HomeMy WebLinkAboutMINUTES - 12102013 - C.72RECOMMENDATION(S):
ACCEPT the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee Annual
Report for 2013, as recommended by the Conservation and Development Director.
FISCAL IMPACT:
No impact to the County General Fund.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/10/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Demian Hardma, (925)
674-7826
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: December 10, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc:
C.72
To:Board of Supervisors
From:Catherine Kutsuris, Conservation and Development Director
Date:December 10, 2013
Contra
Costa
County
Subject:BOARD ADVISORY BODY ANNUAL REPORT FOR 2013 - NORTH RICHMOND MITIGATION FEE JOINT
EXPENDITURE PLANNING COMMITTEE
BACKGROUND:
On June 18, 2002, the Board of Supervisors adopted Resolution No. 2002/377, which requires that each regular
and ongoing board, commission, or committee shall annually report to the Board of Supervisors on its activities,
accomplishments, membership attendance, required training/certification (if any), and proposed work plan or
objectives for the following year, on the second Tuesday in December.
The 2013 Annual Report for the North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning
Committee (Committee) is attached as Exhibit A, respectively. The Committee was formed in 2006, pursuant to
the terms of a Memorandum of Understanding between the County and the City of Richmond. The Committee
was formed to develop recommendations for the use of funding derived from the collection of the North
Richmond Waste & Recovery Mitigation Fee, which is subject to the joint-control of the City and County.
The Waste & Recovery Mitigation Fee was established by the City and County as permitting conditions of
approval to mitigate potential impacts on North Richmond from the proposed expansion of waste processing and
resource recovery operations located at the foot of Parr Boulevard in North Richmond (Project). One of the
mitigation measures in the 2003 Environmental Impact Report (EIR) for this Project called for the establishment
of a Mitigation Fee to defray annual costs associated with collection and disposal of illegally dumped waste and
associated impacts in North Richmond and adjacent areas. The Committee is charged with preparing an
Expenditure Plan to facilitate joint administration of this funding for the benefit of unincorporated North
Richmond and adjacent areas of the City of Richmond. Each Expenditure Plan recommended by the Committee is
subject to the final approval of the Richmond City Council and the Contra Costa County Board of Supervisors. A
copy of the current Expenditure Plan for 2013/2014 (covering July 2013 thru June 2014), is attached as Exhibit B.
A recommendation by the Committee to the Board and City Council on a new Expenditure Plan for the
2014/2015 fiscal year is expected to be made in May 2014.
CONSEQUENCE OF NEGATIVE ACTION:
The Board of Supervisors would not be informed of the North Richmond Waste & Recovery Mitigation
Expenditure Planning Committee activities for the 2013 calendar year.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
NRMFC Annual Report
NRMFC 2013-14 EP
EXHIBIT A
Page 1 of 2
2013 Advisory Body Annual Report
Advisory Body Name:
North Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee (NRMFC)
Advisory Body Meeting Time/Location:
Meetings are regularly scheduled for twice a year, with special meetings scheduled from time to time at
the discretion of the Committee. The meeting dates and times for the 2013 calendar year are identified
in Section 3 of this document (page 1 and 2). This year, all meetings were held at the Richmond City
Hall located at 440 Civic Center Drive in Richmond. Sometimes meetings are also held in the North
Richmond Multicultural Senior & Family Center at 515 Silver Avenue in North Richmond.
Chair (during the reporting period):
Dr. Henry Clark, North Richmond Municipal Advisory Council
Staff persons (during the reporting period):
Contra Costa County Department of Conservation & Development:
• Deidra Dingman & Demian Hardman
Richmond City Manager’s Office:
• Lori Reese-Brown & LaShonda Wilson
Reporting Period: January 1, 2013 – December 31, 2013
1. Activities
The NRMFC made recommendations to the County Board of Supervisors and Richmond City Council on
the use of money collected through a Waste & Recovery Mitigation Fee established as result of an
Environmental Impact Report to mitigate impacts from the expansion of the West Contra Costa Sanitary
Landfill (WCCSL) Bulk Materials Processing Center (BMPC) located in the North Richmond area. The
Committee provided feedback to City/County Committee staff about recommended uses of the mitigation
fee for the purpose of defraying the annual costs associated with the collection and disposal of illegally
dumped waste in the North Richmond area as a result of the BMPC expansion.
2. Accomplishments
In 2013, the NRMFC received informational reports and provided feedback to County/City staff about
funding recommendations to the County Board of Supervisors and Richmond City Council reflected in
the 2013/2014 Expenditure Plan.
NRMFC recommended Expenditure Plan involved modifications to existing strategies within each
Expenditure Plan category to address local needs associated with the prevention and abatement of
illegally dumped waste and neighborhood blight. The Committee also selected three (3) Community
Based Projects based on proposals submitted in 2012 for recommended funding to help reduce illegal
dumping and/or blight.
3. Attendance/Representation
The seven member Committee is comprised of three Richmond City Council members, one member of
the Board of Supervisors, two North Richmond Municipal Advisory Council (MAC) members that are
residents of unincorporated North Richmond, and one incorporated North Richmond (NR) resident.
