HomeMy WebLinkAboutMINUTES - 04222014 - C.101RECOMMENDATION(S):
Correct the Board Order that was approved by the Board of Supervisors on March 25, 2014, Agenda Item (C.80)
Contract Amendment/Extension Agreement #23-333-8, effective March 1, 2014 with Fitch & Associates, LLC, a
limited liability company, to reflect the correct total payment limit of $710,000 instead of $540,000, with no change
in the increase to the total payment limit by $246,500 and no change in the extension term through June 30, 2015.
FISCAL IMPACT:
This amendment is funded 94% by Measure H and 6 % by County General funds. The Measure H (CSA-EM1)
funding for the ambulance procurement was planned and budgeted as part of the FY 2014-15. (This amendment
includes a new rate for the additional services being added)
BACKGROUND:
On March 25, 2014, the Board of Supervisors approved Contract Amendment/Extension #23-333-8 with Fitch &
Associates, LLC, effective March 1, 2014, to increase the total contract payment limit by $246,500, to a new total
payment limit of $540,000, for additional fire service study services, consultation services regarding the selection of
an ambulance provider, and
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/22/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Patricia Frost
646-4690
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: April 22, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: J Pigg , C Rucker
C.101
To:Board of Supervisors
From:William Walker, M.D., Health Services Director
Date:April 22, 2014
Contra
Costa
County
Subject:Correct March 25, 2014tem # C.80, with Fitch & Associates, LLC
BACKGROUND: (CONT'D)
to extend the term from April 30, 2014 through June 30, 2015.
In November 2011, the County Administrator approved and Purchasing Services executed Board of Supervisors
approved Contract #23-333-3 (as amended by subsequent Amendment Agreements #23-333-4 for expanded scope of
work to conduct and funding for both the Fire Services Study and through #23-333-6 to extend the timeline for both
Fire Service and EMS System Study completion), with Fitch & Associates, LLC, to conduct an independent study
and an evaluation of the County’s Emergency Medical Services (EMS) Modernization Project, including an
evaluation of fire services related to EMS, in a total amount not to exceed $463,500, for the period from October 24,
2011 through April 30, 2014.
On December 11, 2012, the Board of Supervisors directed County Emergency Medical Services (EMS) Agency and
the County Administrator’s Office (CAO) to coordinate an independent County EMS System Modernization Study
with a comprehensive operational study of the Contra Costa County Fire Protection District (CCFPD). The fire
service study was completed and received by the Board on February 25, 2014. However additional services were
requested by the County of Fitch consultants as part of the completion of the Fire Services study in the amount of
$15,000 representing the 6% share (under fiscal impact) of the County General Fund request associated with this
amendment.
Due to the important of findings of the Fire first medical response to the EMS System Modernization Study additional
time has been now required to complete the of the EMS draft report, public comment and the final policy discussions
AND to accommodate needed services for the ambulance procurement - as described in the new procurement scope
of work. The new procurement services represent the 94% funded by Measure H (CSA-EM1) as described in the
fiscal impact.
This Board order supersedes and replaces Board Order for C.80 approved by the Board of Supervisors on March 25,
2014, to accurately reflect the correct total contract payment limit in the amount of $710,000, and allow the
Contractor additional time to complete the EMS System Modernization draft report, public comment and the final
policy discussions and begin the new ambulance procurement process for EMS as requested by the Board of
Supervisors, through June 30 2015.
CONSEQUENCE OF NEGATIVE ACTION:
EMS Agencies must periodically conduct and administer RFPs (Request for Proposals) and contracts for those
ambulance areas in order to attain and maintain State sanctioned antitrust protection under Health and Safety Code
1797.6, 1797.85 and 1797.224. The State Emergency Medical Services Authority states that the process needs to be
completed every 10 years. If this amendment is not approved, procurement of emergency ambulance services
deadlines for completion will not be met placing the county’s ambulance exclusive operating areas at risk of losing
State sanctioned antitrust protection.
CHILDREN'S IMPACT STATEMENT:
Approximately six (6) to ten (10) percent of County EMS calls involve children less than 14 years of age.