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Home My WebLink AboutAGENDA - 02252014 - HA Annotated AgendaCALENDAR FOR THE BOARD OF DIRECTORS CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229 KAREN MITCHOFF,CHAIR JOHN GIOIA, VICE CHAIR CANDACE ANDERSEN MARY N. PIEPHO FEDERAL D. GLOVER DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900 JEFF CARMAN, FIRE CHIEF The Board of Directors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board. All times specified for items on the Board of Supervisors agenda are approximate. Items may be heard later than indicated depending on the business of the day. Your patience is appreciated. SPECIAL MEETING AGENDA February 25, 2014 Present: Director John Gioia; Director Candace Andersen; Director Mary N. Piepho; Director Karen Mitchoff Absent: Director Federal D. Glover Staff Present: David Twa Jeff Carman 2:00 P.M. Convene and call to order. CONSIDER CONSENT ITEMS (Item listed as C.1 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public. Items removed from this section will be considered with the Short Discussion Items. DISCUSSION ITEMS D.1 CONSIDER accepting a verbal update on the status of the Moraga-Orinda District. (Stephen Healy, Fire Chief-Moraga Orinda Fire District) C hief Stephen Healy provided the Board of Directors with the following highlights: In November of 2013, the staffing model in rank & file was reduced from 19 to 17; A third ambulance unit is in place in Orinda, all three are cross-staffed; There remains an ambulance unit in Moraga; Data collection over several months indicates virtually no impact on response times; A steady increase has been observed in requests for services for plan checks and new construction permitting; Received a grant to hold an event on April 30th at St. Mary's College related to urban/wildland interface issues; The annual open house will be held on May 17th, Wildfire Preparedness Day; Received a grant from the Diablo Fire Safe Council for a vegetation mitigation project on Muir Trust property off Miner Road; Including tonight's graduates, there will be 500 CERT volunteers in the LaMorinda area; The community known as Sleepy Hollow has achieved the designation "Fire Wise', the first and only in Contra Costa County; Received a grant for Community Awareness Emergency Response for the 2014 Lamorinda Great Shakeout, and had excellent participation; Finalized a Memorandum of Understanding with the Town of Moraga to provide them with backup EOC support; Completed a mutual response agreement with the City of Berkeley for fire prevention services in the Tilden Park area; The mine-tunnel rescue team for the Caldecott Fourth Bore project (completed) has been disbanded and some remaining funds from the project will be directed to safety signage at the exit in the eastbound side. Chief Healy acknowledged the same challenges to service delivery and operational costs as all other fire service agencies are experiencing, but assured the Directors the district is solvent at this time. The Board of Directors ACCEPTED the report. AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff Other: Director Federal D. Glover (ABSENT) D.2 CONSIDER receiving final operational study report of the Contra Costa County Fire Protection District by Fitch & Associates, LLC. (Jim Broman, Fitch & Associates, LLC) Public comment provided by: Jim Diaz, resident of Clayton; Bill Granados, CCC Advisory Fire Commission; Dennis LeGea r , resident of Pleasant Hill. The Board heard the presentation from Fitch & Associates. The Board and Chief Carman expressed their appreciation for the great work. Director Piepho requested the new website under construction include a full organization chart identifying the Board of Directors as the governing body to provide the public with an increased level of information. Director Piepho commended the report the Chief recently provided the Finance Committee and requested the report be included on the District’s website. Director Piepho noted the effort, expense and comprehensiveness of the Fitch report and suggested it be used as a benchmarking tool for the future and not be shelved. Director Andersen expressed a desire to continue seeking reductions in personnel costs, with implementation of 2-person squads for medical emergencies, reducing pension benefit costs for new hires going forward, and working with the County Administrators Office to streamline recruiting through the County’s Human Resources Department. Director Andersen stated she would like to see improvement in the scheduled work hours in the communications center (dispatch), possibly aligning with the Sheriff’s Department. Director Andersen stated the District needs to address the currently unfunded capital improvements program for structures and equipment soon. Director Andersen would like to be sure all other options are explored exhaustively before placing a parcel tax measure on the ballot; Director Gioia inquired about the expected timeline for Chief Carman to return to the Board to request additional information on the short- and long-term effects of the SAFER grant on District planning. While the Chief would like to specifically learn what changes are expected over the next few years and he believes a parcel tax measure will be necessary. In addition, the Chief requested the estimated projection of dollars expected to be returned to the District from the dissolution of the Redevelopment Agency and the anticipated timeline for it to be realized; Chair Mitchoff would like more information on staffing and scheduling in the communications center and firefighter crews; and requested more data on the operational side of implementing Option 2 Three/Two Response Staffing. Chair Mitchoff also requested additional intelligence regarding what the consolidation of the communications center with the Sheriff’s would look like and might entail, both favorable and not; Directors Gioia, Andersen, Piepho, and