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HomeMy WebLinkAboutMINUTES - 03112014 - C.16RECOMMENDATION(S): APPOINT the following staff to the Contra Costa Transportation Authority's Countywide Bicycle and Pedestrian Advisory Committee with a term expiring January 31, 2016: Contra Costa County seat: Jamar Stamps, Department of Conservation and Development. Term Expiration: January 31, 2016 Contra Costa County seat-Alternate: Jerry Fahy, Public Works Department. Term Expiration: January 31, 2016 FISCAL IMPACT: No impact to the General Fund. Staff time for this effort has been incorporated into the Departments' budget. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 03/11/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Robert Sarmiento, 925-674-7822 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: March 11, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: June McHuen, Deputy cc: Jamar Stamps, John Cunningham, Jerry Fahy, John Kopchik C. 16 To:Board of Supervisors From:Catherine Kutsuris, Conservation and Development Director Date:March 11, 2014 Contra Costa County Subject:Appointments to the Countywide Bicycle and Pedestrian Advisory Committee BACKGROUND: In 2001, the Contra Costa Transportation Authority (CCTA) initiated preparation of their first Countywide Bicycle and Pedestrian Plan (Plan). In 2009, the Plan was updated. At the outset of both of these efforts, the Board of Supervisors made appointments to the Countywide Bicycle and Pedestrian Advisory Committee (CBPAC), at the request of the CCTA. Recognizing the continuing role the CBPAC has in implementing bicycle and pedestrian policies and advising on related funding decisions, the CCTA has adopted a formal structure, procedures, and bylaws for the CBPAC. (See Exhibit A.) With the formalization of the CBPAC, the CCTA is requesting that member agencies reappoint representatives or appoint new staff representatives (See Exhibit B). Citizen members are included in the CBPAC; those appointments are being made by the Regional Transportation Planning Committees. The structure of the CBPAC is as follows (from the CBPAC bylaws): One citizen and one staff person plus one alternate appointed by each of the four Regional Transportation Planning Committees 1. One staff person plus one alternate appointed by the County of Contra Costa2. One representative plus one alternate appointed by the East Bay Regional Park District3. One citizen representative plus one alternate appointed by the East Bay Bicycle Coalition4. Two citizens appointed by the Authority, one of whom is familiar with issues of youth walking and bicycling and one of whom is familiar with issues of seniors and disabled non-motorized transportation 5. Staff from the Department of Conservation and Development and the Public Works Department discussed and developed the recommendation presented here. CONSEQUENCE OF NEGATIVE ACTION: If the recommended action is not taken, the County will not be represented on the Countywide Bicycle and Pedestrian Advisory Committee, and the County's position will not be represented during the development of recommendations on planning and funding issues related to walking and bicycling policies in Contra Costa County. CHILDREN'S IMPACT STATEMENT: The Countywide Bicycle and Pedestrian Advisory Committee reviews policies and projects that support safe routes to schools. ATTACHMENTS Exhibit A - CCTA CBPAC Bylaws Exhibit B - January 21, 2014 Letter from CCTA to CCC re: CBPAC Appointment 2999 Oak Road, Suite 100, Walnut Creek CA 94597 Phone 925 256 4700 | Fax 925 256 4701 | www.ccta.net B Y -L AWS Countywide Bicycle and Pedestrian Advisory Committee Adopted October 19, 2011 These by-laws outline the purpose, membership, responsibilities, and operating procedures of the Contra Costa Countywide Bicycle and Pedestrian Advisory Committee (herein “CBPAC”) of the Contra Costa Transportation Authority (the “Authority”). 1. Name and Authorization The name of this organization shall be the Contra Costa Countywide Bicycle and Pedestrian Advisory Committee (CBPAC). 2. Purpose 2.1. The purpose of the CBPAC is to advise the Authority on bicycle and pedestrian issues and to help the Authority carry out its responsi- bilities as a sales tax and congestion management agency. 2.2. The CBPAC shall have the responsibility to: 2.2.1. Oversee updates to the CBPP and other Authority policy documents and help implement the policies established therein 2.2.2. Review and provide recommendations on applications for funding for bicycle and pedestrian projects and programs 2.2.3. Review and comment on “complete streets” checklists re- quired of proposed projects 2.2.4. Address other bicycle or pedestrian issues facing the Au- thority, Contra Costa and the region By-Laws — Proposed Countywide Bicycle and Pedestrian Advisory Committee Page 2 3. Membership 3.1. The CBPAC shall be comprised of 13 members, plus alternates as noted, appointed from the following agencies: 3.1.1. One citizen and one staff person plus one alternate ap- pointed by each of the four Regional Transportation Plan- ning Committees 3.1.2. One staff person plus one alternate appointed by the Coun- ty of Contra Costa 3.1.3. One representative plus one alternate appointed by the East Bay Regional Park District 3.1.4. One citizen representative plus one alternate appointed by the East Bay Bicycle Coalition 3.1.5. Two citizens appointed by the Authority, one of which fa- miliar with issues of youth walking and bicycling and one of which familiar with issues of seniors and disabled non- motorized transportation 3.2. Citizen members shall be residents of Contra Costa. 3.3. Members shall represent the general countywide interest and not solely the interest of their appointing authorities or any specific or- ganization. 