HomeMy WebLinkAboutMINUTES - 02042014 - C.43RECOMMENDATION(S):
APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract
amendment with Northwoods Consulting Partners, Inc., to increase the payment limit by $397,657 to a new payment
limit of $4,961,317, to provide additional training and services for the electronic capture, storage, and retrieval of
case files, and additional software support and extend the term from June 30, 2014 to January 31, 2015.
FISCAL IMPACT:
$4,961,317: 100% Administrative Overhead (10% County; 45% State; 45% Federal)
BACKGROUND:
EHSD entered into a software and a services contract with the Northwoods Consulting to implement a system where
all paper files are captured, stored and organized electronically. The intent is that, after document imaging is
complete, the system allows electronic management of case files and provides the capability to
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 02/04/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Earl Maciel 3-1648
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: February 4, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 43
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:February 4, 2014
Contra
Costa
County
Subject:Amend Contract with Northwoods Consulting Partners, Inc.
BACKGROUND: (CONT'D)
add, review, retrieve, and share the information in an efficient manner. The system provides a means for organizing
case files in a manner that makes business sense and provides controls and limitations for access to the files
throughout the organization. EHSD also entered into a software license agreement and a software support agreement
with Northwoods.
The Department’s current project to implement a new business model to enhance customer service and achieve
efficiencies is dependent upon the progress and implementation of the Northwoods document management system.
The Software and Services Agreement will be amended to extend the contract term from June 30, 2014 to January 31,
2015 and increase the payment amount by $397,657 to a new contract payment limit of $4,961,317. The contract
term is being extended to provide additional time for system maintenance to ensure consistence and reliability of
operation.
CONSEQUENCE OF NEGATIVE ACTION:
Without the purchase and provision of the licenses and support for staff to access the scanning system,
implementation of the on-line scanning system to support the collection and on-line document review to determine
eligibility for benefits issuance would be delayed.
CHILDREN'S IMPACT STATEMENT:
none