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HomeMy WebLinkAboutMINUTES - 03252014 - C.21RECOMMENDATION(S): 1. INTRODUCE Ordinance 2014-05 amending the County Ordinance Code to do the following: I) change the title Assistant County Administrator-Director of Human Resources to Director of Human Resources- exempt; 2) authorize the County Administrator to delegate personnel administration duties to the Director of Human Resources-exempt; and 3) change the appointing authority for the Employee Benefits Manager- exempt, Chief of Labor Relations- exempt, and Labor Relations Manager- exempt from the Assistant County Administrator- Director of Human Resources to the County Administrator, waive reading, and fix April 1, 2014 for adoption; and 2. ACKNOWLEDGE that effective May 1, 2014, the County Administrator revokes any previous delegation of duties made to the Assistant County Administrator-Director of Human Resources. FISCAL IMPACT: There is no cost associated with this action. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/25/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor ABSENT:Mary N. Piepho, District III Supervisor Contact: Lisa Driscoll, County Finance Director (925) 335-1023 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 25, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Robert Campbell, Auditor-Controller C. 21 To:Board of Supervisors From:David Twa, County Administrator Date:March 25, 2014 Contra Costa County Subject:Introduce Ordinance 2014-05 amending the County Ordinance to make changes to certain exempt classifications in the Human Services Department BACKGROUND: Proposed Ordinance No. 2014-05 will amend the County Ordinance Code to do the following: I) change the title Assistant County Administrator-Director of Human Resources to Director of Human Resources- exempt; 2) authorize the County Administrator to delegate personnel administration duties to the Director of Human Resources-exempt; and 3) change the appointing authority for the Employee Benefits Manager-exempt, Chief of Labor Relations-exempt, and Labor Relations Manager-exempt from the Assistant County Administrator-Director of Human Resources to the County Administrator. The draft ordinance is attached in both final and red-lined version. The County Administrator is authorized to delegate personnel administration duties, including his duties as the County Employee Relations Officer under the County's Employer Employee Relations Resolution, to his deputies and assistants and to the Assistant County Administrator-Director of Human Resources. (See, Ordinance Code, §§ 24-4.012, 24-4.013; Employer-Employee Relations Resolution, §§ 34-4.020, 34-8.012.) Over the years, the County Administrator has delegated a variety of these duties to the Assistant County Administrator-Director of Human Resources. The County Administrator will terminate all previous delegations of duties made to the Assistant County Administrator-Director of Human Resources, effective May I, 2014, and will evaluate how personnel administration duties should be delegated to his deputies, to his assistants, and to the Director of Human Resources- exempt and subsequently make such delegations. CONSEQUENCE OF NEGATIVE ACTION: If this action is not approved, the impacted classifications will not be properly titled, authority for delegating duties will not be properly assigned, and appointing authority will not be accurate. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS Draft Ordinance No. 2014-05 Red-Line Version Draft Ordinance No. 2014-05 ORDINANCE No. 2014-05 1 ORDINANCE NO. 2014-05 (Revised Title for and Authority to Delegate Duties to Director of Human Resources-Exempt; Appointing Authority for Employee Benefits Manager-Exempt, Chief of Labor Relations- exempt, and Labor Relations Manager- exempt.) The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I. SUMMARY. This ordinance amends section 24-4.008 “Duties” and repeals section 24-4.013 “Personnel Director” to provide that the County Administrator may delegate personnel administration duties to the Director of Human Resources-exempt. This ordinance amends section 33-5.413 to provide that the Director of Human Resources-exempt is appointed by the County Administrator and changes the appointing authority for the Employee Benefits Manager-exempt, Chief of Labor Relations- exempt, and Labor Relations Manager-exempt, from the Assistant County Administrator-Director of Human Resources to the County Administrator. SECTION II. Section 24-4.008 is amended to read: 24-4.008 Duties Under the supervision of the board of supervisors and subject to its direction and control, the county administrator is the chief administrative officer of the county and is responsible for the effective administration of all governmental affairs, and shall supervise implementation of ordinances, policies, rules and regulations adopted by the board in connection with these affairs and shall: (1) Attend all meetings of the board of supervisors, except when excused, and advise and make recommendations to the board on matters within such administrative authority; (2) Make recommendations to the