxes, as defined below, actually paid by Lessor in any calendar year (or portion thereof) exceeds the amount Lessor actually paid for Real Property Taxes in the Base Year. “Real Property Taxes” means and includes all taxes, assessments (amortized over the longest period available to Lessor) levied or assessed upon the Building and the real property upon which it is situated, any state or local business taxes or 5 fees measured by or assessed upon gross rentals or receipts, and other government charges, general and special, including, without limitation, assessments for public improvements or benefits, that are, during the Term of this lease, assessed, levied, and imposed by any governmental authority upon the Building. Real Property Taxes do not include any late fees or penalties, any municipal, county, State, or Federal net income, estate, succession, inheritance, sales, use, or franchise taxes of Lessor or documentary or transfer taxes. e. Insurance. County’s Proportionate Share of the Excess Amount of Insurance Expense, as defined below. “Excess Amount of Insurance Expense” means the amount by which Insurance, as defined below, actually paid by Lessor in any calendar year (or portion thereof) exceeds the amount Lessor actually paid for the Insurance in the Base Year. “Insurance” means the All-Risk Property Insurance maintained by Lessor covering the Building, and all improvements thereto for perils including fire and earthquake, if applicable, for an amount equal to full replacement cost; liability and other insurance that Lessor reasonably deems necessary on the Premises or that may be required by Lessor’s mortgagee, including, but not limited to, earthquake, and flood insurance. 6. Use. County may use the Premises for the purpose of conducting various functions of County and any other purpose permitted by law. County is responsible for obtaining any use permits needed to operate County’s business within the Premises. 7. Maintenance and Repairs. a. Roof and Exterior of Premises. Lessor shall keep the roof and exterior of the Premises in good order, condition, and repair, and shall maintain the structural integrity of the Building, including the exterior doors and their fixtures, closers and hinges, exterior windows, glass and glazing in the Premises. b. Fire Extinguishers; Smoke Detectors; Strobe Alarms. Lessor shall provide fire extinguishers, smoke detectors, and strobe alarms in the Premises as required by current laws, regulations, and the Fire Marshall. Lessor shall maintain, repair, and replace the fire extinguishers, smoke detectors, and strobe alarms as needed. c. Interior of Premises. County, at County’s sole cost, shall keep and maintain the interior of the Premises in good order, condition, and repair, but Lessor shall repair damage to the interior caused by its failure to maintain the exterior in good repair, including damage to the interior caused by roof leaks and/or interior and exterior wall leaks. County shall maintain all locks and key systems used in the Premises. The County may install and maintain an alarm system, if deemed necessary by County. 6 d. Utility Systems. Lessor shall repair and maintain the electrical, lighting, water and plumbing systems in good order, condition, and repair. e. HVAC. Lessor shall maintain and repair the heating, ventilating, and air- conditioning (HVAC) systems. Normal operating hours are Monday through Friday between the hours of 7:00 a.m. and 6:00 p.m., excluding generally recognized holidays. If County requires the use of the HVAC systems outside the normal operating hours, County is responsible for the actual utility costs of the HVAC incurred by such use plus a 10% administrative fee. County is responsible for the repair and/or replacement of the existing supplemental HVAC system in the Technology/Server Room. f. Parking; Exterior Lighting; Landscaping. Lessor shall maintain the parking lot, exterior lighting system, and landscaping in good order, condition, and repair. g. Services by Lessor. If County determines that the Premises are in need of maintenance, construction, remodeling, or similar work that is beyond Lessor’s responsibilities under this lease, at County’s request, either Lessor shall perform the work at County’s expense or shall allow for County to have the work done at County’s expense. In performing the work, Lessor shall consult with County and use either licensed insured contractors or employees of Lessor. Lessor shall obtain County’s prior written approval of the scope, terms, and cost of any contracts. County may, by giving Lessor thirty (30) days prior written notice, change the scope of work, terminate any or all work, or require that work be performed by a different contractor, subject to Lessor’s reasonable approval. All work is subject to Lessor’s approval and must comply with existing code requirements. 8. Quiet Enjoyment. Provided County is in compliance with the material terms of this lease, Lessor shall warrant and defend County in the quiet enjoyment and possession of the Premises during the Term. 9. Subordination, Non-Disturbance and Attornment. If at any time Lessor has a loan that is secured by a lien of a mortgage or deed of trust encumbering the Building, Lessor shall cause the lender(s) holding the lien to execute and deliver to County a Subordination, Non-Disturbance and Attornment Agreement that is in substantial conformity with Exhibit B. 10. Assignment and Sublease. County may assign this lease or sublease the Premises or any part thereof with the written approval from Lessor, which will not be unreasonably withheld or delayed. 11. Alterations; Fixtures and Signs. County may (i) make any lawful and proper minor alterations to the Building, (ii) attach fixtures and signs (“County Fixtures”) in or upon the Building which do not affect the Building systems, and (iii) install electric vehicle charging stations (“Charging Stations”). Any County Fixtures, exterior signs or fixtures, 7 and the location of the Charging Stations, are subject to Lessor’s prior approval, which approval may not be unreasonably withheld. Any County Fixtures will remain the property of County and may be removed from the Building by County at any time during the Term. County is responsible for the cost of all alterations, County Fixtures and for the cost of Charging Stations that are not required to be installed as part of the Tenant Improvements. All alterations and County Fixtures must comply with then-current code requirements and are to be removed by County at the expiration of the Term and any damage repaired. 12. Prior Possession. Commencing on the Effective Date, County has the right to install fixtures, telephones, alarm systems, and other items required to prepare the Premises for County’s occupancy and to store furniture, supplies and equipment, provided such work and storage and can be effected without unduly interfering with Lessor’s completion of any tenant improvements. 13. Insurance. a. Liability Insurance. Throughout the Term, County shall maintain in full force and effect, at its sole expense, a general self-insurance program covering bodily injury (including death), personal injury, and property damage, including loss of use. County shall provide Lessor with a letter of self-insurance affirming the existence of the self-insurance program, and naming Systron Business Center, LLC as additional insured. b. Self-Insurance Exclusion. County’s self-insurance does not provide coverage for (i) areas to be maintained by Lessor under this lease, or (ii) negligence, willful misconduct, or other intentional act, error or omission of Lessor, its officers, agents, or employees. 14. Surrender of Premises. On the last day of the Term, or sooner termination of this lease, County shall peaceably and quietly leave and surrender to Lessor the Premises in broom clean condition, along with appurtenances and fixtures at the Premises (except County Fixtures), all in good condition, ordinary wear and tear, damage by casualty, condemnation, acts of God and Lessor’s failure to make repairs required of Lessor excepted. County is not responsible for painting or for repairing or replacing any floor coverings in the Premises upon the expiration or earlier termination of this lease. Lessor may require County to remove data cabling from the Premises. 15. Waste, Nuisance. County may not commit, or suffer to be committed, any waste upon the Premises, or any nuisance or other act or thing that may disturb the quiet enjoyment of any other occupant of the Building. 16. Inspection. Lessor, or its proper representative or contractor, may enter the Premises by prior appointment between the hours of 9:00 a.m. and 4:30 p.m., Monday through Friday, holidays excepted, to determine that (i) the Premises is being reasonably cared for, (ii) no waste is being made and that all actions affecting the Premises are done in the manner 8 best calculated to preserve the Premises, and (iii) County is in compliance with the terms and conditions of this lease. 17. Perilous Conditions. If the County’s Director of Public Works becomes aware of a perilous condition on the Premises that, in his or her opinion, substantially and significantly threatens the health and safety of County employees and/or invitees (a “Perilous Condition”), the Director of Public Works, or his or her designee, will immediately notify Lessor of such Perilous Condition and Lessor shall use best efforts to immediately eliminate the Perilous Condition. Lessor shall immediately address any condition reasonably constituting an emergency, whether Lessor learns of the condition through County or otherwise. If Lessor fails to address a Perilous Condition within twenty-four (24) hours after County’s notice or to immediately address an emergency, County may attempt to resolve the Perilous Condition or emergency. Lessor shall reimburse County for any costs incurred by County in addressing the Perilous Condition or emergency promptly upon receipt of County’s invoice. 18. Destruction. If damage occurs that causes a partial destruction of the Premises during the Term from any cause and repairs can be made within sixty days from the date of the damage under the applicable laws and regulations of government authorities, Lessor shall repair the damage promptly. Such partial destruction will not void this lease, except that County will be entitled to a proportionate reduction in Rent while the repairs are being made. The proportionate reduction in Rent will be calculated by multiplying Rent by a fraction, the numerator of which is the number of square feet that are unusable by County and the denominator of which is the total number of square feet in the Premises. If repairs cannot be made in sixty days, County will have the option to terminate the lease or request that Lessor make the repairs within a reasonable time, in which case, Lessor will make the repairs and Rent will be proportionately reduced as provided in the previous paragraph. This lease will terminate in the event of the total destruction of the Premises. 19. Hazardous Material. Lessor warrants to County that Lessor does not have any knowledge of the presence of Hazardous Material (as defined below) or contamination of the Building or Premises in violation of environmental laws. Lessor shall defend, save, protect and hold County harmless from any loss arising out of the presence of any Hazardous Material on the Premises that was not brought to the Premises by or at the request of County, its agents, contractors, invitees or employees. Lessor acknowledges and agrees that County has no obligation to clean up or remediate or contribute to the cost of cleanup or remediation, of any Hazardous Material unless such Hazardous Material is released, discharged or spilled on or about the Premises by County or any of its agents, employees, contractors, invitees or other representatives. The obligations of this Section shall survive the expiration or earlier termination of this lease. 9 “Hazardous Material” means any substance, material or waste, including lead-based paint, asbestos and petroleum (including crude oil or any fraction thereof), that is or becomes designated as a hazardous substance, hazardous waste, hazardous material, toxic substance, or toxic material under any federal, state or local law, regulation, or ordinance. 20. Indemnification. a. County. County shall defend, indemnify and hold Lessor harmless from County’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors, or omissions of County, its officers, agents or employees in using the Premises pursuant to this lease, or the County’s performance under this lease, except to the extent caused or contributed to by (i) the structural, mechanical, or other failure of buildings owned or maintained by Lessor, and/or (ii) the negligent acts, errors, or omissions of Lessor, its officers, agents, or employees. b. Lessor. Lessor shall defend, indemnify and hold County harmless from Lessor’s share of any and all claims, costs and liability for any damage, injury or death of or to any person or the property of any person, including attorneys’ fees, caused by the willful misconduct or the negligent acts, errors or omissions of Lessor, its officers, agents, employees, with respect to the Premises, or Lessor’s performance under this lease, or the Lessor’s performance, delivery or supervision of services at the Premises, or by the structural, mechanical or other failure of buildings owned or maintained by Lessor, except to the extent caused or contributed to by the negligent acts, errors, or omissions of County, its officers, agents, or employees. 21. Default. The occurrence of any of the following events is a default under this lease: a. County. i. County’s failure to pay Rent within ten business days after receipt of a written notice of failure (a “Notice”) from Lessor to County; provided, however, that County will have additional time if its failure to pay Rent is due to circumstances beyond its reasonable control, including, without limitation, failure of the County’s Board of Supervisors to adopt a budget. In no event may such additional time exceed seventy-five days from receipt of a Notice. ii. County’s failure to comply with any other material term or provision of this lease if the failure is not remedied within thirty days after receipt of a Notice from Lessor to County specifying the nature of the breach in 10 reasonably sufficient detail; provided, however, if the default cannot reasonably be remedied within the thirty day period, then a default will not be deemed to occur until the occurrence of County’s failure to comply within the period of time that may be reasonably required to remedy the default, up to an aggregate of ninety days, provided County commences curing the default within thirty days and thereafter diligently proceeds to cure the default. b. Lessor. i. Lessor’s failure to complete the Tenant Improvements in accordance with the Improvement Agreement. ii. Lessor’s failure to perform any other obligation under this lease if the failure is not remedied within thirty days after receipt of a Notice from County to Lessor specifying the nature of the breach in reasonably sufficient detail; provided, however, if the breach cannot reasonably be remedied within the thirty day period, then a default will not be deemed to occur until the occurrence of Lessor’s failure to perform within the period of time that may be reasonably required to remedy the breach, up to an aggregate of ninety days, provided Lessor commences curing the breach within thirty days and thereafter diligently proceeds to cure the breach. 22. Remedies. a. Lessor. Upon the occurrence of a default by County, Lessor may, after giving County written notice of the default, and in accordance with due process of law, reenter and repossess the Premises and remove all persons and property from the Premises. b. County. If Lessor fails to complete the Tenant Improvements in accordance with the Improvement Agreement, County may terminate this lease by giving written notice to Lessor with no cost or obligation to County. Such termination is effective on the effective date of the written notice. Upon the occurrence of any other default by Lessor, County may (i) terminate this lease by giving written notice to Lessor and quit the Premises without further cost or obligation to County or (ii) proceed to repair or correct the failure and, at County’s option, either deduct the cost thereof from Rent due to Lessor, or invoice Lessor for the cost of repair, which invoice Lessor shall pay in full promptly upon receipt. 23. Notices. Any notice required or permitted under this lease must be in writing and sent by overnight delivery service or registered or certified mail, postage prepaid and directed as follows: 11 To Lessor: SYSTRON BUSINESS CENTER, LLC c/o Hanford Freund & Company 47 Kearny Street, Suite 300 San Francisco, CA 94108 To County: Contra Costa County Public Works Department Attn: Principal Real Property Agent 255 Glacier Drive Martinez, CA 94553 Either party may at any time designate in writing a substitute address for the address set forth above and thereafter notices are to be directed to such substituted address. If sent in accordance with this Section, all notices will be deemed effective (i) the next business day, if sent by overnight courier, or (ii) three days after being deposited in the United States Postal system. 24. Successors and Assigns. This lease binds and inures to the benefit of the heirs, successors, and assigns of the parties hereto. 25. Holding Over. Any holding over after the Term of this lease is a tenancy from month to month, terminable upon thirty (30) days’ notice given at any time and is subject to the terms of this lease. During such holding over, County shall pay monthly rent equal to one hundred twenty-five percent (125%) of the rent that had been in effect at the time the lease expired. Holding over does not constitute an extension of the lease. 26. Time is of the Essence. In fulfilling all terms and conditions of this lease, time is of the essence. 27. Governing Law. The laws of the State of California govern all matters arising out of this lease. 28. Severability. In the event that any provision of this lease is held to be invalid or unenforceable in any respect, the validity and enforceability of the remaining provisions of this lease will not in any way be affected or impaired. 29. Real Estate Commission. In negotiating this lease, Lessor is represented by Newmark Knight Frank, and the County represents itself. Lessor shall pay a real estate commission to Newmark Knight Frank pursuant to a separate written agreement. Lessor recognizes and acknowledges that the County is entitled to a real estate commission when it represents itself. The County warrants to Lessor that County’s contact with Lessor in connection with this lease has been directly with Newmark Knight Frank. Lessor shall pay to the County a real estate commission of 2.5% of the amount of the first five (5) years of the Initial Term ($33,413.15), and 1.25% of the amount of the second 12 five (5) years of the Initial Term ($19,367.50), for a total commission amount of $52,780.65 (the “County Commission”). Lessor shall pay one-half of the County Commission upon the execution of this lease and the remainder on the Commencement Date. Lessor warrants that no other broker or finder, other than Newmark Knight Frank and the County, can properly claim a right to a leasing commission or a finder's fee based upon contacts with the County with respect to the Building. Lessor and County shall indemnify, defend, protect, and hold each other harmless from and against any loss, cost, or expense, including, but not limited to, attorneys' fees and costs, or the payment of a real estate commission to any party, other than Newmark Knight Frank and County, resulting from any claim for a fee or commission by any broker or finder, in connection with the Building and this lease. [Remainder of Page Intentionally Left Blank] 13 30. Entire Agreement; Construction; Modification. Neither party has relied on any promise or representation not contained in this lease or the Work Letter. All previous conversations, negotiations, and understandings are of no further force or effect. This lease is not to be construed as if it had been prepared by one of the parties, but rather as if both parties have prepared it. This lease may be modified only by a writing signed by both parties. The parties are executing this lease on the date set forth in the introductory paragraph. COUNTY OF CONTRA COSTA, a SYSTRON BUSINESS CENTER, LLC, a political subdivision of the State of California limited liability company California By: _______________________ By: _______________________ Brian M. Balbas Jeff Wilcox Director of Public Works Managing Director RECOMMENDED FOR APPROVAL: By: _______________________ Jessica L. Dillingham Principal Real Property Agent By: _______________________ Margaret J. Eychner Senior Real Property Agent APPROVED AS TO FORM Mary Ann McNett Mason, County Counsel By: _______________________ Kathleen M. Andrus Deputy County Counsel ME:sl G:\realprop\LEASE MANAGEMENT\CONCORD\2731 SYSTRON - T00___\LEASES\LEASE DRAFTS\WIC Lease\2731 Systron WIC Lease - Final.docx 14 Exhibit A [Floorplan] 15 Exhibit B Recorded at the request of: Contra Costa County Return to: Contra Costa County Public Works Department 255 Glacier Drive Martinez, CA 94553 Assessor's Parcel No. 126-192-014-2 Subordination, Non-Disturbance, and Attornment Agreement This agreement is dated ____________________, 20___, and is between the County of Contra Costa, a political subdivision of the State of California (the “Tenant”), ___________________________, a ___________________ , its successors and assigns (the “Lender), having its principal place of business at __________________________________________________________________________. Recitals A. Pursuant to a lease dated ____________, 2022 (the “Lease”) between the Tenant and SYSTRON BUSINESS CENTER, LLC, a California limited liability company (the “Landlord”), Landlord is leasing to the Tenant certain space in the building located at 2731 Systron Drive, Concord, more fully described in Exhibit A attached hereto and made a part hereof (the “Property”). B. Lender has previously made a loan (the “Loan”) to Landlord that is secured, in part, by the lien of a mortgage or deed of trust executed and delivered by Landlord to Lender encumbering the Property (the “Mortgage”) and an assignment of all leases of and rents from the Property C. This agreement is being executed by the parties in accordance with the requirements of Section 9 of the Lease. NOW, THEREFORE, in consideration of the covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Tenant hereby represents, acknowledges, and agrees as follows: a. The term of the Lease commences on _____________________________ and will terminate on _____________________________________. 