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Home My WebLink AboutMINUTES - 12032013 - C.116RECOMMENDATION(S): ACCEPT the January - June 2013 semi-annual report prepared by the County Administrator's Office on the Small Business Enterprise and Outreach Programs. FISCAL IMPACT: None. This is an informational report only. BACKGROUND: On December 13, 1999, the Board of Supervisors approved the Small Business Enterprise (SBE) Program for the purpose of providing small businesses a fair share of County business. The Outreach Program had previously been adopted by the Board of Supervisors in August 1998 to promote broad outreach to all businesses, including minority-owned, women-owned, small, and local businesses. The IOC has provided policy oversight on these programs since inception, including surveying County departments on the implementation of the SBE and Outreach Programs. In December 2004, the Internal Operations Committee directed the Affirmative Action Officer to make status reports to the Committee on a semi-annual basis rather than a quarterly basis. On November 13, the IOC* received the January-June 2013 Semi-Annual report, which includes goals for improving data collection and reporting. The six-month period data reflects that the County's overall SBE participation rate was 52%, based on 18 reporting departments, most of which can be attributed to Health Services Department procurement. The report did not provide complete data on the County's Outreach Program, as only eight departments reported data for the Jan-June 2013 period. Staff reported that additional work will be APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 12/03/2013 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: ANTOINE WILSON (925) 335-1046 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: December 3, 2013 David Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: Affirmative Action Officer, CAO Management Analyst, IOC Staff C.116 To:Board of Supervisors From:INTERNAL OPERATIONS COMMITTEE Date:December 3, 2013 Contra Costa County Subject:JANUARY-JUNE 2013 SEMI-ANNUAL SMALL BUSINESS ENTERPRISE AND OUTREACH PROGRAMS REPORT BACKGROUND: (CONT'D) done to clarify Outreach Program policies and procedures to encourage data collection and reporting. Affirmative Action Officer Antoine Wilson reported that departments have, over time, designed their own reporting templates, making it difficult for program staff to summarize data received in so many different formats. Program staff is developing a standard reporting template to mitigate this problem. Staff has been meeting with each department to explain the value of the information being collected in order to promote a stronger commitment to program participation and compliance, and indicated that lack of compliance or effort seemed more related to a lack of understanding of why the information is being collected and how it is being used to benefit the County and small businesses than a lack of commitment to the program. Supervisor Andersen suggested that some kind of incentive or recognition might also help to motivate departments and create a competitive aspect to the program. CONSEQUENCE OF NEGATIVE ACTION: None. CHILDREN'S IMPACT STATEMENT: Not applicable. *Note: Supervisor Mitchoff was absent from the November 13 IOC meeting. The SBE/Outreach Report was accepted by Supervisor Andersen. ATTACHMENTS Jan-Jun 2013 SBE Outreach Report - Corrected County of Contra Costa OFFICE OF THE COUNTY ADMINISTRATOR MEMORANDUM ~ ______________ a~~~~~~ ___ J DATE: TO: FROM: SUBJECT: November 13, 2013 Internal Operations Committee Supervisor Candace Andersen, Chair Supervisor Karen Mitchoff, Vice-Chair ,~I\I\ - Vicky Mead, Sr. Management Analyst;\t&~~~, Antoine Wilson, Equal Employment Opportunity Officer ~ Small Business Enterprise Program, Semi-Annual Report For