3.4. At the discretion of the respective appointing body, CBPAC mem- bers are subject to recall at anytime. 3.5. Members shall be appointed for two year terms. There shall be no limit on the number of consecutive terms which a member may serve. 3.6. If a member fails to attend three consecutive meetings, whether regularly scheduled or special, the position to which that member was appointed shall be considered vacant. Attendance by an alter- nate for that position shall be considered attendance by the mem- ber. By-Laws — Proposed Countywide Bicycle and Pedestrian Advisory Committee Page 3 3.7. A vacancy in a position shall be filled for the remainder of the term by the alternate assigned to that position, if any, or until the ap- pointing agency appoints another person to fill that position. 4. Officers 4.1. The Officers of the CBPAC shall be a Chair and a Vice-Chair. Their duties shall be as follows: 4.1.1. Chair: Presides over CBPAC meetings; reviews the meeting agenda; appoints subcommittees and subcommittee chairs; and reports the CBPAC's actions and decisions to the Au- thority as appropriate. 4.1.2. Vice-Chair: Presides over the CBPAC meetings in the ab- sence of the Chair; conducts the other duties of the Chair in his/her absence. 4.2. Election of Officers shall be made as follows: 4.2.1. Chair: The Chair’s term of office shall be for one calendar year. The Chair shall be elected each year at the last meet- ing of the calendar year by a majority of the CBPAC mem- bers present and voting, and shall serve until replaced by a newly-elected chair. If the term of appointment of the Chair expires before the year is out, and that member does not seek or accept reappointment, the Vice-Chair will serve as Chair until the following January. 4.2.2. Vice-Chair: This officer shall be elected by a majority of the CBPAC members present and voting at the last meeting of the calendar year. The term of office shall be for one year. If the term of appointment of the Vice-Chair expires before the year is out and that member does not seek or accept reappointment, the Committee will hold an election for a Vice-Chair to serve out the remainder of the term. 4.3. In the event of a vacancy in the office of the Chair, the Vice-chair shall be elevated to the office of Chair for the remainder of the ca- lendar year term, and the CBPAC shall nominate and elect a new Vice-chair. By-Laws — Proposed Countywide Bicycle and Pedestrian Advisory Committee Page 4 5. Voting 5.1. Decision-making by the CBPAC shall be by consensus. The CBPAC shall use formal voting only where consensus among members, and alternates attending in place of a member, cannot be reached. 5.2. Each member shall have one vote. Alternates are eligible to vote when seated in place of their regular committee member. 5.3. A quorum shall consist of a majority of the then-appointed CBPAC members. Vacant positions shall not be considered in calculating whether a quorum has been achieved. Alternates attending instead of regularly-appointed members shall be considered as members in determining whether a quorum has been achieved. 5.4. Actions taken by the CBPAC must be approved by a majority of those members or alternates eligible to vote at a meeting at which a quorum has been achieved. 6. Meetings 6.1. All CBPAC meetings shall be posted public meetings conducted in compliance with the Brown Act. 6.2. The regular meetings of the CBPAC are generally scheduled for the fourth Monday of every other month beginning in January of every year at 11:00 a.m. in the Authority offices at 2999 Oak Road, Suite 100, Walnut Creek, California 94597. Additional or alternative meetings may be scheduled to address issues requiring more im- mediate consideration. 6.3. The rules contained within the current edition of Robert's Rules of Order (Newly Revised) shall govern the CBPAC in all cases to which they are applicable and in which they are not inconsistent with these bylaws, the Authority’s Administrative Code, the Authority’s Office Procedures Guide, and any special rules of order the CBPAC may adopt. 7. Subcommittees 7.1. The Chair may establish subcommittees and ad hoc committees as necessary. By-Laws — Proposed Countywide Bicycle and Pedestrian Advisory Committee Page 5 7.2. Each subcommittee shall consist of at least three (3) CBPAC mem- bers. Members shall be reappointed annually. 8. Amendment of By-Laws Amendment of these bylaws may be initiated either by the CBPAC or the Authori- ty directly. Amendment by the CBPAC requires a two-thirds (2/3) vote of the CBPAC members present and voting at any regular meeting of the CBPAC, and subsequent approval by the full Authority Board. Amendment by the Authority would be made consistent with the Authority’s adopted procedures. 9. Communications and Reporting 9.1. The primary channel of communication for the CBPAC shall be through written and oral reports from the CBPAC to the Technical Coordinating Committee, and through that committee to the Plan- ning Committee and Authority board. 9.2. Reports from the CBPAC should reflect the consensus of the CBPAC. If consensus has not been achieved, the Chair shall convey to the Authority that the CBPAC position reflects a majority vote, and the Chair shall acknowledge and convey minority opinions. 9.3. CBPAC members are encouraged to report back to their appointing Councils or boards on at least an annual basis and more frequently if warranted. 10. Conflict of Interest 10.1. There shall be no monetary gain by members of the CBPAC as a re- sult of their membership and actions on the CBPAC. 10.2. CBPAC members shall recuse themselves from discussion and vot- ing on issues in which they might have a personal financial interest or benefit.