HomeMy WebLinkAboutMINUTES - 03252014 - HA C.02RECOMMENDATIONS
APPROVE and AUTHORIZE the Executive Director, or his designee, to execute a contract with The Janitorial
Company in an amount not to exceed $84,000 to provide janitorial services at the Housing Authority's (HACCC)
administrative offices and associated common areas for the period April 1, 2014 to March 31, 2015, with four annual
options to renew at a rate not to exceed $84,000 per renewal.
BACKGROUND
HACCC operates facilities and apartment complexes throughout Contra Costa County. The Janitorial Company will
be responsible for cleaning all of the agency's administrative offices and the public areas associated with the
administrative offices.
HACCC solicited for janitorial services via an Invitation for Bids (IFB) using the National Association of Housing
and Redevelopment Official's (NAHRO) eProcurement system. Bids were received from five contractors. The
Janitorial Company submitted the lowest bid. This contract has four annual options to renew at a rate not to exceed
$84,000 per renewal. If all options to renew are exercised, the total amount of the contract will not exceed $420,000.
Under the IFB process, the contract is awarded to the lowest priced, responsive and responsible bidder whose bid
conforms to the material terms and conditions of the IFB. In this solicitation, all five contractors who submitted bids
were determined to be responsive and responsible. Therefore, bid award must be made to the lowest of the five bids
received and so staff recommends that The Janitorial Company be awarded the contract to provide janitorial
Action of Board On: 03/25/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF COMMISSIONERS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Mary N. Piepho, District III
Supervisor
Contact: 925-957-8028
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 25, 2014
Joseph Villarreal, Executive Director
By: June McHuen, Deputy
cc:
C.2
To:Contra Costa County Housing Authority Board of Commissioners
From:Joseph Villarreal, Housing Authority
Date:March 25, 2014
Contra
Costa
County
Subject:Contract for Procurement of Janitorial Services for the Housing Authority Offices and Common Areas
BACKGROUND (CONT'D)
services for HACCC's offices and associated common areas.
FISCAL IMPACT
Funding for this contract is included in HACCC’s 2014/2015 annual budget.
CONSEQUENCE OF NEGATIVE ACTION
Should the Board of Commissioners elect not to approve the award of a contract to The Janitorial Company to
provide HACCC with janitorial services for the agency's administrative offices and associated common areas, then
HACCC would likely not be in compliance with HUD procurement regulations since the contract would not be
awarded to the lowest responsive and responsible bidder. Also, HACCC would have to turn to another, probably more
expensive, option to maintain janitorial services at the agency's offices and common areas.
CLERK'S ADDENDUM