Bylaws were approved for this Committee in 2008, which included designation of alternates and
procedures for removal of members based upon number of absences without prior notification. The level
EXHIBIT A
Page 2 of 2
G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\BOs and Annual Reports\Annual Report - 2013\NRMFC Annual Report_2013_ExhibitA.doc
of participation for each Committee member is outlined in the table below as well as the status of a
quorum being achieved for each meeting date.
Two Committee Alternate seats (appointed by the City of Richmond) were vacant for the duration of
2013, as shown in the below table.
2013 Meeting Dates & Attendance
Committee Members & Alternates Feb 15
2-4 pm
April 12*
2-4 pm
May 31
2-5 pm
Appointed
By
Dr. Henry Clark – Chair, North Richmond MAC Yes Yes No County
Jovanka Beckles – Vice Chair, Richmond City Council Yes Yes Yes City
Nathaniel Bates – Richmond City Council Yes Yes No City
John Gioia, Supervisor – Board of Supervisors No No No County
Gayle McLaughlin, Mayor – Richmond City Council Yes Yes Yes City
Joe Wallace – North Richmond MAC No No No County
Johnny White – Incorporated North Richmond Resident Yes No No City
Alternate – Richmond City Council VACANT VACANT VACANT City
Luz Gomez, Alternate – Board of Supervisors Yes Yes Yes County
Beverly Scott, Alternate – North Richmond MAC Member Yes Yes Yes County
Alternate – Incorporated North Richmond Resident VACANT VACANT VACANT City
Quorum achieved Yes Yes Yes
* Special Meeting
4. Training/Certification
All Committee Members/Alternates and Committee Staff are current on all required trainings.
5. Proposed Work Plan/Objectives for Next Year
The approved 2013/2014 Expenditure Plan recommended by the Committee specifies program
strategies and associated funding allocations for the fiscal year. The Committee will have its next
meeting on February 21, 2014. Anticipated topics to be discussed at this meeting are likely to include
budget planning for the next Expenditure Plan cycle (FY 2014/2015), including future revenue projections
as well as preliminary proposed funding allocations for existing and possibly new strategies. On May 30,
2014, the Committee is expected to consider recommending approval of a new 2014/2015 Expenditure
Plan to the County Board of Supervisors and Richmond City Council.
North Richmond Waste & Recovery Mitigation Fee
2013/14 Expenditure Plan
The Waste & Recovery Mitigation Fee was established as a result of the Draft Environmental
Impact Report (EIR) dated November 2003 for the WCCSL Bulk Materials Processing Center
(BMPC) and Related Actions (Project). The Project involved new and expanded processing and
resource recovery operations on both the incorporated and unincorporated area of the Project
site, which the EIR concluded would impact the host community. To mitigate this impact
Mitigation Measure 4-5 called for a Mitigation Fee to benefit the host community, described as
follows:
“Mitigation Fee. The facility operator shall pay a Mitigation Fee of an amount to be
determined by the applicable permitting authority(ies) to defray annual costs
associated with collection and disposal of illegally dumped waste and associated
impacts in North Richmond and adjacent areas. The mitigation fee should be subject
to the joint-control of the City and County and should be collected on all solid waste and
processible materials received at the facility consistent with the existing mitigation fee
collected at the Central IRRF.”
In July 2004, the City of Richmond and Contra Costa County entered into a Memorandum of
Understanding (MOU) agreeing to jointly administer Mitigation Fee monies collected from the
BMPC for the benefit of the incorporated and unincorporated North Richmond area. This North
Richmond Waste & Recovery Mitigation Fee Joint Expenditure Planning Committee
(Committee) was formed pursuant to the terms of the MOU for the specific purpose of preparing
a recommended Expenditure Plan. This Expenditure Plan provides a means to jointly
administer the Mitigation Fee funding for the benefit of the host community, as described in the
EIR. The Expenditure Plan is subject to final approval of the Richmond City Council and the
Contra Costa County Board of Supervisors.
By approving this Expenditure Plan, the City Council and Board of Supervisors authorize the
use of Mitigation Fee funding for only the purposes and in the amounts specified herein. The
City and County have each designated their respective staff persons responsible for
administering the development and implementation of the approved Expenditure Plan, which
includes responsibility for drafting and interpreting Expenditure Plan language. However, the
City and County have not delegated to the Committee or to staff the authority to expend funding
for purposes not clearly identified in the Expenditure Plan document officially approved by their
respective decision-making bodies.
Activities which can be funded in this Expenditure Plan period with the Mitigation Fee amounts
specified within this Expenditure Plan are described herein as “Strategies” or “Staff Costs”.
Strategies are categorized as either “Core Services” or “Supplemental Enhancements”. Core
Services includes the higher funding priority strategies that most directly address the intended
purpose of this City/County approved Mitigation Fee, “to defray annual costs associated with
collection and disposal of illegally dumped waste and associated impacts in North Richmond”.
Expenditure Plan Period: July 1, 2013 - June 30, 2014
(unless otherwise specified herein)
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
Page 2 of 12
BUDGET
The funding allocation amounts included in this document apply to the Expenditure Plan Period
specified on the first page unless otherwise specified herein. The total amount of funding
allocated in the Expenditure Plan Budget is based on revenue projections provided by the
BMPC operator, Republic Service, which are dependant upon multiple variables (e.g. number of
tons of recovered materials vs. solid waste, per ton gate rate charged and amount of CPI-
adjusted per ton Mitigation Fee). Actual Mitigation Fee revenue may deviate from revenue
projections provided by Republic and used to prepare this Budget. A “Contingency” line item is
included in the Budget to help accommodate variations between projected and actual revenue.