the period 11112013-6/30/2013 This semi-annual report is made to report on the amount of economic activity that has transpired between the County and firms registered as small business enterprises ("SBEs") with Contra Costa County, as well as the level of outreach activity conducted by County departments in efforts to increase awards to small businesses. Data for the current period is reported in Attachment 1. A general description of the County's Business Opportunity Programs appears on the Purchasing Division website of the Department of Public Works (Attachment 2). For the current reporting period, the EEO Officer, Antoine Wilson and staff have consulted individually with SBE program coordinators in the departments, who have provided invaluable insights and assistance. This was done to examine the consistency and quality of the data that is generated for the program and to exchange information. Current Focus The program emphasis at the present time (during 2014) is proposed to focus less on meeting (or documenting) the existing performance objective of directing at least 50 percent of each department's "baseline" contracts to SBE firms, and to focus instead on developing updated guidelines and procedures, in collaboration with the departments, to provide a greater level of technical assistance and in turn produce more reliable and meaningful information. For this purpose, the EEO Officer will soon reconvene coordinators' meetings, which will occur semi- annually or quarterly. Internal Operations Committee November 13, 2013 Recommended Improvements Input from the departments as well as program experience suggest the need for the following recommended improvements: 1. A new data collection form to replace the existing template. 2. Specification of procedures for employees to use in determining or verifying the SBE status of any individual vendor. 3. Ensure the "real time" maintenance of the vendor table, listing SBE status, for use by departments in determining SBE (and other) qualifications. 4. Identify the benefits of participation to small business enterprises; 5. Tie data collection systems more closely to department accounting and financial standard procedures. Discussions are ongoing between the EEO Office, and the County Purchasing Officer, Mr. David Gould, concerning integration ofthe SBE program more closely with existing data systems in the Purchasing Division, especially since new systems are being installed. SBE Participation Rates 1-1-2013-6/30/2013 Data concerning the actual SBE participation rate s for the period 1/112013 -6/3012013, as reported by the departments, is summarized in Attachment 1. The table shows that a total off $$ n amounts less than $100,000 (representing the "baseline" amount), and that, of the total amount, $9,055,441, or 54 percent, was transacted with SBE firms. Exclusive of Health Services Department data, other County departments together expended $8,892,448 through contracts and purchasing transactions each of which was valued at less than $100,000 (representing the "baseline" amount); ofthe baseline amount, $3,479,859, or 39 percent, was transacted with SBE firms. The data reflect that the County's overall SBE participation rate, based on data submitted, was 54 percent. Net of Health Services Department activity, which includes a large number of single proprietors, all other department's combined participation rate was 39 percent. Data Collection Issues The data in the table will be used to facilitate discussion among departmental SBE coordinators in the near future ofthe specific issues and problems that are associated with data collection, and to improve consistency an9 reliability ofthe data in future reports. A principal issue concerns the definition of the type of data to report; the program has ordinarily called for "awards" but departments