HomeMy WebLinkAboutMINUTES - 06172014 - D.1RECOMMENDATION(S):
1. ACCEPT a report on the status of the Fire Station 46 project proposal and a concept for cost sharing between
Contra Costa County Fire Protection District and Moraga-Orinda Fire Protection District for the construction,
maintenance, operation and staffing of the fire station; and
2. DIRECT the Fire Chief to take steps necessary to formalize an agreement with Moraga-Orinda Fire Protection District for the
construction, maintenance, operation, and staffing of Fire Station 46, for subsequent review and approval by the Board of
Directors.
FISCAL IMPACT:
The fiscal impact to the Fire District would be minimal until a formalized plan is prepared and approved by the
Board. This is a presentation of a cost-sharing concept and direction from the Board will determine the potential
future fiscal impact of this project.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/17/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:See Addendum
VOTE OF SUPERVISORS
AYE:John Gioia, Director
Candace Andersen,
Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director
Contact: Lewis Broschard,
925-941-3501
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: June 17, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.1
To:Board of Supervisors
From:Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:June 17, 2014
Contra
Costa
County
Subject:Fire Station 46 Conceptual Cost Sharing Proposal
BACKGROUND:
Fire Station 16 (FS 16) is located in West Lafayette. The station was vacated in June 2012 due to occupational
safety issues primarily dealing with mold and rodent infestation. FS 16 was later identified for closure due to
budget reductions and was closed in January 2013. The Moraga-Orinda Fire Protection District (MOFD) has a
station in close proximity to FS 16 -- Fire Station 43 (FS 43) in east Orinda. Both FS 16 and FS 43 have relatively
low call volumes. Since FS 43 was scheduled to be relocated and FS 16 was in need of replacement, talks were
initiated between MOFD and the Contra Costa County Fire Protection District regarding the potential to operate a
joint fire station facility in West Lafayette to serve both jurisdictions with one crew operating from this shared
facility. The concept of a shared facility would allow for cost savings in operations for both jurisdictions into the
future. MOFD purchased a parcel in West Lafayette for the construction of this facility.
Next Steps
If the Board elects to pursue this project, next steps might include the following:
A. CCCFPD and MOFD to evaluate and negotiate the following issues pertaining to the construction and
operation of Station 46:
Design budget.1.
Construction budget. 2.
Governance structure of partnership.3.
Withdrawal provisions of agreement.4.
Property ownership.5.
Building operation and maintenance.6.
Station staffing.7.
B. MOFD to complete CEQA review.
C. Return to Board of Supervisors for authority to enter into agreement.
CONSEQUENCE OF NEGATIVE ACTION:
A decision not to move forward on continued planning for this project would stop the Fire District's involvement
in this project.
CHILDREN'S IMPACT STATEMENT:
No impact.
CLERK'S ADDENDUM
Speakers: Traci Reilly, Lafayette City Council; Brandt Andersson, Lafayette City Council, Lafayette
Emergency Services Task Force; Bill Granados, Contra Costa County Fire Protection District Advisory
Commission; Vincent Wells, President Firefighters' Local 1230. ACCEPTED the report; DIRECTED the Fire
Chief to take steps necessary to formalize an agreement with Moraga-Orinda Fire Protection District for the
construction, maintenance, operation, and staffing of Fire Station 46, for subsequent review and approval by
the Board of Directors; and DIRECTED the Fire Chief to continue working with Firefighters' Local 1230 on
employee concerns.
ATTACHMENTS
Station 46 Outline of Potential Deal Points
Station 46 Cost Sharing Worksheet
Contra Costa County Fire Protection District
Fire Station 46 Proposal
Outline of Potential Deal Points
Land Acquisition
Moraga-Orinda FPD (MOFD) purchased the parcel for $1.225 million
Contra Costa County Fire Protection District (CCCFPD) paid for site geo-technical
evaluation
Design and Construction
Initial design of facility and orientation on the parcel was completed to verify the facility
could be built on the parcel and to estimate costs of construction
CCCFPD to pay for the cost of construction, including architectural design, permits, site
preparation, construction, mitigations, and any other design/construction related
expenses (estimated at $6 million)
o CCCFPD will use a combination of existing capital funds and a financing program
for the remainder portion of the construction.