board of supervisors on the appointment, performance and continued employment of all management or administrative positions for which the board is the appointing authority; (3) Supervise and coordinate the work of departments, special districts and other agencies under the direct jurisdiction or fiscal control of the board of supervisors; ORDINANCE No. 2014-05 2 (4) As necessary, coordinate county and special district programs and functions with federal, state, other county, municipal, and other special district programs and functions; (5) Supervise the preparation of the annual county budget in cooperation with the county auditor-controller. In performing this duty the county administrator shall review all departmental, agency and district work programs and requests and all items in the proposed budget, including revenues, expenditures, and reserves. The incumbent shall submit the proposed budget to the board of supervisors, together with a report and recommendations; (6) In cooperation with the county auditor-controller, continuously scrutinize the budget adopted by the board of supervisors and departmental, agency and district expenditures to seek to assure that approved appropriations are not exceeded. In this connection the county administrator shall review all departmental, agency and district requests for adjustments and transfers of budgeted funds and make recommendations on them to the board. On behalf of the board the county administrator may approve or order adjustments among sub-objects in the salaries and employee benefits and services and supplies, and fixed asset appropriations of individual county departments, districts and agencies, if these adjustments do not increase the total amount budgeted for each such category of expenditure; (7) Establish and enforce personnel policies and practices in county departments and agencies, make recommendations to the board of supervisors on departmental, agency and district requests for additional personnel, and apprise the board of the financial effects of changes in compensation requested by employee organizations in the meet and confer process. The county administrator may delegate to the director of human resources- exempt any or all of his duties relating to personnel administration. (8) Supervise and direct the preparation of long range plans for the management of county properties and for the construction and alteration of physical facilities needed to render county services properly. The county administrator shall make determinations on allocation of space to county departments and agencies; (9) Develop financial plans in which revenues and expenditures are projected against anticipated county growth and in which methods of financing are recommended to the board of supervisors; (10) Review the benefits of transferring responsibility for specific functions between county departments and agencies and consolidating county departments, agencies and districts and report the results of these studies to the board of supervisors; ORDINANCE No. 2014-05 3 (11) On behalf of the board of supervisors approve or control the attendance of county officials and employees at conferences and meetings; (12) In cooperation with county departments and agencies, seek to improve the efficiency and economy of county government operations through techniques such as work measurement, organization and procedures, reviews, personnel utilization, records management, and operational audits; (13) Implement a system of county administrative bulletins and public information including a county annual report; (14) Perform investigations, studies, and surveys ordered by the board or deemed necessary by him/her; (15) Make recommendations to the board of supervisors on new or revised state or federal statutes which are considered desirable and worthy of endorsement by the board. The county administrator also shall recommend to the board the adoption of new or revised ordinances, orders, and resolutions when in his judgment these actions will improve county services and operations and are in the public interest; (16) Perform such other duties as required by law, or ordinance or that may be directed from time to time by the board. (Ords. 2014-05, § 2, 81-70, §§ 3, 80-56, § 2, 80-47, §, 80-11; 73-44, § 2: prior code §§ 2418, 2113, Ords. 1296, 1291. See also, §§ 34-4.020 & 34-8.012). SECTION III. Section 24-4.013 of the County Ordinance Code is repealed in its entirety. 