often report data collected from records of expenditures. This causes confusion and possible double-counting of actual levels of SBE activity. Internal Operations Committee November 13,2013 Attached to this report (Attachments 3-6) are examples of SBE program data as reported by Public Works, Probation, the Fire Protection District, and Health Services. These attachments are for the benefit of the department SBE coordinators, and others, who may wish to examine different methods of reporting the data; primarily they are included because they will be included in a group discussion concerning data collection and reporting in the near future. To improve data collection for the future, we have developed a new data entry format in response to the departments' requests for greater simplicity. Attachment 7 is a figure representing the general format and data entry fields of the suggested data input form. By using drop down boxes and a database format, and minimizing redundant data, time and effort that is currently spent by department SBE coordinators to compile the data will be significantly reduced. In addition, this method will enhance data integrity and improve the reporting of SBE program performance. Department coordinators have expressed general approval of the new form and will work with the EEO Officer to revise and implement improved procedures. SBE Outreach Program Activities and Objectives Not addressed in the current report are important issues related to the County's "outreach program," which assesses the extent of departments' active outreach to SBE and other firms in connection with specific pending awards; (in comparison, the "SBE report" presents the share of SBE firms that are represented in actual contracts). Some departments regularly report ongoing outreach activities, but this element of the County's Business Opportunity Programs could also benefit from more clearly specified policies and procedures --which work will be ongoing. Also, the outreach activities are already required to include outreach to firms other than SBEs (to include women, minority, and veterans owned businesses, for example) and these activities will receive additional focus. The attached Exhibit 8 shows the amount of outreach activity that was reported for the current period, involving a total of$96,893,095 in prospective County expenditures for which solicitation to qualified business enterprises, as shown in the table, was made. A total of 523 contacts were reported with individual firms, and 449 actual awards were reported. Short Term and Long Term Goals We recommend short term goals as follows: 1. Meet regularly with coordinators to examine programs and issues 2. Develop better reporting formats including use of user friendly forms 3. Train SBE coordinators in use of Purchasing Portal to look up SBE vendors We recommend the following long term goals: 1. Ensure integrity in "real time" of County's listing ofSBE vendors (and others, e.g. MBE MBE and DVBE) in the "Purchasing Portal", for certification, look-up, and outreach purposes. 2. Assess whether 'increased outreach to, and participation by, small business enterprises in County contracting opportunities would increase the level of spending and investment in the local economy.' Attachment 1--SBE Awards and Participation Rates 1/1/2013 -6/30/2013 Small Business Enterprise Program: SBE Awards & Participation No. of awards or Total No. of Total dollar value of Dollar value of Department's transactions to awards (or trans- Rates--as Pet of All Departmental Awards Under $100,000, SBE firms actions) Under SBE activity only baseline activity (i.e. SBE 1/1/2013-6/30/2013 $100,000 all activity under participation $100,000) rate Agriculture purchasing 28,340 28,340 100% Animal Services professional or personal services 3 15 6,715 75,172 9% Animal Services