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Home My WebLink AboutMINUTES - 01142014 - C.59RECOMMENDATION(S): ACCEPT the Contra Costa County Library Commission 2013 Annual Report and 2014 Work Plan. FISCAL IMPACT: None. BACKGROUND: On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular and ongoing board, commission, or committee report annually to the Board of Supervisors. The Library Commission meets on the 4th Thursday of alternating months, Library Administration, 75 Santa Barbara Road, Pleasant Hill, CA 94523 under the following leadership: *Dr. Shirley Peck, Chair *Kathy Fuller, Vice-Chair *Staff: Barbara L. Flynn, former County Librarian and Cathy E. Sanford, Interim County Librarian The attached report was developed by the Library Commission and highlights the Commission's activities, accomplishments, training and certification and attendance for 2013. In addition, the Commission's 2014 work plans, goals and objectives are also included. APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 01/14/2014 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Cathy Sanford, 927-3201 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: January 14, 2014 David Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 59 To:Board of Supervisors From:Cathy Sanford, Interim County Librarian Date:January 14, 2014 Contra Costa County Subject:Library Commission 2013 Annual Report and 2014 Work Plan BACKGROUND: (CONT'D) CONSEQUENCE OF NEGATIVE ACTION: If the report is not accepted, then the Commission will not be in compliance with Resolution No. 2002/377. CHILDREN'S IMPACT STATEMENT: None. ATTACHMENTS LibrarCommission2013AnnualReport Library Commission 2013 Annual Report and 2014 Work Plan Library Commission meets 4th Thursday of alternating months Library Commission meets at Library Administration, 75 Santa Barbara Road, Pleasant Hill Dr. Shirley Peck, Chair Kathy Fuller, Vice-chair Staff: Barbara L. Flynn, former County Librarian and Cathy E. Sanford, Interim County Librarian 1. Activities -Commissioners: o Provided information and reports to Library friends, foundations, and community library commissions and community library managers about library activities o Provided information and reports as liaisons to the appointing agencies o Participated in a Strategic Planning Town Hall Meeting o Received a presentation on enki Library – the Library’s open source ebook platform o Received a presentation on Remember & Go – the Library’s local history digitization project o Frequently serve as board members and officers of Library friends, foundations, endowments, and community library commissions; are involved in friends’ membership recruitments, fundraising activities for community libraries, book sales, volunteering, and assisting with library programming, such as: city read programs, Countywide Summer Reading Festival, and youth activities o Voted not to have an outreach subcommittee of the Commission o Received an update on the report by LAFCO (Local Agency Formation Commission) o Received a presentation on the Library’s budget for fiscal year 2013-2014 o Received a presentation on the Russian Collection at the Walnut Creek Library; presented by Commissioner Meisch (Walnut Creek) o Attended meetings of the Board of Supervisors, city councils, Mayors’ Conferences, and MACs throughout the County; also attended State Legislators’ meetings o Attended Library’s 100 th Birthday regional events o Participated in the 100th Birthday Celebration on July 21, 2013 o Commissioner Smith (District IV) served as a board member for California Public Library Advocates (CPLA) o Commissioner Smith (District IV) attended the BayNet conference and provided a report about the conference to the Commission 2. Accomplishments -Commissioners: o Elected 2014 Library Commission Officers o Sent letters to legislators supporting SCA7 (Senate Constitutional Amendment No. 7—A relating to public libraries) o Commissioner Smith (District IV) spoke about SCA7during the Senate Governance and Finance Committee hearing o Commissioner