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MINUTES - 05132014 - C.57
RECOMMENDATION(S): ACCEPT the March 2014 update on the operations of the Employment and Human Services Department, Community Services Bureau, as recommended by the Employment and Human Services Department Director. FISCAL IMPACT: Not applicable. BACKGROUND: The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding any and all issues pertaining to the Head Start Program and Community Services Bureau CONSEQUENCE OF NEGATIVE ACTION: Not applicable. CHILDREN'S IMPACT STATEMENT: Not applicable. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/13/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Elaine Burres, 313-1717 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 13, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: C. 57 To:Board of Supervisors From:Kathy Gallagher, Employment & Human Services Director Date:May 13, 2014 Contra Costa County Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau ATTACHMENTS CSB Menu CSB Mar 2014 CAO Report CSB Mar 2014 HS Fiscal Report CSB Mar 2014 EHS Fiscal Report CSB Mar 2014 TK Report CSB Mar 2014 Fed Oversight Report CSB Mar 2014 Infant Toddler Outcome Report CSB Mar 2014 Child Outcome Report CSB Mar 2014 CACP Report CSB Mar 2014 LiHeap Report March 2014- COMMUNITY SERVICES BUREAU PRESCHOOL MENU MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 3 BREAKFAST FRESH ORANGE BRAN CEREAL LUNCH REFRIED BEAN & CHEESE BURRITO LETTUCE & TOMATO FRESH KIWI SPROUTED WHEAT TORTILLA PM SNACK LET’S GO FISHING TRAIL MIX 1% LOW-FAT MILK 4 BREAKFAST FRESH APPLE SLICES SPROUTED PLAIN BAGEL HALF SUNBUTTER LUNCH- MARDI GRAS JAMMIN JAMBALYA (diced chicken, celery, tomatoes, bell peppers, & okra) CAJUN COLESLAW FRESH PEAR BROWN RICE PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 5 BREAKFAST FRESH BANANA CHEERIOS LUNCH BEEF STEW (potatoes, green peas & carrots) FRESH STRAWBERRIES SPROUTED WHEAT DINNER ROLL PM SNACK HERBED COTTAGE CHEESE BROCCOLI FLORETS WATER 6 BREAKFAST PINEAPPLE CHUNKS WHOLE WHEAT CINNAMON BREAD LUNCH CHILI CON CARNE (ground turkey & pinto beans) FRESH APPLE UNSALTED SALTINE CRACKERS PM SNACK HUMMUS ROLL SPROUTED WHEAT TORTILLA 1% LOW-FAT MILK 7 BREAKFAST FRESH BANANA CORN CHEX CEREAL LUNCH NUTRITION EXPERIENCE SLICED TURKEY & CHEESE SANDWICH LENTIL SOUP FRESH ORANGE WHOLE WHEAT BREAD PM SNACK ANTS ON A LOG (celery sticks, sunbutter & raisins) 1% LOW-FAT MILK 10 BREAKFAST FRESH PEAR SLICES RICE CHEX CEREAL LUNCH BAJA BEAN TACO (refried beans, salsa, lettuce, & cheese) JICAMA STICKS FRESH ORANGE CORN TORTILLA PM SNACK ANIMAL CRACKERS 1% LOW-FAT MILK 11 BREAKFAST FRESH APPLE SLICES SPROUTED RAISIN BREAD SUNBUTTER NEW RECIPE LUNCH CHICKEN, BROCCOLI, CHEESE, & BROWN RICE CASSEROLE FRESH STRAWBERRIES PM SNACK FRESH TANGERINE HARDBOILED EGG WATER 12 BREAKFAST FRESH BANANA CORNFLAKES LUNCH CHICKEN RAGU WITH GRATED PARMESIAN CHEESE & WHOLE WHEAT SPAGHETTI RAINBOW COLESLAW FRESH PEAR PM SNACK CUCUMBER & TOMATOES LOW-FAT RANCH DRESSING WHEAT CRACKERS WATER 13 BREAKFAST FRESH ORANGE BREAKFAST BURRITO (eggs, cheese & salsa) CORN TORTILLA LUNCH TURKEY & BLACK BEAN CHILI MANGO CHUNKS MEXICALI CORNBREAD PM SNACK FRIENDS TRAIL MIX (kix, cheerios, chex, raisins, pretzels, & dried apricots) 1% LOW-FAT MILK 14 BREAKFAST FRESH STRAWBERRIES CORN CHEX LUNCH NUTRITION EXPERIENCE HAWAIIAN CHICKEN WRAP (broccoli, carrots, pineapple, & spinach) FRESH APPLE SLICES SPROUTED WHEAT TORTILLA PM SNACK TROPCIAL FRUIT SALAD 1% LOW-FAT MILK 17 BREAKFAST FRESH GREEN APPLE CORN CHEX CEREAL LUNCH - ST. PATRICK DAY TOASTED CHEESE SANDWICH HARDBOILED EGG FRESH SPINACH SALAD WITH ITALIAN DRESSING FRESH KIWI WHOLE WHEAT BREAD PM SNACK WHEAT CRACKERS SUNBUTTER WATER 18 BREAKFAST FRESH PEAR SPROUTED WHEAT RAISIN BAGEL LOW-FAT CREAM CHEESE LUNCH CHICKEN ADOBO WITH BROWN RICE SESAME SLAW FRESH ORANGE PM SNACK DICED PEACHES HOMEMADE GRANOLA LOW-FAT PLAIN YOGURT WATER 19 BREAKFAST FRESH APPLE SLICES RICE CHEX CEREAL LUNCH LIMA BEANS, DICED CARROTS & TURKEY HAM FRESH STRAWBERRIES WHOLE WHEAT CORNBREAD PM SNACK SOUND BITE CRACKERS 1% LOW-FAT MILK 20 BREAKFAST FRESH BANANA OATMEAL WITH RAISINS LUNCH TURKEY TACOS WITH CHEESE LETTUCE & TOMATOES MANGO CHUNKS MINI CORN TORTILLAS PM SNACK FRESH APPLE SUNBUTTER WATER 21 BREAKFAST FRESH STRAWBERRIES CHEERIOS LUNCH NUTRITION EXPERIENCE GREEK CHICKEN SALAD (cucumbers, tomatoes & olives) WITH FETA CHEESE DRESSING FRESH PEAR PITA BREAD PM SNACK GRAHAM CRACKERS 1% LOW-FAT MILK 24 BREAKFAST FRESH ORANGE BRAN CEREAL LUNCH VEGETABLE CHILI FRESH PEAR UNSALTED SALTINE CRACKERS PM SNACK FRESH APPLE 1% LOW-FAT MILK 25 BREAKFAST FRESH BANANA KIX CEREAL LUNCH CHICKEN CHILAQUILES WITH CORN TORTILLAS SPINACH PEAR SALAD WITH VINAIGRETTE DRESSING FRESH KIWI PM SNACK FRUIT COCKTAIL PLAIN LOW-FAT YOGURT HOMEMADE GRANOLA WATER 26 BREAKFAST FRESH ORANGE WHOLE WHEAT BREAD SUNBUTTER LUNCH SEASONED BLACKEYE PEAS WITH TURKEY HAM CARROT RAISIN SALAD FRESH STRAWBERRIES WHOLE WHEAT CORNBREAD PM SNACK FRESH APPLE CHEDDAR CHEESE STICKS WATER 27 BREAKFAST PINEAPPLE CUBES SPROUTED OATMEAL CINNAMON BREAD LUNCH BEEF & TURKEY TOMATO BAKE WITH CORN & WHOLE WHEAT PENNE CABBAGE & JICAMA SALAD PM SNACK LOW-FAT COTTAGE CHEESE DICED PEARS WATER 28 BREAKFAST BANANA CORNFLAKES LUNCH NUTRITION EXPERIENCE TURKEY HAM & SWISS CHEESE BROCCOLI SLAW WITH RAISINS FRESH ORANGE WHOLE WHEAT BREAD PM SNACK BREAD PUDDING WITH RAISINS 1% LOW-FAT MILK 31 BREAKFAST FRESH ORANGE KIX CEREAL LUNCH NUTRITION EXPERIENCE EGG SALAD BABY CARROTS (no dressing) FRESH APPLE WHOLE WHEAT BREAD PM SNACK STRING CHEESE GRAHAM CRACKERS WATER ALL BREAKFAST & LUNCH SERVED WITH 1% LOW-FAT MILK WATER IS OFFERED THROUGHOUT THE DAY HAPPY BIRTHDAY DR SEUSS CAO Report- Page 