The URL can be used to link to this page

Home My WebLink AboutMINUTES - 06172014 - C.35RECOMMENDATION(S): APPROVE the Fifth Amendment to the Memorandum of Understanding (MOU) between the County of Contra Costa (County), the City of San Ramon (City) and the Contra Costa Community College District (College) for the operation of the Dougherty Station Library located at 17017 Bollinger Canyon Road, San Ramon, to enable the County to operate the Library in Fiscal Year 2014/2015. AUTHORIZE the County Librarian, or designee, to execute the Fifth Amendment to the MOU. FISCAL IMPACT: No fiscal impact. BACKGROUND: The County, City and College are parties to a MOU dated June 26, 2007, which allows the County to provide library services at the Dougherty Station Library located at 17017 Bollinger Canyon Road in San Ramon. The MOU provides that the County is then reimbursed for its costs in providing those services. The MOU was amended in 2009 for Fiscal Years 2009/10 and 2010/11; in 2011 for Fiscal Year 2011/12; and in 2013 for Fiscal Years 2012/13 and 2013/14 to provide for the County’s reimbursement. The Fifth Amendment now needs to be approved by the Board of Supervisors so that the County can be reimbursed for the library services provided in Fiscal Year 2014/15. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 06/17/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Gail Myers, (925) 313-2133 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: June 17, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 35 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:June 17, 2014 Contra Costa County Subject:Fifth Amendment to the Memorandum of Understanding between the County of Contra Costa, City of San Ramon and Contra Costa Community College District CONSEQUENCE OF NEGATIVE ACTION: Failure to approve the MOU may reduce library services at the Dougherty Station Library, and the County will not be reimbursed for services provided in Fiscal Year 2014/15. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS Fifth Amendment to the Memorandum of Understanding Fifth Amendment to the Memorandum of Understanding Between the County of Contra Costa, the City of San Ramon and the Contra Costa Community College District This fifth amendment (“Fifth Amendment”) is dated as of July 1, 2014, and is between the County of Contra Costa, a political subdivision of the State of California (the “County”), the City of San Ramon (the “City”), and the Contra Costa Community College District (the “College District”). Recitals A. The County, the City, and the College District are parties to a Memorandum of Understanding dated June 26, 2007, (the “MOU”). The MOU relates to the operation and maintenance of the Dougherty Station Library located at 17017 Bollinger Canyon Road, San Ramon. B. The MOU was amended (i) July 1, 2009, to reflect the schedule of costs and hours of operation for Fiscal Year 2009/10 and 2010/11, (ii) as of June 21, 2011, to reflect the schedule of costs and hours of operation for Fiscal Year 2011/12, (iii) June 11, 2013, to reflect the schedule of costs and hours of operation for Fiscal Year 2012/13, and (iv) July 1, 2013 to reflect the schedule of costs and hours of operation for Fiscal Year 2013/14. The parties now desire to further amend the MOU to reflect the schedule of costs and hours of operation for Fiscal Year 2014/15. The parties therefore mutually agree as follows: Agreement 1. The MOU is hereby amended to include the terms set forth in Attachment A-5, which is attached to this Fifth Amendment. 2. All other terms of the MOU remain unchanged. [Remainder of Page Intentionally Left Blank] The parties are signing this Fifth Amendment as of the date set forth in the introductory paragraph. COUNTY COUNTY OF CONTRA COSTA, a political subdivision of the State of California By _________________________________ Jessica A. Hudson County Librarian RECOMMENDED FOR APPROVAL: By ________________________________ Karen A. Laws Principal Real Property Agent By ________________________________ Dick R. Awenius Real Estate Manager APPROVED AS TO FORM: SHARON L. ANDERSON, County Counsel By ________________________________ Kathleen M. Andrus Deputy County Counsel CITY OF SAN RAMON CITY OF SAN RAMON, a municipal corporation By ________________________________ Bill Clarkson, Mayor By ________________________________ Greg Rogers, City Manager The Foregoing Agreement Has Been Reviewed and Approval is Recommended By ________________________________ Karen McNamara Date Director Parks & Community Services APPROVED AS TO FORM By _________________________________ Robert Saxe Date Interim City Attorney ATTEST: By _________________________________ Renee Beck Date City Clerk City Council Resolution # ___________ COLLEGE DISTRICT CONTRA COSTA COMMUNITY COLLEGE DISTRICT, a community college district duly organized and existing under and by virtue of the laws of the state of California By _________________________________ David Wetmore Date Director of Purchasing Attachment A-5 HOURS OF OPERATION AND SCHEDULE OF COSTS A. INTRODUCTION The City of San Ramon (the “City”), Contra Costa County (the “County”), and the Contra Costa Community College District (the “College District”), are the responsible parties in the administration, funding, and continuing development of the Dougherty Station Library (the “Library”) located at 17017 Bollinger Canyon Road in San Ramon, California. B. HOURS OF OPERATION The Library’s base level for hours of operation is thirty-five (35) hours per week. In order to better meet the needs of College students and faculty, as well as the general public, the parties agree to increase the Library Service Hours above the base level to fifty (50) hours per week beginning July 1, 2014, and continuing through June 30, 2015, as follows: Days Hours of Operation Number of Hours Monday 10:00 a.m. – 8:00 p.m. 10 Tuesday 12:00 p.m. – 8:00 p.m. 8 Wednesday 12:00 p.m. – 8:00 p.m. 8 Thursday 10:00 a.m. – 8:00 p.m. 10 Friday 10:00 a.m. – 5:00 p.m. 7 Saturday 10:00 a.m. – 5:00 p.m. 7 Sunday Closed TOTAL HOURS 50 C. SCHEDULE OF COSTS FOR HOURS OF OPERATION C. 1. The County shall pay for personnel costs to operate the Library for 35 hours of Library service, estimated to be $ 465,250 for FY 2014/15. C. 2. The College shall pay for a portion of the personnel costs, including one half-time Library Specialist, to increase hours of operation for the Library from thirty-five (35) hours to fifty (50) hours, at a cost not to exceed $100,000. C. 3. The City shall pay for a portion of the personnel costs to increase hours of operation for the Library from thirty-five (35) hours per week to fifty (50) hours per week, at a cost not to exceed $19,821. C. 4. If the College brings funding beyond the $100,000 stated in C.2 through a mid-year budget augmentation, the City’s contribution shall be reduced by the same amount not to exceed the City’s total FY 2014/15 commitment. Attachment A-5 D. SCHEDULE OF COSTS FOR LIBRARY MATERIALS D. 1. The County shall provide annual funding for materials at the Dougherty Station Library, with a single amount determined using a formula that considers the total population of San Ramon and combined circulation of both the San Ramon and Dougherty Station libraries as a percentage of Contra Costa County Library’s service area population and total circulation. The Senior Community Library Manager will then allocate this funding. D. 2. The College shall spend a minimum of Fifteen Thousand Dollars ($15,000) for materials in FY 14/15. The College will spend these funds, in Consultation with the San Ramon Senior Community Library Manager, for materials including, but not limited to:  Payment for annual subscriptions to serials and standing orders specifically selected by the College in support of the curriculum.  Payment to College vendors for books purchased in support of College curriculum.  Payment for online databases, e-books and other electronic resources available only to College students and faculty.