HomeMy WebLinkAboutMINUTES - 01212014 - C.13RECOMMENDATION(S):
APPROVE Appropriations Adjustment No. 5040 authorizing an internal transfer in the amount of $20,000 from
Services/Supplies to Fixed Assets to cover the one-time cost to upgrade the ballot sorter/scanner used in county
elections.
FISCAL IMPACT:
There will be no fiscal impact to the General Fund. Allocations are being moved from Services and Supplies to cover
the cost of this unexpected expenditure that is above the budgeted amount for fixed asset expenses. The department
has recognized sufficient savings in other services and supplies accounts to cover the cost.
BACKGROUND:
The operating system of the large Pitney Bowes high-volume scanner and sorter has become obsolete and failed
during the last election. This equipment is used to sort incoming vote-by-mail ballots into precinct order as it scans
the voters' signatures for signature authorization. The department was able to perform these functions manually
during the recent small elections. Upgrades to the operating hardware and software are required to be able to use the
equipment for the upcoming gubernatorial elections.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to upgrade the equipment will require the Elections Division to hand sort and scan vote-by-mail ballots. This
could delay final election results and perhaps prevent the division from completing the canvass within statutory
deadlines.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 01/21/2014 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Debi Cooper
335-7899
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: January 21, 2014
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C. 13
To:Board of Supervisors
From:Joseph E. Canciamilla, Clerk-Recorder
Date:January 21, 2014
Contra
Costa
County
Subject:APPROPRIATIONS ADJUSTMENT FOR ELECTIONS FIXED ASSETS
CHILDREN'S IMPACT STATEMENT:
None.
ATTACHMENTS
APOO 5040_Clerk-Recorder TC27 Ballot Sorter