1 Camilla Rand, M.S. Director 40 Douglas Drive Martinez, CA 94553 Tel 925 313 1551 Fax 925 313 1772 www.cccounty.us/ehsd To: David Twa, Contra Costa County Administrator From: Kathy Gallagher, EHSD Director Subject: Monthly Report Date: April 2014 I. Good News Update/Accomplishments: After two years of piloting the CLOUDS Data Management System, California Department of Education approved the electronic record keeping system on March 25th 2014. CSB is pioneering the electronic record system in the State of California. This is an important step towards a paperless process in the Child Care industry which will help decrease operational cost and provide information in real time. The Bayo Vista center recently earned a 5 year renewal of their accreditation by National Association for the Education of Young Children (NAEYC). Eleven of CSB’s 14 child care centers are accredited by NAEYC. The preparation and process is significant but well worth the effort to be recognized for this extremely high level of quality that in many cases exceeds funders’ and community care licensing’s requirements. CSB’s School Readiness team met on March 25th with Administration for Children and Families (ACF) Regional Officer, Early Care Specialist, and Training and Technical Assistance coordinator to review our School Readiness goals and discuss effective use of CSB’s rich data. We will be continuing conversations in June to develop additional goals for Parent, Family, Community Engagement and working to develop a coaching program for staff and their supervisors. II. Status Updates: a. Caseloads, workload (all programs) Head Start Enrollment: 1547; 101% enrolled Early Head Start Enrollment: 260; 99% enrolled Average Daily Attendance: 85.1% Stage 2: 399 Families and 622 children CAPP: 82 Families and 120 children In total: 481 Families and 742 children Incoming cases from Stage 1: 53 children LIHEAP: 243 clients served Weatherization: 25 Units Weatherization b. Staffing: CSB continues to interview and fill permanent positions. The Bureau’s Personnel unit is working with the County’s Human Resources Department on opening recruitments to fill vacancies within crucial supervisor - management classifications such as the Site Supervisor - Project, Comprehensive Services Assistant Manager-Project and Children’s Services Manager-Project. Efforts to fill positions within a CAO Report- Page 2 Camilla Rand, M.S. Director 40 Douglas Drive Martinez, CA 94553 Tel 925 313 1551 Fax 925 313 1772 www.cccounty.us/ehsd broad spectrum of line staff classifications, such as Teacher-Project, Infant-toddler Teacher Project, Associate Teacher Project and Intermediate Level Clerk continues. c. Legal/lawsuits N/A d. Union Issues CSB held a Meet and Confer with Public Employee Union Local 1 to discuss extending employment for the part day/part year teaching staff throughout the summer, from July 11, 2014 through August 17, 2014. III. Hot Topics/Concerns/Issues: CSB is watching two pieces of legislation very closely: SB 837 will expand Transitional Kindergarten to all 4-year old children in California and would be implemented through the public school system. CSB’s Director, Sean Casey of First Five and John Jones of the Childcare Council met with the Board Legislative Committee and outlined concerns and unanswered questions regarding this legislation (please see attached); SB 1123 is the companion bill that calls for expansion of infant and toddler care for low income families. The Legislative Analyst’s Office released its report titled, “Restructuring California’s Childcare and Development System” in which they outline the shortcomings and design flaws of California’s childcare and development system, specifically regarding a wide-variance of required program quality standards . Based on this analysis, the LAO recommended the Legislature to fundamentally restructure the system. IV. Emerging Issues/New Challenges: CSB is currently preparing to apply for funds for additional Early Head Start slots in partnership with identified federal Child Development fund providers. The RFP has not yet been released but is expected very soon. C SB and its potential partners are poised to apply in order to bring additional much needed high quality care to Contra Costa County. cc: Policy Council Chair Family & Human Services Committee Shirley Karrer, ACF 1 2 3 4 5 DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL 613,838$ 3,421,851$ 2,808,013$ 18% b. FRINGE BENEFITS 417,486 2,195,459 1,777,973 19% c. TRAVEL - 1,600 1,600 0% d. EQUIPMENT - - - 0% e. SUPPLIES 17,256 226,000 208,744 8% f. CONTRACTUAL 459,069 6,385,047 5,925,978 7% g. CONSTRUCTION - - - 0% h. OTHER 169,948 1,731,283 1,561,335 10% I. TOTAL DIRECT CHARGES 1,677,597$ 13,961,240$ 12,283,643$ 12% j. INDIRECT COSTS 81,982 718,589 636,607 11% k. TOTAL-ALL BUDGET CATEGORIES 1,759,579$ 14,679,829$ 12,920,250$ 12% In-Kind (Non-Federal Share)150,037$ 3,669,957$ 3,519,920$ 4% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 HEAD START PROGRAM February 2014 Expenditures 1 2 3 4 5 6 7 Actual Actual Total YTD Total Remaining % Jan-14 Feb-14 Actual Budget Budget YTD a. PERSONNEL (Object class 6a)284,579 329,259 613,838 3,421,851 2,808,013 18% b. FRINGE (Object Class 6b)187,474 230,013 417,486 2,195,459 1,777,973 19% c. TRAVEL (Object Class 6c)- - - 1,600 1,600 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 1,432 2,772 4,204 50,000 45,796 8% 2. Child and Family Services Supplies (Includesclassroom Supplies)- 798 798 26,500 25,702 3% 3. Food Services/Nutrition Supplies - - - 30,200 30,200 0% 4. Other Supplies - - - - - Computer Supplies, Software Upgrades, Computer Replacement - 9,308 9,308 90,000 80,692 10% Health/Safety Supplies 