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HomeMy WebLinkAboutMINUTES - 05132014 - C.43RECOMMENDATION(S): (1) APPROVE design, plans, and specifications for the above project. (2) DETERMINE that the bid submitted by Vila Construction Co. ("Vila") complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and WAIVE any irregularities in such compliance and FURTHER DETERMINE that Vila submitted the lowest responsive and responsible bid for this project. (3) AWARD the construction contract for the above project to Vila in the amount of $466,829. DIRECT that the Public Works Director, or designee, shall prepare the contract. (4) DIRECT that Vila shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $466,829 each. (5) ORDER that, after the contractor has signed the contract and returned it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board. (6) ORDER that, in accordance with the project specifications and/or APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 05/13/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYES 5 NOES ____ ABSENT ____ ABSTAIN ____ RECUSE ____ Contact: Steve Jordan (925) 313-2000 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: May 13, 2014 David J. Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: PW Accounting, PW CPM Interim Division Manager, PW CPM Project Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County Administrator's Office C. 43 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:May 13, 2014 Contra Costa County Subject:AWARD Construction Contract for Improvements to Tamalpais Unit at Old Juvenile Hall, 202 Glacier Drive, Martinez, for the Probation Department RECOMMENDATION(S): (CONT'D) upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned. (7) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300. (8) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142. (9) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110. (10) DECLARE that, should the award of the contract to Vila be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). FISCAL IMPACT: 100% General Fund. BACKGROUND: From a historical perspective, Tamalpais is one of the newer units of the old Juvenile Hall that was closed in 2005. It is a 30 bed unit that is still considered part of the 290 beds of the facility, 240 in the new facility and 50, between Tamalpais and Monticello, in the old facility. It has been used as an overflow housing unit until as recently as 3 years ago, when the Juvenile Hall population began to slowly decline. It contains 30 individual single occupancy rooms each with a toilet and a sink. It has a dining room, classroom and an additional space for a small classroom area adjacent to the dining room. It also has two staff offices and access to a large outdoor recreation area with a basketball court. It is connected to and accessed through the new facility. The remodeled Tamalpais Unit of the Juvenile Hall will provide for an increase in capacity of the Youthful Offender Treatment Program ("YOTP") that has a current capacity of 30 beds and is housed on the Cypress Unit of the Juvenile Hall. The Tamalpais Unit was not upgraded at the time the new facility was constructed. By upgrading the Tamalpais Unit, the YOTP would be able to expand services offered to residents of the facility by providing vocational training in addition to regular high school classes offered by the Office of Education. The YOTP was opened on October 1, 2008 and has been at capacity with a waiting list from soon after it opened. The Cypress/YOTP Unit is currently at capacity with a waiting list of 8. This delays commitments from entering the program and thus delays their opportunity to complete the program resulting in longer, costlier stays in detention. The opportunity to offer additional vocational training will provide much needed services for residents of the program, better preparing them to return to their communities. It will also afford the Probation Department the opportunity to apply for grants related to programs that offer vocational programming such as a recent Second Chance Technology Grant. Plans and specifications for the project were prepared for the Public Works Department by H & Y Architects, Inc. and filed with the Clerk of the Board by the Public Works Director. Bids were received and opened by the Public Works Department on April 1, 2014, and the bid results are shown below: BIDDER BASE BID Vila Construction Co., Richmond $466,829 Southland Construction, Pleasanton $507,000 Team Commercial Construction, Point Richmond $594,741 Romkon, Inc., San Francisco $619,995 Bobo Construction, Elk Grove $634,000 B Side Inc., Oakland $678,000 Three bids were below the Architect's Estimate of $600,000. Staff has evaluated the low bid submitted by Vila and their good faith effort documentation. Staff has determined that Vila’s bid is responsive and their good faith effort documentation is in compliance with the County's Outreach Program. The Public Works Director recommends that the Board award the construction contract for this project to Vila, the lowest responsible and responsive bidder, in the amount of $466,829, which is $133,171 less than the Architect’s Estimate of $600,000. The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request. CONSEQUENCE OF NEGATIVE ACTION: If the construction contract is not awarded, the project will not be completed, and the Probation Department will continue to have long delays for commitments entering the program resulting in longer, costlier stays in custody. If not awarded, the Probation Department will be unable to offer much needed vocational training to YOTP commitments that would better prepare them for their return to the community. CHILDREN'S IMPACT STATEMENT: Not applicable.