HomeMy WebLinkAboutMINUTES - 12032013 - C.92RECOMMENDATION(S):
Approve and authorize the Purchasing Agent, on behalf of the Health Services Department, to execute a Purchase
Order with Data Systems Group (DSG) in the amount not to exceed $120,000 for license support of the Electronic
Claims and Remittance System Software, for the period from September 1, 2013 through August 31, 2015.
FISCAL IMPACT:
Total cost of $120,000 is budgeted in the Hospital Enterprise I. The Purchase order will cover Software License fees,
programming upgrades and related costs.
BACKGROUND:
Since 2001, the Health Services Department (HSD) has used DSG to license, install and support an automated
Electronic Claims and Remittance System Software for the Health Services Patient Accounting Department. The
Patient Accounting Unit uses DSG to simplify its claims processing and revenue cycle functions. DSG sends claims
to Epic (Health Services Patient Accounting System) nightly. HSD uses the following DSG modules to increase
revenue and improve efficiencies: 1. Electronic Claims Processing: Billing Forms are represented exactly and
submitted directly for
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/03/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Patrick Goldey,
957-5410
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 3, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: T Scott, C Rucker, Tara Benedict
C. 92
To:Board of Supervisors
From:William Walker, M.D., Health Services Director
Date:December 3, 2013
Contra
Costa
County
Subject:Purchase Order with Data Systems Group
BACKGROUND: (CONT'D)
faster turnaround of payments. 2. Remittance and Payment Processing: This is used to enable quick and accurate
posting of payments and adjustments to the Patient Accounting system. 3. Real-time Transactions Eligibility: This
module is used to check for eligibility before a claim is submitted to ensure that it will be paid the first time and
expedites payment. 4. Claims Status: This module provides the ability to know if a claim is being processed and being
paid. 5. Financial Reporting: This module provides detailed reports and financial dashboard and financial analysis
tools.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase is not approved, Health Services will not receive critical software updates.
CHILDREN'S IMPACT STATEMENT:
Not applicable.