Mitchoff agreed that discussions of the governance of the District should be held, but not until a future time when the District is more financially stable. Chief Carmen informed the Directors that in addition to the Fitch Report, the District itself had been actively investigating internally and exploring options to become a more efficient and cost conscious organization. He noted that no member of the organization has proposed what has been called the ‘status quo’ in regard to staffing and operations. Changes are underway. Already completed was a comprehensive look at the communications center and determination reached that the necessary tools for staff had eroded and will be addressed going forward; negotiations are in progress with the City of San Pablo for the 2-person squads; and work to improve the website with a focus on public education has already begun. AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff Other: Director Federal D. Glover (ABSENT) D. 3 CONSIDER Consent Items previously removed. There were no items removed from the Consent calendar for discussion. D. 4 PUBLIC COMMENT (3 Minutes/Speaker) Speaker: Vito Impasto, Firefighters' Local 1230, provided clarified for the Directors and stated the firefighters are scheduled 48 hours on, 96 hours off. There are no 96 hours shifts. CONSENT ITEMS C.1 ACCEPT the 2013 Contra Costa County Fire Protection District Advisory Fire Commission Annual Report, as recommended by the Fire Chief. AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff Other: Director Federal D. Glover (ABSENT) GENERAL INFORMATION The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913. The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California. Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed: www.co.contra-costa.ca.us ADVISORY COMMISSION The Contra Costa County Fire Protection District Advisory Commission is scheduled to meet next on April 14, 2014 at 7:00 p.m. at the District Administration Building, 2010 Geary Road, Pleasant Hill, Ca 94523. PERSONS WHO WISH TO ADDRESS THE BOARD MAY BE LIMITED TO TWO (2) MINUTES AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings. Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order): The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings: AB Assembly Bill ABAG Association of Bay Area Governments ACA Assembly Constitutional Amendment ADA Americans with Disabilities Act of 1990 AFSCME American Federation of State County and Municipal Employees ARRA American Recovery & Reinvestment Act of 2009 BAAQMD Bay Area Air Quality Management District BART Bay Area Rapid Transit District BayRICS Bay Area Regional Interoperable Communications System BGO Better Government Ordinance BOC Board of Commissioners CALTRANS California Department of Transportation CAER Community Awareness Emergency Response CAL-EMA California Emergency Management Agency CAO County Administrative Officer or Office CBC California Building Code CCCPFD (ConFire) Contra Costa County Fire Protection District CCHP Contra Costa Health Plan CCTA Contra Costa Transportation Authority CCRMC Contra Costa Regional Medical Center CCWD Contra Costa Water District CFC California Fire Code CFDA Catalog of Federal Domestic Assistance CEQA California Environmental Quality Act CIO Chief Information Officer COLA Cost of living adjustment ConFire (CCCFPD) Contra Costa County Fire Protection District CPA Certified Public Accountant CPF – California Professional Firefighters CPI Consumer Price Index CSA County Service Area CSAC California State Association of Counties CTC California Transportation Commission dba doing business as EBMUD East Bay Municipal Utility District ECCFPD East Contra Costa Fire Protection District EIR Environmental Impact Report EIS Environmental Impact Statement EMCC Emergency Medical Care Committee EMS Emergency Medical Services et al. et alii (and others) FAA Federal Aviation Administration FEMA Federal Emergency Management Agency FTE Full Time Equivalent FY Fiscal Year GIS Geographic Information System HCD (State Dept of) Housing & Community Development HHS (State Dept of ) Health and Human Services HOV High Occupancy Vehicle HR Human Resources HUD United States Department of Housing and Urban Development IAFF International Association of Firefighters ICC International Code Council IFC International Fire Code Inc. Incorporated IOC Internal Operations Committee ISO Industrial Safety Ordinance JPA Joint (exercise of) Powers Authority or Agreement Lamorinda Lafayette-Moraga-Orinda Area LAFCo Local Agency Formation Commission LLC Limited Liability Company LLP Limited Liability Partnership Local 1 Public Employees Union Local 1 Local 1230 Contra Costa County Professional Firefighters Local 1230 MAC Municipal Advisory Council MBE Minority Business Enterprise MIS Management Information System MOE Maintenance of Effort MOU Memorandum of Understanding MTC Metropolitan Transportation Commission NACo National Association of Counties NEPA National Environmental Policy Act NFPA National Fire Protection Association OES-EOC Office of Emergency Services-Emergency Operations Center OPEB Other Post Employment Benefits OSHA Occupational Safety and Health Administration PARS Public Agencies Retirement Services PEPRA Public Employees Pension Reform Act RFI Request For Information RFP Request For Proposal RFQ Request For Qualifications SB Senate Bill SBE Small Business Enterprise SEIU Service Employees International Union SUASI Super Urban Area Security Initiative SWAT Southwest Area Transportation Committee TRANSPAC Transportation Partnership & Cooperation (Central) TRANSPLAN Transportation Planning Committee (East County) TRE or TTE Trustee TWIC Transportation, Water and Infrastructure Committee UASI Urban Area Security Initiative UCOA United Chief Officers Association vs. versus (against) WAN Wide Area Network WBE Women Business Enterprise WCCTAC West Contra Costa Transportation Advisory Committee