HomeMy WebLinkAboutMINUTES - 12032013 - C.114RECOMMENDATION(S):
ACCEPT annual report prepared by the Public Works Department on the County's Local Bid Preference Program.
FISCAL IMPACT:
No fiscal impact, as this is only an informational report. The program itself results in no financial loss to the County
because purchase orders are still awarded to the lowest bidder. The program merely gives a second opportunity for
local bidders who are within 5% of the lowest bid to meet or beat the lowest bid. The objective of the program is to
stimulate the local economy and job creation.
BACKGROUND:
On August 10, 2004, the Board of Supervisors referred to the Internal Operations Committee (IOC) the creation of a
policy to grant a five percent preference to Contra Costa County vendors on all sealed bids or proposals, except with
respect to those contracts which state law requires to be granted to the lowest bidder, and review of an ordinance to be
drafted by County Counsel to enact this policy. The 2005 IOC proposed a new ordinance to the Board of Supervisors,
and the Board adopted the local bid preference ordinance to support small local business and stimulate the local
economy at no additional cost to the County. The ordinance provides that if the low bid in a commodities purchase is
not a local vendor, any responsive local vendor who submitted a bid over $25,000 that was within 5% percent of the
lowest bid has the option to submit a new bid. The local vendor will be awarded if the new bid is in an amount less
than or equal to the lowest responsive bid, allowing the County to favor the local vendor but not at the expense of
obtaining the lowest offered
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/03/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: David Gould
925.313-2151
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 3, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie L. Mello, Deputy
cc: Public Works Director, Purchasing Services Manager, IOC Staff
C.114
To:Board of Supervisors
From:INTERNAL OPERATIONS COMMITTEE
Date:December 3, 2013
Contra
Costa
County
Subject:ANNUAL REPORT ON LOCAL BID PREFERENCE PROGRAM
BACKGROUND: (CONT'D)
price.
The ordinance defines a local vendor as any business that has its headquarters, distribution point, or locally-owned
franchise located within the county for at least six months immediately prior to the issuance of the request for
bids, and holds a valid business license by a jurisdiction in Contra Costa County.
Since adoption, the IOC has continued to monitor the effects of the program through annual reports prepared and
presented by the Purchasing Agent or designee. The IOC*, on November 13, received the attached report from the
Public Works Director indicating that 82% of the purchase orders done via formal solicitation and meeting the
program criteria were awarded to local vendors, at a total value of more than $1.6 million. Generally, of the more
than $100 million in purchase orders issued in 2012/13, 19% were issued to Contra Costa County businesses and
another 32% were issued to other Bay Area businesses. The department has set a goal to utilize available
technology to increase the visibility of local businesses that offer services needed by County departments.
CONSEQUENCE OF NEGATIVE ACTION:
None. This is an informational report only.
CHILDREN'S IMPACT STATEMENT:
None.
*Note: Supervisor Mitchoff was absent from the November 13 IOC meeting. Supervisor Andersen accepted the staff report.
ATTACHMENTS
FY 2012/13 Local Bid Preference Program Annual Report