Excess funding allocated to strategies and not expended by the end of each Expenditure Plan
period is treated as “roll-over” funding for reallocation in a subsequent Expenditure Plan period.
The Budget includes some line items that are based on fixed costs, however there are other line
items which are scalable and/or dependant on utilization thereby providing flexibility to
reallocate amounts if and when a significant need is identified. Allocated funding may remain
unspent due to under-utilization of a particular program. If the amount allocated to a particular
line item is determined to exceed needs based upon usage, the remaining funding can only be
reallocated by officially amending the Expenditure Plan. This Expenditure Plan may only be
adjusted upon official action taken by both the City and County. Although there has been some
interest in allowing flexibility for staff to adjust funding allocations under specific circumstances,
the authority to approve or modify the Expenditure Plan rests solely with the City Council and
Board of Supervisors.
Annual fiscal year Expenditure Plan cycle is expected to reduce margin of error of Mitigation
Fee revenue projects, streamline financial reconciliation/budgeting process and minimize need
to amend Expenditure Plans mid-cycle. Amending Expenditure Plans involve administrative
burden and costs due to the joint approval needed from both the Richmond City Council and
County Board of Supervisors. In order to minimize the amount of funding needed to cover staff
costs incurred to amend the Expenditure Plan, staff will only recommend changes to the
Expenditure Plan when necessary to address a significant and time-sensitive need.
NORTH RICHMOND MITIGATION FEE EXPENDITURE PLAN BUDGET
#Expenditure Plan (EP) Strategy
(EP Cycle: July 1, 2013 thru June 30, 2014)
2013/14
Allocations
1 Bulky Item Pick-ups & Disposal Vouchers -$
2 Neighborhood Clean-ups 1,500.00$
3 Prevention Services Coordinator 28,000.00$
4 City/County Right-of-Way Pick-up & Tagging Abatement 5,000.00$
5 Code Enforcement - County 88,160.00$
6 Code Enforcement - City 26,666.67$
7 Illegal Dumping Law Enforcement 168,750.00$
8 Surveillance Cameras 2,700.00$
9 Parks Rehabilitation Initiative $ 200,000.00
10 Community Services Coordinator 57,377.00$
11 Community-Based Projects1 185,230.13$
12 North Richmond Green Community Service Programs 39,133.33$
13 North Richmond Green Campaign 10,000.00$
Contingency (7% of Projected Revenue)20,000.00$
Subtotal (without Committee Staffing)832,517.13$
X Committee Administration/Staffing 55,455.98$
Total Projected Revenue in 2013/142 554,559.72$
333,413.39$
Total 2013/14 Expenditure Plan Budget 887,973.11$ Core Services1 Funding allocation(s) among multiple Community-Based Projects is yet to be determined for the $51,816.74 being recommended
for new Community Based Projects. Commitee recommendations to the City and County for adoption is expected to be considered
and decided at the meeting scheduled for May 31, 2013. Selected projects will be incorporated into a 2013/14 Community Based
Projects Table (Attachment 2 ) and included as part of the 2013/2014 Expenditure Plan to be recommended to the Richmond City
Council and County Board of Supervisors. Funding allocations for the $133,413.39 already obligated to ongoing 2012/13 CBPs is
reflected in Attachment 3 .
2 Total Projected Revenue shown above reflects the amount projected to be received between July 1, 2013 and June 30, 2014. Supplemental Enhancements3 Funding obligated for previously approved Supplemental Enhancement activities within the Parks Rehabilitation Initiative and
Community Based Project Strategies which are recommended to be carried over into the 2013/14/ EP since activities are not
expected to be completed by June 30, 2013. See Attachment 3 regarding Community Based Projects (Strategy 11) that are
planned to Carry Over into the 2013/2014 Expenditure Plan.
Obligated funding from 2012/13 Expenditure Plan to carry over into the 2013/2014
Expenditure Plan3
Page 3 of 12
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 4 of 12 -
DESCRIPTION OF STRATEGIES RECOMMENDED FOR FUNDING
Funding allocation amounts for each strategy are specified in the Budget table on page
3. The following Strategies describe the activities allowed to be funded with the amounts
allocated to each in the Budget (associated allowable agency staff costs are described
in the Staff Costs section). Strategies are grouped based on relative funding priority
levels and the “Core Services” category contains higher priority Strategies than the
“Supplemental Enhancements” category. Higher funding priority Strategies are those
which best address the Fee’s intended purpose, “to defray annual costs associated
with collection and disposal of illegally dumped waste and associated impacts in
North Richmond”) and “Supplemental Enhancements”.