16 b. The current monthly rent payment under the Lease is set forth in Section 3 of the Lease. No advance rents have been prepaid. c. The improvements described in the Lease have not been completed or accepted by Tenant. d. Tenant has not sublet any portion of the leased premises or assigned any of its rights under the Lease. e. Upon its execution, the Lease will be in full force and effect. f. All rent payments will be paid as provided under the Lease until Tenant has been otherwise notified by Lender or its successors and assigns. g. If Lender provides Tenant with Lender’s address for notification purposes, Tenant will deliver to Lender a copy of all notices Tenant delivers to or receives from Landlord. h. Tenant will not look to Lender or its successors or assigns for the return of the security deposit, if any, under the Lease, except to the extent that such funds are delivered to Lender. 2. If Lender elects to foreclose the Mortgage, Lender will not join Tenant in summary or foreclosure proceedings unless required by applicable law (and then only to the extent so required) as long as Tenant has not amended the Lease without Lender’s prior written consent and is not in default under the Lease. 3. In the event that Lender succeeds to the interest of Landlord under the Lease and there exists no default by Tenant under the Lease and Tenant has not amended the Lease without Lender’s prior written consent, Lender agrees not to disturb or otherwise interfere with Tenant’s possession of the leased premises for the unexpired term of the Lease, provided that Lender is not: a. Liable for any act or omission of Landlord or any prior landlord under the Lease; b. Subject to any offsets or defenses that Tenant might have against Landlord or any prior landlord; c. Bound by any rent or additional rent that Tenant might have paid for more than the current month to Landlord; d. Bound by any amendment or modification of the Lease made without Lender’s prior written consent; or e. Liable for any security deposit Tenant might have paid to Landlord, except to the extent Lender has actually received said security deposit. 17 4. Upon Lender’s succeeding to Landlord’s interest under the Lease, Tenant covenants and agrees to attorn to Lender or a purchaser at a foreclosure or trustee’s sale, to recognize such successor landlord as Tenant’s landlord under the Lease, and to be bound by and perform all the obligations and conditions imposed on Tenant by the Lease. If requested by Lender or any subsequent owner, Tenant shall execute a new lease with Lender, for a term equal to the remaining term of the Lease and otherwise containing the same provisions and covenants of the Lease. 5. Prior to terminating the Lease due to a default by Landlord thereunder, Tenant agrees to notify Lender of such default and give Lender the opportunity to cure such default within thirty (30) days of Lender’s receipt of such notice (or, if such default cannot reasonably be cured within such thirty (30) day period, Lender will have such longer time as may be necessary to cure the default provided that Lender commences the cure within such period and diligently pursues the cure thereafter). 6. Notices. Any notice required or permitted under this agreement must be in writing and sent by overnight delivery service or registered or certified mail, postage prepaid and directed as follows: To Lender: ___________________________ ___________________________ ___________________________ ___________________________ To County: Contra Costa County Public Works Department Attn: Principal Real Property Agent 255 Glacier Drive Martinez, CA 94553 7. This agreement binds and inures to the benefit of the respective heirs, personal representatives, successors and assigns of the parties hereto. [Remainder of Page Intentionally Left Blank] 18 8. This agreement may be modified only in a writing duly executed by both parties. The parties are signing this agreement as of the date set forth in the introductory clause. COUNTY: COUNTY OF CONTRA COSTA, a political subdivision of the State of California By Brian M. Balbas Director of Public Works LENDER: Name of Lender., a _____________________________ By Name Title By Name Title [Attach Notary Forms] 19 Exhibit A to Subordination, Non-Disturbance, and Attornment Agreement [Legal Description of Property] 1 WORK LETTER Health Services Department – Women, Infants, & Children Program 2731 Systron Drive Concord, California August 9, 2022 This work letter (“Work Letter”) is part of the lease being executed concurrently between SYSTRON BUSINESS CENTER, LLC, a California limited liability company, as landlord (Lessor), and the COUNTY OF CONTRA COSTA, as tenant (County), under which the County is leasing approximately 8,741 square feet of space in the Building located at 2727-2731 Systron Drive, Concord, California, as more particularly described in the lease. Lessor and County mutually agree as follows: 1. Terms. All capitalized terms not defined herein have the meanings ascribed to them in the lease. The provisions of this Work Letter supplement the lease and are specifically subject to the provisions of the lease. If there is a conflict between the provisions of the lease and the provisions of this Work Letter, the provisions of the lease control. Whenever the approval of County is required hereunder, approval is required of the County’s Director of Public Works or her designee (the “County Representative”). 2. Lessor's Representation and Warranties. Lessor represents and warrants to County that Lessor is the owner of the Building, and the Building is presently zoned to permit its use for the purposes contemplated by this Work Letter and the lease and is free of any covenants, restrictions, and other encumbrances. In addition, Lessor represents and warrants that the individuals signing this Work Letter on behalf of Lessor are authorized to do so. Lessor covenants and agrees that it will cause the Substantial Completion Date, as defined below, to occur no later than March 1, 2023, so long as the lease is fully executed by August 15, 2022. (Lessor shall strive to complete the construction as soon as possible prior to March 1, 2023.) 3. Base Building Work. Lessor, at Lessor’s cost and expense, has constructed the Building shell and core (collectively, the “Base Building Work”). The Base Building Work includes, but is not limited to, the following elements of the Building: (a) concrete floors (without floor coverings), (b) finished perimeter walls (including windows, window frames, window blinds, and doors), (c) finished ceilings, including lights and light fixtures, (d) finished restrooms, (e) closets for telephone and electrical systems (but not the telephone systems themselves), (f) Building mechanical, electrical, and plumbing systems 2 within the Building core only, (g) interior core walls, (h) fire alarms and fire suppression systems, (i) all items necessary for the Building to satisfy the provisions of the Americans with Disabilities Act, including, without limitation, washrooms, drinking fountains, and the parking area, (j) all code-required items relating to the other elements of the Base Building Work, such as exit signs, speakers, fire doors, and any other life-safety support system for each floor, and (k) dry wall and tape of interior columns. 4. Tenant Improvements. Subject to the conditions set forth below, Lessor, at its sole cost and expense, shall demolish existing interior improvements as required and construct and install the improvements to the Premises that are described on Schedule 1 attached hereto and incorporated herein (the “Tenant Improvements”) in accordance with (i) the Space Plans, as defined below, (ii) the Construction Schedule, attached hereto as Schedule 3 – Construction Schedule, and (iii) the Final Plans, as defined below. Any other work on the Premises is to be performed at County’s expense by County, or, if requested by County, Lessor (“Tenant’s Work”). The Lessor may not charge an administrative fee in connection with Tenant’s Work. For purposes of this Work Letter, “Construction Schedule” means the schedule that (i) identifies the work to be accomplished to complete the Tenant Improvements and the sequence of that work, and (ii) sets forth the dates by which certain components of the work must be completed. Lessor to provide County notice when County’s work (cabling, IT, etc) can be done during the construction of the Tenant Improvements. 5. Plans. a. Prior to the execution of the lease, Lessor and County approved in writing space plans for the build-out of the Tenant Improvements for the Premises that were prepared by Lessor or Lessor’s designated architect (the “Space Plans”). A copy of the Space Plans is attached hereto as Schedule 2. b. Lessor shall pay for all fees and costs incurred in connection with the Tenant Improvements depicted on the Final Plans as defined below, including architectural plans required to depict accessibility routes for the Building in general. Any and all architectural and engineering fees and costs incurred as a result of changes in the Final Plans requested by County will be County’s sole responsibility and paid for by County as additional rent within ten (10) days after receipt of invoices from Lessor showing that the additional fees or costs have been incurred. 6. Modifications to the Plans. a. Lessor and County acknowledge that the Space Plans may not depict certain structural elements of the Building and/or various elements of the Building systems that may necessitate modifications to the Space Plans and specifications for the Tenant Improvements (collectively “Structural Modifications”). Furthermore, any final plans and specifications for the construction of the Tenant Improvements may require 3 modification to account for Applicable Laws and Restrictions. “Applicable Laws and Restrictions” means all laws (including, without limitation, the Americans with Disabilities Act), building codes, ordinances, regulations, title covenants, conditions, and restrictions, and casualty underwriters’ requirements applicable to the Premises and the Tenant Improvements. Within sixty days after the date of the lease, Lessor shall cause final plans and specifications to be prepared in substantial conformity with the Space Plans, taking into account (i) Structural Modifications, (ii) the requirements of the Applicable Laws and Restrictions, (iii) other modifications resulting from physical constraints of the Premises, and (iv) modifications requested by County and consented to by Lessor, which consent may not be unreasonably withheld (the “Final Plans”). Once completed, the Final Plans will be attached to this Work Letter as Schedule 4. b. Any and all modifications of, or amendments to, the Space Plans and the Final Plans (including all working drawings and other supplements thereto, but excluding immaterial field changes and Structural Modifications), are subject to the prior written approval of County. Material "or equal" items or substitute items provided for in the specifications forming part of the Final Plans are subject to the prior written approval of County, which approval may not be unreasonably withheld or delayed. Samples of such “or equal” or substitute materials, together with any additional supplemental information that may be necessary for County's review, are to be submitted to County in a timely manner. 7. Inspections. The County and its representatives may enter the Premises at all reasonable times for the purpose of inspecting the progress of construction of the Tenant Improvements. 8. Compliance with Laws; Standards of Performance. Lessor, at its expense, shall (i) obtain all approvals, permits and other consents required to commence, perform and complete the Tenant Improvements, and, if applicable, shall deliver a certificate of occupancy to County, and (ii) cause the Tenant Improvements to be constructed in accordance with the following performance standards: the Tenant Improvements are to be constructed by well-trained, adequately supervised workers, in good and workmanlike manner, free from design, material and workmanship defects in accordance with the Final Plans and all Applicable Laws and Restrictions (the “Performance Standards”). Lessor warrants that all Tenant Improvements shall be constructed in accordance with the Performance Standards. Notwithstanding anything to the contrary in the lease or this Work Letter, County’s acceptance of possession of the Premises does not waive this warranty and Lessor shall promptly remedy all violations of the warranty at its sole cost and expense. 9. Completion Notice; Inspection; Substantial Completion Date. a. When Lessor deems construction of the Tenant Improvements to be Substantially Complete, as defined below, Lessor shall tender delivery to County by delivering a “Completion Notice” in substantial conformity with Schedule 5. For purposes of this Work Letter, the phrase “Substantially Complete” means (i) construction of the 4 Tenant Improvements has been substantially completed in accordance with the Performance Standards, (ii) there is no incomplete or defective work that unreasonably interferes with County’s use of the Premises, (iii) all necessary government approvals for legal occupancy of the Tenant Improvements have been obtained (including, if applicable, a Certificate of Occupancy), and (iv) all utilities are hooked up and available for use by County in the Premises. b. Upon receipt of the Completion Notice, a representative of the County and a representative of Lessor will immediately inspect the Tenant Improvements for the purpose of establishing that the Tenant Improvements are Substantially Complete. Once County is satisfied that the Tenant Improvements appear to be Substantially Complete, County shall so indicate by countersigning the Completion Notice. The Premises will be deemed delivered to County on the day that County countersigns the Completion Notice (the “Commencement Date” and the “Substantial Completion Date”). 10. Punchlist. County has forty-five (45) days from the Substantial Completion Date to provide Lessor with a written list of any items that are defective, incomplete, or do not conform to the Final Plans or to Applicable Laws and Restrictions (a “Punchlist”). County’s failure to specify any item on the Punchlist, however, does not waive Lessor’s obligation to construct the Tenant Improvements in accordance with this Work Letter. Lessor shall remedy all items on the Punchlist as soon as practicable and in any event within thirty days of Lessor receiving the Punchlist. If Lessor fails to remedy all items on the Punchlist within the thirty-day period (exempt as to items, if any, that require more than thirty days to complete), then County may, upon twenty days prior notice to Lessor, complete any Punchlist items and deduct the cost of such work from the Rent next coming due under the lease in an amount not to exceed twenty-five percent (25%) of the Rent per month for a period not to exceed six months. 11. Tenant's Work. a. Any item of work not shown in the Final Plans, including, for example, telephone and data service or furnishings ("Tenant's Work"), may be performed by County through contractors selected by County and approved by Lessor, which approval may not be unreasonably withheld or delayed. Upon a timely request by County, Lessor shall perform the Tenant's Work through contractors selected by Lessor and approved by County. If Lessor performs the Tenant's Work, County shall reimburse Lessor for the full cost of the work upon receipt by County of receipted invoices for work performed or materials supplied. If County performs all or any portion of the Tenant's Work, Lessor shall allow County prompt and reasonable access to the Premises, provided, in Lessor's reasonable opinion, the Tenant’s Work can be performed by County without undue interference with the completion of the Tenant Improvements. 5 b. Lessor shall furnish water, electricity, and HVAC to the Premises during the performance of any of Tenant's Work during normal working hours of the Tenant Improvement project, without charge to County. 12. County’s Right to Terminate. County may terminate the lease and this Work Letter by delivering a written termination notice to Lessor upon the occurrence of any of the following events: a. Lessor fails to cause construction of the Tenant Improvements to commence on or before October 1, 2022. b. The Substantial Completion Date does not occur on or before the Scheduled Completion Date and Lessor fails to Substantially Complete the Tenant Improvements on or before the fifth day after written notice by County to Lessor of its intent to terminate pursuant to this section; provided, however, County may not terminate the Lease if the failure to commence or complete construction by the deadlines set forth above is solely the result of delays that are caused by force majeure, supply chain issues, or any other delay outside of Lessor’s control. 13. Construction Period Insurance. a. Throughout the performance of the Tenant Improvements and the Tenant's Work, if the Tenant’s Work is performed by Lessor, Lessor shall carry and shall cause all contractors and their subcontractors to carry the insurance set forth below covering all occurrences in or about the Building, and County shall be named as a party assured, together with the Lessor, contractor, or subcontractor, as the case may be: i. Workers' compensation insurance in statutory limits; ii. Lessor: Commercial general liability insurance, including contractual liability, owners’ and contractors’ protective liability for a period of one year after substantial completion, with limits of not less than $2,000,000 per occurrence; iii. Contractors and Subcontractors: Commercial general liability insurance, including contractual liability, owners’ and contractors’ protective liability for a period of one year after substantial completion, with limits of not less than $1,000,000 per person and $1,000,000 per occurrence; iv. Comprehensive automobile liability in minimum limits of $500,000 for bodily injury or death to one person and $1,000,000 for bodily injury or death in any one occurrence and $500,000 per occurrence for property damage; 6 v. Employer's liability insurance in minimum limits of $1,000,000 per occurrence for bodily injury or disease; and vi. Excess liability insurance over the insurance required by subsections (ii), (iii), (iv), and (v) of this section with combined, minimum coverage of $2,000,000. b. All insurance required by this Section 13 may be carried in whole or in part under a blanket policy (or policies). Lessor agrees to require each contractor and subcontractor to furnish Lessor with evidence reasonably satisfactory to Lessor of the maintenance of the required insurance coverage, with assurances that it will not be cancelled without fifteen days advance written notice to Lessor, and, in the case of blanket insurance, setting forth that the Building and the work on the Building are covered by the blanket policy and specifying the amount of coverage relating thereto. Upon the request of the County Representative, Lessor shall provide to the County Representative evidence of the required insurance coverage that is reasonably satisfactory to the County Representative. 14. Risk of Loss. a. If the Premises or any portion of the Tenant Improvements or Tenant’s Work is damaged or destroyed prior to the Substantial Completion Date, County may terminate the lease if, in the reasonable opinion of Architect, the Building cannot be restored and the Tenant Improvements Substantially Completed prior to 60 days after the Scheduled Completion Date. If the lease is terminated pursuant to this section, Lessor shall cause its insurance to pay County an amount that is equal to the cost of constructing the Tenant’s Work paid by County prior to the casualty. b. If the Premises or the Tenant Improvements are damaged or destroyed prior to the Substantial Completion Date and the lease is not terminated pursuant to this section, Lessor shall promptly and diligently cause its contractor to restore the Premises and complete construction of the Tenant Improvements. 