24-4.013 Personnel director. The county administrator shall appoint an assistant county administrator-director of personnel, and may delegate to this assistant any or all of his duties relating to personnel administration. (Ords. 81-70 § 4, 80-56 § 2, 73-44 § 2: former §§ 32-4.1002, 32-4.602: prior code § 2418: Ords. 1296, 325 § 9. See also §§ 34-4.020 & 34-8.012). SECTION IV. Section 33-5.307 is amended to read: 33-5.307 County administrator. ORDINANCE No. 2014-05 4 (a) The county administrator is excluded and is appointed by the board of supervisors. (b) The following positions in the county administrator's office are excluded and are appointed by the county administrator: chief assistant county administrator; assistant county administrator; assistant county administrator-director of human resources; manager capital facilities and debt management-exempt; executive assistant I to the county administrator-exempt; executive assistant II to the county administrator-exempt; chief public communications officer-exempt, director of the office of children services-exempt and county finance director-exempt. (Ords. 2014-05, § 4, 2012-07, §1, 2007-40 § 1, 2007-20 § 1, 2007-02 § 1, 2006-54 § 1, 2005-36 § 1, 2004-03 § 1, 2002-26 § 1, 97-47 § 1, 95-41 § 1, 85-7 § 2, 81-70 § 2, 81-32 § 1[2], 80-56 § 1, 79-43 § 2, 76-21, 73-9 § 3: former § 32-2.602(8): prior code § 2413(h): Ords. 1449, 1444, 1289, 1209, 703 § 2, 627 § 2 (8-31-51): §§ 24-4.002, .004, .012, .013). SECTION V. Section 33-5.413 is amended to read: 33-5.413 Human resources. (a) The director of human resources-exempt is excluded and is appointed by the county administrator. (ab) The assistant director of human resources-exempt is excluded and is appointed by the assistant county administrator-director of human resources-exempt. (bc) The employee benefits manager-exempt is excluded and is appointed by the assistant county administrator-director of human resources. (cd) The chief of labor relations-exempt and the labor relations manager-exempt are excluded and are appointed by the assistant county administrator-director of human resources. (Ords. 2014-05, § 5, 2013-05, § 1, 2007-02 § 2, 2005-12 § 1, 2003-10 § 1, 81-70, § 3, 80-56, § 2, 73-44, § 2; prior code § 2418, ord. 1296, 325). SECTION VI. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the names of supervisors voting for and against it in the Contra Costa Times, a newspaper published in this County. PASSED ON____________________________________, by the following vote AYES: NOES: ORDINANCE No. 2014-05 5 ABSENT: ABSTAIN: ATTEST: DAVID J. TWA. ______________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By: _______________________________ Deputy [SEAL] MAM: H:\HR\dept reorg\ord 2014-05 ORDINANCE No. 2014-05 1 ORDINANCE NO. 2014-05 (Revised Title for and Authority to Delegate Duties to Director of Human Resources-Exempt; Appointing Authority for Employee Benefits Manager-Exempt, Chief of Labor Relations- exempt, and Labor Relations Manager- exempt.) The Contra Costa County Board of Supervisors ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code): SECTION I. SUMMARY. This ordinance amends section 24-4.008 “Duties” and repeals section 24-4.013 “Personnel Director” to provide that the County Administrator may delegate personnel administration duties to the Director of Human Resources-exempt. This ordinance amends section 33-5.413 to provide that the Director of Human Resources-exempt is appointed by the County Administrator and changes the appointing authority for the Employee Benefits Manager-exempt, Chief of Labor Relations- exempt, and Labor Relations Manager-exempt, from the Assistant County Administrator-Director of Human Resources to the County Administrator. SECTION II. Section 24-4.008 is amended to read: 24-4.008 Duties Under the supervision of the board of supervisors and subject to its direction and control, the county administrator is the chief administrative officer of the county and is responsible for the effective administration of all governmental affairs, and shall supervise implementation of ordinances, policies, rules and regulations adopted by the board in connection with these affairs and shall: (1) Attend all meetings of the board of supervisors, except when excused, and advise and make recommendations to the board on matters within such administrative authority; (2) Make recommendations to the board of supervisors on the appointment, performance and continued employment of all management or administrative positions for which the board is the appointing authority; (3) Supervise and coordinate the work of departments, special districts and other agencies under the direct jurisdiction or fiscal control of the board of supervisors; ORDINANCE No. 2014-05 2 (4) As necessary, coordinate county and special district programs and functions with federal, state, other county, municipal, and other special district programs and functions; (5) Supervise the preparation of the annual county budget in cooperation with the county auditor-controller. In performing this duty the county administrator shall review all departmental, agency and district work programs and requests and all items in the proposed budget, including revenues, expenditures, and reserves. The incumbent shall submit the proposed budget to the board of supervisors, together with a report and recommendations; (6) In cooperation with the county auditor-controller, continuously scrutinize the budget adopted by the board of supervisors and departmental, agency and district expenditures to seek to assure that approved appropriations are not exceeded. In this connection the county administrator shall review all departmental, agency and district requests for adjustments and transfers of budgeted funds and make recommendations on them to the board. On behalf of the board the county administrator may