Level 1 Priority - PRIMARY CORE SERVICES STRATEGIES
1 - Bulky Item Pick-ups & Disposal Vouchers
2 - Neighborhood Clean-up Events
4 - City/County Right-of-Way Trash & Tagging Removal
5 - Code Enforcement - County
6 - Code Enforcement - City
7 - Illegal Dumping Law Enforcement
Level 2 Priority - SECONDARY CORE SERVICES STRATEGIES
3 - Prevention Services Coordinator
8 - Surveillance Cameras
Level 3 Priority - PRIMARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES
9 - Parks Rehabilitation Initiative
10 - Community Services Coordinator
11 - Community Based Projects (SOME)
13 - North Richmond Green Campaign
Level 4 Priority - SECONDARY SUPPLEMENTAL ENHANCEMENTS STRATEGIES
11 - Community Based Projects (SOME)
12 - North Richmond Green Community Service Programs
CORE SERVICES
1. Bulky Item Pick-ups & Disposal Vouchers
Provide residents in the Mitigation Fee Primary Funding Area, who prove eligibility
consistent with City/County procedures, with the option of choosing to:
o Request up to one on-call pick-up service per calendar year for bulky items
that are not accepted in the current on-call clean-ups through Richmond
Sanitary Service (RSS); must have an active account with RSS; or
o Request up to twelve $5 vouchers for disposal at Republic’s transfer station
on Parr Blvd. per calendar year (vouchers expire after six months, Mitigation
Fees only pay for vouchers that are actually redeemed).
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
* No funding allocated under this Strategy for this expenditure cycle. Republic Services has agreed to pay
up to $2,500 per year for redeemed North Richmond Disposal Vouchers for this Expenditure Plan funding
cycle.
Administering Agency: City of Richmond
Implementing Entity(ies):
Community Housing Development Corporation (processes requests and
issues Disposal Vouchers/arranges Bulky Item Pick-ups)
Republic Services - Golden Bear Transfer Station & Richmond Sanitary
Service (reimbursed for Disposal Vouchers redeemed and Bulky Item Pick-ups
provided)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC and Republic
Services shall provide required data pertinent to Strategy 1 based upon the
strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments.
2. Neighborhood Clean-ups
Provide at least one neighborhood and/or creek clean-up event in the Mitigation
Fee Funding Area; additional clean-up event may be scheduled as funding allows.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity(ies):
City Manager’s Office (coordinates scheduling of clean-up dates and
associated arrangements in conjunction with partner entities)
Republic Services - Richmond Sanitary Service (reimbursed for
providing/servicing clean-up boxes and disposing of debris placed in clean-up
boxes)
Reporting/Payment Requirements: Effective July 1, 2012, the City Manager’s
Office and Republic Services shall provide required data pertinent to Strategy 2
based upon the strategy-specific invoicing/reporting parameters and schedule
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
* Allocation of funding under this Strategy for this Expenditure Plan cycle is intended to cover City staff and
equipment costs involved with offering the Community Clean -up event in the Primary Funding Area.
Republic Services has agreed to pay for up to 20 debris boxes (20 cubic yard capacity per debris box) per
year during this Expenditure Plan funding cycle for one Community Clean-up event.
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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1 Administering agency contracting charge applies ($3,000 per contract)
3. Prevention Services Coordinator
Fund at least a portion of a Prevention Services Coordinator (PSC) position
(including salary/benefits/overhead and administering agency contracting charge1)
on a contract basis to assist the City and County in implementing Strategy 1 as the
point of contact for community members interested in claiming Disposal Vouchers
or Bulky-Item Pick ups. Assist community members interested in reporting illegal
dumping and seeking referral/resources. Track and report data related to illegally
dumped waste collected by Republic Services Hot Spot Crew and handle
associated referrals to applicable public agencies, including right-of-way referrals
for Strategy 4.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Community Housing Development Corporation (CHDC)
(reimbursed actual cost for part-time position and issues
Disposal Vouchers/arranges Bulky Item Pick-ups)
Reporting/Payment Requirements: Effective July 1, 2012, CHDC shall provide
required data pertinent to Strategy 1 and Strategy 3 based upon the strategy-
specific invoicing/reporting parameters and schedule developed/maintained by
Committee Staff in order to receive NRMF-funded payments.
4. City/County Right-of-Way Pick-up & Tagging Abatement
Fund consolidated pick-up program (including personnel, mileage, equipment
rental and administrative costs) for removal of illegal dumping* and tagging
abatement in the public right-of-way located within the unincorporated &
incorporated Mitigation Fee Primary Funding Area. Removal of illegal dumping is
intended to occur based upon referrals from the PSC for items/debris not collected
by the designated Republic Services Hot Spot Route crew.
* Allocation of funding under this Strategy for this Expenditure Plan cycle is primarily intended to cover the
cost incurred for tagging abatement throughout the Primary Funding Area. Republic Services will handle
removal of non-hazardous illegal dumping in the right-of-way during this period, which will not be NRMF-
funded.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Police Department’s Code Enforcement Division
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police
Department’s Code Enforcement Division shall provide required data pertinent to
Strategy 4 based upon the strategy-specific invoicing/reporting parameters and
schedule developed/maintained by Committee Staff in order to receive NRMF-
funded payments (funding transfers).
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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5. Code Enforcement Staff - County
Fund at least a portion of County code enforcement position (including
salary/benefits and related vehicle and equipment costs), to assist with vacant/
abandoned lot abatements and fencing as well as other health/building/zoning
violations related to illegal dumping and blight throughout the unincorporated
Mitigation Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County Department of Conservation & Development’s
Building Inspection Division
Reporting/Payment Requirements: Effective July 1, 2012, the County Department
of Conservation & Development’s Building Inspection Division shall provide
required data pertinent to Strategy 5 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments (funding transfers).