Smith (District IV) gave a presentation at the November 2013 California Library Association Conference (CLA), “Developing Relationships with Your Elected Leaders.” Smith prepared a written report about the CLA Conference for the Commission o Commissioner Smith (District IV) conducted Board Effectiveness Training for the Oakland Library Advisory Commission o Commissioner Smith (District IV) coordinated, and produced, a 2013 CPLA (California Public Library Advocates) workshop with the theme of “Guerrilla Advocacy – It’s a Jungle Out There” The workshop was held in San Mateo and resulted in record registrations of over 70 participants o Commissioner Smith (District IV) wrote an article about the CPLA Guerrilla Advocacy workshop. CLA (California Library Association) published the article o Commissioner Smith (District IV) encouraged Senator Lois Wolk to write an article about SCA7 for CALTATICS (California Public Library Advocates’ quarterly publication), which was reprinted by CLA (California Library Association) o Commissioner Smith (District IV) encouraged Concord Mayor, Dan Helix and Board of Supervisors’ Chair, Federal Glover to write letters supporting SCA7 and send letters to Governor Library Commission 2013 Annual Report and 2014 Work Plan ~PAGE 2~ Brown in support of public library funding. In addition, the Concord Chamber of Commerce sent a letter to the Governor in support of public library funding 3. Facilities o Commissioner Poulos (El Cerrito) worked with El Cerrito Rotary on landscaping issues for the El Cerrito Library o Commission Chair Peck (Brentwood) worked on the Brentwood Library expansion project with the City of Brentwood, the City’s Land Use and Development Committee, and the City Council. 4. Attendance/Representation The 29-member Library Commission is diverse and meets the Board of Supervisors' goal to maintain an ethnic, economic, and geographic balance. A wide range of ages is represented on the Library Commission. All six meetings in 2013 achieved a quorum and many alternate Commissioners attended meetings in addition to the appointed Commissioner.(attachment - attendance report) 5. Training/Certification Commissioners o Twenty- nine members viewed and reviewed recordings on the Brown Act and Conflict of Interest as required by the Board of Supervisors. o Renewed CPLA (California Public Library Advocates) memberships o Attended the April 30, 2013 County’s Annual Training for advisory bodies o Commissioner Smith (District IV) attended the BayNet annual meeting and a CPLA (California Public Library Advocates) workshop Proposed Work Plan / Objectives for 2014: Commissioners: Goal: Continue to advocate for and support increased funding Objective: Support Library Friends fundraising activities Objective: Continue to advocate with elected officials for financial support of libraries Objective: Commissioner Smith (District IV) will obtain letters to support public library funding from Concord’s Mayor, the Chair of the Board of Supervisors, and the Concord Chamber of Commerce. Goal: Continue to promote, expand, educate, and support library services and programs for all of the communities Objective: Receive an update on the Library’s Strategic Plan Objective: Support City Reads programs Objective: Work with Library staff on local projects - supporting library services Objective: Commission Chair, Peck (Brentwood) will participate in planning for the expansion of the Brentwood Library Objective: Commissioner Faye (Brentwood) will encourage outreach for culturally rich collections, similar to the model of the Russian collection in Walnut Creek. Goal: Continue supporting/assisting Friends of the Library groups. Objective: Support Library Friends fundraising activities,such as increasing book donations and sales Objective: Participate as members of Friends groups for community libraries Objective: Commissioner Smith (District IV) will coordinate and produce CPLA workshop in Castro Valley with the theme of “Supporting California’s Public Libraries, Trustees – Friends – Foundations – Advocating Together” Library Commission 2013 Annual Report and 2014 Work Plan ~PAGE 3~ Goal: Continue to develop skills as a Library Commissioner and be activly involved Objective: Participate in Library Commission meetings Objective: Provide reports about the Library Commisison to city councils, Friends of the Library groups, and Library Managers Objective: Join/Renew Commissioner’s CPLA (California Public Library Advocates) memberships Objective: Attend library workshops, seminars, trainings, and report on these to the Commission Objective: Commission Chair Peck (Brentwood) will serve as Library Commission Chair Objective: Commission Chair Peck (Brentwood) will write letters to support public library funding for the Board of Supervisors to consider adopting Objective: Commissioner Smith (District IV) will continue to serve as a CPLA board member Objective: Commissioner Smith (District IV) will attend the annual BayNet conference and provide a report about the conference to the Commission Objective: Commissioner Smith (District IV) will attend the annual CLA (California Library Association) Conference and provide a report about the conference to the Commission Objective: Commissioner Smith (District IV) will conduct Board Effectivness Trainings Objective: Commissioner Smith (District IV) will meet with legislators during CLA’s Legislative Day in the District Library Commission 2013 Annual Report and 2014 Work Plan ~PAGE 4~ Attendance Report *Library Commission Attendance: January 2013 – December 2013 Library Commission Attendance January 2013 – December 2013 Total Total Total Total signed BROWN ACT & Ethics Orientation video viewing certification COMMISSIONERS REPRESENTING Meetings Absent Present Excused Received Ruehlig, Walter City of Antioch 6 3 3 X Peck, Shirley Dr.(Chair)City of Brentwood 6 6 X Faye, Vivian City of Brentwood (Alternate)6 6 Atkinson, Joyce City of Clayton 6 5 1 X Boyd, Jeanne City of Clayton (Alternate)6 1 5 X Gomez, Barbara City of Concord 6 2 4 X Waterson, Judi City of Concord (Alternate)6 4 2 X Diamond, Katie Town of Danville 6 5 1 Poulos, Steve (term ended 6/13/13) City of El Cerrito 3 3 X Woo, Janice (term began 7/19/13) City of El Cerrito 3 3 Panas, Tom City of El Cerrito (Alternate)6 6 X Marcotte, Jo Ellen City of Hercules 6 6 Ayalin, Cip (term began 5/13/13) City of Hercules (Alternate)4 4 Plummer, Stacie (term ended 5/13/13) City of Hercules (Alternate)3 1 2 X Hoisington, Mary Ann City of Lafayette 6 5 1 X Bailey, Ruth City of Lafayette (Alternate)6 6 X Fuller, Kathy (Vice-chair) City of Martinez 6 6 X Kindall, Gayle City of Martinez (Alternate) 6 6 Lum, Rodger Town of Moraga 6 5 1 X Tumin, Cindy A. (term ended 6/30/13) City of Oakley 3 2 1 X Joseph, Mary (term began 7/1/13) City of Oakley 3 1 2 Giullian, Karen (term began 7/1/13) City of Oakley (Alternate)3 3 Burkhalter, Barbara City of Orinda 6 4 2 X Bonham, Ben City of Orinda (Alternate)6 4 1 X Magann, Kathy City of Pinole (Alternate)6 5 1 X O’Rourke, Charlene City of Pinole 6 6 X Vacant City of Pittsburg - Bracken, Katherine City of Pleasant Hill 6 6 X Vacant City of Richmond - McNeil, Leonard (term began 7/1/13) City of San Pablo 3 2 1 Ybarra, Frank (term ended 6/30/13) City of San Pablo 3 3 Bustamante, Sonia (term began 7/1/13) City of San Pablo (Alternate)3 3 Prater, Penny City of San Ramon 6 5 1 X Meisch, Lynn A.City of Walnut Creek 6 5 1 X Woodrow, Don District 1 6 5 1 Riise, Diane District 2 6 1 5 X O'Brien, Margaret District 2 (Alternate)6 2 4 Vaid, Pramod District 3 6 4 2 Denis Dan (term began 4/10/13) District 3 (Alternate)4 4 Smith, Alan B.District 4 6 6 X Enholm, Greg (term ended 6/30/13) District 5 3 3 X Marshburn, Peggy Office of Education (Alternate)6 3 3 X Ovick, Dr. Joe Office of Education 6 1 5 X Vacant Contra Costa Central Labor Council - Vacant Contra Costa Council - Hadden, Cynthia Friends Council 6 4 2 X Birsan Edi Friends Council (Alternate)6 1 5 Mehdizadeh, Mojdeh Contra Costa Community College District 6 2 2 2 X Kivel, Andy Contra Costa Community College District (Alternate) 6 1 5 X