HomeMy WebLinkAboutMINUTES - 12032013 - C.87RECOMMENDATION(S):
ADOPT Resolution No. 2013/450 accepting as complete the construction contract work performed by W.A. Thomas
Co., Inc., for the construction of the New Hope House Facility (previously referred to as the Crisis Residential
Facility), 300 Ilene Street, Martinez, for the Health Services Department, as recommended by the Public Works
Director.
DIRECT the Clerk of the Board to file with the County Recorder a certified copy of Resolution No. 2013/450 and the
attached Notice of Completion no later than fifteen (15) days after adoption.
FISCAL IMPACT:
There is no direct fiscal impact resulting from the adoption of the Resolution of Acceptance and Notice of
Completion, but the adoption and recording will limit the period for filing stop payment notices and bond claims on
this contract.
BACKGROUND:
The Hope House Facility ("Hope House") will provide for a 24-hour residential treatment program. Such a program
is a viable alternative to hospitalization. In
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 12/03/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Rob Lim, (925) 313-2000
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: December 3, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: PW Accounting, PW CPM Division Manager, PW CPM Project Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County
Administrator's Office, County Administrator's Office
C. 87
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:December 3, 2013
Contra
Costa
County
Subject:Adopt Resolution of Acceptance and Notice of Completion for the New Hope House Facility, Martinez
BACKGROUND: (CONT'D)
addition, the program will provide a transitional level of care for patients leaving hospitals but needing further
assistance while re-entering the community. The Hope House is a 6,600 s.f., two-story facility that includes space
for 16 residents. The facility also includes a living room, a dining room, kitchen, a library, and administrative
support spaces.
On April 24, 2012, the County entered into a construction contract with W.A. Thomas Co., Inc. for the
construction of the Hope House. The subject contract has been completed in accordance with the approved plans
and specifications. It is recommended that the work covered by the above contract be accepted by adopting a
Resolution of Acceptance and Notice of Completion (Resolution No. 2013/450). The project acceptance includes
a withhold amount of $24,500 to ensure the completion of project closeout items and for the landscape and
irrigation maintenance period.
CONSEQUENCE OF NEGATIVE ACTION:
Accepting a contract as complete is standard procedure and allows for proper closeout of the contract. If the above
contract is not accepted as complete, the period for filing stop payment notices and bond claims may be extended.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
Resolution No. 2013/450
Withhold Summary
Notice of Completion
WITHHOLD SUMMARY Date: December 3, 2013
HOPE HOUSE (PREVIOUSLY REFERRED TO AS THE File: 250-0820/C.1.1
CRISIS RESIDENTIAL FACILITY)
300 ILENE STREET, MARTINEZ FOR HSD (WH192B)
Description Withhold Amount
1. Punch list items $12,500.00
2. Landscape and irrigation maintenance period $4,500.00
3. Project Closeout Documentation, “As-Built”, Operations and Maintenance $7,500.00
Manuals, and Guarantee Forms, etc.
4. Submit Verification of Performance forms (Division E, Section I, *
first paragraph, pages E-10 and E-19) for the project.
5. Submit Statement to Accompany Final Payment (Division F, Section *
27 and page F-23) for the project.
TOTAL WITHHOLD AMOUNT $24,500.00
* County will not authorize release of retention until these items are completed.