6. Code Enforcement Staff - City
Fund at least a portion of a (non-benefited) code enforcement position, to assist
with foreclosed properties, vacant/abandoned lot abatements and fencing as well
as other health/building/zoning violations related to illegal dumping and blight
throughout the incorporated Mitigation Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Police Department’s Code Enforcement Team
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Police
Department’s Code Enforcement Division shall provide required data pertinent to
Strategy 6 based upon the strategy-specific invoicing/reporting parameters and
schedule developed/maintained by Committee Staff in order to receive NRMF-
funded payments (funding transfers).
7. Illegal Dumping Law Enforcement
Fund majority of a full-time Sheriff Deputy (between 90-100% of salary/benefits,
overtime, uniform and related cell phone, equipment, and vehicle costs) to assist
with law enforcement investigations and patrols to combat illegal dumping within
the Mitigation Fee Primary Funding Area.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity: County Sheriff’s Office
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Reporting/Payment Requirements: Effective July 1, 2012, the County Sheriff’s
Office shall provide required data pertinent to Strategy 7 based upon the strategy-
specific invoicing/reporting parameters and schedule developed/maintained by
Committee Staff in order to receive NRMF-funded payments (funding transfers).
8. Surveillance Cameras
Fund the purchase of cameras, camera infrastructure, camera signage and costs
related to maintenance, warranty, repair & relocation of surveillance camera
system equipment within the Mitigation Fee Primary Funding Area to assist the
dedicated Illegal Dumping Law Enforcement officer in targeting specific locations
where illegal dumping occurs most regularly.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: Contra Costa County
Implementing Entity(ies):
Richmond Police Department (operate, move and maintain eight Pan-Tilt-Zoom
wireless video surveillance cameras and associated camera system infrastructure
throughout NR -AND- install/clean/move FlashCam cameras located within the
incorporated NR area if funding is available)
County Sheriff’s Department (coordinate monitoring of FlashCams located throughout
NR and identify/request relocation of surveillance cameras throughout NR as needed)
County Public Works Department (install/clean/move FlashCam cameras located within
the unincorporated NR area upon request if funding is available)
Reporting/Payment Requirements: Effective July 1, 2012, each Implementing
Entity shall provide required data pertinent to each entity’s applicable Strategy 8
responsibilities based upon the strategy-specific invoicing/reporting parameters
and schedule developed/maintained by Committee Staff in order to receive NRMF-
funded payments (funding transfers) now or in the future.
SUPPLEMENTAL ENHANCEMENTS
9. Parks Rehabilitation Initiative
Fund a portion of the Park Improvement Grant project at Shields-Reid, including
specifically the Children’s Play Area and Landscaping improvements.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond
Implementing Entity: Richmond Parks Department.
Reporting/Payment Requirements: Effective July 1, 2012, the Richmond Parks
Department shall provide required data pertinent to Strategy 9 based upon the
strategy-specific invoicing/reporting parameters and schedule
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 9 of 12 -
developed/maintained by Committee Staff in order to receive NRMF-funded
payments (funding transfers).
10. Community Services Coordinator
Fund at least a portion of a Community Services Coordinator (CSC) position to be
staffed on a contract basis (including salary/benefits/overhead and administering
agency contracting charge2). The CSC shall:
serve as a link between the community of North Richmond, the City of
Richmond, and Contra Costa County for issues related to beautification,
illegal dumping, and blight;
be responsible for coordination of activities related to illegal dumping and
beautification within the Primary Mitigation Funding area, as specified by
the City/County, including North Richmond Green community service
programs and outreach activities described under Strategies 12 & 13; and
be bilingual in order to assist with Spanish translation as needed.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 10, 12 & 13 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
11. Community Based Projects
Fund the development, implementation and oversight of a variety of community-
based projects with specific focuses on anti-littering, environmental stewardship,
blight reduction and/or beautification (including personnel/labor, administrative
oversight, materials, equipment and related maintenance costs plus administering
agency contracting charges3). Rather than funding stipend programs separately
(including stipends, administrative oversight and related materials/equipment), new
community-based projects/programs should include component for stipends,
where appropriate, to pay local youth and/or other community members for
assisting with illegal dumping prevention/abatement or beautification activities
within the Mitigation Fee Primary Funding Area.
Community Based Projects to be funded would be solicited through open Funding
Request Proposal & Application process. Examples of potential project types that
may be funded include but are not limited to:
o Neighborhood Landscaping Improvements
o Community Gardens
o Community Art Projects (e.g. Tile Art, Murals or Safe Routes/Popsicle
Project)
o Stipend Beautification Programs
2 Administering agency contracting charge is $3,000 per contract.
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
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3 Administering agency contracting charge applies ($3,000 per contract)
Details, including recommended allocation amounts, for each of the Community
Based Projects selected to date and being funded under this Expenditure Plan are
contained in the Community Based Projects Tables included as Attachments 2 &
3. Contracts issued or amended by the City/County in 2011 for the Community
Based Projects listed in the attached Table shall have five month contract terms
that extend into 2012 to the extent necessary based upon each contract’s effective
date.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agencies: Contra Costa County & City of Richmond
Implementing Entity: Various Non-Profit Organizations (see Community Based
Projects Table in Attachment 2)
Reporting/Payment Requirements: Any Community Based Project contracts issued
or amended by the City/County effective August 2011 or later shall incorporate
Reporting & Invoicing Requirements generally consistent with those shown in
Attachment 1.
