HomeMy WebLinkAboutMINUTES - 04222014 - C.85RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute a purchase order with Integrated Archive Systems,
Inc. on behalf of the Employment and Human Services Department , Information Technology Division, in an amount
not to exceed $291,361, for the purchase of a Solid State Disk Array to enhance document retrieval and increase
efficiency.
FISCAL IMPACT:
$291,361:(10% County; 45% State; 45% Federal)
BACKGROUND:
The Employment and Human Services Department uses document imaging as an integral part of its business to
ensure that documents submitted by its customers are immediately available to all staff who need access. There are
over 800 users on the system at any given time, many seeking to review stored documents. In a recent assessment of
our document management system by an outside contractor, it was determined that we could increase the speed of
document retrieval, especially multi-page documents, nearly a thousand-fold by adding a Solid State Disk Array. The
addition of this hardware will make retrieval of stored documents significantly faster and increase efficiency.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 04/22/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Earl Maciel 3-1648
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: April 22, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 85
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:April 22, 2014
Contra
Costa
County
Subject:Authorize Purchase Order of Solid State Disk Array
CONSEQUENCE OF NEGATIVE ACTION:
EHSD will continue to face delays in storage and retrieval of client documents.
CHILDREN'S IMPACT STATEMENT:
None