purchasing transactions 6 76 125,900 326,211 39% Assessor purchasing transactions 4 16 5,226 6,411 82% Assessor professional or personal services 0 0 Auditor-Controller purchasing transactions 2 5 467 14,530 3% Auditor-Controller professional or pers.services - 'contracts/transactions' 0 1 32 nr na CAO-Administration professional or personal services awards, excl. those @100K, & excl. of tra nsactions 4 10 236,500 590,570 40% CAO-CCTV purchasing contracts/transactions 3 13 3,388 8,681 39% CAO-CCTV professional or personal services 0 1 30,000 0% CAO-Risk Management Prof services contract payments 88,540 692,899 13% CCC Fire Protection Dist. Purchases 65,454 456,566 14% CCC Fire Protection Dist. Inventory Purchases 58,092 416,724 14% CCC Fire Protection Dist. Services 255,584 1,142,579 22% CCC Fire Protection Dist . Inventory Services 3,149 12,302 26% Clerk-Recorder (Elections) professional or personal services 18,930 50,862 37% Clerk-Recorder (Elections) purchasing 57,946 226,823 26% Conservation & Development purchasing transactions 40,138 in process Conservation & Development professional or personal services 200,880 in process County Counsel professional or personal services 32 32 10,615 10,615 100% County Counsel purchasing 16 16 3,801 3,801 100% DCSS-Child Support Svcs purchase orders (transactions, inc! dup. vendors) 9 nr 130,295 342,398 38% DCSS-Child Support Svcs professional or personal services 1 nr 99,180 220,448 45% Attachment 1--SBE Awards and Participation Rates 1/1/2013 -6/30/2013 Small Business Enterprise Program: SBE Awards & Participation Rates --as Pet of All Departmental Awards Under $100,000, 1/1/2013-6/30/2013 No. ofawards or Total No. of Total dollar value of Dollar value of Department's transactions to awards (or trans- District Attorney District Attorney Employment & Humn Svcs. Employment & Humn Svcs . Health Services Library Probation Probation Public Defender Public Defender Public Works Public Works Sheriff-Coroner county total exclusive of Health Services Department Health Services Health Services Health Services Total SBE firms actions) Under SBE activity only baseline activity (i.e. SBE contracts (multiple transactions mostly one vendor) purchasing (6 vendors' individual subtotals) purchasing professional or personal services purchasing (non-exempt) (in process, staff turnover) purchasing prof/pers svcs contracts -none awarded renewed or extended this period professional or personal services purchasing professional or personal services purchase orders purchasing professional or personal services RMC CCHP Mental health Director/Finance Public Health Health Services total contracts purchasing (non-exempt) $100,000 9 nr 6 33 nr 137 13 15 na 0 nr 0 nr 34 nr 16 nr na 954 191 1291 8 13 104 136 22 29 5 19 1 1 140 198 $ $ 20,133 92,956 84,410 310,320 310,744 64,006 985,605 132,241 40,272 3,479,859 491,500 3,690,000 769,200 304,388 9,750 5,264,838 310,744 5,575,582 all activity under $100,000) 112,380 196,118 131,192 440,613 919,313 246,988 nr nr 1,359,605 533,204 297,103 $ 8,892,448 participation rate 18% 47% 64% 70% 34% 26% 72% 25% 14% 39% nr=none to report or not reported 713,140 4,776,500 1,026,353 1,234,008 9,750 7,759,751 919,313 $ 8,679,064 64% Attachment 1--SBE Awards and Participation Rates 1/1/2013 -6/30/2013 Small Business Enterprise Program: SBE Awards & Participation Rates --as Pet of All Departmental Awards Under $100,000, 1/1/2013-6/30/2013 No . of awards or Total No. of Total dollar value of Dollar value of Department's transactions to awards (or trans- Grand Total of County SBE Activity Reported This Period: SBE firms actions) Under SBE activity only baseline activity (i .e. SBE $100,000 331 1489 $ all activity under $100,000) 9,055,441 $ 16,652,199 participation rate 54% Com"a Costa County, CA Official Website -Business Opportunity Program~ AH~dA~,l; ... Business Definitions Business Opportunity Programs Code of Ethics Doing Business with the County Environmental Purchasing Policy Purchase Order Terms & Conditions Vendor Registration - Business Opportunity Programs ~---.