12. North Richmond Green Community Services Programs
Fund the following North Richmond Green programs on a contract basis3 to the
extent the specific details submitted are determined to align with the purpose of the
Mitigation Fee and Expenditure Plan:
NR Little League Baseball Program - Includes cost of registration and
uniforms with customized North Richmond Green patches for up to 5-6
teams, season kick-off event/parade, equipment, stipends for game
monitoring and oversight, food and transportation.
NR Adult Softball program - Includes cost of registration, jerseys with North
Richmond Green patches and hats for the men’s and women’s team.
NR Youth Twilight Basketball Program - Includes cost of registration and
uniforms with North Richmond Green patches for up to 5-6 teams, equipment,
stipends for game monitoring and oversight, food and transportation.
NR Youth Eco Academy - Youth projects to include school gardens, recycling
efforts, habitat restoration, creek/bay/ocean water quality monitoring,
beach/creek/neighborhood clean-ups and ecological field trips. May fund the
cost of materials, transportation and fees associated with pre-approved
community beautification projects such landscaping and murals.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 10, 12 & 13 based upon the strategy-specific
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 11 of 12 -
4 Administering agency contracting charge applies ($3,000 per contract)
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
13. North Richmond Green Campaign
Fund the design, printing and/or distribution of education and outreach materials
on a contract basis4 which must align with the purpose of the Mitigation Fee and
Expenditure Plan and be pre-approved by Committee Staff. Outreach materials
must include “Jointly funded by City of Richmond & Contra Costa County” unless
otherwise specified herein. Outreach materials may be any of the types specified
below, however must clearly intend to directly:
Inform the community about Mitigation Fee funded programs/efforts,
Increase participation in Mitigation funded programs/efforts,
Reduce illegal dumping and blight in the Mitigation Fee Funding Area, and/or
Promote beautification in the Mitigation Fee Funding Area.
The following type of outreach material expenditures may be funded if reviewed
and pre-approved by Committee Staff:
STIPENDS – Pay local community members (youth and adults) to distribute
printed outreach materials door-to-door to promote mitigation-funded
strategies (Jointly Funded text not applicable to stipend expenses, only materials)
HANDOUTS/MAILERS – Newsletters, flyers, brochures or other documents
intended to be handed out or mailed to local residents/organizations.
T-SHIRTS - Shirts shall include the NRGreen.org website to encourage
people to learn more about Mitigation funded programs/efforts (local phone
number should also be included when possible, however inclusion of Jointly Funded
text may not be required)
NR GREEN FESTIVAL – Event held once per year and generally include
information booths to raise awareness about mitigation-funded efforts and
other local beautification efforts as well as fun activities for kids and food.
Materials promoting the event shall include the NRGreen.org website as well
as a local phone number.
SIGNAGE – Printed or manufactured signage, which includes promotional
banners for local events/parades, which should include the NRGreen.org
website for Community members to learn more about Mitigation funded
programs/efforts. Repair, replacement and removal of NRMF-funded Light
Pole Banners.
[See “Staff Costs” section for agency activities that may also be funded under this Strategy.]
Administering Agency: City of Richmond & Contra Costa County
Implementing Entity: Neighborhood House of North Richmond (NHNR).
Reporting/Payment Requirements: Effective July 1, 2012, NHNR shall provide
required data pertinent to Strategies 10, 12 & 13 based upon the strategy-specific
invoicing/reporting parameters and schedule developed/maintained by Committee
Staff in order to receive NRMF-funded payments.
2013/2014 Expenditure Plan - North Richmond Waste & Recovery Mitigation Fee
- Page 12 of 12 -
STAFF COSTS
Committee Administration/Staffing Funding: The funding allocated for Committee
Administration/Staffing may not be adequate to cover the full cost of staff time
necessary for jointly staffing the North Richmond Waste & Recovery Mitigation Fee
Joint Expenditure Planning Committee as well as developing, administering and
overseeing this Expenditure Plan for the specified period. Supplemental funding
allocation may be necessary upon determining actual costs exceed the amount
budgeted to cover the intended City/County costs for joint staffing.
Strategy-Specific Funding: The cost of City/County staff time spent providing direct
implementation assistance and/or coordination for specific Strategies may be covered
with a portion of the NRMF funding budgeted for each applicable Strategy. Additionally,
a portion of the NRMF funding budgeted for Strategies will be used to pay fixed
administering agency contracting charge for each applicable contract ($3,000 per
contract).
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County Approval.doc
Community-Based Project Reporting and Invoicing Requirements
Language to be included in future City & County Agreements/Amendments
Contractor shall monitor, document, and report all project activities, including work performed by
staff and stipend participants and any other direct costs for which reimbursement will be
requested. Contractor shall submit completed Progress Reports, substantially equivalent to the
attached Progress Report template, in conjunction with each invoice. Invoices and Progress
Reports should cover the same time periods; the second and all subsequent Progress Reports
should list entire time frame since the period covered by the prior invoice/Progress Report
submitted. Upon completion of work, Contractor shall submit a Final Progress Report,
substantially equivalent to the attached Final Progress Report template, in conjunction with the
final invoice. Progress Reports shall be completed and submitted consistent with the Payment
Provisions in Section ___ (specify which Section of the Agreement or Service Plan – e.g.