15. Pre-Move-In Cleaning. Lessor shall clean and ventilate the Premises immediately prior to County moving into the Premises. 16. Move-In. Lessor shall make available to County on any weekday between the hours of 8:00 a.m. and 6:00 p.m. and, in addition, at County's request either on any three weekends between the hours of 6:00 p.m. on Friday and 8:00 a.m. on Monday or, in lieu of any one weekend, any four nights between the hours of 7:00 p.m. and 8:00 a.m., and the electricity and HVAC that County may reasonably require in connection with County's moving into the Premises. Lessor shall provide a qualified property management employee during County's move-in. County shall provide reasonable security at the Building in the event County moves into the Leased Premises at any time other than normal business hours. [Remainder of Page Intentionally Left Blank] 7 17. Time of the Essence. Time is of the essence in fulfilling all terms and conditions of this Work Letter. The parties are executing this Work Letter as of the date hereinabove set forth. COUNTY OF CONTRA COSTA, a SYSTRON BUSINESS CENTER, LLC, a political subdivision of the State of California limited liability company California By: _______________________ By: _______________________ Brian M. Balbas Jeff Wilcox Public Works Director Managing Director RECOMMENDED FOR APPROVAL: By: _______________________ Jessica L. Dillingham Principal Real Property Agent By: _______________________ Margaret J. Eychner Senior Real Property Agent APPROVED AS TO FORM Mary Ann McNett Mason, COUNTY COUNSEL By: _______________________ Kathleen M. Andrus Deputy County Counsel ME:sl:dw G:\realprop\LEASE MANAGEMENT\CONCORD\2731 SYSTRON - T00___\LEASES\LEASE DRAFTS\WIC Lease\Work Letter - WIC - Final.docx 8 SCHEDULE 1 TENANT IMPROVEMENTS Note: Room numbers referenced below correspond to Room numbers on Schedule 2 – Space Plans and Schedule 2-A -Floors. WIC Suite/Common Areas 1. Entire Suite: Create WIC Suite 200 and all of its offices and spaces (shown in pink) as depicted in Schedule 2 – Space Plans. 2. Flooring: Install new Luxury Vinyl Tile (“LVT”), Vinyl Composition Tile (“VCT”), Carpet Tiles (“CT”), Sheet Vinyl (“SV”), and rubber wall base throughout, in colors and patterns to be chosen by the County in locations described below and depicted in Schedule 2-A – Floors. If available, County requests use of Tandus Centiva products for flooring (or equivalent based on current availability). a. Install new LVT and rubber wall base in the following rooms: i. Waiting Room 100 ii. Conference Room 110 iii. Break Room 140 in Common Area (shown in green on Schedule 2-A) b. Install new VCT and rubber wall base at the following rooms: i. IZ Supply – Room 144; ii. Secure File – Room 107; iii. General Storage – Room 106. c. Install new SV and rubber wall base in the following rooms: i. IZ Offices – Rooms 146 & 147; ii. Pump and Supply Cleaning – Room 109; iii. Toilet Rooms 109, 112, and 113. d. Install new carpet tiles and rubber wall base in all other areas of the suite and common areas. 9 3. Paint: Patch and repair walls as and apply fresh paint throughout suite and Common Areas in colors to be chosen by the County. 4. Millwork: a. In IZ Offices – Rooms 146 & 147, install upper and lower cabinets with hard-surface counter-tops and undermounted sinks in colors and styles to be chosen by the County. b. In Pump and Supply Cleaning – Room 108, install lower 8’ cabinets with hard-surface counter-tops and a deep, undermounted, utility-type sink in colors and styles to be chosen by the County. c. Replace all existing upper and lower cabinets and countertops in Break Room 140 with new cabinets and hard-surface countertops with two separate undermounted sinks in colors and styles to be selected by County. 5. Existing Restrooms 114 and 115: Existing restrooms to be delivered in like-new condition with the following: a. Replace counter-tops with hard-surface countertops and undermounted sinks. b. Refurbish wall and base tile in color to be chosen by County. c. Replace/repair sheetrock as needed. Repaint walls in color to be selected by County. d. Deep clean existing floor tile. e. Remove tampon dispenser and sharps containers. 6. Technology/Server Room 116: a. County to utilize existing supplemental HVAC system. (Landlord does not warrant this system and County to maintain at County’s cost.) Any replacement of the supplemental system to be at County’s cost. b. Install fire-rated plywood on the two walls to the right of the door. Leave existing plywood where it exists. c. Provide dedicated NEMA 5-20 circuits for each of the four racks County will be using (the four racks to the right side when entering the room). d. Remove all white cabling on back wall. e. Remove telephone system from room. f. County will remove all other existing cabling as necessary. 10 g. Clean existing flooring. 7. Existing Break Room: Remove existing refrigerators. Install new millwork as described in Section 4.c. above. 8. Tenant Work in WIC and Common Area Spaces: The following Tenant Work in the WIC and Common Area Spaces will be included in estimates for the Tenant Improvements. Once County is informed as to the cost of the work, County can decide whether or not to proceed with the improvements, which will be completed by the Lessor, but at the sole cost of the County, per Section 4 of this Work Letter. a. Millwork: Install upper and lower cabinets in Conference Room 110 that run the full length of the wall opposite from the pillar. b. Water Fountain: Install at least one water fountain with a bottle-filler. Location to be determined. NOTE: Building Standard Finishes and Supply Chain Remedy: Lessor to use good faith efforts to supply County’s requested building standard finishes as described above. In the event Lessor encounters lack of materials or supply chain issues, Lessor and County shall mutually agree on like-kind replacement materials in order to facilitate completion of construction. 11 SCHEDULE 2 SPACE PLANS 12 SCHEDULE 2-A FLOORS 13 SCHEDULE 3 CONSTRUCTION SCHEDULE 14 SCHEDULE 4 FINAL PLANS 15 SCHEDULE 5 FORM OF COMPLETION NOTICE To: Contra Costa County From: Systron Business Center. LLC Date: Re: Completion Notice This notice is provided in compliance with Section 9 of that certain Work Letter dated ___________________, 2022 between Systron Business Center. LLC and Contra Costa County (the “Work Letter”). All terms not otherwise defined herein have the meaning ascribed to them in the Work Letter. Tender by Lessor Lessor hereby represents that it has completed construction of the Tenant Improvements in substantial conformity with the Final Plans. Landlord hereby tenders the Premises for delivery to Tenant. Systron Business Center. LLC By: _____________________ Its: _____________________ Certification by Contra Costa County The undersigned, a duly authorized representative of Contra Costa County, hereby represents that the County has caused the Tenant Improvements to be inspected and has determined them to be in substantial conformity with the Final Plans. Contra Costa County By: _____________________ Date: _________________ Its: _____________________ RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to accept a non-competitive allocation, made available by the California Department of Social Services (CDSS) through the Community Care Expansion (CCE) Preservation Funds program. These funds are for the immediate preservation of licensed residential adult and senior care facilities serving applicants or recipients of Supplemental Security Income/State Supplementary Payment (SSI/SSP) or Cash Assistance Program for Immigrants (CAPI) including those who are experiencing or at risk of homelessness. The CCE Preservation Funds include operating subsidies and funds for capital projects. FISCAL IMPACT: Upon acceptance, County will receive allocated funds from CDSS through their administrator, Advocates for Human Potential, to help preserve licensed housing options for recipients SSI/SSP and/or CAPI. County will receive an allocation of $1,189,741 for the Operating Subsidy Payment (OSP) program and $3,238,276 for the Capital Projects (CP) program. A match requirement of 10% is required for distributed CP funds which may be passed to program recipients. BACKGROUND: The State of California has $805 million in funding for a competitive grant program through CDSS to develop adult and senior care facilities for individuals receiving SSI/SSP or CAPI. Of these funds $195 million has been allocated statewide to the OSP and CP programs. OSP funds must be obligated by June 30, 2027 and liquidated by June 30, 2029. CP funds must be obligated by June 30, 2024 and liquidated by December 31, 2026. Counties accepting funds shall be responsible for: submission of a Certification of funds acceptance; identification of a County department to manage funds, submission of an Implementation Plan outlining how program will be administered, ensure program administration is consistent with the Notice of Funding Availability and executed contract, ensure recipient facilities are in good standing with Community Care Licensing, limit administrative costs to 10% or less, provide relevant reports, and ensure match is provided by either County or program recipients. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 25 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Non-Competitive Allocation for the Community Care Expansion Preservation Fund Program BACKGROUND: (CONT'D) Upon approval and notice of award Behavioral Health (CCBHS), as lead agency, will convene a workgroup of interested County departments and other stakeholders to create an initial implementation plan by October 15, 2022. CCBHS will return to the Board for approval of the final implementation plan, final award acceptance and contract approval upon receipt of the of the Contract from Advocates for Human Potential. CONSEQUENCE OF NEGATIVE ACTION: County would not receive funds for the preservation of licensed residential adult and senior care facilities serving applicants or recipients of SSI/SSP or CAPI. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a revenue agreement with the California Department of Education to accept funding in an amount not to exceed $16,424,131 for State Preschool services for the period July 1, 2022 through June 30, 2023. FISCAL IMPACT: $16,424,131: County to receive total funding in the amount of $16,424,131, all of which has been budgeted in FY 2022-2023. Revenue is 100% State funds through the California Department of Education (CDE), State Agreement Number CSPP-2051-00. No County match is required. BACKGROUND: The County receives funds from the California Department of Education (CDE) to provide preschool services to program-eligible families for children ages 3-5 years old. In order to be program-eligible, families must meet at least one (1) of these eligibility criteria: receiving cash-aid, income eligible, experiencing homelessness, or recipients of protective services or at risk of being abused, neglected or exploited. For Full-Day services, families must have an established APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-5052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 26 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 9, 2022 Contra Costa County Subject:2022-2023 California Department of Education State Preschool Program Revenue Agreement BACKGROUND: (CONT'D) need for child care in addition to meeting eligibility criteria. The program is operated by the Employment and Human Services Department (EHSD), Community Services Bureau (CSB). During Fiscal Year 2021-2022, approximately 1,098 families and 1,163 children received preschool services throughout the County. This Board Order is to accept funds for Fiscal Year 2022-2023 for EHSD to continue providing preschool services. During the term of the revenue agreement, the contract rate, the Minimum Days of Operations (MDO) and the Maximum Reimbursable Amount (MRA) may be adjusted by CDE State Agency through an Allocation Letter issued to Contra Costa County Employment and Human Services Department. CONSEQUENCE OF NEGATIVE ACTION: If not approved, Contra Costa residents eligible to receive preschool services will not receive these services. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department Community Services Bureau supports three (3) of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a revenue agreement with the California Department of Education to accept funding in an amount not to exceed $27,500 for prekindergarten and family literacy program support services for the period July 1, 2022 through June 30, 2023. FISCAL IMPACT: County is to receive an amount not to exceed $27,500 from the California Department of Education (CDE) for the period July 1, 2022 through June 30, 2023, all of which has been budgeted in FY 2022-2023. (100% State) No County match is required. State Contract Number: CPKS-2007-00 BACKGROUND: The County receives funds from the California Department of Education (CDE) to provide prekindergarten and family literacy support services to promote and support interactive literacy activities for children and families enrolled in the program. The prekindergarten and family literacy support agreement is an expenditure-only agreement that supplements the California State APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: V. Kaplan, (925) 608-5052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 27 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 9, 2022 Contra Costa County Subject:2022-2023 California Department of Education Prekindergarten and Family Literacy Support Revenue Agreement BACKGROUND: (CONT'D) Preschool Program. Funds are used for education for parents and legal guardians of children in participating classrooms to support the development of their child’s literacy skills. Staff development for teachers in participating classrooms that include: development of a pedagogical knowledge, knowledge and application of developmentally appropriate assessments of the pre-reading skills of children, information on working with families, including the use of on-site coaching, for guided practice, in interactive activities and referrals, as necessary, to providers of instructions in adult education and English as a second language in order to improve the academic skills of parents and legal guardians of children in participating classrooms. The program is operated by the Employment and Human Services Department (EHSD), Community Services Bureau (CSB). During Fiscal Year 2021-2022, ten classrooms serving 178 families and 185 children received prekindergarten and family literacy support services throughout the County. This Board Order is to accept funds for Fiscal Year 2022-2023 for EHSD to continue providing prekindergarten and family support services. During the term of the revenue agreement, the Maximum Reimbursable Amount (MRA) may be adjusted by CDE State Agency through an Allocation Letter issued to Contra Costa County Employment and Human Services. CONSEQUENCE OF NEGATIVE ACTION: If not approved, Contra Costa residents eligible to receive these services will not receive prekindergarten and family literacy support services. CHILDREN'S IMPACT STATEMENT: The Employment and Human Services Department Community Services Bureau supports three (3) of Contra Costa County’s community outcomes - Outcome 1: “Children Ready for and Succeeding in School,” Outcome 3: “Families that are Economically Self-sufficient,” and, Outcome 4: “Families that are Safe, Stable, and Nurturing.” These outcomes are achieved by offering comprehensive services, including high quality early childhood education, nutrition, and health services to low-income children throughout Contra Costa County. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment #28-983-1 with Public Health Foundation Enterprises, Inc. (dba Heluna Health), a nonprofit corporation, to amend Grant Agreement #28-983 to extend the termination date from September 22, 2022 to September 22, 2023 with no change in the amount payable to the county not to exceed $135,249 for the provision of Public Health Laboratory Director training and participation in the Continuity of Operations Plan (COOP) for state-wide COVID emergency testing. FISCAL IMPACT: Approval of this amendment will not impact the payment limit of the grant agreement. BACKGROUND: This agreement allows the County to provide Public Health Laboratory Director training fellowships to prepare fellows for national board certification exams. Fellowships will include in-person trainings in managing, supervising and administering a public health laboratory, tuition to complete academic requirements for board exams eligibility as applicable, registration, travel and lodging for national board exams, and training materials. County will also participate in the COOP for state-wide COVID emergency testing. This includes planning meetings, capacity data, mapping to state collection sites and MOA/MOU for COVID emergency testing, verifying state collection site COVID transport media, such as Molecular Transport Medium (MTM) and/or dry swabs, testing and verifying Color Application Programming Interface (API), Laboratory Information Management System (LIMS) software integration, and completing one or more COOP exercises to test capacity to receive, test, and report state COVID specimens. On March 8, 2022, the Board of Supervisors approved Agreement #28-983 to allow the County to receive funding to provide Public Health Laboratory Director training and participate in COOP for state-wide COVID emergency testing. This agreement included the County agreeing to indemnify and hold harmless the contractor for claims arising out of county’s performance under this contract. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ori Tzvieli, M.D., 925-608-5267 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 28 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Grant Amendment #28-983-1 with Public Health Foundation Enterprises, Inc. (dba Heluna Health) BACKGROUND: (CONT'D) Approval of Amendment #28-983-1 will allow the County to continue to provide Public Health Laboratory Director training and participation in the COOP for state-wide COVID emergency testing through September 22, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved the County will not be able to provide Public Health Laboratory Director Training and participate in COOP for state-wide COVID emergency testing. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to apply for and accept grant funding in an amount up to $1,449,700 from the California Department of Aging for the Access to Technology Program to provide digital connectivity for older adults and adults with disabilities for the period October 1, 2022 through December 31, 2024. FISCAL IMPACT: County to receive an amount up to $1,449,700 from the California Department of Aging to fund the Access to Technology for Older Adults and Adults with Disabilities Program. (100% State) (No county match is required). Appropriations and Revenue Adjustment for this grant will be made during FY 22-23. BACKGROUND: In 2021, the Governor signed Assembly Bill (AB) 135 into law to add Welfare and Institutions Code 9104 which required the California Department of Aging to create the Access to Technology Program (ATT). The ATT Program is a 27-month program (October 1, 2022 through December 31, 2024) to meet the needs of diverse older adults and adults with disabilities to gain access APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 925-608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 29 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 9, 2022 Contra Costa County Subject:Access to Technology to Provide Digital Connectivity for Older Adults and Adults with Disabilities Grant BACKGROUND: (CONT'D) to digital connectivity and technology to help reduce isolation, increase social connections, and enhance self-confidence in navigating digital and online resources. The grant funding will be used to increase access to technology for older adults and adults with disabilities; provide education and training of older adults and adults with disabilities on the use of technology; reduce isolation of vulnerable adults through the use of technology; and conduct outreach about the program. Employment and Human Services will partner with community organizations to deliver access to technology programs. Additional partners and vendors will be identified to continue and increase service delivery. CONSEQUENCE OF NEGATIVE ACTION: Without funding, many older adults and adults with disabilities will remain socially isolated and will lack access to technology. