HomeMy WebLinkAboutMINUTES - 04222014 - C.103RECOMMENDATION(S):
APPROVE and AUTHORIZE the County Administrator, or designee, to execute on behalf of the County a contract
amendment with ADP Inc., to provide for different payment terms without an increase in the payment limit, and no
change in the term of January 18, 2011 through June 1, 2019, to provide the automated timekeeping hardware,
software and professional service for the Time and Labor Management/Hosting Project.
FISCAL IMPACT:
There are no additional costs associated with this Amendment. Contract costs are supported through countywide
Inter-departmental charges to all user departments to maximize federal, state, and other revenue offsets.
BACKGROUND:
Contra Costa County has historically collected employees’ time through various means, such as paper time cards and
manual time entry. The current process for collecting time is operationally ineffective and open to errors and
compliance issues.
After a competitive bid process, the County selected ADP to provide automated timekeeping hardware, software and
professional service for the Time and Labor Management/Hosting Project. The Board of Supervisors approved the
initial contract on January 18, 2011.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/22/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Lisa Driscoll, County Finance
Director (925) 335-1023
I hereby certify that this is a true and correct copy of an action taken and entered on the
minutes of the Board of Supervisors on the date shown.
ATTESTED: April 22, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: Robert Campbell, Auditor-Controller
C.103
To:Board of Supervisors
From:David Twa, County Administrator
Date:April 22, 2014
Contra
Costa
County
Subject:Amend Contract with ADP, Inc. (Third Amendment to Master Services Agreement)
BACKGROUND: (CONT'D)
As the project continued towards the “Go Live” phase, additional onsite support was needed which required
additional travel expenses. The Board of Supervisors approved an amendment to the contract on April 24, 2012,
which increased the payment limit by $25,000. Since that time, changes, modifications, revisions and additions to
the terms and conditions of the Master Services Agreement dated January 18, 2011 were needed to modify
contract terms. The Board of Supervisors adopted the First Amendment to the Master Services Agreement on July
9, 2013. The First Amendment modified Annex A and Annex Z of the original Master Services Agreement to
extend the term of the agreement and the date that ADP would begin invoicing the County for implementation
service fees.
Due to the length of the implementation period and changes required for on-going bargaining group contract
negotiations a Second Amendment to Annex Z of the Master Services Agreement was necessary and was adopted
by the Board on December 17, 2013. In March 2014, due to unavoidable delays on the part of the County, ADP
requested additional time to achieve the "Go Live" date. The proposed amendment extends the period of time that
the County is obligated to pay fees until the earlier of the "Go Live" date or June 1, 2014, to the earlier of the "Go
Live" date or October 1, 2014. Attached is the proposed amendment (Third Amendment) to Annex Z of the
Second Amendment to the Master Services Agreement, as agreed upon between ADP and the County.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the County may jeopardize its ability to move forward effectively with the
implementation of an automated timekeeping system that will eliminate ineffective and costly processes.
CHILDREN'S IMPACT STATEMENT:
None.
ATTACHMENTS
Third Amendment to ADP Agreement
Third Amendment
To
Master Services Agreement
Between
ADP, INC.
and
CONTRA COSTA COUNTY
This Third Amendment to Master Services Agreement (“Third Amendment”), made as of April 22, 2014,
between ADP, Inc. (“ADP”) and Contra Costa County (“Client”) amends the terms and conditions of the Master
Services Agreement, dated January 18, 2011 (as amended, the “Agreement”), between the parties hereto.
In consideration of the mutual covenants contained in the Agreement and herein, and for other good and
valuable consideration, ADP and Client hereby agree as follows:
1. Annex Z (Service and Fee Schedule).
Section 6 (Time and Labor Management Services and Fees). Section 6 of Annex Z of the
Agreement is hereby amended as follows:
(a) Annex Z, Section 6. The last paragraph under the fourth bullet point (Application
Programs) of Section 6 of Annex Z of the Agreement is hereby amended by deleting each of the three
occurrences of the date “June 1, 2014” therein, and replacing each with “October 1, 2014.”
(b) Hosting Services. The second paragraph under the sixth bullet point (Hosting Services)
of Section 6 of Annex Z of the Agreement is hereby amended by deleting each of the three occurrences of the
date “June 1, 2014” therein, and replacing each with “October 1, 2014.”
2. Miscellaneous. Except as expressly amended by this Third Amendment, all terms and conditions
contained in the Agreement shall remain in full force and effect. In the event of any conflict between the terms and
conditions contained in the Agreement and the terms and conditions contained in this Third Amendment, the terms
and conditions contained in this Third Amendment shall prevail. The terms defined in the Agreement and used in
this Third Amendment shall have the same respective meanings as set forth in the Agreement unless otherwise
clearly defined in this Third Amendment.
IN WITNESS WHEREOF, the parties hereto have caused this Third Amendment to be duly executed by
its authorized representatives as of the date first above written.
ADP, INC. CONTRA COSTA COUNTY
By: By:
Name: Name:
Title: Title:
Date: Date:
Approved as to form:
Sharon L. Anderson, County Counsel
By:
Name:
Title: Deputy County Counsel