232 292 524 6,000 5,476 9% Mental helath/Diasabilities Supplies - 355 355 5,000 4,645 7% Miscellaneous Supplies 1,295 608 1,904 12,000 10,096 16% Emergency Supplies - - - 2,500 2,500 0% Household Supplies - 165 165 3,800 3,635 4% TOTAL SUPPLIES (6e)2,959 14,297 17,256 226,000 208,744 8% f. CONTRACTUAL (Object Class 6f)- 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- - - - - 2. Health/Disabilities Services - - - - - Estimated Medical Revenue from Medi-Cal (Org 1432 - credit)- - - (230,000) (230,000) 0% Health Consultant 3,674 3,674 7,347 32,001 24,654 23% 5. Training & Technical Assistance - PA11 3,450 - 3,450 4,000 550 86% 7. Delegate Agency Costs - - - - - First Baptist Church Head Start PA22 - - - 1,911,766 1,911,766 0% First Baptist Church Head Start PA20 - - - 8,000 8,000 8. Other Contracts - Antioch Partnership - 10,800 10,800 129,600 118,800 8% FB-Fairgrounds Partnership - 5,772 5,772 68,812 63,040 8% FB-E. Leland/Mercy Housing Partnership - 4,500 4,500 54,000 49,500 8% Martinez ECC (18 HS slots x $225/mo x 12/mo)9,000 - 9,000 108,000 99,000 8% Richmond Foundation (78 HS slots x $15.27/day x 215/days) - 11,605 11,605 128,268 116,663 9% YMCA of the East Bay (20 HS slots x $225/mo x 12/mo) - 4,500 4,500 54,000 49,500 8% Child Outcome Planning and Administration (COPA/Nulinx)- 4,228 4,228 10,100 5,872 42% Enhancement/wrap-around HS slots with State CD Program - 383,691 383,691 3,931,000 3,547,309 10% f. CONTRACTUAL (Object Class 6f)16,124 442,945 459,069 6,385,047 5,925,978 7% h. OTHER (Object Class 6h)- 2. Bldg Occupancy Costs/Rents & Leases 2,490 33,214 35,704 594,000 558,296 6% (Rents & Leases/Other Income)- (81) (81) - 81 4. Utilities, Telephone 5,022 20,426 25,448 220,800 195,352 12% 5. Building and Child Liability Insurance - 3,293 3,293 14,500 11,207 23% 6. Bldg. Maintenance/Repair and Other Occupancy 179 1,640 1,819 92,600 90,781 2% 7. Incidental Alterations/Renovations - - - - - 8. Local Travel (55.5 cents per mile effective 1/1/2012)822 1,794 2,616 46,332 43,716 6% 9. Nutrition Services - - - - - Child Nutrition Costs - 44,547 44,547 557,300 512,753 8% (CCFP & USDA Reimbursements)- (57,391) (57,391) (256,400) (199,009) 22% 13. Parent Services - - - - - Parent Conference Registration - PA11 - 1,099 1,099 11,366 10,267 10% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - PC Orientation, Trainings, Materials & Translation - PA11 - 4,704 4,704 7,000 2,296 67% Policy Council Activities - - - 2,100 2,100 0% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - 233 233 2,500 2,267 9% Child Care/Mileage Reimbursement - 1,009 1,009 10,100 9,091 10% 14. Accounting & Legal Services - - - - - 0% Auditor Controllers - - - 5,635 5,635 0% Data Processing/Other Services & Supplies - 1,697 1,697 15,000 13,303 11% 15. Publications/Advertising/Printing - - - - - Outreach/Printing - - - 1,000 1,000 0% Recruitment Advertising (Newspaper, Brochures)- - - 5,500 5,500 0% 16. Training or Staff Development - - - - - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)- - - 40,175 40,175 0% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 392 5,634 6,027 19,956 13,929 30% 17. Other - - - - - Site Security Guards - 3,660 3,660 28,000 24,340 13% Field Trips - - - 1,000 1,000 0% Vehicle Operating/Maintenance & Repair - 3,071 3,071 55,400 52,329 6% Equipment Maintenance Repair & Rental 1,900 1,657 3,556 50,000 46,444 7% Dept. of Health and Human Services-data Base (CORD)- 839 839 9,800 8,961 Other Operating Expenses (Facs Admin/Other admin)- 72,863 72,863 100,000 27,137 73% h. OTHER (6h)10,805 159,142 169,948 1,731,283 1,561,335 10% I. TOTAL DIRECT CHARGES (6a-6h)501,941 1,175,656 1,677,597 13,961,240 12,283,643 12% j. INDIRECT COSTS - 81,982 81,982 718,589 636,607 11% k. TOTALS (ALL BUDGET CATEGORIES)501,941 1,257,638 1,759,579 14,679,829 12,920,250 12% Non-Federal match (In-Kind)- 150,037 150,037 3,669,957 3,519,920 4% Total Federal and Non-Federal Budget 501,941 1,407,675 1,909,616 18,349,786 16,440,170 10% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 HEAD START PROGRAM February 2014 Expenditures 1 2 3 4 5 DESCRIPTION Total % YTD Actual Budget Remaining YTD a. PERSONNEL 83,582$ 791,175$ 707,593$ 11% b. FRINGE BENEFITS 53,144 547,327 494,183 10% c. TRAVEL - 800 800 0% d. EQUIPMENT - 0% e. SUPPLIES 5,166 45,121 39,955 11% f. CONTRACTUAL 192,628 1,499,269 1,306,641 13% g. CONSTRUCTION - 0% h. OTHER 5,748 176,018 170,270 3% I. TOTAL DIRECT CHARGES 340,269$ 3,059,710$ 2,719,441$ 11% j. INDIRECT COSTS 12,859 166,147 153,288 8% k. TOTAL-ALL BUDGET CATEGORIES 353,128$ 3,225,857$ 2,872,729$ 11% In-Kind (Non-Federal Share)-$ 806,464$ 806,464$ 0% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 EARLY HEAD START PROGRAM February 2014 Expenditures 1 2 3 4 5 6 7 Actual Actual Total YTD Total Remaining % Jan-14 Feb-14 Actual Budget Budget YTD Expenditures a. Salaries & Wages (Object Class 6a) Permanent 1011 38,866 33,451 72,317 677,655 605,338 11% Temporary 1013 5,769 5,496 11,266 113,520 102,254 10% a. PERSONNEL (Object class 6a)44,635 38,947 83,582 791,175 707,593 11% b. FRINGE BENEFITS (Object Class 6b) Fringe Benefits 28,295 24,849 53,144 547,327 494,183 10% b. FRINGE (Object Class 6b)28,295 24,849 53,144 547,327 494,183 10% c. TRAVEL (Object Class 6c)- - - 800 800 0% e. SUPPLIES (Object Class 6e) 1. Office Supplies 1,221 18 1,239 8,000 6,761 15% 2. Child and Family Services Supplies (Includesclassroom Supplies)2,899 49 2,948 4,518 1,570 65% 4. Other Supplies - Computer Supplies, Software Upgrades, Computer Replacement - 943 943 27,503 26,560 3% Health/Safety Supplies - - - 300 300 0% Mental helath/Diasabilities Supplies - - - 100 100 0% Miscellaneous Supplies - 36 36 1,000 964 4% Emergency Supplies - - - 3,000 3,000 