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Grant Amendment #28-967-2 with Public Health Foundation Enterprises, Inc., dba Heluna Health, to extend the term end date of July 31, 2022 to October 31, 2022, with no change in the amount payable to the County of $250,000 to continue to provide COVID-19 and respiratory viral panel testing for the Community Sentinel Surveillance Project. FISCAL IMPACT: Approval of this agreement does not change the original amount payable to the County of $250,000 for COVID-19 related activities. No County match is required. BACKGROUND: Since the emergence of COVID-19 in California in January 2020, the California Department of Public Health (CHPH) and local public health partners have been tracking and monitoring COVID-19 cases in California and have implemented containment and mitigation efforts. COVID-19 surveillance is essential to estimate disease prevalence over time, throughout the state, and amount key groups at high risk for infection in order to improve containment, mitigation and prevention measures, which may vary depending on regional COVID-19 epidemiology. Therefore, CDPH and several California local health jurisdictions, including Contra Costa County, are working with the United States Centers for Disease Control and Prevention to initiate sentinel community surveillance for COVID-19. Public Health Foundation Enterprises, Inc. has been designated by the CHDP to administer this funding and to provide consulting and technical assistance that will be needed to perform the required activities. The County has been contracting with them for these services since June 2021. On October 5, 2021, the Board of Supervisors approval of this Grant Agreement #28-967-1 with Public Health Foundation Enterprises, Inc. dba Heluna Health, to pay the County in the amount of $250,000, for Contra Costa County to participate in the State Community Sentinel Surveillance Project which allows Contra Costa County Health Services Department patients who are experiencing COVID-19 like symptoms APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ori Tzvieli, M.D., 925-608-5267 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 30 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Grant Amendment #28-967-2 with Public Health Foundation Enterprises, Inc., dba Heluna Health BACKGROUND: (CONT'D) to be tested for both COVID-19 and other respiratory viruses, through July 31, 2022. The Contract is agreeing to indemnify and hold harmless the Grantor for claims arising out of County’s performance under this Contract. Approval of Grant Amendment #28-967-2 will allow the County to continue to participate in the State Community Sentinel Surveillance Project, through October 31, 2022. RECOMMENDATION(S): APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, on behalf of the Workforce Development Board (WDB) to apply for and accept the High-Roads Training Partnership (HRTP) grant from the California Workforce Development Board (CWDB) in an amount not to exceed $1,000,000 to develop and implement an EMT/Paramedic Apprenticeship Program for under-served communities of color, for the period April 1, 2023 through March 31, 2025. FISCAL IMPACT: County to receive up to $1,000,000 from Federal Workforce Innovation and Opportunity Act (WIOA) Funds. Funding is 100% Federal (No County Match) BACKGROUND: The High Road Training Partnerships (HRTP) Initiative started as a $10M demonstration project designed to model partnership strategies for the state. Ranging from transportation to healthcare to hospitality, the HRTP model embodies sector approach and industry partnerships that deliver equity, sustainability and job quality. Awards were based on applicant’s ability to demonstrate innovation and investment in human capital, and generate family supporting jobs where workers have agency and voice. WDB will develop the EMT/Paramedic Apprenticeship program and ensure under-served communities of color are prioritized for inclusion. Partners in the program include Contra Costa Community College, the Bay Area Health Workforce Partnership (BAHWP), American Medical Response (AMR) and Contra Costa Economic Partnership (CCEP). APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres 925-608-4960 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 31 To:Board of Supervisors From:Marla Stuart, Employment and Human Services Director Date:August 9, 2022 Contra Costa County Subject:High Roads Training Partnership Grant BACKGROUND: (CONT'D) ADHERENCE TO WDB LOCAL PLAN: A. Support Economic Growth & Economic Self-Sufficiency: Connect job seekers to employment opportunities with sustainable wages Prioritize investments in Earn & Learn opportunities B. Equity-focused Industry-Sector Partnerships: Promote equity and connect training with communities of color Ensure healthcare workers are more reflective of the population as a whole Targeted Training for Participants C. Support investment in preparation programs for long-term career development in high-demand industries, focusing on narrowing the gap between high and low-skilled labor. CONSEQUENCE OF NEGATIVE ACTION: Without approval, participants in WIOA and/or special extraneous grant programs will not have access to classroom instruction and job trainings that lead to self-sufficiency, which would adversely impact these participants. Local businesses will have fewer qualified candidates for positions, and the local Workforce Development Board will be out of compliance with WIOA Section 134, by not meeting expenditure requirements. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute, on behalf of the County Contract #27-319-6, with Diablo Valley Pediatric Medical Group, Inc., a corporation, in an amount not to exceed $6,000,000, to provide pediatric primary care services to Contra Costa Health Plan (CCHP) members and County recipients for the period September 1, 2022 through August 31, 2025. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $6,000,000 over a 3-year period and will be funded 100% by CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been a part of the CCHP Provider Network providing pediatric primary care services since February of 1997. On July 14, 2020, the Board of Supervisors approved Contract #27-319-5 with Diablo Valley Pediatric Medical Group, Inc., in an amount not to exceed $2,500,000 for the provision of pediatric primary care services to CCHP members and county recipients, for the period September 1, 2020 through August 31, 2022. Approval of Contract #27-319-6 will allow the contractor to continue providing pediatric primary care services through August 31, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized primary care health services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron A. Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Noel Garcia, Marcy Wilhelm C. 32 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Contract #27-319-6 with Diablo Valley Pediatric Medical Group, Inc. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an Assignment and Assumption of Contract and Consent with Zeiger Engineers, Inc. and Natron Resources, Inc. d/b/a Zeiger Engineers, Inc., assigning the agreement from Zeiger Engineers, Inc. to Natron Resources, Inc. d/b/a Zieger Engineers, Inc. effective August 9, 2022, with no change to the pay limit and term, to continue to provide on-call electrical engineering services for various County projects. FISCAL IMPACT: The contract and amendment #1 are funded by various projects as awarded. This action has no fiscal impact. BACKGROUND: On October 9, 2018, the Public Works Director, or designee, executed a Consulting Services Agreement (contract) with Zeiger Engineers, Inc., in the amount of $95,000. On October 13, 2020, the Board of Supervisors approved Amendment No. 1 to the contract with Zeiger Engineers, Inc., to increase the payment limit by $205,000 to a new payment limit of $300,000 and extend the term through October 9, 2023. On September 21, 2021, Zeiger Engineers, Inc., was sold to Natron Resources, Inc. Zeiger Engineers, Inc., is familiar with County-wide projects for design and construction of healthcare and other facilities. The Assignment and Assumption of Contract and Consent between Zeiger Engineers, Inc., Natron Resources, Inc., and the County provides for the assignment of the County agreement from Zeiger Engineers, Inc., to Natron Resources, Inc., and the County's consent thereto, which is necessary for the continuation of services. Therefore, it is recommended that the Assignment and Assumption of Contract and Consent be executed at this time. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jeffrey Acuff 925-957-2487 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 33 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:APPROVE and AUTHORIZE an Assignment and Assumption of Contract and Consent with Zeiger Engineers, Inc. and Natron Resources, Inc. CONSEQUENCE OF NEGATIVE ACTION: Without Board approval, the consultant will not be able to provide as-needed electrical engineering services to continue necessary capital projects. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Skanska USA Building Inc. (Skanska), in an amount not to exceed $3,000,000 to provide master planning and construction management services for various Measure X-funded healthcare projects at the Contra Costa Regional Medical Center (CCRMC) located at 2500 Alhambra Avenue and 20 Allen Street in Martinez, CA, for the period August 9, 2022 through August 9, 2027. FISCAL IMPACT: 100% Measure X funding budgeted in Hospital Enterprise Fund. BACKGROUND: The County intends to engage a firm to provide construction management services for various health care projects at the Contra Costa Regional Medical Center (CCRMC). The first phase will be updating the previous master plan. The second phase will start planning, establishing scope, budget and schedule for various projects and will be followed by design and construction of new facilities. The projects subject to available budget may consist of design and construction APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jeffrey Acuff, 925-957-2487 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 34 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Skanska USA Building Inc. (100% Measure X Funding) BACKGROUND: (CONT'D) of a Public Health Laboratory, a Parking Structure, Medical Office Building, an Interventional Radiology Suite and a Psychiatric Emergency Services addition and remodel. Construction management services will include project management for pre-construction, construction and project close-out phases. The County Public Works Department requested a Statement of Qualifications (“SOQ”) for construction management services. The Public Works Department received six SOQs from interested firms and three firms were short-listed. A selection committee comprised of County staff conducted interviews and ranked Skanska as the top ranking firm. It is recommended that Skanska be awarded the agreement to provide construction management services for this project. CONSEQUENCE OF NEGATIVE ACTION: The Public Works Department does not have the staff expertise to provide construction management services for a project of this scale. If the contract is not approved, the project will be delayed and most likely incur increases in the cost of construction. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with LSA Associates, Inc., effective August 12, 2022, to increase the payment limit by $200,000 to a new payment limit of $550,000 for On-Call Environmental Services, with no change to the term September 15, 2018 through September 14, 2023, Countywide. FISCAL IMPACT: Work performed under this On-Call is funded by (45%) Flood Control Funds, (45%) Local Road and Transportation Funds, (6%) Capital Project Funds, and (4%) Airport Enterprise Funds. BACKGROUND: Contra Costa County Public Works Department (Department) builds, improves, and maintains public infrastructure facilities throughout unincorporated Contra Costa County including roads, flood control facilities, capital projects, and airports. As a public agency, projects must comply with applicable federal, state, and local environmental regulations. The Department Environmental Services Division assesses projects to determine potential environmental impacts and identifies measures to avoid and minimize potential impacts with the assistance of technical specialists provided by the On-Call Environmental Services contract. It has been determined that additional funds are needed to cover the remaining contract term for upcoming projects. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Shravan Sundaram, (925) 313-2366 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 35 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with LSA Associates, Inc. CONSEQUENCE OF NEGATIVE ACTION: Environmental compliance clearances may not be completed and obtained in a timely manner, which may jeopardize funding and delay design and construction of Public Works infrastructure projects, and necessary maintenance actions. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with ICF Jones & Stokes, Inc., effective August 16, 2022, to increase the payment limit by $200,000 to a new payment limit of $550,000 for On-Call Environmental Services, with no change to the term September 15, 2018 through September 14, 2023, Countywide. FISCAL IMPACT: Work performed under this On-Call is funded by (45%) Flood Control Funds, (45%) Local Road and Transportation Funds, (6%) Capital Project Funds, and (4%) Airport Enterprise Funds. BACKGROUND: Contra Costa County Public Works Department (Department) builds, improves, and maintains public infrastructure facilities throughout unincorporated Contra Costa County including roads, flood control facilities, capital projects, and airports. As a public agency, projects must comply with applicable federal, state, and local environmental regulations. The Department Environmental Services Division assesses projects to determine potential environmental impacts and identifies measures to avoid and minimize potential impacts with the assistance of technical specialists provided by the On-Call Environmental Services contract. It has been determined that additional funds are needed to cover the remaining contract term for upcoming projects. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Alex Nattkemper, (925) 313-2364 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 36 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with ICF Jones & Stokes, Inc. CONSEQUENCE OF NEGATIVE ACTION: Environmental compliance clearances may not be completed and obtained in a timely manner, which may jeopardize funding and delay design and construction of Public Works infrastructure projects, and necessary maintenance actions. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with HELIX Environmental Planning, Inc., effective August 12, 2022, to increase the payment limit by $200,000 to a new payment limit of $550,000 for On-Call Environmental Services, with no change to the term September 15, 2018 through September 14, 2023, Countywide. FISCAL IMPACT: Work performed under this On-Call is funded by (45%) Flood Control Funds, (45%) Local Road and Transportation Funds, (6%) Capital Project Funds, and (4%) Airport Enterprise Funds. BACKGROUND: Contra Costa County Public Works Department (Department) builds, improves, and maintains public infrastructure facilities throughout unincorporated Contra Costa County including roads, flood control facilities, capital projects, and airports. As a public agency, projects must comply with applicable federal, state, and local environmental regulations. The Department Environmental Services Division assesses projects to determine potential environmental impacts and identifies measures to avoid and minimize potential impacts with the assistance of technical specialists provided by the On-Call Environmental Services contract. It has been determined that additional funds are needed to cover the remaining contract term for upcoming projects. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sandeep Singh, (925) 313-2022 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 37 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with HELIX Environmental Planning, Inc. CONSEQUENCE OF NEGATIVE ACTION: Environmental compliance clearances may not be completed and obtained in a timely manner, which may jeopardize funding and delay design and construction of Public Works infrastructure projects, and necessary maintenance actions. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Novation Contract #24-705-73 with We Care Services for Children, a non-profit corporation, in an amount not to exceed $2,594,050, to provide mental health services for high risk, delayed or Seriously Emotionally Disturbed children (SED) in Central Contra Costa County, for the period July 1, 2022 through June 30, 2023, which includes a six-month automatic extension through December 31, 2023, in an amount not to exceed $1,297,025. FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $2,594,050 and will be funded by 50% Federal Medi-Cal ($1,297,025) and 50% Mental Health Realignment ($1,297,025) revenues. (Rate increase) BACKGROUND: The County has been contracting with We Care Services for Children, since July 1974 for their expertise in providing community based mental health services for SED children and youth. This contract meets the social needs of the County’s population by providing mental health services to adolescents with emotional and behavioral problems to improve school performance, reduce unsafe behavioral practices, and reduce the need for out-of-home placements. On December 14, 2021, the Board of Supervisors approved Contract #24-705-71 with We Care Services for Children, in an amount not to exceed $2,208,226 for the provision of wrap-around mental health services for high risk, delayed or SED children in Central Contra Costa County for the period from July 1, 2021 through June 30, 2022, which included a six-month automatic extension through December 31, 2022, in an amount not to exceed $1,104,113. On February 1, 2022, the Board of Supervisors approved Contract Amendment #24-705-72, effective January 1, 2022, to increase the per minute billing rates due to COVID-19, with no change in the original payment limit or term. Approval of Novation Contract #24-705-73 will replace the automatic extension under the prior contract and allow the contractor to continue providing services through June 30, 2023. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 38 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Novation Contract #24–705–73 with We Care Services for Children CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, high risk, delayed or SED children in Central Contra Costa County will have reduced access to mental health services. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready for and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Novation Contract #24-133-79 with La Cheim School, Inc., a non-profit corporation, in an amount not to exceed $2,826,846, to provide school-based and Short-Term Residential Therapeutic Program (STRTP) services which includes mental health and Therapeutic Behavioral Services (TBS) for Seriously Emotionally Disturbed (SED) youth and their families from Contra Costa County at their facilities in West County for the period from July 1, 2022 through June 30, 2023, which includes a six-month automatic extension through December 31, 2023, in an amount not to exceed $1,413,423. FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $2,826,846 for FY 2022-23 and will be funded by 50% Federal Medi-Cal ($1,413,423) and 50% Mental Health Realignment ($1,413,423) revenues. BACKGROUND: This contract meets the social needs of the County’s population by providing school-based and STRTP services including mental health and TBS services focusing on SED youth and their families. Eligible individuals are determined by the Federal Individuals with Disabilities Education Act (IDEA), wards or dependents of the Contra Costa County Juvenile Court and or are County-referred. Expected program outcomes will result in positive social and emotional development at home, in the community and greater school success. The contractor has been providing these services since 1979. On December 14, 2021, the Board of Supervisors approved Novation Contract #24-133-77 with La Cheim School, Inc., in an amount not to exceed $2,769,860 for the provision of school-based and STRTP services, and mental health and TBS services for SED youth and their families in West Contra Costa County, for the period from July 1, 2021 through June 30, 2022, which included a six-month automatic extension through December 31, 2022 in an amount not to exceed $1,384,930. