HomeMy WebLinkAboutMINUTES - 01212014 - C.30RECOMMENDATION(S):
Approve and authorize the Purchasing Agent, on behalf of the Health Services Director, to execute, a purchase order
with Hyland Software, Inc. in an amount not to exceed $133,000 for renewal of annual software maintenance and
licensing for OnBase Document Management and Image Scanning Software for the period from January 1, 2014
through December 31, 2014.
FISCAL IMPACT:
100% Funding is included in the Enterprise Fund I budget.
BACKGROUND:
OnBase software maintenance is a critical component of the enterprise-wide EMR solution. OnBase facilitates the
capture, management, archiving, storage, and retrieval of electronic and paper documents including all Electronic
Health Record (EHR) related documents integrated with the CCLink (Epic) application, reports used by the Finance
and Patient Accounting Units, and archived records for other Health Services Divisions including Behavioral Health
Services, Contracts and Grants, Contra Costa Health Plan, Environmental Health and Hazardous Materials.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 01/21/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: David Runt, 313-6228
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: January 21, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: T Scott, C Rucker, T Benedict
C. 30
To:Board of Supervisors
From:William Walker, M.D., Health Services Director
Date:January 21, 2014
Contra
Costa
County
Subject:Purchase Order for Hyland Software, Inc.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase is not approved, the workflows associated with the above-stated functions would be adversely
impacted. Hyland provides real-time application support to Health Services for ccLink (Epic) scanning, workflow
management, and reporting solutions. That support would cease, and the integrity of data from integration of internal
scanning and printing hardware interfaced to the EHR application via web services and other interfaces could be
compromised. Connectivity failures in any of these areas could potentially result in incorrect or incomplete data
capture and management, loss of critical archived data due to inability to perform system functions, and
non-compliance with future Epic releases.
CHILDREN'S IMPACT STATEMENT:
Not applicable.