$2.5 million up front
$3.5 million + interest; financed at $500,000 per year for 7 years (2014-2021)
Operation and Maintenance
MOFD pays 100% operational costs once station is opened in FY2016/17 for a period of
5 years
CCCFPD begins paying operational costs beginning in FY2021/22
o This coincides with the scheduled reduction in POB debt service of $5.7 million
o Operational costs paid at a rate of more than 50% until MOFD/CCCFPD
contributions for the project are equalized in FY2026/27 (estimated).
o MOFD and CCCFPD pay half of all operational and maintenance costs starting in
FY2026/27 (estimated).
Other Project Notes and Items of Discussion
o The proposed structure of this partnership is still being discussed, but a Joint Powers
Agreement (JPA) administered by both agencies for the ownership, construction,
operations, and maintenance appears to be a potential solution. Upon Board approval
to move forward with formal negotiations and plan development, this issue will be fully
vetted and considered with legal counsel from both agencies.
o MOFD will provide the initial fire apparatus for FS 46 all equipment and apparatus will
be owned by the JPA and all future apparatus and equipment purchases will be shared
equally.
o MOFD will be the operator of the facility and will provide three-person staffing of one
Fire Captain, one Engineer, and on Firefighter with at least one of these positions being
a paramedic.
o FS 46 personnel will be employed by MOFD and will report to MOFD Fire Chief with
consultation between MOFD and CCCFPD Fire Chiefs regarding operational issues.
o FS 46 will cover a portion of Lafayette and Orinda as part of their first-due response
area.
Capital Operational Annual Total Total Expenses Capital Operational Annual Total Total Expenses MOFD/CON
FY 13/14 500,000$ -$ 500,000$ 500,000$ 30,000$ -$ 30,000$ 30,000$ (470,000)$
FY 14/15 -$ -$ -$ 500,000$ 2,505,515$ -$ 2,505,515$ 2,535,515$ 2,035,515$
FY 15/16 -$ -$ -$ 500,000$ 505,515$ -$ 505,515$ 3,041,030$ 2,541,030$
FY 16/17 -$ 2,200,000$ 2,200,000$ 2,700,000$ 505,515$ -$ 505,515$ 3,546,545$ 846,545$
FY 17/18 -$ 2,200,000$ 2,200,000$ 4,900,000$ 505,515$ -$ 505,515$ 4,052,060$ (847,940)$
FY 18/19 -$ 2,200,000$ 2,200,000$ 7,100,000$ 505,515$ -$ 505,515$ 4,557,575$ (2,542,425)$
FY 19/20 -$ 2,200,000$ 2,200,000$ 9,300,000$ 505,515$ -$ 505,515$ 5,063,090$ (4,236,910)$
FY 20/21 2,200,000$ 2,200,000$ 11,500,000$ 505,515$ -$ 505,515$ 5,568,605$ (5,931,395)$
FY 21/22 -$ 700,000$ 700,000$ 12,200,000$ 505,515$ 1,500,000$ 2,005,515$ 7,574,120$ (4,625,880)$
FY 22/23 -$ 700,000$ 700,000$ 12,900,000$ 505,515$ 1,500,000$ 2,005,515$ 9,579,635$ (3,320,365)$
FY 23/24 -$ 700,000$ 700,000$ 13,600,000$ 505,515$ 1,500,000$ 2,005,515$ 11,585,150$ (2,014,850)$
FY 24/25 -$ 700,000$ 700,000$ 14,300,000$ -$ 1,500,000$ 1,500,000$ 13,085,150$ (1,214,850)$
FY 25/26 -$ 700,000$ 700,000$ 15,000,000$ -$ 1,500,000$ 1,500,000$ 14,585,150$ (414,850)$
FY 26/27 -$ 1,100,000$ 1,100,000$ 16,100,000$ -$ 1,100,000$ 1,100,000$ 15,685,150$ (414,850)$
500,000$ 15,600,000$ 16,100,000$ 7,085,150$ 8,600,000$ 15,685,150$
Moraga-Orinda FPD Contra Costa County FPD