HomeMy WebLinkAboutMINUTES - 02112014 - C.29RECOMMENDATION(S):
ADOPT Position Adjustment Resolution No. 21418 to add one (1) Information Systems Project Manager (LPNA)
(represented) position at salary level ZA5 1884 ($6,711- $8,157), two (2) Information Systems Technician I (LTWC)
(represented) positions at salary level ZB5 1408 ($4,188- $5,091), and cancel one (1) Administrative Services
Assistant III (APTA) (represented) vacant position #1703, at salary level ZB5 1631 ($5,223 - $6,349) in the Public
Works Department.
FISCAL IMPACT:
These actions would result in a cost to the Department of approximately $12,000/month or $144,000 annually. These
costs will be charged to various departmental funds including: Road Funds, Flood Control Funds, and the General
Fund. The anticipated cost for Fiscal Year 2013/2014 is $24,000, if these actions are made effective May 1, 2014.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/11/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: J. Rounsaville, (925)
313-2052
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: February 11, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc: Steve Silveira , Roxana Mendoza, Jean Rounsaville, Eva Barrios
C. 29
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:February 11, 2014
Contra
Costa
County
Subject:Add one IS Project Manager and two IS Technician I, and cancel one ASA III
BACKGROUND:
After a thorough evaluation of the Information Technology (IT) Division, it has been determined that the division
is understaffed and positions need to be added to accommodate the changes that occurred during the merge of the
Public Works and General Services Departments. Currently, the Public Works-IT Division consists of two
subdivisions (Systems Development/GIS and Systems Administration and Support). Descriptions of the staffing
changes needed for both subdivisions are described as follows:
Systems Development/GIS Subdivision:
In 2010, the IT Division had two higher-level management positions: the Computer Mapping Services Manager
and the Information Systems Manager II. Effective March 31, 2010, both positions were vacated and were not
backfilled in an attempt to save the Department money during the layoff period. As a result, the majority of
day-to-day administrative tasks and higher-level management tasks, such as staff supervision, timesheet
review/approval, vacation requests, and establishing work priorities, previously performed by the two
management level positions, fell on the Database Administrator who is still currently performing these tasks. This
workload was heavy, but still manageable, until the Public Works Department merged with the General Services
Department in 2012. With the merger, the workload and complexity of the Information Systems projects have
increased. The Information Systems projects now include the analysis, modification or merging of those systems
from Public Works and the former General Services Department. For example, Public Works and the former
General Services Department have separate asset management computer systems with ongoing costs associated
with each. These systems need to be analyzed and evaluated to determine which system is most cost effective and
efficient or whether the systems should remain separate.
The merge also increased the number of software programs and databases and created several new projects that
require IT staff, but only one additional Systems Development staff member was added to the Division. Prior to
the merge, General Services was outsourcing all their IT needs. Adding an Information Systems Project Manager
(LPNA) position would relieve the Database Administrator of all of the day-to-day higher-level management
tasks, and administrative tasks, and allow him to assist with major projects that require additional attention.
Additionally, this would allow the Database Administrator to perform tasks and complete projects that are within
his job description.
Systems Administration & Support Subdivision:
Prior to the merge, the Public Works Department’s Systems Administration and Support Subdivision required
only three employees to support the IT needs of departmental employees. A Network Technician II vacated her
position effective August 30, 2013, leaving two staff members responsible for all department users. After the
post-merge evaluation of the Division, it has been determined that using additional support staff was essential to
support the Department that doubled in size, especially since they are taking over more and more of the needs of
the former General Services Department (which did not have any IT staff on-site and was previously outsourcing
all of its IT needs). Therefore, it has been determined that two Information Systems Technician I positions need to
be added to their staff.
CONSEQUENCE OF NEGATIVE ACTION:
If these actions are not carried out, the IT Division of the Public Works Department will not have appropriate
staffing levels to perform work for both the Systems Development/GIS and Systems Administration and Support
sides of the division.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
P300 No. 21418
AIR 16145 P300 21418