HomeMy WebLinkAboutMINUTES - 06242014 - C.52RECOMMENDATION(S):
APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract
amendment with ECS Imaging, Inc., to increase the payment limit by $254,016 to a new payment limit of $603,446
and extend the term from July 1, 2014 to March 31, 2015, for increased production of indexing electronic land use
project and building permit files to enable internet access for the public.
FISCAL IMPACT:
No impact to the County General Fund. Land use and building permit fees will cover the costs for these specialized
electronic file indexing services.
BACKGROUND:
The Department of Conservation and Development (DCD) contracted with ECS Imaging, Inc., to reorganize and
index data, documents, and images of more recent building permit files that had been scanned into electronic format.
These efforts enabled DCD to expedite the launching of our ePermits Center website and allow customers and the
public to research land use and building permit files over the internet. DCD continues to have several years of older
land use and building permit files that must be both scanned and then indexed correctly to assure that searching the
electronic files results in accurate retrieval of data, documents and images by both staff and the public. ECS Imaging,
Inc., additionally verifies data
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD
COMMITTEE
Action of Board On: 06/24/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYES 5 NOES ____
ABSENT ____ ABSTAIN ____
RECUSE ____
Contact: Victoria Mejia
925-674-7726
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of
the Board of Supervisors on the date shown.
ATTESTED: June 24, 2014
David J. Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 52
To:Board of Supervisors
From:Catherine Kutsuris, Conservation and Development Director
Date:June 24, 2014
Contra
Costa
County
Subject:Contract - ECS Imaging
BACKGROUND: (CONT'D)
and images returned from scanning and perform a regular quality control review to maintain the accuracy of
indexing. DCD has consulted with AFSCME, Local 2700 regarding the use of ECS Imaging, Inc., for these
indexing services and has concurrence to these services through March 31, 2015.
CONSEQUENCE OF NEGATIVE ACTION:
Land use project and building permit information will not be available via internet thus requiring customers to
come into our offices for background information they may need. Additional staff time and costs will have to be
devoted researching information.
CHILDREN'S IMPACT STATEMENT:
None.
ATTACHMENTS
L-2 Signature Page