HomeMy WebLinkAboutMINUTES - 03252014 - C.07RECOMMENDATION(S):
APPROVE and AUTHORIZE the Chief Engineer, Contra Costa County Flood Control and Water Conservation
District (FC District), or designee, to execute an on-call contract with GHD Inc. (Consultant), in an amount not to
exceed $500,000 to provide on-call program support and coordination services, effective March 13, 2014 through
March 13, 2017, Countywide.
FISCAL IMPACT:
All costs associated with this on-call contract will not exceed $500,000 and will be funded by the FC District or
Public Works under various project specific activities.
BACKGROUND:
The FC District foresees the immediate and long-term need for program support and coordination services. For
example, the FC District has recently taken on a two-year role of Chair for the Bay Area Flood Protection Agencies
Association (BAFPAA) and requires someone who is experienced with BAFPAA and the Integrated Regional Water
Management Planning (IRWMP) process, issues, and related organizations. Other foreseen program support and
coordination needs are for specialized
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 03/25/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
ABSENT:Mary N. Piepho, District III
Supervisor
Contact: Mark Boucher (925) 313-2274
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: March 25, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: D. Twa, County Administrator, T. Geiger, County Counsel's Office, B. Campbell, Auditor-Controller's Office, L. Watters, County Auditor-Controller's
Office, M. Carlson, Flood Control, M. Boucher, Flood Control, D. Oyler, Finance, C. Windham, Flood Control
C. 7
To:Contra Costa County Flood Control District Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:March 25, 2014
Contra
Costa
County
Subject:On-Call Consulting Services Agreement with GHD Inc., Countywide. (100% Various Funds) Project No.: Various
BACKGROUND: (CONT'D)
environmental plans and specialized projects.
The FC District advertised for various services, including program support and coordination, on November 18, 2013,
with a December 18, 2013, due date. Services advertised for included:
• Represent the FC District and/or organizations it is affiliated with at meetings of other agencies and organizations.
• Assist in planning and preparing for larger meetings and conferences.
• Help in developing strategic responses to specific issues and provide recommendations.
• Facilitate the exchange of information between agencies relating to personnel, finance, and operational matters.
• Provide support at various meetings, including assisting in agenda preparation and minutes of meetings and
managing meeting attendees contact e-mail list(s) for disseminating agendas and meeting notes/minutes.
• Assist in developing and maintaining communications, including letters, brochure content, and/or website.
The FC District received 41 Statements of Qualification (SOQ) with 11 consulting firms submitting for program
support and coordination. The FC District rated the SOQs and invited the top five firms for interviews, with one firm
declining. The FC District interviewed the firms on February 12 and 13, 2014. After review of the interview panel’s
notes and verbal discussion, the panel decided to invite all four firms into Contracts, including Consultant.
This on-call contract will allow the FC District to quickly assign tasks to the Consultant for various FC District
programs and projects and are intended to draw on outside specialized expertise and not replace staff.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of the Board of Supervisors, the FC District will be unable to obtain on-call services for
program support and coordination.
CHILDREN'S IMPACT STATEMENT:
Not applicable.