HomeMy WebLinkAboutMINUTES - 06172014 - C.69RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Probation Officer, or designee, to execute a contract amendment Rubicon
Programs to change the contract termination date from February 28, 2014 to July 31, 2014 and to increase the
payment limit by $52,000 to an amount not to exceed $182,000 to provide reentry services to probationers enrolled in
the Second Chance Reentry Initiative.
FISCAL IMPACT:
$52,000; 100% State. Funding for this contract extension will come from SB 678 revenue (State revenue dedicated to
Adult Probation).
BACKGROUND:
Effective October 1, 2012, the County was awarded the FY2012 Second Chance Act Adult Offender Reentry
Program for Planning and Demonstration Projects in the amount of $750,000. The budget included funds for
Rubicon Programs to provide reentry services including job readiness coaching, job placement and retention services,
housing placement, financial education classes and legal services. On February 5, 2013, the Board of Supervisors
approved a contract with Rubicon Programs in the amount of $130,000 with a term of October 1, 2012 to September
30, 2013. Because the
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/17/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Danielle Fokkema,
925-313-4195
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: June 17, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 69
To:Board of Supervisors
From:Philip F. Kader, County Probation Officer
Date:June 17, 2014
Contra
Costa
County
Subject:Contract Extension with Rubicon Programs
BACKGROUND: (CONT'D)
County got off to a late start implementing this grant, the Probation Department submitted a Grant Adjustment
Notice (GAN) on August 31, 2013 to extended to grant period three months to December 31, 2013. On November 5,
2013, the Board of Supervisors approved extending Rubicon's contract term to coincide with the grant term (C.56).
One of the grant requirements is a $750,000 match from the County. The largest part of the match ($335,000) is the
new Probation Case Management System (CMS). Contract negotiations with the CMS vendor have taken much
longer than anticipated. The Probation Department submitted a Grant Adjustment Notice (GAN) on November 25,
2013 to extend the grant period two more months to February 28, 2014. Additionally. the Probation Department
extended Rubicon's contract term through February 28, 2014 on January 21, 2014 (C.25).
The County Administrator's Office tried to complete negotiations by the end of February but they were unsuccessful.
On March 11, 2014 the Board of Supervisors approved the County Administrator's Office to contract with Capita
Technologies for a new Probation CMS (C.37).
Unfortunately contract negotiations continued to be difficult and time-consuming. The County Administrator's Office
was unsure how long it would take to procure the new CMS. After many discussions with Probation's Federal Grant
Manager, the Department was advised to extend the grant term through July 31, 2014. No other grant extension will
be allowable after that date.
CONSEQUENCE OF NEGATIVE ACTION:
Rubicon Programs will not be able to provide services to Probation's Second Chance clients.
CHILDREN'S IMPACT STATEMENT:
Not applicable.