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 39 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Novation Contract #24-133-79 with La Cheim School, Inc. BACKGROUND: (CONT'D) On February 1, 2022, the Board of Supervisors approved Contract Amendment Agreement #24-133-78, effective January 1, 2022, to increase the per minute billing rates due to COVID-19, with no change to the original payment limit or term. Approval of Novation Contract #24-133-79 replaces the automatic extension under the prior contract and allows the contractor to continue providing mental health services for SED youth and families through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this novation contract is not approved, there will be fewer treatment options for wards of Contra Costa County Juvenile Court and fewer mental health services available for SED youth in West Contra Costa County as the county solicits and engages an alternative contractor. CHILDREN'S IMPACT STATEMENT: This Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) program supports the following Board of Supervisors’ community outcomes: “Children Ready for and Succeeding in School”; “Children and Youth Healthy and Preparing for Productive Adulthood”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Novation Contract #74-586-9 with A Better Way, Inc., a non-profit corporation, in an amount not to exceed $700,000, to provide mental health, case management, crisis intervention, intensive coordinated care and in-home behavioral services for children ages birth to 21 and their families who are residents of Contra Costa County, for the period from July 1, 2022 through June 30, 2023, which includes a six-month automatic extension through December 31, 2023, in an amount not to exceed $350,000. FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $700,000 and will be funded by 50% Federal Medi-Cal ($350,000) and 50% Employment and Human Services Department revenues ($350,000). (Rate increase) BACKGROUND: This contract meets the social needs of the County’s population by providing mental health services to adolescents with emotional and behavioral problems to improve school performance, reduce unsafe behavioral practices, and reduce the need for out-of-home placements. The County has been contracting with A Better Way, Inc. since July 2018. On January 18, 2022, the Board of Supervisors approved Novation Contract #74-586-7 with A Better Way, Inc., in an amount not to exceed $700,000 for the provision of mental health services to children and adolescents, and their families, who are residents of Contra Costa County, referred by Child Family Services and placed for the period from July 1, 2021 through June 30, 2022, which included a six-month automatic extension through December 31, 2022, in an amount not to exceed $350,000. On February 1, 2022, the Board of Supervisors approved Contract Amendment Agreement #74-586-8, effective January 1, 2022, to increase the per minute billing rates due to COVID-19 with no change to the payment limit or term. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 40 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Novation Contract #74-586-9 with A Better Way, Inc. BACKGROUND: (CONT'D) Approval of Novation Contract #74-586-9 replaces the automatic extension under the prior contract and allows the contractor to continue to provide mental health services through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, Contra Costa County children and their families will not have access to this contractor’s outpatient intensive therapeutic mental health services. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). CLERK'S ADDENDUM CORRECTED TO READ: APPROVE and AUTHORIZE the Health Services Director, or designee, to execute a novation contract with A Better Way, Inc., in an amount not to exceed $700,000 to provide mental health services for the period July 1, 2022 through June 30, 2023, including a six-month automatic extension through December 31, 2023 in an amount not to exceed $350,000. (50% Federal Medi-Cal, 50% Employment and Human Services Department) (50% Federal Medi-Cal, 40% Mental Health Realignment, 10% Measure X) RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Novation Contract #74-517-12 with Child Therapy Institute of Marin, a non-profit corporation, in an amount not to exceed $1,200,100, to provide mental health services for Seriously Emotionally Disturbed (SED) children and their families in East and West Contra Costa County for the period from July 1, 2022 through June 30, 2023, which includes a six-month automatic extension through December 31, 2023, in an amount not to exceed $600,050. FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $1,200,000 for FY 2022-2023 and will be funded by 50% Federal Medi-Cal ($600,050) and 50% Mental Health Realignment ($600,050) revenues. BACKGROUND: This contract meets the social needs of the County’s population by providing community-based mental health services focusing on SED children, adolescents and their families which will result in positive social and emotional development at home, in the community and greater school success. This contractor has been providing these services since July 2016. On December 14, 2021, the Board of Supervisors approved Contract #74-517-10 with Child Therapy Institute of Marin, in an amount not to exceed $950,000 for the provision of mental health services for SED children and their families in East and West Contra Costa County, for the period from July 1, 2021 through June 30, 2022, which included a six-month automatic extension through December 31, 2022 in an amount not to exceed $475,000. On February 1, 2022, the Board of Supervisors approved Contract Amendment Agreement #74-517-11, effective January 1, 2022, to increase the per minute billing rates due to COVID-19 with no change to the original payment limit of $950,000 or term of July 1, 2021 through June 30, 2022, and no change in the automatic extension through December 31, 2022 in an amount not to exceed $475,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 41 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Novation Contract #74-517-12 with Child Therapy Institute of Marin BACKGROUND: (CONT'D) Approval of County Novation Contract #74-517-12 replaces the automatic extension under the prior contract and will allow the contractor to continue providing mental health services for SED children and families through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, there will be fewer mental health services available for SED children in East and West Contra Costa County, while the County solicits and engages an alternative contractor. CHILDREN'S IMPACT STATEMENT: This Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Novation Contract #74-622-5 with Paradise Adolescent Homes, Inc., a non-profit corporation, in an amount not to exceed $242,000, to a provide Short Term Residential Therapeutic Program (STRTP) services for Seriously Emotionally Disturbed (SED) youth in Contra Costa County, for the period July 1, 2022 through June 30, 2023, which includes a six-month automatic extension through December 31, 2023, in an amount not to exceed $121,000. FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $242,000 and will be funded by 50% Federal Medi-Cal ($121,000) and 50% Mental Health Realignment ($121,000) revenues. (Rate increase) BACKGROUND: This contract meets the social needs of the County’s population by providing mental health services to youth with emotional and behavioral problems to improve school performance, reduce unsafe behavioral practices, and reduce the need for out-of-home placements. This contractor has been providing these services to the county since January 2021. On December 7, 2021, the Board of Supervisors approved Novation Contract #74-622-2 with Paradise Adolescent Homes, Inc., in an amount not to exceed $220,000, for the provision of STRTP services for SED youth for the period from July 1, 2021 through June 30, 2022, which included a six-month automatic extension through December 31, 2022, in an amount not to exceed $110,000. On February 1, 2022, the Board of Supervisors approved Contract Amendment Agreement #74-622-3 with Paradise Adolescent Homes, Inc., effective January 1, 2022, to increase the per minute billing rates with no change to the original payment limit of $220,000 or original term of July 1, 2021 through June 30, 2022 and no change to the automatic extension through December 31, 2022, in an amount not to exceed $110,000. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5169 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Noel Garcia, Marcy Wilhelm C. 42 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Novation Contract #74-622-5 with Paradise Adolescent Homes, Inc. BACKGROUND: (CONT'D) In June 2022, the County Administrator approved Administrative Amendment Agreement #74-622-4 with Paradise Adolescent Homes, Inc., effective July 1, 2021, to correct a typo in the original contract term on the L-1 which should of read July 1, 2021 instead of January 1, 2021, to reflect the intent of both parties. There is no change in the contract payment limit of $220,000. Approval of Novation Contract #74-622-5 replaces the automatic extension under the prior contract and allows the contractor to continue providing mental health services through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, SED youth may experience reduced or discontinued behavioral health services. CHILDREN'S IMPACT STATEMENT: The recommendation supports the following children's outcome(s):” and then include whichever of the following apply (1) Children Ready for and Succeeding in School; (2) Children and Youth Healthy and Preparing for Productive Adulthood; (3) Families that are Safe, Stable and Nurturing; and (4) Communities that are Safe and Provide a High Quality of Life for Children and Families. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-755-15 with Brown Miller Communications, Inc., a corporation, in an amount not to exceed $275,000, to provide consultation, technical assistance and strategic planning with regard to communications, for the period from September 1, 2022 through August 31, 2023. FISCAL IMPACT: Approval of this contract will result in annual expenditures of up to $275,000 and will be funded as budgeted by the Department by 60% Federal Emergency funds ($165,000) and 40% by Hospital Enterprise Fund I ($110,000). (No rate increase) BACKGROUND: On March 10, 2020, the Board of Supervisors requested that the Governor proclaim a State of Emergency in Contra Costa County (Gov. Code Section 8625) due to COVID-19. The Health Department must use all available preventative measures to combat the spread of COVID-19 which includes testing and vaccine administration. The Department must enter into contracts for these services and competitive bidding requirements are suspended to the extent necessary to address the effects of COVID-19. This Contract provides consultation and technical assistance regarding communication strategies for COVID-19 and other health related topics. The Contractor has been contracting with the Health Services Department since September 2013. On August 10, 2021, the Board of Supervisors approved Contract #26-755-13 with Brown Miller Communications, Inc., in amount of $250,000, to provide consultation and technical assistance with strategic planning to implement the Affordable Care Act, for the period from September 1, 2021 through August 31, 2022. On March 22, 2022, the Board of Supervisors approved Amendment #26-755-14 to increase the payment limit by $325,000 to a new payment limit $575,000 with no change in the original term of September 1, 2021 though August 31, 2022 assistance with additional communication support services with regard to COVID-19. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Anna Roth, 925-957-2670 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Marcy Wilhelm C. 43 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Contract #26-755-15 with Brown Miller Communications, Inc. BACKGROUND: (CONT'D) Approval of Contract #26-755-15 will allow the contractor to continue to provide consultation, technical assistance and strategic planning with regard to communications through August 31, 2023. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Novation Contract #74-399-19 with Contra Costa Interfaith Transitional Housing, Inc., (dba Hope Solutions), a non-profit corporation, in an amount not to exceed $466,840, to provide community-based mental health services for Seriously Emotionally Disturbed (SED) children and youth ages 0-21, for the period July 1, 2022 through June 30, 2023, which includes a six-month automatic extension through December 31, 2023, in an amount not to exceed $233,420. FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $466,840 and will be funded by 50% Federal Medi-Cal ($233,420) and 50% Mental Health Realignment ($233,420) revenues. (Rate increase) BACKGROUND: The County has been contracting with Contra Costa Interfaith Transitional Housing, Inc. (DBA Hope Solutions), since September 2010 for their expertise in providing community based mental health services for SED children and youth. This contract meets the social needs of the County’s population by providing mental health services to adolescents with emotional and behavioral problems to improve school performance, reduce unsafe behavioral practices, and reduce the need for out-of-home placements. On December 14, 2021, the Board of Supervisors approved Contract #74-399-17 with Contra Costa Interfaith Transitional Housing, Inc., (DBA Hope Solutions), in an amount not to exceed $424,000, for the provision of community based mental health services for SED children and youth ages 0-21, for the period from July 1, 2021 through June 30, 2022, which included a six-month automatic extension through December 31, 2022, in an amount not to exceed $212,200. On February 1 2022, the Board of Supervisors approved Amendment Agreement #74-399-18, effective January 1, 2022, to increase the per minute billing rates due to COVID-19, with no change in the original payment limit and term. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 44 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Contract #74-399-19 with Contra Costa Interfaith Transitional Housing, Inc. (DBA Hope Solutions) BACKGROUND: (CONT'D) Approval of Novation Contract #74-399-19 will replace the automatic extension under the prior contract and allow the contractor to continue providing services through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, emotionally disturbed youth will have reduced access to the mental health services provided by this contractor, including individual, group and family therapy; case management; and crisis intervention services. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee, on behalf of the Public Works Director, to issue a purchase order amendment with Walnut Creek Ford Inc., effective August 1, 2022, to increase the payment limit by $161,000 to a new payment limit of $400,000, and extend the term from December 31, 2022 through December 31, 2023, for Ford vehicle parts and accessories, Countywide. FISCAL IMPACT: This cost is to be 100% funded through Fleet Services ISF budget. (100% Internal Service Fund) BACKGROUND: Public Works Fleet Services is responsible for maintaining County vehicles. To do so, Fleet Services purchases parts, accessories and warranty services from local auto dealers. As the fleet is mostly Ford vehicles, we buy a substantial amount from Ford dealers. Fleet is currently maintaining purchase orders with all five Ford dealers in the County. Walnut Creek Ford primarily sells parts. They have performed very little service or repair. The parts costs and the number of parts needed have risen sharply. Fleet Sevices finds its purchase order has exhausted the funds APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ted Lavelle (925) 313-7052 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 , County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 45 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:APPROVE a Purchase Order amendment with Walnut Creek Ford Inc. BACKGROUND: (CONT'D) allotted to it and the purchase order will be expiring on December 31, 2022. Fleet is requesting an increase of $161,000 to the purchase order limit and a one-year extension to ensure the County has access to Ford-specific parts, accessories and warranty services. Government Code Section 23004 authorizes the County to make contracts and purchase and hold personal property necessary to the exercise of its powers. CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, the purchase of Ford parts, accessories and warranty services will discontinue. RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent or designee, to execute, on behalf of the Public Works Director, an amendment to purchase order #018296 with Southern Counties Fuels, effective August 1, 2022, to increase the payment limit by $650,000 to a new payment limit of $3,250,000, for fuel, with no change in the term February 1, 2020 through December 31, 2022. Countywide. FISCAL IMPACT: This cost is to be 100% funded through Fleet Services Internal Service Fund. BACKGROUND: Public Works operates the fueling station on Waterbird Way in Martinez. Fuel for the station is purchased when needed based on daily bids from fuel distributors. To ensure the availability of fuel when needed, we currently have purchase orders with four vendors. Southern Counties Fuels has been our primary fuel vendor based on their daily bids being the lowest. The amendment will add $650,000 to the current payment limit of $2,600,000. This amendment is needed to ensure the County has access to the vendor's services through the term of the purchase order. The increase in purchase order limit will be used as needed, with no minimum amount that must be used. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ted Lavelle (925) 313-7077 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 , County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 46 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:APPROVE a Purchase Order Amendment with Southern Counties Fuels CONSEQUENCE OF NEGATIVE ACTION: If this purchase order is not approved, the purchase of fuel from Southern Counties Fuels will discontinue. RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Performance Marine Specialties, Inc., in an amount not to exceed $450,000 to provide maintenance and repair services of patrol and service boats, for the period August 1, 2022 through July 31, 2025, Countywide. FISCAL IMPACT: This cost is to be funded through the Sheriff Marine Patrol budget via Fleet Services. (100% General Fund) BACKGROUND: Fleet Services is responsible for maintaining the Sheriff’s Department fleet of patrol and service boats. This requires purchasing parts, accessories and associated materials as well as conducting scheduled maintenance and repairs for these vessels. The existing contract for boat maintenance and repair services is set to expire on July 31, 2022. Government Code Section 23004 authorizes the County to make contracts and purchase and hold personal property necessary to the exercise of its powers. The Public Works Department recently conducted APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Ricky Williams, (925) 313-7072 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 47 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Contract with Performance Marine Specialties, Inc., a California Corporation, Countywide. BACKGROUND: (CONT'D) a formal solicitation for boat repair services. Originally bid on Bidsync #2204-562, Performance Marine Specialties, Inc., was the sole respondent to this solicitation. They hold the existing contract which is set to expire on July 31, 2022. The Public Works Department is requesting authorization to execute a contract with Performance Marine Specialties, Inc. The contract will have a limit of $450,000 and a term of three (3) years with the option of two (2) one-year extensions and will pay for services according to the rates set forth in the contract. Performance Marine Specialties, Inc., will be able to request rate increases equal to the rate of increase in the Consumer Price Index for the San Francisco - Oakland area as published by the Bureau of Labor Statistics, plus two percent, on each anniversary of the effective date of this contract. The contract will be used on an as-needed basis, with no minimum amount that must be spent. Fleet Services is requesting a contract with Performance Marine Specialties, Inc., to be approved for a period covering three years. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, the Marine Patrol Unit and Fleet Services will not have access to a contractor who can provide boat maintenance and repair services. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-746-1 with Nicolle Napier-Ionascu PsyD, A Psychological Corporation (dba Diablo Valley Neuropsychology) a professional corporation, in an amount not to exceed $300,000, for the provision of neuropsychology testing services at Contra Costa Regional Medical Center (CCRMC) and Health Centers for the period August 1, 2022 through July 31, 2025. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $300,000 over a three-year period and will be funded 100% by Hospital Enterprise Fund I revenues. (No rate Increase) BACKGROUND: CCRMC and Health Centers have an obligation to provide mental health services to patients, including, but not limited to neuropsychological testing and evaluation services. This contractor has been providing these specialized services at CCRMC and Health Centers since August 1, 2021. In September 2021, the County Administrator approved and the Purchasing Services Manager executed Contract #76-746, with Nicolle Napier-Ionascu PsyD, A Psychological Corporation (dba Diablo Valley Neuropsychology), in the amount of $100,000 for the provision of neuropsychological testing and evaluation services at CCRMC and Health Centers, for the period August 1, 2021 through July 31, 2022. Approval of contract #76-746-1 will allow this contractor to continue providing neuropsychological testing and evaluation services at CCRMC and Health Centers through July 31, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, CCRMC and Health Centers will not have access to this contractor’s neuropsychological testing and evaluation services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Samir Shah, M.D., 925-370-5525 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: M Wilhelm, K Cyr C. 48 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Contract #76-746-1 with Nicolle Napier-Ionascu PsyD, A Psychological Corporation (dba Diablo Valley Neuropsychology) RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent, or designee to execute, on behalf of the Health Services Department, an amendment to Purchase Order (#25496) with AGFA Healthcare Corporation, to increase the payment limit by $130,252.46 to a new payment limit of up to $260,505 to provide software support services, with no change to the original term of April 1, 2022 through March 31, 2023. FISCAL IMPACT: Approval of this amendment will result in additional expenditures of $130,252.46 over a one-year period and will be funded 100% by Hospital Enterprise Fund I revenues. BACKGROUND: The Health Services Department uses the AGFA Gold Service for necessary support and maintenance of the cardiology and diagnostic imaging departments' electronic imaging systems at Contra Costa Regional Medical Center (CCRMC) and Health Centers. Currently, CCRMC and the Health Centers utilize the AGFA IMPAX system for all diagnostic and cardiology images. The system provides high quality imaging for patients and continuous image availability to the caregivers. Without this support services renewal, CCRMC Health Centers will no longer receive critical software updates or vendor support in the event of a system failure. The maintenance service being purchased are governed by AGFA’s Service Maintenance Agreement Terms and Conditions between AGFA and the County signed on July 11, 2018. Due to an administrative error, the department mistakenly requested funding for 6 months instead of the 12 month period. This amendment will allow for payment over the full 12 month term. CONSEQUENCE OF NEGATIVE ACTION: If this amendment is not approved, image availability will be limited, or not available and patient care would be jeopardized in the event of a system failure. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Patrick Wilson, 925-335-8700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 49 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Amendment to Purchase Order with AGFA Healthcare Corporation (PO #25496) ATTACHMENTS RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Chief Information Officer, Department of Information Technology, a purchase order with General Datatech, L.P. in an amount not to exceed $800,000 for the purchase of equipment to upgrade the primary and back-up Palo Alto Networks Firewall units at the County’s primary data center. FISCAL IMPACT: The cost of this purchase is funded through FY 2022/23 Venture Capital. (100% General Fund) BACKGROUND: The Department of Information Technology (DoIT) handles Countywide Internet traffic and is responsible for the security and safety of all County users. DoIT has selected Palo Alto Networks to provide services at the primary data center in Martinez as well as the secondary data center in Concord. Palo Alto Networks has pioneered the next generation of network security with an innovative platform that allows DoIT to secure the County network and safely enable an increasingly complex and rapidly growing number of applications. At the core of this platform is the next-generation APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Marc Shorr, 608-4071 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Nancy Zandonella, Michelle Colefield C. 50 To:Board of Supervisors From:Marc Shorr, Chief Information Officer Date:August 9, 2022 Contra Costa County Subject:Purchase Order with General Datatech, L.P. BACKGROUND: (CONT'D) firewall, which delivers visibility and control over applications, users, and content within the firewall using a highly optimized hardware and software architecture. In 2021 DoIT deployed upgraded Palo Alto Networks equipment to the secondary data center as this site was growing in traffic use. DoIT is now seeking to deploy matching equipment at the primary data center to allow for deployment of advanced features between the two data centers. Upgrading the primary data center will provide for true redundancy between the two sites, coterminous maintenance contracts and a single site to report all Internet security issues and concerns. Countywide security and network safety are key to this deployment. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the County’s internet security and safety will be at greater risk for cyber threat and attacks. CHILDREN'S IMPACT STATEMENT: None. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-572-3 containing mutual indemnification with KAN-DI-KI, LLC (dba TridentCare), a limited liability company, in an amount not to exceed $100,000 for the provision of on-site diagnostic imaging services at the Martinez Adult Detention Facility and the West County Detention Facility in Richmond, for the period from September 1, 2022 through August 31, 2025. FISCAL IMPACT: Approval of this contract will result in expenditures in an amount not to exceed $100,000 over a 3-year period and is funded 100% by County General Funds for Detention Services. (Rate increase) BACKGROUND: This contractor provides laboratory, radiology, electrocardiogram (EKG), x-ray, and ultrasound services for detainees at the Martinez Adult Detention Facility and the West County Detention Facility in Richmond. The contractor has been providing diagnostic imaging services for the County since February 2017. On May 26, 2020, the Board of Supervisors approved Contract #76-572-2 with KAN-DI-KI, LLC (dba TridentCare), in an amount not to exceed $150,000 for the provision of on-site diagnostic imaging services at the Martinez Adult Detention Facility and the West County Detention Facility for the period September 1, 2019 through August 31, 2022. Approval of Contract #76-572-3 will allow this contractor to continue to provide on-site diagnostic imaging services through August 31, 2025. This contract includes mutual indemnification to hold harmless both parties for any claims arising out of the performance of this contract. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, patients requiring on-site diagnostic imaging services at the Martinez Adult Detention Facility and the West County Detention Facility in Richmond will not have access to this contractor’s services. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Lavonna Martin, 925-957-2671 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Leslie A Walker, M Wilhelm C. 51 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Contract #76-572-3 with KAN-DI-KI, LLC (dba TridentCare) RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Novation Contract #74-218-25 with Desarrollo Familiar, Inc. (dba Familias Unidas), a non-profit corporation, in an amount not to exceed $743,116, to provide community-based mental health services for primarily children and their families in West Contra Costa County, for the period from July 1, 2022 through June 30, 2023, which includes a six-month automatic extension through December 31, 2023, in an amount not to exceed $371,558. FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $743,116 for FY 2022-2023 and will be funded by 50% Federal Medi-Cal ($371,558) and 50% Mental Health Realignment ($371,558) revenues. BACKGROUND: This contract meets the social needs of the County’s population by providing community-based mental health services, including assessments; individual, group, and family counseling; case management; and outreach to an underserved Latino population in West Contra Costa County, which will result in greater home, community, and school success. Desarrollo Familiar, Inc. (dba Familias Unidas) has provided community based mental health services to the county since October 1, 2003. On January 18, 2022, the Board of Supervisors approved Contract #74-218-23 with Desarrollo Familiar, Inc. (dba Familias Unidas), in an amount not to exceed $431,158 for the provision of community-based mental health services, including assessments; individual, group, and family counseling; case management; and outreach to an underserved Latino population in West Contra Costa County, for the period from July 1, 2021 through June 30, 2022, which included a six-month automatic extension through December 31, 2022 in an amount not to exceed $215,579. On February 1, 2022, the Board of Supervisors approved Amendment Agreement #74-218-24 with Desarrollo Familiar, Inc. (dba Familias Unidas), to modify APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5212 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: L Walker, M Wilhelm C. 52 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Novation Contract #74-218-25 with Desarrollo Familiar, Inc. (dba Familias Unidas) BACKGROUND: (CONT'D) the billing rates due to service delivery disruptions caused by COVID-19 with no change in the payment limit or term, and no change to the six-month automatic extension through December 31, 2022. Approval of Contract #74–218–25 will replace the automatic extension under the prior contract and allow the contractor to continue providing services through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, children in West Contra Costa County will have reduced access to community-based mental health services and may require higher levels of service. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Children Ready For and Succeeding in School”; “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an in-crease in positive social and emotional development as measured by the Child and Adolescent Function-al Assessment Scale (CAFAS). RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a contract, containing modified indemnification language, with Managed Health Network, in an amount not to exceed $54,480 to provide counseling services to Sheriff-Coroner employees for the period October 1, 2022 through September 30, 2023. FISCAL IMPACT: $54,480, 100% Sheriff Budgeted. BACKGROUND: Stress counseling can potentially reduce workers compensation and disability retirement claims. For the Sheriff and others in the law enforcement field, the program offered by Managed Health Network has become an essential part of the overall employee assistance package. Many employees have received significant help in their personal and professional lives by utilizing the available services. This agreement includes modified indemnification language to provide mutual indemnification. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Chrystine Robbins, 925-655-0008 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 53 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:August 9, 2022 Contra Costa County Subject:Managed Health Network CONSEQUENCE OF NEGATIVE ACTION: There is the potential for the increase in stress related workers compensation claims and disability claims if counseling services are not provided as part of a comprehensive employee assistance program. CHILDREN'S IMPACT STATEMENT: None. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Novation Contract #74-402-19 with Aspiranet, a non-profit corporation, in an amount not to exceed $545,950, to a provide Therapeutic Bahavioral Services (TBS) for children and youth up to 21 years of age with high-risk behavior and placed in homes in Stanislaus County and Clients residing in facilities in Contra Costa County, for the period July 1, 2022 through June 30, 2023, which includes a six-month automatic extension through December 31, 2023, in an amount not to exceed $272,975. FISCAL IMPACT: Approval of this contract will result in budgeted expenditures of up to $545,950 and will be funded by 50% Federal Medi-Cal ($272,975) and 50% Mental Health Realignment ($272,975) revenues. (Rate increase) BACKGROUND: This contract meets the social needs of the County’s population by providing mental health services to adolescents with emotional and behavioral problems to improve school performance, reduce unsafe behavioral practices, and reduce the need for out-of-home placements. The County has been contracting with Aspiranet, since July 2010 to provide TBS services to children and youth. On December 14, 2021, the Board of Supervisors approved Novation Contract #74-402-16 with Aspiranet, in an amount not to exceed $295,038, for the provision of TBS services for children and youth up to 21 years of age with high-risk behavior who have been placed in group homes in Stanislaus County and Contra Costa County, for the period July 1, 2021 through June 30, 2022, which included a six-month automatic extension through December 31, 2022, in an amount not to exceed $147,519. On February 1, 2022, the Board of Supervisors approved Contract Amendment Agreement #74-402-17 with Aspiranet, effective January 1, 2022, to increase the per minute billing rates due to COVID-19, with no change to the original payment limit of $295,038 or original term of July 1, 2021 through June 30, 2022 and no change to the automatic extension through December 31, 2022, in an amount not to exceed $147,519. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Suzanne Tavano, Ph.D., 925-957-5169 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Noel Garcia, Marcy Wilhelm C. 54 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Novation Contract #74-402-19 with Aspiranet BACKGROUND: (CONT'D) On May 17 2022, the County Administrator approved Administrative Amendment Agreement #74-402-18 with Aspiranet, effective July 1, 2021, to remove crisis intervention services, to reflect the intent of both parties, with no change in the contract payment limit of $295,038 or original term of July 1, 2021 through June 30, 2022 and no change to the automatic extension through December 31, 2022, in an amount not to exceed $147,519. Approval of Novation Contract #74-402-19 replaces the automatic extension under the prior contract and allows the contractor to continue providing mental health services through June 30, 2023. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, clients requiring TBS services will not have access to contractor’s services, which may result in a reduction in the levels of service to the community. CHILDREN'S IMPACT STATEMENT: This program supports the following Board of Supervisors’ community outcomes: “Families that are Safe, Stable, and Nurturing”; and “Communities that are Safe and Provide a High Quality of Life for Children and Families”. Expected program outcomes include an increase in positive social and emotional development as measured by the Child and Adolescent Functional Assessment Scale (CAFAS). RECOMMENDATION(S): APPROVE and AUTHORIZE the Sheriff-Coroner, or designee, to execute a purchase order with Cellebrite Inc. in the amount of $49,134 for the purchase of mobile forensic hardware, software, training, and support for the period July 1, 2022 through June 30, 2025. FISCAL IMPACT: $49,134.15, Sheriff Budgeted. BACKGROUND: Established in 2007, Cellebrite Mobile Forensics produces software and hardware for mobile forensics purposes used by federal, state, and local law enforcement; intelligence agencies; military branches; corporate security and investigations; law firms; and private digital forensic examiners in more than 60 countries. The Sheriff's Office has utilized the Cellebrite services for over 10 years. As society becomes more and more digitally based, it has become necessary for the Sheriff's Office to search cell phones and other electronic devices for evidence to support prosecution of criminal cases. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Chrystine Robbins, 925-655-0008 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 55 To:Board of Supervisors From:David O. Livingston, Sheriff-Coroner Date:August 9, 2022 Contra Costa County Subject:Cellebrite Inc. BACKGROUND: (CONT'D) The Cellebrite terms and conditions accompanying the hardware and software require County to indemnify and hold Cellebrite harmless from any claim arising from any use of the software in a manner that violates any third party’s rights. A purchase order is being used for this transaction instead of a contract because Cellebrite will only permit the purchase of its software and services if its terms and conditions govern the purchase in connection with the issuance of a purchase order. CONSEQUENCE OF NEGATIVE ACTION: A negative action by the Board would result in the Sheriff's Office not being able to extract data from electronic devices or provide critical evidence in an efficient manner. CHILDREN'S IMPACT STATEMENT: None. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-611-11 with Norman B. Livermore, III, M.D. (dba Norman B, Livermore, III, M.D., F.A.C.S), a sole proprietor, in an amount not to exceed $300,000, to provide orthopedic surgery services for Contra Costa Health Plan (CCHP) members for the period October 1, 2022 through September 30, 2025. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $300,000 over a three-year period and will be funded 100% by CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized orthopedic surgery services for its members under the terms of their Individual and Group Health Plan membership contracts with the County. This contractor has been in the CCHP Provider Network since October 1, 2006. In July 2020, the County Administrator’s Office approved and the Purchasing Services Manager executed Contract #27-611-10 with Norman B. Livermore, III, M.D. (dba Norman B, Livermore, III, M.D., F.A.C.S), in the amount of $200,000 for the provision of orthopedic surgery services for CCHP members for the period October 1, 2020 through September 30, 2022. Approval of Contract #27-611-11 will allow the contractor to continue providing orthopedic surgery services for CCHP members through September 30, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain orthopedic surgery services for CCHP members under the terms of their Individual and Group Health Plan membership contracts with the county will not be provided. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: k Cyr, M Wilhelm C. 56 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Contract #27-611-11 with Norman B. Livermore, III, M.D. (dba Norman B. Livermore, III, M.D., F.A.C.S.) RECOMMENDATION(S): APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with General Datatech, L.P. in an amount not to exceed $550,000, for high-speed broadband networking equipment for the period August 15, 2022 through August 14, 2023. FISCAL IMPACT: 100% Library Fund. Costs are offset by a 22/23 grant awarded to the County by the California State Library. BACKGROUND: Contra Costa County Library began providing Internet services in the late 1990s. Using scarce dollars and homegrown experience, the library was able to offer Internet access to the public across all locations. Some of the equipment to be replaced in this project dates back to the original network installation. The library will work with DOIT and General Datatech LP to remove obsolete equipment and install state-of-the-art high-speed broadband networking equipment to provide secure connections between Library Administration and the 26 branches. The library and DOIT will be trained on operation and upkeep of all equipment installed. The purchase of the high-speed broadband networking equipment for this project will increase and enhance library services and meets the library strategic goal, “The library ensures easy, equitable access to library services for all Contra Costa County residents.” CONSEQUENCE OF NEGATIVE ACTION: If the Purchase Order is not approved, the Contra Costa County Library will not upgrade obsolete high-speed broadband networking equipment at branch libraries. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gail McPartland, 925-608-7700 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: C. 57 To:Board of Supervisors From:Alison McKee, County Librarian Date:August 9, 2022 Contra Costa County Subject:Purchase Order - General Datatech, L.P. RECOMMENDATION(S): APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #27-812-6, with Taraneh Mostaghasi, M.D., Inc., a professional corporation, in an amount not to exceed $3,300,000, to provide pediatric primary care services to Contra Costa Health Plan (CCHP) members and county recipients, for the period September 1, 2022 through August 31, 2025. FISCAL IMPACT: This contract will result in contractual service expenditures of up to $3,300,000 over a 3-year period and will be funded 100% by CCHP Enterprise Fund II revenues. (No rate increase) BACKGROUND: CCHP has an obligation to provide certain specialized health care services for its members under the terms of their Individual and Group Health Plan membership contracts with the county. This contractor has been a part of the CCHP Provider Network providing pediatric primary care services since September of 2010. On July 14, 2020, the Board of Supervisors approved Contract #27-812-5 with Taraneh Mostaghasi, M.D., Inc., in an amount not to exceed $1,500,000 for the provision of pediatric primary care services to CCHP members and county recipients, for the period September 1, 2020 through August 31, 2022. Approval of Contract #27-812-6 will allow the contractor to continue providing pediatric primary care services through August 31, 2025. CONSEQUENCE OF NEGATIVE ACTION: If this contract is not approved, certain specialized primary care health services for CCHP members under the terms of their Individual and Group Health Plan membership contract with the County will not be provided. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Sharron A. Mackey, 925-313-6104 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Laura Cassell, Deputy cc: Noel Garcia, Marcy Wilhelm C. 58 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Contract #27-812-6 with Taraneh Mostaghasi, M.D., Inc. RECOMMENDATION(S): ADOPT Resolution No. 2022/268 accepting as complete the contracted work performed by GradeTech Inc., a California Corporation, for the Ygnacio Valley Library Parking Lot and ADA Improvement Project, as recommended by the Public Works Director, Walnut Creek Area. (No fiscal impact) FISCAL IMPACT: No fiscal impact is associated with accepting completion of contracted work. BACKGROUND: The Ygnacio Valley Library parking lot was assessed and it was determined that the parking lot required extensive repair and necessary American Disabilities Act (ADA) improvements. The City of Walnut Creek awarded Community Development Block Grant (CDBG) funding for the ADA improvements associated with the Ygnacio Valley Library parking lot repair project. The work consisted of removal of asphalt concrete surface paving, base material compaction, hot mix asphalt overlay, ADA ramp and crosswalk installation, and parking lot restriping. The Public Works Department formally solicited the project and GradeTech Inc., was the lowest responsive and responsible bidder awarded for this project. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Omar Flores 925-313-7022 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 59 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Notice of Completion for the Ygnacio Valley Library Parking Lot Project at 2661 Oak Grove Road, Walnut Creek (WON6636587) BACKGROUND: (CONT'D) A construction contract in the amount of $111,988 for the Ygnacio Valley Library Parking Lot and ADA Improvement Project was awarded on September 7, 2021, to GradeTech Inc., of Castro Valley. Change Order No. 1 was approved to increase the contract amount to $169,454.08 for additional costs incurred during the completion of the project. The project has now been completed and the Public Works Director recommends that the Board adopt Resolution No. 2020/332 accepting the contract work as complete. CONSEQUENCE OF NEGATIVE ACTION: Acceptance of a contract as complete is standard procedure and allows for proper closeout of the contract. If the contract is not accepted as complete, the period for filing stop payment notices and bond claims may be extended and then Contra Costa County will incur expenses for additional contract administration. AGENDA ATTACHMENTS Resolution No. 2022/268 MINUTES ATTACHMENTS Signed Resolution No. 2022/268 Recorded at the request of:Scott Bowen 925-315-3667 Return To:Omar Flores 925-313-7022 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA and for Special Districts, Agencies and Authorities Governed by the Board Adopted this Resolution on 08/09/2022 by the following vote: AYE:John Gioia, District I SupervisorCandace Andersen, District II SupervisorDiane Burgis, District III SupervisorKaren Mitchoff, District IV SupervisorFederal D. Glover, District V Supervisor NO: ABSENT: ABSTAIN: RECUSE: Resolution No. 2022/268 In the Matter of Accepting and giving Notice of Completion of Contract for the Ygnacio Valley Library Parking Lot and ADA Improvement Project, Project No. WON6636587 (District IV). Whereas, on September 7, 2021, the County (Owner) contracted with GradeTech Inc. (General Contractor), with Travelers Casualty and Surety Company of America, as surety, for the work performed on the grounds of the County; and Whereas, The Public Works Director reports that said work has been inspected and complies with the approved plans, special provisions and standard specifications and recommends its acceptance as complete as of March 10, 2022. The Board of Supervisors RESOLVES that: Owner (sole): Contra Costa County, Library Department, 777 Arnold Drive, Ste. 210, Martinez, CA 94553 Nature of Stated Owner: Fee and/or Easement Project No: WON6636587 Project Name: Ygnacio Valley Library Parking Lot and ADA Improvement Project Date of Work Completion: March 10, 2022 Description: Contra Costa County on September 7, 2021, contracted with GradeTech Inc., for work to repair the parking lot and install necessary Americans with Disabilities Act (ADA) improvements. The work generally consisted of: removal of asphalt concrete surface paving, base material compaction, hot mix asphalt overlay, ADA ramp and crosswalk installation, and parking lot restriping, Identification of real property: 2661 Oak Grove Road, Walnut Creek, CA 94598 Fees: None Fees: None Legal References: None Comments: None NOW THEREFORE, BE IT RESOLVED said work is accepted as complete on said date, and the Clerk shall file with the County Recorder a copy of this resolution as a Notice of Completion for said contract. Contact: Omar Flores 925-313-7022 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: RECOMMENDATION(S): APPROVE amendments to the List of Designated Positions of the Office of the Sheriff’s Conflict of Interest Code. FISCAL IMPACT: None. BACKGROUND: The Office of the Sheriff has amended the List of Designated Positions of its Conflict of Interest Code and submitted the revised List of Designated Positions, attached as Exhibit A, to the Board of Supervisors for approval pursuant to Government Code sections 87306 and 87305.5. The List of Designated Positions has been revised to add and delete APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Kurtis C. Keller, Deputy County Counsel, (925) 655-2200 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: Monica Nino, Clerk of the Board of Supervisors, Kurtis C. Keller, Deputy County Counsel, Susan Lyon, Executive Assistant to the Sheriff C. 60 To:Board of Supervisors From:Mary Ann Mason, County Counsel Date:August 9, 2022 Contra Costa County Subject:Conflict of Interest Code Amendment for the Office of the Sheriff BACKGROUND: (CONT'D) positions designated to file conflict of interest statements. These changes will ensure that the Conflict of Interest Code accurately reflects the current positions and organizational structure in use by the Office of the Sheriff. A red-lined version of the List of Designated Positions is included as Exhibit B. CONSEQUENCE OF NEGATIVE ACTION: None. ATTACHMENTS Exhibit A - Office of the Sheriff COI Code - List of Designated Positions Exhibit B - Office of the Sheriff COI Code - List of Designated Positions - REDLINED RECOMMENDATION(S): APPROVE and AUTHORIZE the Animal Services Department Director, or designee, to accept the donation of two trailers and supplies from the American Kennel Club Animal Recovery Corporation (AKC Reunite) Canine Support and Relief Fund. FISCAL IMPACT: Trailer and supplies are donated by American Kennel Club Animal Recovery Corporation. BACKGROUND: The American Kennel Club Animal Recovery Corporation (AKC Reunite) group, collectively referred to as an AKC Pet Disaster Relief Unit (PDRU), has awarded a donation from the Canine Support and Relief Fund to Contra Costa Animal Services in the form of two disaster preparedness trailers and supplies, for the protection and support of displaced pets and service animals in the event of a natural or man-made emergency or disaster. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the Contra Costa County Animal Services department would have to decline the award that would greatly enhance our ability to respond to disasters. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Delaina Gillaspy, 925-608-8413 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 61 To:Board of Supervisors From:Beth Ward, Animal Services Director Date:August 9, 2022 Contra Costa County Subject:Donation from American Kennel Club Animal Recovery Corporation to Animal Services CLERK'S ADDENDUM Speakers: Loreen Lober, Animal Rights Coalition, Contra Costa Animal Services cat working group. ATTACHMENTS AKC Disaster Relief Fund Agreement RECOMMENDATION(S): 1. APPROVE the design and bid documents, including the plans and specifications, for the Miller Wellness Center – Crisis Stabilization Unit, 25 Allen Street, Martinez. 2. AUTHORIZE the Public Works Director, or designee, to solicit bids to be received on or about September 15, 2022 and issue bid addenda, as needed, for clarification of the bid documents, provided the changes do not significantly increase the cost estimate. 3. DIRECT the Clerk of the Board to publish, at least 14 days before the bid opening date, the Notice to Contractors in accordance with Public Contract Code Section 22037, inviting bids for this project. 4. DIRECT the Public Works Director, or designee, to send notices by email or fax and by U.S. Mail to the construction trade journals specified in Public Contract Code Section 22036 at least 15 days before the bid opening. FISCAL IMPACT: 100% California Health Facilities Financing Authority (CHHFA) APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jeff Acuff, 925-957-2487 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 62 To:Board of Supervisors From:Brian M. Balbas, Public Works Director/Chief Engineer Date:August 9, 2022 Contra Costa County Subject:Advertisement for Miller Wellness Center – Crisis Stabilization Unit, 25 Allen Street, Martinez (WH332D) BACKGROUND: For many years, staff and the community have identified the need for a Crisis Stabilization Unit to serve children and youth in emotional crisis. Currently children and youth are being served alongside adults at Psychiatric Emergency Service (PES) Unit at Contra Costa Regional Medical Center (CCRMC). Consequently, young patients are often in the presence of adults experiencing acute psychiatric symptoms. Several locations were considered for this unit including 1034 Oak Grove in Concord, but ultimately the Miller Wellness Center was chosen as the best fit. This project will provide facilities to separate youth from adults and create a space where children and youth can be served in a more supportive therapeutic environment. The Behavioral Health Division anticipates that the Crisis Stabilization Unit will serve 2,190 clients annually. CONSEQUENCE OF NEGATIVE ACTION: If the advertisement is not approved, the project will not move forward, and the available grant funding will be lost, resulting in a lost opportunity to provide better services to the youth of the County. The County would continue to provide services to the youth at PES which is an environment not ideally suited to addressing the needs of youth/children experiencing emotional crisis. RECOMMENDATION(S): APPROVE and AUTHORIZE the County Librarian, or designee, to close the Kensington Library from August 29, 2022 until September 12, 2022 for roof repairs. FISCAL IMPACT: 100% Measure X sales tax allocation for Library building improvements. BACKGROUND: The Kensington Library roof repairs are scheduled to begin on August 29, 2022 and be completed by September 12, 2022. The Library will reopen on September 13, 2022. Patrons will be directed to the El Cerrito Library and online resources during the closure. CONSEQUENCE OF NEGATIVE ACTION: Roof repairs to the Kensington Library will not be able to be completed. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Walt Beveridge 925-608-7730 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 63 To:Board of Supervisors From:Alison McKee, County Librarian Date:August 9, 2022 Contra Costa County Subject:Kensington Library Closure for Roof Repairs RECOMMENDATION(S): RESCIND Board Action of July 12, 2022 (C.120), which pertained to a contract with Spin Recruitment, Inc., and AUTHORIZE the Auditor-Controller to pay Spin Recruitment, Inc., an amount up to $61,616 for the provision of advertising services for the Health Services Department's Personnel Unit for the period December 1, 2021 through March 31, 2022. FISCAL IMPACT: Approval of this action will authorize payment in an amount of $61,615.39 and will be funded 100% by Hospital Enterprise Fund I revenues. BACKGROUND: In April 2022, the County Administrator approved and the Purchasing Services Manager executed Contract #23-467-11 with Spin Recruitment, Inc., in an amount of $100,000, to provide advertising services including, developing recruitment advertisements and insertion of advertisements in newspapers, professional journals and internet web pages, for the period from April 1, 2022 through March 31, 2023. In June 2022, the County Administrator approved and the Purchasing Services Manager executed Amendment Agreement #23-467-12 with Spin Recruitment, Inc., effective June 1, 2022, to add $25,000 to a new total payment limit of $125,000 for additional advertising services including, developing recruitment advertisements and insertion of advertisements in newspapers, professional journals and internet web pages, with no change in the term April 1, 2022 through March 31, 2023. On July 12, 2022, the Board of Supervisors approved Board Item (C.120) which authorized the Auditor-Controller to pay the Spin Recruitment, Inc. in an amount of $61,615.39 for advertising services provided in good faith for the period from February 1, 2022 through March 31, 2022. The Health Services Department now requests that the prior Board action of July 12, 2022 be rescinded due to the dates being incorrect. The dates of outstanding demands go back to December 1, 2021. This correction will allow the Auditor-Controller to issue payment for outstanding demands back to December 1, 2021. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Jo-Anne Linares, 925-957-5240 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: Marcy Wilhelm C. 64 To:Board of Supervisors From:Anna Roth, Health Services Director Date:August 9, 2022 Contra Costa County Subject:Rescind Prior Board Action Pertaining to Clarification of Board Action of July 12, 2022, Item (C.120) BACKGROUND: (CONT'D) Due to staffing shortages and the transition of assignments in Health Services Department’s Personnel Unit, the contract was not being monitored closely. The Unit now has dedicated staff to monitor and track the usage of this contract to ensure timely amendments if necessary. CONSEQUENCE OF NEGATIVE ACTION: If this recommendation is not approved, the prior Board action will not be corrected and the payment for services to the contractor will not be paid in full due to the error in dates on board action Item (C.120) approved on July 12, 2022. RECOMMENDATION(S): ACCEPT the fiscal year 2021/22 4th Quarter (April-June) Report on the American Rescue Plan Act revenues and expenditures for Contra Costa County through June 30, 2022. FISCAL IMPACT: In August 2021, the County had identified known American Rescue Plan Act (ARPA) revenues of $317,327,304, including $224,058,903 of Coronavirus State and Local Fiscal Recovery Fund (CSLFRF) allocation, $71,605,012 of Emergency Rental Assistance Program 2 (ERAP 2) allocation, $12,000,000 of HOME Investment Partnerships allocation, $3,355,250 of ARPA Funding for Health Centers allocation, $2,508,139 of Substance Abuse Prevention and Treatment Block Grant (SABG) allocation, $2,300,000 of ARPA Head Start allocation and $1,500,000 of ARPA Public Health workforce grant funds. In addition, several grant programs were identified but allocations have not yet been made. Through June 30, 2022, known ARPA revenues have increased by $17,986,266 to $335,313,570. Of that figure, County departments have received $314,566,435 and have expended $158,798,546. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 08/09/2022 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Diane Burgis, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Timothy Ewell, (925) 655-2043 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: August 9, 2022 Monica Nino, County Administrator and Clerk of the Board of Supervisors By: Antonia Welty, Deputy cc: C. 65 To:Board of Supervisors From:Monica Nino, County Administrator Date:August 9, 2022 Contra Costa County Subject:FY 2021/22 4th Quarter (April - June) Report - American Rescue Plan Act Funding FISCAL IMPACT: (CONT'D) BACKGROUND: On August 3, 2021, the Board of Supervisors hosted a public workshop on the American Rescue Plan Act (ARPA). ARPA was signed into law on March 11, 2021 by President Biden. The ARPA is a broad and far-reaching funding package totaling $1.9 trillion, which provides direct stimulus to taxpayers, advances on child tax credit payments, direct allocations to State and Local governments as well as a myriad of funding augmentations and competitive grant programs administered by federal agencies. A summary of the ARPA, including national funding figures, is included as Attachment A for reference. The Board directed the County Administrator to provide ARPA revenue and expenditure updates on a quarterly basis. In preparation for the August 3, 2021 public workshop, the County Administrator worked with County departments to identify $317,327,304 in known ARPA revenue coming to the County. Of that $317 million, $127,606,231 had been received by the County, which was composed of two of the largest ARPA funding streams; specifically, the Coronavirus State and Local Fiscal Recovery Fund (CSLFRF) in the amount of $112,029,451, and a second allocation of $15,576,780 of Emergency Rental Assistance Program (ERAP) funds. The second tranche of CSLFRF was distributed to the County in May 2022 in the amount of $112,029,451. In addition to CSLFRF, County departments identified $71,605,012 of Emergency Rental Assistance Program 2 (ERAP 2) allocation, $12,000,000 of HOME Investment Partnerships allocation, $3,355,250 of ARPA Funding for Health Centers allocation, $2,508,139 of Substance Abuse Prevention and Treatment Block Grant (SABG) allocation, $2,300,000 of ARPA Head Start allocation and $1,500,000 of ARPA Public Health workforce grant funds. At the conclusion of the August 2021 public workshop, the Board directed the full $112 million allocation of Year 1 CSLFRF funding to the Health Services Department to defray the cost impacts of COVID-19 response activities. Subsequently, on January 25, 2022, the Board acknowledged that the fiscal year 2022/23 Recommended Budget will include $53 million of Year 2 CSLFRF funding in the Health Services Department budget. On April 12, 2022, the Board approved the fiscal year 2022/23 Recommended Budget as presented, including the additional $53 million of Year 2 CSLFRF funding. Today's agenda item includes the fiscal year 2021/22 4th Quarter Report on ARPA, reflecting information through June 30, 2022, which is included as Attachment B. The next quarterly ARPA report will be provided on the November 8, 2022 discussion calendar. CONSEQUENCE OF NEGATIVE ACTION: The fiscal year 2021/22 4th Quarter Report for ARPA will not be formally accepted by the Board of Supervisors. CHILDREN'S IMPACT STATEMENT: N/A ATTACHMENTS Attachment A - American Rescue Plan Act (ARPA) Summary Attachment B - FY 2021/22 Q4 ARPA Quarterly Report ATTACHMENT AProgram Area Program TitleFederal Budget AugmentationSummary DescriptionFiscal Recovery Funds State & Local Fiscal Recovery Funds$130.2BContra Costa will receive $224M Fiscal Recovery Funds $2BThis only applies if a jurisdiction gets Payment in Lieu of taxes (PILT): Provides an additional $1.5 billion, split evenly over FY 2022 and 2023, for eligible revenue share counties (i.e., public land counties)Assistance to Individuals and FamiliesSupplemental Nutrition Assistance Program (SNAP) Administration$1.1B Pass through from the state for local SNAP administration and supplemental costs of running the programAssistance to Individuals and FamiliesSNAP 15% Benefit Extension $3.5B Extends the benefit increase through 9/30/2021Assistance to Individuals and FamiliesWomen, Infant, Child (WIC) Program $0.9BEmergency funds which will enhance benefits for four months plus $390 million of which will support outreach innovation and program modernization funding.Assistance to Individuals and FamiliesPandemic Electronic Benefits Transfer (EBT)  $5.6BProvides +15% monthly SNAP benefits to low‐income children (including under 6 years old) who have lost access to free/reduced price meals at school or child care due to the pandemic; May not apply in CAAssistance to Individuals and FamiliesCommodity Supplemental Food Program $37M Funds supplementing low‐income, 60+ individuals with healthy food commoditiesAssistance to Individuals and FamiliesFamily Violence Prevention and Services $0.5B Formula grants may be available to counties for Domestic Violence hotlines and survivor support programsAssistance to Individuals and FamiliesCommunity‐based Child Abuse Prevention $0.3BThrough 9/30/2023; Going to state lead entities but may be available to counties through competitive sub‐awardsAssistance to Individuals and FamiliesPandemic Emergency Assistance $1.0B