0% Household Supplies - - - 700 700 0% e. SUPPLIES (Object Class 6e)4,120 1,046 5,166 45,121 39,955 11% f. CONTRACTUAL (Object Class 6f) 1. Adm Svcs (e.g., Legal, Accounting, Temporary Contracts)- - - - - 2. Health/Disabilities Services - Health Consultant 1,574 1,574 3,149 32,001 28,852 10% 8. Other Contracts - FB-Fairgrounds Partnership - 4,900 4,900 58,800 53,900 8% FB-E. Leland/Mercy Housing Partnership - 5,600 5,600 67,200 61,600 8% Brighter Beginnings - - - 81,600 81,600 0% Cameron School - 4,900 4,900 58,800 53,900 8% Crossroads - - - 77,000 77,000 0% Martinez ECC 8,400 - 8,400 100,800 92,400 8% Child Outcome Planning and Administration (COPA/Nulinx)- 490 490 1,868 1,378 26% Enhancement/wrap-around HS slots with State CD Program - 165,189 165,189 1,021,200 856,011 16% f. CONTRACTUAL (Object Class 6f)9,974 182,653 192,628 1,499,269 1,306,641 13% h. OTHER (Object Class 6h) 2. Bldg Occupancy Costs/Rents & Leases - 434 434 9,000 8,566 5% 4. Utilities, Telephone 6 215 221 9,000 8,779 2% 5. Building and Child Liability Insurance - - - - - 6. Bldg. Maintenance/Repair and Other Occupancy - 65 65 1,600 1,535 4% 8. Local Travel (55.5 cents per mile effective 1/1/2012)80 360 440 7,200 6,760 6% 9. Nutrition Services - 13. Parent Services - Parent Conference Registration - PA11 - - - 1,413 1,413 0% Parent Resources (Parenting Books, Videos, etc.) - PA11 - - - - - 0% PC Orientation, Trainings, Materials & Translation - PA11 - 420 420 3,330 2,910 13% Policy Council Activities - 181 181 500 319 36% Parent Activities (Sites, PC, BOS luncheon) & Appreciation - - - 21,400 21,400 0% Child Care/Mileage Reimbursement - 195 195 1,200 1,005 16% 14. Accounting & Legal Services - Auditor Controllers - - - 3,000 3,000 0% Data Processing/Other Services & Supplies - 172 172 3,100 2,928 6% 15. Publications/Advertising/Printing - Outreach/Printing - - - - - 0% Recruitment Advertising (Newspaper, Brochures)- - - - - 0% 16. Training or Staff Development - Agency Memberships (WIPFLI, Meeting Fees, NHSA, NAEYC, etc.)250 - 250 15,257 15,007 2% Staff Trainings/Dev. Conf. Registrations/Memberships - PA11 68 2,464 2,532 30,943 28,411 8% 17. Other - Site Security Guards - - - 500 500 0% Vehicle Operating/Maintenance & Repair - 61 61 19,150 19,089 0% Equipment Maintenance Repair & Rental - 3 3 400 397 1% Dept. of Health and Human Services-data Base (CORD)- - - - - 0% Other Operating Expenses (Facs Admin/Other admin)- - - - - 0% County Indirect Cost (A-87)- 802 802 48,825 48,023 2% h. OTHER (6h)404 5,344 5,748 176,018 170,270 3% I. TOTAL DIRECT CHARGES (6a-6h)87,429 252,840 340,269 3,059,710 2,719,441 11% j. INDIRECT COSTS - 12,859 12,859 166,147 153,288 8% k. TOTALS - ALL BUDGET CATEGORIES 87,429 265,698 353,128 3,225,857 2,872,729 11% Non-Federal Match (In-Kind)- - - 806,464 806,464 0% Total Federal and Non-Federal Budget 87,429 265,698 353,128 4,032,321 3,679,194 9% CONTRA COSTA COUNTY COMMUNITY SERVICES BUREAU 2014 EARLY HEAD START PROGRAM February 2014 Expenditures DRAFT 1 Concerns and Unanswered Questions Regarding Senate Bill 837 (Steinberg) Transitional Kindergarten for All This memo is in response to Senate Bill 837, current legislation expanding Transitional Kindergarten (TK) for all four year old children in California. SB837 proposes to fund expanded transitional kindergarten for all California four year olds by blending existing funding streams for TK and state preschool. Funding would also provide an additional year of preschool for high-need 3-year-olds as well. A credentialed, Bachelor’s level teacher would be required in each classroom. School districts would be encouraged to contract with local preschool providers who meet the applicable standards. A companion bill, yet to be introduced, is anticipated that would expand services for children 0-3, using Early Head Start as the model. While the SB 837 model provides an intriguing pathway to providing universal, high quality preschool for all four year olds, there are concerns with some elements of the legislation. By combining two less-than- ideal existing programs into one system with high, developmentally appropriate standards, California would quickly change the outlook for thousands of children. And by delivering the program through school districts, preschool providers would see a significant increase in reimbursement rates, a major obstacle toward raising the quality of preschool education. One major concern of SB 837 is that K-12 systems are not traditionally providers of early education. Shifting the responsibility for a statewide preschool system onto local school districts that have little or no experience in providing high-quality, developmentally appropriate early education could be risky. The experience of transitional kindergarten up to now has been instructive; some districts have fully embraced the early education model, others have used their kindergarten classrooms as the template. In addition, California schools are currently going through two major reforms, “Common Core” and the local control funding formula that will require significant resources to enact within local districts. SB 837 provides for a five year phase-in, but the question remains as to how well districts will be able to carry out another significant educational program. Many of these concerns and others are contained in the attached paper from the California Child Development Administrators Association (CCDAA), which provides the state perspective. There are also concerns regarding the fate of the federally funded Head Start program. Advocates for the bill have indicated that they expect school districts to carry out all preschool education for four year olds, leaving Head Start to serve only three year