HomeMy WebLinkAboutMINUTES - 06172014 - C.59RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract amendment with DFM
Associates to extend the term expiration from June 30, 2014 through June 30, 2016 and increase the payment limit
by $350,000 to provide continued license to use the election management system.
FISCAL IMPACT:
The estimated maximum two-year cost of the two-year extension is $350,000 and is included in the budget for Fiscal
Year 2014-15.
BACKGROUND:
Contra Costa’s Elections Office relies on the DFM Election Information Management System (EIMS) to provide fast,
reliable and accurate election processing for Voter Registration, Precincts/Districts, Street Guide,
Offices/Incumbents, Extracts/Reports, Poll Workers/Polling Places, Petition Verification, among others. We are
required by federal law to maintain voter and election records on an automated voter registration and election
management system. DFM is one of only two state approved vendors and systems.
CONSEQUENCE OF NEGATIVE ACTION:
If the extension is not approved, we will be out of compliance with State and Federal laws, which could lead to State
and/or federal intervention.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 06/17/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: 925-335-7808
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: June 17, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 59
To:Board of Supervisors
From:Joseph E. Canciamilla, Clerk-Recorder
Date:June 17, 2014
Contra
Costa
County
Subject:DFM Lease Agreement Extension
CHILDREN'S IMPACT STATEMENT:
None.