Section 1.B of this Service Plan).
Contractor shall submit invoices and required supporting documentation to request
reimbursement for costs allowed in the Budget as specified in the “Eligible Costs” Section of this
Service Plan. Total invoices submitted by Contractor shall together not exceed the payment
limit of $________ (enter amount of the Agreement’s payment limit).
1. Invoices: Invoices shall contain the following information in sufficient detail and be
submitted in a form which adequately demonstrates consistency with this Service Plan.
Invoices shall be accompanied by the applicable Required Supporting Documentation
described in the following subsection.
a. Number of hours per staff member being billed for which stipends have been paid,
b. Number of hours Contractor staff performed work per Task described herein at the
rates allowed in the Eligible Costs Section, and
c. Separately identify number of hours spent attending North Richmond Green Meetings
(Attendance required at least Quarterly).
d. Itemization of any other direct costs (e.g. supplies, travel, operating expenses, etc.)
incurred for which reimbursement is being requested within that invoice period.
2. Required Supporting Documentation: The following Required Supporting
Documentation must be submitted with invoices when applicable as described below.
a. Every invoice must be accompanied by a completed Progress Report addressing the
same time period. Final invoice must be accompanied by a completed Final Progress
Report addressing the entire contract period. Both types of Reports must contain all
of the information specified in the attached Report templates.
b. If stipends are included in an invoice, such invoice must be accompanied by copies of
workers daily logs or timesheets covering all stipend hours for which reimbursement is
being requested.
c. If staff time is included in an invoice, such invoice must be accompanied by copies of
timesheets, logs or other timekeeping documentation covering all staff hours for which
reimbursement is being requested.
d. If an invoice is requesting reimbursement of any other direct costs (any costs other
than staff time or stipends), such invoice must be accompanied by copies of actual
itemized invoices or receipts for all applicable direct costs (bus transportation or
curriculum materials). If an invoice is requesting reimbursement for copying or
Attachment 1
NRMFC Agenda Packet Page # 17 of 32
printing, at least one copy of the printed item should be attached to the Progress
Report accompanying that invoice.
City/County shall review submitted invoices and supporting documentation within a reasonable
period of time and remit payment to Contractor promptly upon determining the purpose and
amount of payment requested are authorized under this Agreement.
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Reporting Requirements_FINAL.doc
NRMFC Agenda Packet Page # 18 of 32
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Progress Report
Page 1 of 1
Organization:
Contact Person:
Progress Report Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization is providing with this North
Richmond Mitigation Fee (NRMF) funding. Funded activities must be consistent with the signed Agreement.
Tasks Accomplished to Date:
Describe the various tasks that your Organization has completed in whole or in part during the Progress Report
Period (can be bullet points). [Save for use/reference when preparing Final Progress Report.]
Materials Produced to Date:
Provide a listing of any materials/documents produced during this Progress Report period as a part of this
project (e.g. pictures, surveys, handouts, work products, etc.) and attach copies of each.
Number of Persons Served to Date:
Provide total number served from the NRMF Funding Area during this Progress Report period.
Provide total number served from outside the NR Funding Area during this period.
Provide total number of residents paid with NRMF funding during this period.
North Richmond Green Meeting Attendance to Date:
Specify which monthly North Richmond Green meetings (list meeting dates) your Community Based Project
representative(s) attended during this Progress Report period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes to Date:
Identify whether and how your project is addressing the intended problems associated with illegal dumping (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities to date.
Challenges to Date:
List any and all issues/problems (e.g. change in personnel, inadequate public awareness, applicability of
regulatory restrictions/requirements, etc.) identified during this period which may impact the project’s ability to
achieve the intended outcome(s) identified by your Organization. Include all challenges/obstacles/barriers that
may inhibit or compromise your ability to address the intended illegal dumping problem(s).
Lessons Learned to Date & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during this Progress Report period.
Provide any feedback about the NRMF-funded project/program received from participants and/or community
members (such as copies of quotes, emails/letters and completed surveys/evaluations).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Project Expenses to Date: Attach completed Progress Report to each Invoice being submitted for any
reimbursable costs incurred during this Progress Report Period.
NRMFC Agenda Packet Page # 19 of 32
North Richmond Waste & Recovery Mitigation Fee Community-Based Project
Final Progress Report
Page 1 of 1
Organization:
Contact Person:
Contract Period: -
Brief Description of the Project:
Provide a brief description of the project activities/services your Organization provided with this North Richmond
Mitigation Fee (NRMF) funding. Funded activities must be consistent with the terms of your signed Agreement.
Tasks Accomplished:
Describe all project tasks/activities that your Organization completed during the entire contract period. Summarize
any work completed not previously reported and consolidate with updated information from prior Progress Reports.
Materials Produced:
Provide a listing of any materials/documents produced as a part of the program (e.g. pictures, surveys, handouts,
work products, etc.). Attach copies of anything not included with prior Progress Reports submitted.