-.-.---~ ---~""''''----''' ,. --, ----.--.. '.~--",--"-.,,,,-,-~. -.-.---.-.... ----.. -- Contra Costa County values the contributions of small business in the County and has developed programs to assist in the solicitation and awarding of contracts. The Board of Supervisors has adopted these programs to enable small and local business es to compete for a share of the County's purchasing transactions. Small Business Enterprise Program The Board of Supervisor's has set a goal of awarding at least 50% of eligible product and service dollars to small businesses. The Small Business Enterprise (SBE) Program applies to: (1) county-funded construction contracts of $100,000 or less; (2) purchasing transactions of $100,000 or less; and (3) professional/personal service contracts of $100,000 or less. Businesses included under these programs include: • Small Business Enterprise (SBE) • Minority Business Enterprise (MBE) • Women Business Enterprise (WBE) • Disadvantaged BUSiness Enterprise (DBE) • Disabled yete@n BUSiness Enterprise (DVBE) • lOcal Business Enterprise (lBE) To register, return the Vendor Registration and Maintenance Page for information regarding our Purchasing Portal website. Outreach Program The Outreach Program requires that the County perform soliCitation to a minimum of three vendors. A minimum of 50% of the vendors soliCited must be an SBE, MBE, WBE, DBE, DVBE or lBE. It does not establish a requirement for awarding contracts. E-Outreach Program Product and service solicitations over $10,000 that are not exempt or sole-source will be advertised through the County electronic bidding system. This will ensure that a broad range of potential vendors will be soliCited. Vendors interested In bidding on a purchasing contract with Contra Costa County will be referred to BidSync.com. Local Bid Preference The Board of Supervisors adopted a local bid preference ordinance to support small local business and stimulate the local economy at no additional cost to the County. If the low bid In a commodities purchase is not a local vendor, any responsive local vendor who submitted a bid over $25,000 that was within S% percent of the lowest bid has the option to submit a new bid. The local vendor will be awarded if the new bid is in an amount less than or equal to the lowest responsive bid. The ordinance defines a local vendor as any business that has its headquarters, distribution pOint, httn:llwww.contracosta.ca.2:ov/index.aSDx?NID=3604 11 /112013 • Costa County, CA Official Website -Business Opportunity Programs Page 2 of 2 or locally-owned franchise located within the county for at least six months immediately prior to the issuance of the request for bids, and holds a valid business license by a jurisdiction in Contra Costa County. Environmentally Preferable Purchasing Policy It is the policy of Contra Costa County to support purchasing practices that reduce waste, minimize environmental impacts, promote recycling, and are sustainable. The County will consider short-term and long-term costs in comparing product alternatives when feasible. Products that are durable, long lasting, reusable or refillable are preferred. The County shall ensure that wherever possible specifications are developed to provide for the expanded use of environmentally preferable products. Accessibility I Sitemap I Legal Services I Powered by CivicPlus I Copyright Notice httn:/ Iwww.contraccsta.ca. Qov/index.asnx?NID=3 604 1111/2013 Exhibit 3: Probation Dept SBE data 2013Jan-Jun Month or Date Contract or Firm Awarded Contract!Transaction3 and Vendor Dollar Amount of Awarded Transaction #2 Number (if