olds. This goes against the historical philosophy and intent of Head Start and would likely require a federal waiver of some kind. It begs the question as to whether a universal preschool system that adheres to many of the same standards of Head Start should be built to supplement Head Start rather than replace it. The Employment and Human Services Department Community Services Bureau (CSB) has operated the Head Start program, providing high quality, evidence-based early care and education to the county’s economically disadvantaged three and four year-olds for nearly 50 years. Of primary DRAFT 2 concern is the impact this legislation will have on the services currently provided here in Contra Costa County. Comprehensive Services: Head Start programs provide comprehensive services to enrolled children and their families, which include health, nutrition, social, and other services determined to be necessary by family needs assessments, in addition to education and cognitive development services. Head Start is predicated on the belief that these comprehensive services are a vital ingredient to any school readiness program. These services are not present in the TK for All legislation, which would mean that many of the nearly 4,000 disadvantaged children might not receive the essential comprehensive services that are designed specifically to help them perform at par or better with their peers living above the poverty level. Program Standards of Quality: Over 50 years of practice and research have resulted in Head Start Performance Standards and other measures of quality such as CLASS (Classroom Assessment and Scoring System), which ensure that developmentally appropriate practices are present in every aspect of a model early care and development program. Head Start standards have long been lauded as the hallmark of quality and have been incorporated into other standards such as those used by the National Association for the Education of Young Children (NAEYC), the American Academy of Pediatrics national standards for care of children in out-of- home settings, and California Community Care Title XXII Licensing Standards. Standards, such as these, are absent in the proposed TK for All legislation. Furthermore, facilities operated by school districts are exempt from some Community Care Licensing requirements, which provide necessary universal health and safety protections specific to the needs of preschool children which are significantly different from their school-aged counterparts. Barriers to Collaboration: While the proposed legislation calls for school districts to collaborate with existing child care entities, many of the requirements make it impossible for most providers, including Head Start to partner. For example, teachers in these programs will be considered school district staff in an effort to address pay equity. In Contra Costa County, Head Start teachers are county employees, not school district employees. It also requires that teachers hold a bachelor’s degree (an effort currently underway for Head Teachers) and a Multiple Subjects Teaching Credential as opposed to an early childhood specific credential, which appropriately addresses the developmental needs of four-year olds that are very different from those of school-aged children. Head Start teachers must adhere to stringent early child development- based credentials as mandated by the Head Start Act of 2007. Furthermore, the legislation calls for the supervision of teachers by a credentialed administrator, which is different from an Early Childhood Program Director, a current requirement of all State-funded child development programs. This group believes that the proposed TK legislation must be revised to affirm and build on the existing programs and infrastructure for providing comprehensive, evidence-based, high quality early care and education which is developmentally appropriate for all four-year-olds in California rather than embedding these vital services in K-12 service delivery system. We would also like to advocate DRAFT 3 for key stakeholder groups to be involved in planning discussions moving forward to ensure that multiple perspectives are heard and requirements resulting from the legislation align with current best practices in the field of early care and education. ACF Administration for Children and Families U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES 1. Log No. ACF-IM-HS-14-02 2. Issuance Date: 03/19/2014 3. Originating Office: Office of Head Start 4. Key Words: Federal Oversight; Project Periods; Five Year Grant Applications; Designation Renewal INFORMATION MEMORANDUM TO: All Head Start and Early Head Start Grantees and Delegate Agencies SUBJECT: Federal Oversight of Five Year Head Start Grants INFORMATION The Office of Head Start (OHS) is transitioning grants to provide Head Start and Early Head Start services from indefinite project periods to five year project periods in accordance with Section 641 of the Improving Head Start for School Readiness Act of 2007. Information Memorandum (IM) ACF-IM-HS-13-02 described changes to funding practices and provided guidance on key elements of the five year award and post-award conditions. The purpose of this IM is to provide more detailed information on the system of federal oversight to assess performance, compliance, continuous improvement, and progress of grantees during the five year project period. Federal oversight involves the review and analysis of data, program services, and mana gement systems to ensure grantees establish and implement: Program goals, including goals for school readiness; Effective management systems, including data management and analysis, ongoing monitoring, and