approve or order adjustments among sub-objects in the salaries and employee benefits and services and supplies, and fixed asset appropriations of individual county departments, districts and agencies, if these adjustments do not increase the total amount budgeted for each such category of expenditure; (7) Establish and enforce personnel policies and practices in county departments and agencies, make recommendations to the board of supervisors on departmental, agency and district requests for additional personnel, and apprise the board of the financial effects of changes in compensation requested by employee organizations in the meet and confer process. The county administrator may delegate to the director of human resources- exempt any or all of his duties relating to personnel administration. (8) Supervise and direct the preparation of long range plans for the management of county properties and for the construction and alteration of physical facilities needed to render county services properly. The county administrator shall make determinations on allocation of space to county departments and agencies; (9) Develop financial plans in which revenues and expenditures are projected against anticipated county growth and in which methods of financing are recommended to the board of supervisors; (10) Review the benefits of transferring responsibility for specific functions between county departments and agencies and consolidating county departments, agencies and districts and report the results of these studies to the board of supervisors; ORDINANCE No. 2014-05 3 (11) On behalf of the board of supervisors approve or control the attendance of county officials and employees at conferences and meetings; (12) In cooperation with county departments and agencies, seek to improve the efficiency and economy of county government operations through techniques such as work measurement, organization and procedures, reviews, personnel utilization, records management, and operational audits; (13) Implement a system of county administrative bulletins and public information including a county annual report; (14) Perform investigations, studies, and surveys ordered by the board or deemed necessary by him/her; (15) Make recommendations to the board of supervisors on new or revised state or federal statutes which are considered desirable and worthy of endorsement by the board. The county administrator also shall recommend to the board the adoption of new or revised ordinances, orders, and resolutions when in his judgment these actions will improve county services and operations and are in the public interest; (16) Perform such other duties as required by law, or ordinance or that may be directed from time to time by the board. (Ords. 2014-05, § 2, 81-70, §§ 3, 80-56, § 2, 80-47, §, 80-11; 73-44, § 2: prior code §§ 2418, 2113, Ords. 1296, 1291. See also, §§ 34-4.020 & 34-8.012). SECTION III. Section 24-4.013 of the County Ordinance Code is repealed in its entirety. SECTION IV. Section 33-5.307 is amended to read: 33-5.307 County administrator. (a) The county administrator is excluded and is appointed by the board of supervisors. (b) The following positions in the county administrator's office are excluded and are appointed by the county administrator: chief assistant county administrator; assistant county administrator; manager capital facilities and debt management-exempt; executive assistant I to the county administrator-exempt; executive assistant II to the county administrator-exempt; chief public communications officer-exempt, director of the office of children services-exempt and county finance director-exempt. (Ords. 2014-05, § 4, 2012-07, §1, 2007-40 § 1, 2007-20 § 1, 2007-02 § 1, 2006-54 § 1, 2005-36 § ORDINANCE No. 2014-05 4 1, 2004-03 § 1, 2002-26 § 1, 97-47 § 1, 95-41 § 1, 85-7 § 2, 81-70 § 2, 81-32 § 1[2], 80-56 § 1, 79-43 § 2, 76-21, 73-9 § 3: former § 32-2.602(8): prior code § 2413(h): Ords. 1449, 1444, 1289, 1209, 703 § 2, 627 § 2 (8-31-51): §§ 24-4.002, .004, .012, .013). SECTION V. Section 33-5.413 is amended to read: 33-5.413 Human resources. (a) The director of human resources-exempt is excluded and is appointed by the county administrator. (b) The assistant director of human resources-exempt is excluded and is appointed by the director of human resources-exempt. (c) The employee benefits manager-exempt is excluded and is appointed by the county administrator. (d) The chief of labor relations-exempt and the labor relations manager-exempt are excluded and are appointed by the county administrator. (Ords. 2014-05, § 5, 2013-05, § 1, 2007-02 § 2, 2005-12 § 1, 2003-10 § 1, 81-70, § 3, 80-56, § 2, 73-44, § 2; prior code § 2418, ord. 1296, 325). SECTION VI. EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the names of supervisors voting for and against it in the Contra Costa Times, a newspaper published in this County. PASSED ON____________________________________, by the following vote AYES: NOES: ABSENT: ABSTAIN: ATTEST: DAVID J. TWA. ______________________________ Clerk of the Board of Supervisors Board Chair and County Administrator By: _______________________________ [SEAL] Deputy