HomeMy WebLinkAboutMINUTES - 04292014 - C.47RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Clerk-Recorder-Registrar, or designee, to execute a contract with
Consolidated Printers, Inc., in an amount not to exceed $1,000,000 to provide printed sample ballots, mailing
services, and other election materials for the period April 1, 2014 through December 31, 2015.
FISCAL IMPACT:
The payment limit is $1,000,000 and is funded within the Election Division budget over the next two years (fiscal
years 2013-2014 and 2014-2015). A portion of the cost is reimbursable by those agencies for whom the County
conducts elections.
BACKGROUND:
California Administrative Code, Title 2, Division 7, Section 20220 provides that printers must be certified by the
Secretary of State's Office in order to print official ballots for a particular voting system. Consolidated Printers, Inc.,
is a certified printer for our election ballot tabulation system. While such certification is not required for the printing
and mailing of sample ballots, the certification signifies a knowledge and understanding of the importance of
timeliness and accuracy to elections. Consolidated Printers successfully provided similar services under a one-time
contract for the November 2013 UDEL (Uniform District Election Law) Election.
CONSEQUENCE OF NEGATIVE ACTION:
Accurate and timely printing and mailing of sample ballots and election material are critical components
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/29/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: 335-7808
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: April 29, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 47
To:Board of Supervisors
From:Joseph E. Canciamilla, Clerk-Recorder
Date:April 29, 2014
Contra
Costa
County
Subject:Contract for Sample Ballot Printing and Mailing
CONSEQUENCE OF NEGATIVE ACTION: (CONT'D)
of conducting successful elections. Failure to accurately print or distribute election materials could jeopardize our
mandated function to conduct elections in a fair and accurate manner. Due to a potential error or omission, the
department could be forced to conduct an election over again at a substantial cost to the County.
CHILDREN'S IMPACT STATEMENT:
None.