fiscal oversight; and Methods to assess progress on anticipated outcomes for children, families, and the community throughout the five year project period. The implementation of this system of oversight includes ongoing communication and joint analysis of the grantee's plans and progress, and effective provision of targeted training and technical assistance (T/TA) and other supports. Key elements include: Five year grant applications Effective governance and leadership Program goals, activities, progress, and impacts, including school readiness and family engagement Program data and continuous quality improvement Program communication Training and technical assistance The success of the five year oversight approach depends on the active involvement of grantees; Office of Head Start regional and central offices, including program and grants staff; and T/TA partners. Five Year Grant Application The baseline, initial grant application establishes the foundation for the Head Start and Early Head Start programs in providing high-quality, comprehensive services to children and families. The intent of the baseline grant application is to provide a comprehensive description of the program design and plan each grantee intends to implement within its community. The baseline application also specifies the measurable imp acts on children, families, and the community the grantee expects to achieve throughout the five year project period. All grantees entering into a five year project period are expected to establish program goals, including goals for school readiness and fiscal operations; describe governance, organizational, and management structures and systems, including those for ongoing oversight; project anticipated impacts and outcomes for children, families, and the community as a whole; and define measures of program, child, and family progress throughout the five year project period. Grantees are expected to measure and report progress on achieving the long-range goals, objectives, and impacts in each continuation application, including changes when applicable. The application criteria will be available in the Head Start Enterprise System (HSES). Effective Governance and Leadership Effective governance and leadership are key elements of program quality and risk mitigation. These elements are evidenced in governing bodies that are engaged in and knowledgeable of the program's services and operations, make well-informed decisions for the program, and exercise their legal and fiscal responsibilities. Federal staff priority will be to engage each grantee's governing body through site visits to programs, including meeting with members of the agency's governing body and Policy Council, and to understand oversight procedures, assess management systems, and discuss fiscal procedures and internal controls. Program Goals, Activities, Progress, and Impacts, Including School Readiness and Family Engagement Grantees are required to develop long-range program goals and short-term program and financial objectives that provide the foundation and resources to support the grantee's establishment and implementation of their school readiness goals. Attainment of all of these goals will ensure high-quality, comprehensive services for children and families. Grantee's tracking and ongoing assessment of progress made towards meeting goals are i ntegral to their annual planning process over the five year period in order to measure and report their impact on children, families, and the community. Throughout the five year project period, federal staff will maintain ongoing oversight of the grantee's establishment and implementation of school readiness goals, including the collection, aggregation, and analysis of child assessment and related data (e.g., teacher-child interaction, professional development, environment, curriculum fidelity); progress toward achieving these goals; and ensuring that the implementation of responsive program improvements occur. In addition, grantees are required to track progress on established parent, family, and community engagement goals. Federal staff will use information from ongoing communications with grantees and other data sources, such as grant applications and reports, to stay abreast of the grantee's progress in achieving its goals. Program Data and Continuous Quality Improvement Program-level data provides a platform for determining national, regional, state, and grantee performance; informing policy; establishing priorities; and coordinating efforts to support grantees. Ongoing analysis of available data sources by federal staff provides critical information on grantee progress, success, and risk. Federal staff, T/TA partners, and grantees are responsible for utilizing available data to ensure continuous delivery of high - quality services and progress towards program goals. Program Communication The purpose of ongoing program communication is to build and strengthen relationships among and across agency leaders, staff, and parents, and to gain greater insights into how the program operates. Ongoing communication between federal staff and grantees is also critical. Intentional planning between grantees and federal staff will ensure that accurate and relevant information is shared. Federal staff, to the extent possible, will conduct annual visits to hear firsthand from leadership, staff, and families about the program, and federal staff will also maintain, at a minimum, monthly contacts with each grantee. Training and Technical Assistance Grantees are expected to provide high-quality, comprehensive services to children and families that result in children's readiness for school. Grantees are encouraged to make