Number of Persons Served:
Provide total number served from the NRMF Funding Area during the entire contract period.
Provide total number served from outside the NR Funding Area during the entire contract period.
Provide total number of residents paid with NRMF funding during the entire contract period.
North Richmond Green Meeting Attendance:
Specify which monthly North Richmond Green meetings (list all meeting dates) your Community Based Project
representative(s) attended during the contract period. [Must attend at least once per quarter]
MEETING DATE(s): ATTENDEE NAME(s):
Successes:
Identify extent to which your project addressed the intended problems associated with illegal dumping and how (be
specific). Describe any other beneficial outcomes/success stories resulting from your project activities.
Challenges:
Explain why your Organization was not able to achieve the intended project outcomes and/or address the illegal
dumping problems previously identified, if applicable. Include any challenges/obstacles/barriers (e.g. personnel
changes, lack of public awareness, previously unknown regulatory restrictions/requirements, etc.) that
compromised or inhibited your project’s success in addressing problems associated with illegal dumping.
Lessons Learned & Feedback from Participants/Community:
Share any lessons learned from participants, staff and/or the community during the contract period.
Summarize all participant and/or community feedback received about this NRMF-funded project/program (attach
any findings/summary of final project evaluation and copies of related documents not previously submitted).
Other Project Information:
Provide any additional information about your organization’s work that did not fit in any of the other sections,
including description(s) of any additional services or enhanced activities provided beyond those specified.
Final Project Expenses: Attach completed Final Progress Report to the Final Invoice being submitted for
any reimbursable costs not included on invoice(s) submitted with prior Progress Report(s).
NRMFC Agenda Packet Page # 20 of 32
Organization / Fiscal Sponsor (if applicable)Project TitleRequested AmountNon-Profit Award for ProjectAgency Contracting CostsTotal for Project Award & ContractNotesCenter for Human DevelopmentNeighborhood Enhancement Team (NET) $ 246,519.75 $ 14,272.25 $ 3,000.00 $ 17,272.25 Athletes United for PeaceCommunity Media Outreach Project $ 150,000.00 $ 14,272.25 $ 3,000.00 $ 17,272.25 Communities United Resorting Mother Earth (CURME) / Greater Richmond Interfaith Program (GRIP)Lots of Crops $ 242,681.80 $ 14,272.25 $ 3,000.00 $ 17,272.25 $ 639,201.55 $ 42,816.74 $ 9,000.00 $ 51,816.74 Total Funding Requested/AllocatedAttachment 2 - Community Based Projects Table (Strategy 11)2013/2014 Expenditure Plan Funding Allocations for New Selected Projectsto be recommended for City/County approval by the North Richmond Mitigation Fee CommitteeAt their meeting held on May 31, 2013, the NRMF Committee voted to approve recommending the following allocations totalling $51,816.74 to fund 2013/14 Community Based Projects. The following projects were selected based on Proposals submitted by eligible non-profit organizations in 2012. New Community Based Projects Recommended for Funding in 2013/2014Selected organization(s) will be asked submit scaled-back versions of their Scope of Work describing what element(s) of their selected project they are proposing to complete with the amount available.G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2013-2014 Exp Plan\CommBasedProjects_w-2013-14 NEW.xlsNew 2013 CBPsPrinted: 6/6/2013, 4:40 PM
Organization / Fiscal Sponsor (if applicable)Project TitleRequested AmountNon-Profit Award for ProjectAgency Contracting CostsTotal for Project Award & ContractNotesCenter for Human DevelopmentNeighborhood Enhancement Team (NET) $ 246,519.75 $ 18,768.08 $ 3,000.00 $ 21,768.08 Men & Women of Valor / Reach Fellowship InternationalReach for Jobs Block Clean-up Crew $ 150,000.00 $ 18,768.08 $ 3,000.00 $ 21,768.08 Communities United Resorting Mother Earth (CURME) / Greater Richmond Interfaith Program (GRIP)Lots of Crops $ 242,681.80 $ 18,768.08 $ 3,000.00 $ 21,768.08 Verde Partnership GardenVerde Elementary School Garden $ 14,000 $ 14,000.00 $ - $ 14,000.00 Eco-VillageEco-Stewardship Ambassadors Project $ 83,860 $ 35,000.00 $ - $ 35,000.00 $ 737,061.55 $ 105,304.24 $ 9,000.00 $ 114,304.24 Attachment 3 - Community Based Projects Table (Strategy 11)Obligated funding allocated for Community Based Projects in the 2012/13 Expenditure Plan recommended to be included in the 2013/2014 Expenditure Plan to allow completion of work beyond June 30, 2013. Total Funding Requested/AllocatedCommunity Based Projects Carried Over from 2012/2013 Expenditure Plan Selected organizations submitted scaled-back versions of their Scope of Work describing what element(s) of their selected project they proposed to complete with the amount available. These projects were approved in the 2012/2013 Expenditure Plan and have not yet been fully completed. G:\Conservation\Deidra\Illegal Dumping\BMPC Mitigation Fee Committee\2013-2014 Exp Plan\CommBasedProjects_w-2013-14 NEW.xlsCarryover 2012 CBPsPrinted: 6/6/2013, 4:25 PM