known) Contract/Transaction4 SBE CC/CA 3/14/13 46365 Compucom 37,208.16 3/13/13 46342 Bay-Cities Produce Co Inc 24,000.00 5/20/13 46832 Motorola 23,897.13 2/14/13 46084 SHARP ELECTRONICS 20,000.00 2/20/13 46132 Surtec System 14,999.00 CCC 5/6/13 47032 Taylor Houseman, Inc 14,270.46 CA 3/13/13 46347 Dell 11,941.64 2/14/13 46087 SHARP ELECTRONICS 10,000.00 1/11/13 45599 SAM'S Club 9,990.00 1/22/13 45700 COMPLETE IMAGING SYSTEMS 9,800.00 CCC,CA, LBE 6/24/13 47685 Ed Jones 7,610.08 CCC 4/18/13 46836 Oakland Packing & Supply Inc 6,237 .21 3/2/13 46435 Oakland Packing & Supply Inc 4,555.36 2/21/13 46147 Oakland Packing & Supply Inc 4,039.42 3/29/13 46581 LEXIPOL 3,900 .00 CA 4/24/13 46905 Oakland Packing & Supply In c 3,861.80 3/28/13 46540 Ed Jones 3,377.20 CCC 4/19/13 46851 Ed Jones 3,023.31 CCC 4/24/13 46906 Oakland Packing & Supply Inc 2,620.70 4/10/13 FW215432 Skilkraft, Inc 250 .00 3/12/13 FW215427 Poster Compliance Center 224.61 4/25/13 FW243764 Taylor Houseman, Inc 216.00 CA 6/6/13 FW215445 Koy Saephan 205 .96 3/27/13 FW243755 PAC Intergrations Inc 192.50 4/23/13 39721 R Computer 160.58 CA,CCC,WBE 3/6/13 FW243754 Smart Security 125.00 CA 2/25/13 FW243751 Smart Security 125.00 CA 5/24/13 FW215442 SHARP ELECTRONICS 123.12 4/23/13 FW243763 Western State Des ign Inc 113.19 6/11/13 FW243766 R Computer 92.01 CA,CCC,WBE 5/14/13 FW243769 R Computer 92.01 CA,CCC,WBE 6/6/13 FW243768 CAL Olymplic Safety 79.11 6/25/13 FW215449 John Muir/Mt. Diablo Medical Group 75.00 3/15/13 FW215429 CONTINUING ED OF THE BAR 65.93 3/6/13 FW243753 Flaghouse Inc 55.03 4/16/13 FW243757 Flaghouse Inc 46.78 6/11/13 FW243771 Research Press Co Inc. 35.96 6/13/13 46862 Praxair Distribution Inc. 13.82 Total Awards $ 246,988 .21 Probation Department Summary : SBE $ 223,377.15 90 .4% NonSBE $ 23,611.06 Total Awards $ 246,988.21 100.0% . Exhibit 4: Dept. Public Works SBE data 2013Jan-June Department name Type of Contract Vendor Date awarded Amount SBE MBE WBE DBE DVBE lBE SBE Status SBE $ NON-SBE$ TOTAL SBE% Professional Service!; Personal Ser'rices ; Purchasing; or Construction PW Airports f'rofessional Service:) Alta Fencing 5/1/2013 $25,000 .00 X X X $25,000.00 PW Airports Professional Services Delta Fence 5/1/2013 $25,00000 $25,000.00 PWAirports Professional Services labals Tree Care 5/1/2013 $25,00000 $25,000.00 PW Airports Professional Services Code Three Fire 5/1/2013 $25,000.00 X X X $25,000.00 PW Airports Professional Services CR Fireline 5/1/2013 $25,000.00 $25,000.00 PW Airports Professional Services Concord Locksmith 5/1/2013 $25,00000 $25,000.00 PWAirports Professional Services Lock and Key Co 5/11<013 $25,000.00 $25,000.00 PWAirports Prl)fessional Services Pacific Lock and Door 5/1/2013 $25,000.00 X X $25,000.00 PW Airports Professional Services Diablo Flooring 5/1/2013 $25,00000 $25,000.00 PWAitpolts Professional Services Cox Floor 5/15/2013 $25,00000 $25,000.00 PWAirports ProfeSSional Service." Dawson Electric 5/1/2013 $25,000.00 X X X $25,000.00 PW Airports Professional Services Dejesus Pump & Well 5/1/2013 $49,00000 X X X $49,000.00 PWAirports Professional Services Woodard Drilling 5/1/2013 $49,00000 $49,000.00 PW Airports Professional Services Martell Water System 5/1/2013 $49,000.00 X X $49,000.00 PW Airports Professional Selvice!o US Overhead Doors 5/1/2013 $25,000.00 X X $25,000.00 PW Airports ProfeSSional Services ISlings Culligan 5/1/2013 $25,00000 X $25,000.00 PWAirports Professional Services ElectrOnic Innovation 5/15/2013 $25,00000 X X. X $25,000.00 PWAirports Professional Service:. GO Securities 5/1/2013 $25,000.00 $25,000.00 PW Capital Pro 'ects Professional Services The KPA Group 1/1/2013 $25,00000 X X $25,000.00 PW CapItal Ptojects Professional Services M Lee Corporation 1/1/2013 $25,00000 X X $25,000.00 PW Capital Projects Professional Services Theophanous Structural Eng. 1/1/2013 $25,000.00 X X $25,000.00 PW Capital Projects Professional Services Consolidated Eng. Lab 1/1/2013 $25,00000 $25,000.00 PW Capital Projects Professional Services Energy Solutions 1/1/2013 $25,00000 $25,000.00 PW Capital Projects Professional Services Applied Materials & Eng 1/1/2013 $25,000.00 X X $25,000.00 PW Capital Pro 'ects ProfeSSional Services King Constructions Inspection 1/1/2013 $25,000.00 X X $25,000.00 PW Capital Projects Ptofesslonal Service!. C&A Construction Inspector 1/1/2013 $25,000.00 X X $25,000.00 PW capital Projects Professional Services P Steven Perls 1/1/2013 $25,000.00 X X $25,000.00 PW Capital Projects Professional Services Ware Malcomb 1/1/2013 $25,000.00 $25,000.00 PW Capital Projects Professional Services Ted Jacobs Engineering 1/1/2013 $25,000.00 $25,000.00 PW Environmental Professional Services ECORP Consultrng 4/15/2013 $80,50000 X X $80,500.00 PWIT Professional Services Estr ada Consultlng_ 4/1/2013 $97,000.00 X X $97,000.00 PW Materials Professional Setvices Arrowhead Towing 5/1/2013 $80,00000 X X X $80,000.00 f'W Materials ProfeSSional Services Bay PointT ow 2/1/2013 $65,00000 X X X X $65,000.00 PW Materials Professional Services Freemans Towing 2/1/2013 $45,00000 X X X $45,000.00 PW Rea I Estate Professional Services Hulberg & AsSOCiates 4/1/2013 $4,500.00 X X X $4,500.00 PW Real Estate Professional ServIces Pantano Demolition 5/1/2013 $53,37500 X X $53,375.00 PW Real Estate Professional Services Pantano Demolition 5/15/2013 $32,215.00 X X $32,215.00 PW Special Districts Professional Services Colleen Cool 1/1/2013 $15,000.00 X X $15,000.00 PW Special Districts Professional Services PtimeTime 6/1/2013 $4,20000 X X $4,200.00 PW Special Districts Professional Services Alma Desnuda 6/30/2013 $2,50000 X X $2,500.00 PW Purchasing Professional Services Ernie's Plumbing 1/8/2013 $13,893 B] X X $13,893.81 PW Putchasing Professional Services Ernie's Plumbing 1/8/2013 $14,864 78 X X $14,864.78 PW Purchasing Professional Services Ernie's Plumbing 1/8/2013 $14,964 78 X X $14,964.78 PW Purchasing ProfeSSional SelVices Ernie's Plumbing 1/8/2013 $5,16000 X X $5,160.00 PW Purchasing Professional Services Erni~'s Plumblng 1/8/2013 59,990.00 X X $9,990.00 PW Purchasing Professional Services Graffiti Removal SpeCialist 4/18/2013 $9,99000 X X $9,990.00 Page 1 Exhibit 4: Dept. Public Works SSE data 2013Jan·June Department name Type of Contract Vendor Date awarded Amount SBE MBE WBE DBE DVBE LBE SBE Status SBE$ NON-SBE $ TOTAL SBE% PW Purchasing Professional Services Ernie's Plumbing 4/18/2013 $8,571.76 X X $8,571.76 PW Purchasing Professional Services Ernie's Plumbing 4/1.8/2013 $5,87956 X X $5,879.56 CONTRACT SUBTOTALS $1,359,604.69 $985,604.69 $374,000.00 $1,359,604.69 72% P.O. Brentwood Ace Hardward 1/9/2013 $9,500.00 X X $9,500.00 P.O. California Surveying & Drafting 1/23/2013 $9141 X X $91.41 PO. Diablo Trophies & Awards 1/23/2013 $48.71 X X $48.71 P.O. RadIation Detection Co . 2/12/2013 S2,400 00 X X $2,400.00 P.O. Napa Gloves and Safety, Inc 2/14/2013 $9,99000 X X $9,990.00 PO. Ashby Lumber 2/28/2013 $9,900.00 X X $9,900.00 PO. Industrial lumber 3/4/2013 $9,900 .00 X X $9,900.00 P.O. Snow & Galgiani 3/4/2013 $9,90000 X X $9,900.00 P.O. Pacific NuciearTechnology 3/21/2013 $20,000.00 X X $20,000.00 P.O. Telstar InstrLIments, Inc. 4/18/2013 $9,990.0C X X $9,990.00 P.O. Pacific Nuclear Technology 5/14/2013 $11,60659 X X $11,606.59 PO. Community Playgrounds 5/14/2013 $9,90000 X X $9,900.00 PO. Cerco Analytical 5/14/2013 $9,90000 X X $9,900.00 P.O. Pacific Nuclear Technology 5/22/2013 $10,55838 X X $10,558.38 PO. GB Product International 5/23/2013 $2,000.00 X X $2,000.00 P.O. R-Computers ~/4/2013 $6,55600 X X $6,556.00 P.O. ALL OTHER NON-SBE P 0 $400,963.98 $400,963.07 P.O. SUBTOTALS $533,205.07 $132,241.09 $400,963.07 $533,204.16 25% Page 2 CCC Fire Protection District SBE activity 2013Jan-Jun