effective use of the three components of the T/TA system. Each Head Start grantee receives funds for direct T/TA. These funds are complemented by the state-based T/TA system of early childhood education specialists, grantee specialists, and the National T/TA Centers. Refer to http://eclkc.ohs.acf.hhs.gov/hslc/tta-system for a more detailed understanding of available T/TA resources. There is growing recognition of the critical role early childhood education plays in setting the stage for children's success in school and in life. The five year system of oversight and communication focuses on ensuring the services delivered by Head Start and Early Head Start grantees are of high-quality and comprehensive and allow Head Start to accomplish its mission. Please direct questions to your OHS Regional Office. / Ann Linehan / Ann Linehan Acting Director Office of Head Start Office of Head Start (OHS) | 1250 Maryland Avenue, SW | 8th Floor Portals Building | Washington, DC 20024 http://eclkc.ohs.acf.hhs.gov | 1-866-763-6481 | Contact Us You are receiving this email because you are signed up for Office of Head Start communications. If you prefer not to receive emails of this sort in the future, you can unsubscribe here. You also may modify your ECLKC email subscriptions. Recipients subscribed through the Head Start Enterprise System (HSES) must be removed from HSES by their program or office. Please do not reply to this email. Contact customer service for additional support. Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Infant/Toddler Assessment 2 2013-2014 Infant/Toddler Child Outcomes Report - March 2014 2nd Assessment 1 | P a g e EXECUTIVE SUMMARY The Community Services Bureau (CSB) utilizes the DRDP-IT© (2010) to assess the development of infants and toddlers enrolled in the program. Children are assessed in the following areas: Cognitive Development (COG), English Language Development (ELD), Health (HLTH), Language and Literacy Development (LLD), Math (MATH), Physical Development (PD), and Self and Social Development (SSD). Three assessments are conducted each program year using the instruments as follows: 1st Assessment: Within 60 days from the date of enrollment 2nd Assessment: Within 150 from the date of enrollment 3rd Assessment: In May The DRDP-IT - 2010 report includes baseline data of infant and toddler children. The data is contained in our data management system, CLOUDS, and is used to individualize curriculum, identify school readiness goals, and drive program quality. The key findings to report: Infant and toddler scores are progressing with age, as expected, across all domains. Two year olds, who will be transitioning to preschool in the fall, are scoring between 4.25 (Discovering Ideas) and 5.37 (Developing Ideas) for all five domains, with the lowest score in Cognitive Development (4.25) and the highest score in Motor and Perceptual Development (5.37). When compared to 2012 Assessment 2 scores, all age groups are showing the same pattern of high-scoring and low-scoring domains. Children in the 2-3 year old age group are performing slightly higher than the same age group in 2012. Figures 1a, 1b and 1c show the mean scores by thematic area by age for Assessments 1 and 2. Children in all age groups scored highest in Motor and Perceptual Development and lowest in Cognitive Development. Figure 1a: Mean Scores by Domain by Age 0-1 1.992.092.172.572.212.532.592.83.312.80 1 2 3 4 5 6 COG HLTH LLD MPD SSD Assessments 1 & 2 -0-1 y.o. Assessment 1 -0-1 y.o. Assessment 2 -0-1 y.o. Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Infant/Toddler Assessment 2 2013-2014 Infant/Toddler Child Outcomes Report - March 2014 2nd Assessment 2 | P a g e Figure 1b: Mean Scores by Domain by Age 1-2 Figure 1c: Mean Scores by Domain by Age 2-3 3.233.53.614.423.323.674.084.134.753.810 1 2 3 4 5 6 COG HLTH LLD MPD SSD Assessments 1 & 2 -1-2 y.o. Assessment 1 -1-2 y.o. Assessment 2 -1-2 y.o.3.854.054.475.063.874.254.54.825.374.260 1 2 3 4 5 6 COG HLTH LLD MPD SSD Assessments 1 & 2 -2-3 y.o. Assessment 1 -2-3 y.o. Assessment 2 -2-3 y.o. Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Infant/Toddler Assessment 2 2013-2014 Infant/Toddler Child Outcomes Report - March 2014 2nd Assessment 3 | P a g e Figures 2a, 2b, 2c, and 2d below highlights the comparison in Assessments 1 and 2 scores between supervisory districts. There are currently no childcare centers operated in District II. Figure 2a: Assessment 1 and 2 Comparison Scores by Domain for Supervisory District I. Figure 2b: Assessment 1 and 2 Comparison Scores by Domain for Supervisory District III. 3.073.233.474.043.163.53.84.024.453.70 1 2 3 4 5 6 COG HLTH LLD MPD SSD District I Assessment 1 -All Ages Assessment 2 -All Ages 3.173.173.334.393.323.94.244.234.774.040 1 2 3 4 5 6 COG HLTH LLD MPD SSD District III Assessment 1 -All Ages Assessment 2 -All Ages Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Infant/Toddler Assessment 2 2013-2014 Infant/Toddler Child Outcomes Report - March 2014 2nd Assessment 4 | P a g e Figure 2c: Assessment 1 and 2 Comparison by Domain for Supervisory District IV. Figure 2d: Assessment 1 and 2 Comparison by Domain for Supervisory District V. 2.9633.33.933.013.383.473.84.313.440 1 2 3 4 5 6 COG HLTH LLD MPD SSD District IV Assessment 1 -All Ages Assessment 2 -All Ages 2.863.373.243.912.973.363.73.794.563.520 1 2 3 4 5 6 COG HLTH LLD MPD SSD District V Assessment 1 -All Ages Assessment 2 -All Ages Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Assessment 2 Preschool Child Outcomes Report March 2014– 2nd Assessment 1 | P a g e EXECUTIVE SUMMARY The Community Services Bureau (CSB) utilized the DRDP-PS© (2010) to assess the development of pre- school