Targeted cash assistance supplementAssistance to Individuals and FamiliesOlder Americans Act (OAA) Programs $1.4BAdditional funds for nutrition, community support and ombudsperson services provided directly to local Area Agencies on Aging (Triple A)AMERICAN RESCUE PLAN ‐ FUNDING SUMMARY1/47/28/202112:03 PM ATTACHMENT AProgram Area Program TitleFederal Budget AugmentationSummary DescriptionAMERICAN RESCUE PLAN ‐ FUNDING SUMMARYAssistance to Individuals and FamiliesElder Justice Act Programs $276M Funding through Federal FY 2022 to prevent elder fraud and abuseAssistance to Individuals and FamiliesEarly Childhood Home Visiting $150M States receive these funds and may subaward to county entities providing servicesAssistance to Individuals and FamiliesFamily Planning $50MFederal grant program providing low‐income and adolescent patients with essential family planning and preventative health services. County health departments are eligible applicants of these grants.Assistance to Individuals and FamiliesTenant‐Based Rental Assistance $5B Provides housing choice vouchers, with funds available through September 30, 2030.Assistance to Individuals and FamiliesHomelessness Assistance $5BProvides rental assistance, provides supportive services and development of affordable housing through acquisition or creation of non‐congregate shelter units. Funding will be allocated using the HOME Investment Partnerships Program.Assistance to Individuals and FamiliesEmergency Rental Assistance $21.6BProvides an additional round of funding for the Emergency Rental Assistance Program. Funding is distributed to counties with 200,000 residents or more, to help keep residents stably housed during the COVID‐19 pandemic.Education and ChildcareChild Care and Development Block Grants (CCDBG)$15B Administered by state in CA, but may be available as a subaward to countiesEducation and Childcare Child Care Entitlements to States $633MPermanent increase in funding to states and State match waiver through end of FFY 2022. These changes should make more money available to countiesEducation and ChildcareLow Income Household Drinking Water and Wastewater Assistance Program (LIHWAP)$4.5BCounty administered program has a flexible structure and can support household heating and cooling expenses, weatherization assistance, crisis assistance, and services such as counseling. Education and ChildcareLow Income Home Energy Assistance Program (LIHEAP)$0.5BFederal government is directing states to model LIHWAP after LIHEAP, it is possible that county governments functioning as a local LIHEAP agency will be responsible for administering this new program as well and may receive funds.Education and Childcare Head Start $1.0BEmergency funding to be distributed across existing Head Start agencies according to their share of total enrolled children.HealthCertified Community Behavioral Health Clinic Expansion Grant Program$420MGrants aimed to increase access to, and improve the quality of community mental and substance use disorder treatment through the expansion of CCBHCs2/47/28/202112:03 PM ATTACHMENT AProgram Area Program TitleFederal Budget AugmentationSummary DescriptionAMERICAN RESCUE PLAN ‐ FUNDING SUMMARYHealth Youth Suicide Prevention Programs $20MCounties that are public organizations designated by a state to develop or direct the youth suicide early intervention and prevention strategy are eligible to receive funds.HealthCommunity Mental Health Services Block Grant$1.5BCounties may use block grant dollars to provide a range of services for adults and children with serious mental illnesses.HealthSubstance Abuse Prevention and Treatment Block Grant$1.5BFunding for county behavioral health authorities to serve vulnerable, low‐income populations, such as those with HIV/AIDS, pregnant and parenting women, youth and others by ensuring access to substance abuse services.HealthCommunity‐based Funding for Local Substance Use Disorder Services$30MProvides grants to local governments for community‐based overdose prevention programs, syringe services programs and other harm reduction services in light of increased pandemic related drug‐misuseHealthCommunity‐based Funding for Local Behavioral Health Needs$50MProvides grants to local governments to address increased community behavioral health needs worsened by the COVID‐19 pandemic.Health Project Aware $30MProvides grants, contracts and cooperative agreements to entities to advance wellness and resiliency in education.Health Community Health Centers$7.6BProvides grants to Federally Qualified Health Centers (FQHCs) to respond to the COVID‐19 pandemicHealth Public Health Workforce $7.66BProvides funding to establish, expand and sustain a public health workforce including grants to local public health departmentsHealth National Health Services Corps $800MProvides funding for the scholarship as well as federal and state loan repayment programs for the healthcare workforceHealth Nurse Corp$200MProvides funding for the federal loan repayment programs for nursesHealthMental and Behavioral Health Professionals Training$80MProvides funding for grants or contracts to local governments and other entities, to run training programs in strategies for reducing and addressing suicide, burnout, mental health conditions and substance use disorders among health care professionals.HealthGrants for Health Care Providers to Promote Mental and Behavioral Health$80MProvides funding to award grants or contracts to entities providing health care, including federal qualified health centers, to establish or expand programs to promote mental health among their providers and othersHealth Pediatric Mental Health Care Access $40MProvides funding to award grants to counties to promote behavioral health integration in pediatric primary care through the development and support pediatric mental health care telehealth access programsHealth Grants for Testing $47.8BProvides funding for COVID‐19 testing, contact tracing and mitigation activities. Note that this funding will be distributed to local jurisdictions through existing cooperative agreements3/47/28/202112:03 PM ATTACHMENT AProgram Area Program TitleFederal Budget AugmentationSummary DescriptionAMERICAN RESCUE PLAN ‐ FUNDING SUMMARYHealth Grants for Vaccines $7.5BProvides funding for COVID‐19 vaccine activities. Note that this funding will be distributed to local jurisdictions through existing cooperative agreementsOther FEMA Disaster Relief Funds$50BProvides additional funds to meet the immediate needs of local governmentsOther Emergency Food and Shelter Program $400MLocal governmental entities that provided food, shelter and supportive services to people with economic emergencies services in their communities are eligible to apply for this supplemental fundingOtherEmergency Food and Shelter Program ‐ Humanitarian Relief$110MLocal governmental entities that provided food, shelter and supportive services to people with economic emergencies services in their communities are eligible to apply for this supplemental funding through the National Board for the Emergency Food and Shelter ProgramOther Assistance to Firefighter Grants (AFG)$100MFire agencies can apply for supplemental funds to purchase PPE for first respondersOtherStaffing for Adequate Fire and Emergency Response (SAFER) Grants$200MFunding for local fire and emergency response teams to help them increase or maintain the number of trained, "front line" firefighters available in their communitiesOther Emergency Management Performance Grants $100MGrant funding for local emergency management agencies for implementation of the National Preparedness System and works toward the National Preparedness Goal of a secure and resilient nation.OtherEconomic Development Assistance (EDA) Programs$3.0BLocal government is eligible to apply for the EDA program and can use the funding for economic recovery projects. 25% of the funds are reserved for communities that have suffered economic injury due to job losses in the travel, tourism or outdoor recreation sectors.Other Categorical Grants ‐ Air Pollution $50MLocal government can apply for grants and activities related to air quality monitoring and the prevention and control of air pollutionOtherEmergency Connectivity Fund for Libraries (and schools)$7.2BThis competitive grant funding provides a 100% reimbursement to schools and libraries for internet access and connected devices for students and teachers for remote learning and library services. 4/47/28/202112:03 PM DEPARTMENT:Countywide REPORTING PERIOD: CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Est. Federal Grant Allocation to County Federal Grant Allocation Received Federal Grant Allocation Expended CAO 21.027 U.S. Treasury N/A Coronavirus State and Local Fiscal Relief Fund (CSLFRF) $350 billion to state, local, territorial, and Tribal governments to bolster their response to the COVID-19 emergency and its economic impacts. Eligible expenses include • Support public health expenditures, by funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff; • Address negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, impacted industries, and the public sector; • Replace lost public sector revenue, using this funding to provide government services to the extent of the reduction in revenue experienced due to the pandemic; • Provide premium pay for essential workers, offering additional support to those who have borne and will bear the greatest health risks because of their service in critical infrastructure sectors; and, • Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater infrastructure, and to expand access to broadband internet. $ 224,058,903 $ 224,058,903 $ 79,214,397 CAO 21.023 U.S. Treasury N/A Emergency Rental Assistance Program (ERAP) 2 - Federal Direct Allocation ERA2 payments are made directly to states, U.S. territories and local governments with more than 200,000 residents. ERA2 sets aside $2.5 billion for eligible grantees with a high need for ERA2 assistance, based on the number of very low-income renter households paying more than 50 percent of income on rent or living in substandard or overcrowded conditions, rental market costs, and change in employment since February 2020. At least 90 percent of awarded funds must be used for direct financial assistance, including rent, rental arrears, utilities and home energy costs, utilities and home energy costs arrears, and other expenses related to housing. Remaining funds are available for housing stability services, including case management and other services intended to keep households stably housed. ERA2 funds generally expire on September 30, 2025 $ 38,941,950 $ 38,941,950 $ 38,941,950 FINANCIAL INFORMATION PROGRAM INFORMATION AMERICAN RESCUE PLAN ATTACHMENT BDEPARTMENT IMPACT WORKSHEET FY 2021/22 - Q4 (period ending June 30, 2022) 1/4 8/2/20225:22 PM CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Est. Federal Grant Allocation to County Federal Grant Allocation Received Federal Grant Allocation Expended CAO 21.023 U.S. Treasury California Housing and Community Development Department Emergency Rental Assistance Program (ERAP) 2 - State Subrecipient Allocation ERA2 payments are made directly to states, U.S. territories and local governments with more than 200,000 residents. ERA2 sets aside $2.5 billion for eligible grantees with a high need for ERA2 assistance, based on the number of very low-income renter households paying more than 50 percent of income on rent or living in substandard or overcrowded conditions, rental market costs, and change in employment since February 2020. At least 90 percent of awarded funds must be used for direct financial assistance, including rent, rental arrears, utilities and home energy costs, utilities and home energy costs arrears, and other expenses related to housing. Remaining funds are available for housing stability services, including case management and other services intended to keep households stably housed. ERA2 funds generally expire on September 30, 2026 $ 32,663,062 $ 32,663,062 $ 32,663,062 EHSD 93.600 Administration for Children & Families-Office of Head Start N/A Head Start American Rescue Plan (ARP): Fiscal Year 2021 funding increase for Head Start grantees to support program work toward full re-opening of in-person comprehensive services as local health guidance allows. Federal allocation is $1 billion. $ 2,302,066 $ 2,302,066 $ 280,212 EHSD 93.568 Administration for Children & Families-Office of Community Services California Department of Community Services & Development Low Income Home Energy Assistance Program (LIHEAP) Provides $4.5 billion in emergency LIHEAP funds to remain available until September 30, 2022. $ 4,692,311 $ 4,692,311 $ 2,968,969 EHSD 95.053 Health and Human Services - Administration for Community Living (ACL) California Department of Aging Emergency Older Americans Act (OAA) Program Funding Provides $1.43 billion in emergency OAA funding, including $750 million for senior nutrition programs, $460 million for home-and-community-based support services, $45 million for disease prevention, $10 million for the long-term care ombudsman program and $145 million in assistance for grandparents caring for grandchildren. $ 3,810,565 $ 3,810,565 $ - EHSD 93.747 Health and Human Services - Administration for Community Living (ACL) California Department of Social Services Elder Justice Act Programs Provides at least $188 million for the Elder Justice Act in both FY 2021 and FY 2022, and $88 million for grants to public transit systems to improve transportation access for older adults and people with disabilities. $ 15,381 $ 15,381 $ - EHSD 93.591 Health and Human Services - Administration for Children & Families-Family and Youth Services Bureau CalOES Family Violence Prevention and Services Act (FVPSA) Program Supplemental Grants $450 million Federal funds allocated. Will provide 296 supplement grant awards to states, territories, tribes and local domestic violence organizations to respond to domestic violence. While counties are ineligible to receive direct allocations through the FVPSA program, they may receive funding through their state. TBD $ - $ - 2/4 8/2/20225:22 PM CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Est. Federal Grant Allocation to County Federal Grant Allocation Received Federal Grant Allocation Expended EHSD 93.590 Health and Human Services - Administration for Children & Families-Children's Bureau California Department of Social Services Community Based Child Abuse Prevention (CBCAP) and Child Abuse Prevention Treatment Act (CAPTA) Supplemental Funding $25 Million Federal Funds allocated. Counties and tribes with Title IV-E agreement with state opt-in to the ARPA-CBCAP suplemental funding, a one-time allocation that can be spent through September 30, 2025 without a requirement for non-federal matching fund for child abuse prevention direct services and planing activites. $ 522,976 $ 522,976 $ - EHSD 93.575 Administration for Children & Families -Office of Childcare California Department of Social Services Child Care Development Block Grant (CCDBG) ARPA provides a total of nearly $39 billion in emergency funds for the Child Care Community Block Grant (CCDBG), of which nearly $15 billion is for child care subsidies through FY 2024. The remaining $24 billion will be available to states to make stabilization subgrants directly to child care providers to assist in maintaining operations (see Child Care Slots / Child Care Stabilization Funds section directly below). TBD $ - $ - EHSD 93.596 Administration for Children & Families -Office of Childcare California Department of Social Services Child Care Slots / Child Care Stabilization Funds Increases child care access by 206,500 slots in Alternative Payment, General Child Care, Migrant Child Care, bridge program for foster children, and prioritizes ongoing vouchers for essential workers currently receiving short-term child care. Potential increase in the standard reimbursement rate and regional market rate ceilings. Two one time stipends will be issued out to providers: the first will be $600 per child using March 2021 enrollment and the second will be based on facility type and licensing capacity. Stipends are to be used to support with COVID-19 pandemic relief, and, in the case of decreased enrollment or closures, to support child care providers and state preschool programs in remaining open or reopening. Budget to also include a hold harmless clause for all State Programs. Federal allocation is $24 billion. TBD $ - $ - EHSD 93.568 Administration for Children & Families-Office of Community Services California Department of Community Services & Development Low-Income Household Drinking Water and Wastewater Emergency Assistance Program (LIHWAP) Created under the FY 2021 Omnibus to assist with payments for drinking water and wastewater expenses. Federal allocation is $500 million. $ 1,989,789 $ 1,989,789 $ - EHSD 93.558 Administration for Children & Families-Office of Family Assistance California Department of Social Services Temporary Assistance for Needy Families (TANF) Pandemic Emergency Assistance Fund Provides $1 billion in short-term targeted aid (cash assistance or otherwise) to families in crisis. States will receive funds based on their population's share of children and portion of prior TANF expenditures dedicated to cash assistance. $ 3,721,600 $ 3,721,600 $ 3,721,600 3/4 8/2/20225:22 PM CCC Department CFDA Federal Grantor Agency State Passthrough Agency Name (if any)Program Title Program Description Est. Federal Grant Allocation to County Federal Grant Allocation Received Federal Grant Allocation Expended HSD 93.224 Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services (HHS) N/A American Rescue Plan Act Funding for Health Centers Appropriates funds to the Department of Health and Human Services (HHS) to be distributed to community health centers for: • Vaccine planning, preparation, distribution, and tracking • COVID-19 testing, monitoring, and contract tracing, including mobile testing and vaccinations • Health care workforce expansion • Health care services and infrastructure modification • Community outreach related to COVID-19 $ 3,355,250 $ 632,244 $ 746,711 HSD 93.958 Substance Abuse and Mental Health Services Administration (SAMHSA), U.S. Department of Health and Human Services (HHS) CA Department of Health Care Services (DHCS) Community Mental Health Services Block Grant (MHBG) Appropriates funds to HHS for Substance Abuse and Mental Health Services Administration (SAMHSA) block grants to states for community mental health services. Period covered is September 1, 2021 through June 30, 2025. $ 2,597,143 $ - $ 24,458 HSD 93.959 Substance Abuse and Mental Health Services Administration (SAMHSA), U.S. Department of Health and Human Services (HHS) CA Department of Health Care Services (DHCS) Substance Abuse Prevention and Treatment Block Grant (SABG) Appropriates funds to HHS for Substance Abuse and Mental Health Services Administration (SAMHSA) block grants to states for SUD programs. States will have some discretion in how funds are expended consistent with federal block grant requirements, and may choose to utilize some dollars consistent with existing block grant programs/services while allocating other dollars to new or one-time activities and priorities. All expenditures are subject to approval by SAMHSA. $ 2,508,139 $ - $ - HSD 93.354 Centers for Disease Control and Prevention (CDC), U.S. Department of Health and Human Services (HHS) CA Department of Public Health (CDPH)Public Health Workforce Appropriates funds to CDC to support 21st century outbreak response needs by: 1. Expanding and enhancing frontline public health staff 2. Conducting DIS workforce training and skills building 3. Building organizational capacity for outbreak response 4. Evaluating and improving recruitment, training, and outbreak response efforts Funds will be made available during the two-year budget period and period of performance (July 1, 2021 to June 30, 2023). $ 1,910,858 $ 477,715 $ 99,162 HSD 93.498 Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services (HHS) N/A Provider Relief Fund - American Rescue Plan (ARP) Rural Distribution Appropriates funds to the Department of Health and Human Services (HHS) to be distributed to providers and suppliers who have served rural Medicaid, Children's Health Insurance Program (CHIP), and Medicare beneficiaries from January 1, 2019 through September 30, 2020. ARP Rural is intended to help address the disproportionate impact that COVID-19 has had on rural communities and rural health care providers. $ 133,362 $ 133,362 $ 133,362 DCD 14.239 U.S Department of Housing and Urban Development N/A HOME-ARP: HOME Investment Partnerships American Rescue Plan Program Assist individuals or households who are homeless, at risk of homelessness, and other vulnerable populations, by providing housing, rental assistance, supportive services, and non-congregate shelter, to reduce homelessness and increase housing stability. HOME-ARP funds can be used for four eligible activities: production or preservation of affordable housing; tenant-based rental assistance; supportive services, homeless prevention services, and housing counseling; purchase and development of non-congregate shelter. $ 12,090,215 $ 604,511 $ 4,663 $ 335,313,570 $ 314,566,435 $ 158,798,546 4/4 8/2/20225:22 PM