Exhibit 5 --CCC Fire Protection District SBE Data 2013Jan-Jun Jan-June 2013 Total January-March 2013 April-June 2013 Purchases not SBE $167,863 .85 $223,247.86 $391,111.71 SBE $37,020.91 $28,433.07 $65,453.98 Inventory Purchases not SBE $154,701.25 $203,930.70 $358,631.95 SBE $32,837 .39 $25,254.84 $58,092.23 Services notSBE $425,201.39 $461,793.06 $886,994.45 SBE $124,204.66 $131,379.79 $255,584.45 Inventory Services not SBE $9,153 .05 N/A $9,153.05 SBE $793.33 $2,355.27 $3,148.60 $0.00 Total $951,775.83 $1,076,394.59 $2,028,170.42 SBE Total $194,856.29 $187,422.97 $382,279.26 Percentage SBE 20.47% 17.41% 18.85% Isource: CCC Fire Protection District 11-2013 "Total of all "Pet. SBE activity under participation" $100000" $456,565.69 14.3% $416,724.18 13.9% $1,142,578.90 22.4% $12,301.65 25.6% 2028170.42 ,<-J.:(f:~ Affirmative Action Amendment Report E~,~(+ to ~-CONTRA COSTA Contract Dates From: Jan 1 2013 -To: Jun 30 2013 H HLTH SERVICES Programs Term of Current Contract Expiration Date Name of Date of Initial of Existing Number of SBE OutReach Vendor/Contractor/Consultant Type of Contract 1 Yr 2Yrs 3 Yrs+ Contact Contract Amendments Explain Reason For Last Amendment 0 0 ADAMS-WOODFORD, CHERYL MANAGEMENT OF 0 D D 12/01/2001 12/31/2013 4 PROVIDE APPLICATION SOFTWARE AND PEOPLESOFT DATABASE SUPPORT FOR THE GENERAL LEDGER PEOPLESOFT GENERAL LEDGER SYSTEM SYSTEM AND SPECIALIZED REPORTS FOR THE FINANCE DIVISION. 0 ALEXANDER GORODETSKY, M.D. PSYCHIATRY 0 D D 04/01/1999 12/31/2013 3 RENEW CONTRACT FOR THE PROVISION SERVICES FOR OF PSYCHIATRIC SERVICES AT THE WEST WEST COUNTY COUNTY ADULT MENTAL HEALTH CLINIC . ADULT MENTAL HEALTH 0 ALHAMBRA VALLEY COUNSELING OUTPATIENT 0 0 D 01/01/1997 02/28/2015 PROVIDES MENTAL HEALTH SERVICES FOR ASSOCIATES PSYCHOTHERAPY CCHP MEMBERS . 0 APPLIED REMEDIAL SERVICES REMOVAL AND 0 D D 01/01/2011 12/31/2013 SERVICES ARE NEEDED TO MEET STATE (ARS) ,INC DISPOSAL OF AND FEDERAL COMPLIANCE FOR HAZARDOUS HAZARDOUS WASTE REMOVAL FOR WASTE AND CONTRA COSTA REGIONAL MEDICAL CHEMICALS CENTER AND CLINICS. D BAKER, MICHAEL S., MD GENERAL 0 D D 06/01/2004 12/31/2013 BASED ON DR. BAKER'S PROJECTED SURGERY MEDICAL ACTIVITY, IT IS RECOMMENDED THAT HIS DIRECTOR CONTRACT BE RENEWED FOR ONE YEAR. SERVICES AT CCRMC. D BAS RESOURCES, INC. RECRUITMENT OF 0 D D 09/01/2000 12/31/2013 2 RENEW CONTRACT FOR PSYCHIATRIST PSYCHIATRISTS RECRUITING FIRM. FOR THE MENTAL HEALTH DIVISION. 0 BAY AREA THERAPEUTIC RADIOLOGY 1 0 0 D 04/01/2009 03/31/2015 PROVIDES RADIOLOGY/ONCOLOGY RADIOLOGY AND ONCOLOGY ONCOLOGY MEDICAL SERVICES FOR CCHP MEMBERS ASSOCIATES MEDICAL GROUP, AND COUNTY RECIPIENTS. INC. Data Entry form: new SBE awards Please enter all contract, purchasing, or construction awards that were less than $100,000, and be sure SBE status is shown rnrrArtlv' Find Department Agriculture Type of contract: personal services Vendor Name: Waite rock Kennel Group Inc "Is this vendor an SBE?" ~ Date Awarded: 1/1/2013 Amount: $745 Small Business Enterprise Program: Departmental Outreach Conducted to Small Business Enterprise firms, 1/1/2013-6/30/2013 Agriculture commodities Agriculture prof svcs Animal Services prof svcs Assessor none to report County Counsel prof svcs Emplyment &Human Services prof svcs Health Services prof svcs Public Defender none to report Serriff-Coroner commodities Sheriff-Coroner prof svcs Total Outreach Reported Contra Costa Board of Supervisors Internal Operations Commitee 11-13-13 Exhibit 8 --Outreach Activities to Qualified Business Enterprises for the period 1/1/2013 -6/30/2013 No.ot contacts total $ w amount qualified # awards available firms mbe wbe 117 $ 28,340.24 58 2 2 6 1,281 6 1 4 3 10,700 3 nr 0 15 440,613 15 7 5 300 95,796,948 433 84 85 7 586,213 7 1 1 29,000 1 449 $ 96,893,095 523 94 97 sbe Ibe dvbe dbe fed sbe 13 6 1 2 69 4 13 9 0 1 259 141 0 6 1 1 361 161 1 3 0