children enrolled in the program. Children are assessed in the following areas: Cognitive Development (COG), English Language Development (ELD), Health (HLTH), Language and Literacy Development (LLD), Math (MATH), Physical Development (PD), and Self and Social Development (SSD). Three assessments will be conducted this year using the instruments as follows: 1st Assessment: Within 60 days from the date of enrollment 2nd Assessment: Within 150 from the date of enrollment 3rd Assessment: In May The DRDP-PS© (2010) report summarizes baseline data of pre-school children. The data is contained in our data management system, CLOUDS, and is used to individualize curriculum, identify school readiness goals, and drive program quality. Here are a few key findings to report: Preschool children are scoring on the average between levels 3 (Developing) and 4 (Building) for all the seven domains, with the lowest score in Math (3.68) and the highest in Physical Development (4.25). This represents progress of 20% and 13%, respectively. Four year olds, who will be transitioning to kindergarten in the fall, are scoring between 3.98 (Developing) and 4.49 (Building) for all seven domains, with the lowest score in Language and Literacy Development (3.98) and the highest score in Physical Development (4.49). This represents progress of 18.1% and 11.97%, respectively. Girls continue to score higher than boys in all seven domains, with English Language Development reflecting the most similar scores. English speaking children are performing slightly better in all six domains (English Language Development is not assessed on children whose primary language is English). Agency-wide mean scores by domain Figure 1 below compares the average scores for Assessment 2 in 2012 and 2013. All domains are within 0.06 points of 2012 average scores and follow the same pattern of domain ranking. Figure 1: Mean Scores by Domain for All Preschool Children – 2012/2013 Assessment 2 Comparison 3.793.794.053.73.684.253.93.833.734.053.733.734.273.910 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD 2012/2013 Comparison Assessment 2 -2013 Assessment 2 -2012 Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Assessment 2 Preschool Child Outcomes Report March 2014– 2nd Assessment 2 | P a g e Figure 2 below compares 2012 and 2013 Assessment 2 scores for 4 year old children who will be entering kindergarten in the fall. Scores in all domains are consistent between program years. Figure 2: Mean Scores by Domain for 4 Year Old Children – 2012/2013 Assessment 2 Comparison Figures 3a, 3b, 3c, 3d, and 3e below highlight the comparison of Assessment 1 and 2 scores by supervisory districts. There are currently no services provided in District II due to lack of need. Figure 3a: Mean Assessment Scores by Domain for All Supervisory Districts 4.054.044.293.983.994.494.164.063.984.2944.024.54.140 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD 2012/2013 Comparison 4 y.o. Assessment 2 2013 -4 y.o. Assessment 2 2012 -4 y.o.3.83.714.033.723.654.243.863.753.584.143.713.594.363.983.933.594.243.813.884.414.054.034.14.243.873.894.464.090 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District Comparison -Assessment 2 District 1 -Assessment 2 District 3 -Assessment 2 District 4 -Assessment 2 District 5 -Assessment 2 Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Assessment 2 Preschool Child Outcomes Report March 2014– 2nd Assessment 3 | P a g e Figure 3b: Mean Scores by Domain for Assessments 1 and 2 – District I Figure 3c: Mean Scores by Domain for Assessments 1 and 2 – District III 3.273.183.43.153.133.723.33.83.714.033.723.654.243.860 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District I District 1 -Assessment 1 District 1 -Assessment 2 3.043.033.32.92.823.713.293.753.584.143.713.594.363.980 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District III District 3 -Assessment 1 District 3 -Assessment 2 Contra Costa County Community Services Bureau 2013-2014 Child Outcomes Report: Assessment 2 Preschool Child Outcomes Report March 2014– 2nd Assessment 4 | P a g e Figure 3d: Mean Scores by Domain for Assessments 1 and 2 – District IV Figure 3e: Mean Scores by Domain for Assessments 1 and 2 – District V 3.172.953.383.023.153.763.233.933.594.243.813.884.414.050 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District IV District 4 -Assessment 1 District 4 -Assessment 2 3.473.553.783.413.373.953.544.034.14.243.873.894.464.090 1 2 3 4 5 COG ELD HLTH LLD MATH PD SSD District V District 5 -Assessment 1 District 5 -Assessment 2 2014 Month covered February Approved sites operated this month 14 Number of days meals served this month 19 Average daily participation 809 Child Care Center Meals Served: Breakfast 11,675 Lunch 15,362 Supplements 11,288 Total Number of Meals Served 38,325 fldr/fn:2014 CAO Monthly Reports FY 2013-2014 EMPLOYMENT & HUMAN SERVICES DEPARTMENT COMMUNITY SERVICES BUREAU CHILD NUTRITION FOOD SERVICES CHILD and ADULT CARE FOOD PROGRAM MEALS SERVED CAO Monthly Report CSBG and Weatherization Programs Year-to-Date Expenditures As of February 28, 2014 1. 2014 LIHEAP WX Contract # 14B-5005 Term: Jan. 1, 2014 - Jan. 31, 2015 Amount: WX $ 179,076 Total Contract 179,076$ Expenditures (30,022) Balance 149,054$ Expended 17% 2. 2014 LIHEAP ECIP/EHA 16 Contract # 14B-5005 Term: Jan. 1, 2014 - Jan. 31, 2015 Amount: EHA 16 $ 301,970 Total Contract 301,970$ Expenditures (7,485) Balance 294,485$ Expended 2% 3. 2014 COMMUNITY SERVICES BLOCK GRANT (CSBG) Contract # 14F-3007 Term: Jan. 1, 2014 - December 31, 2014 Amount: $ 676,851 Total Contract 676,851$ Expenditures (82,829) Balance 594,022$ Expended 12% fldr/fn:CAO Monthly Reports/WX YTD Exp-CAO Mo Rprt 2-2014