HomeMy WebLinkAboutMINUTES - 11122013 - D.2RECOMMENDATION(S):
ADOPT the attached proposed 2014 meeting schedule for the Contra Costa County Board of Supervisors and the
Contra Costa County Fire Protection District Board of Directors, including the cancellation of those meetings for
which it is anticipated there will not be a quorum of Board members present, as well as noting the following
scheduled special events: the Board's Annual Reorganization on January 7; the Dr. Martin Luther King, Jr.
Celebration on January 21; the annual Board retreat on January 28; the Cesar Chavez Commemorative Celebration
on April 1; and the Annual Budget Hearings and Adoption on April 22 and May 13, respectively.
FISCAL IMPACT:
None.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 11/12/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Julie DiMaggio Enea
925.335.1077
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: November 12, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
D.2
To:Board of Supervisors
From:David Twa, County Administrator
Date:November 12, 2013
Contra
Costa
County
Subject:Proposed 2014 Meeting Schedule for Contra Costa Board of Supervisors and Fire Protection District
BACKGROUND:
Each year the Board of Supervisors adopts a meeting schedule that designates regular meeting dates and any dates
on which meetings must be canceled in anticipation that a quorum of the Board will not be present. In past years,
the Board has canceled those meetings that fall during a week with a County holiday, the fifth Tuesday of a
month, and Tuesdays that fall during those weeks in March, May, July, and November in which the annual policy
and legislative meetings of the National Association of Counties (NACo) and the California State of Counties
(CSAC) are held:
Conference Dates Location
NACo Legislative Conference March 1-5, 2014 Washington, D.C.
CSAC Legislative Conference May 14-15, 2014 Sacramento, CA
NACo Annual Conference &
Exposition
July 11-15, 2014 New Orleans, LA
CSAC Annual Meeting November 18-21, 2014 Anaheim, CA
The proposed meeting schedule provides 32 meetings for the Contra Costa County Board of Supervisors and 10
meetings for the Contra Costa County Fire Protection District Board of Directors. The proposed calendar is also
coordinated with the Contra Costa Housing Authority, whose adopted schedule is shown for information. The
proposed meeting schedule takes into consideration County holidays and those Tuesdays that fall during those
weeks in March, July and November in which the annual policy and legislative meetings of the National
Association of Counties (NACo) and the California State Association of Counties (CSAC) are held, with the
exception of the May CSAC Legislative Conference, which does not conflict with the Tuesday Board meeting that
week. The proposed meeting schedule recognizes the time demands on the Board of Supervisors members due to
their participation on Board standing committees, and numerous regional and local legislative bodies and task
forces, which require preparation, attendance, and involve travel. The proposed schedule also recognizes the fact
that the County is a much leaner organization in terms of management and administrative staff whose attendance
is often required at Board of Supervisors meetings. There are legal provisions to schedule a special meeting to
address any urgent need that cannot be accommodated in the standing meeting schedule.
The attached 2014 proposed meeting schedule has been prepared in consultation with the incoming Board Chair
and the new Fire Chief, and is recommended for the Board's adoption.
CONSEQUENCE OF NEGATIVE ACTION:
None.
CHILDREN'S IMPACT STATEMENT:
None.
CLERK'S ADDENDUM
ADOPTED as amended to delete July 22, 2014 meeting date and reschedule the Fire Protection District
meeting to take place on July 29, 2014.
ATTACHMENTS
DRAFT 2014 Board of Supervisors/CCC Fire Board of Directors Meeting Schedule
DRAFT
2014 BOARD OF SUPERVISORS MEETING SCHEDULE
POSSIBLE
MEETING MEET OR HOUSING
DATES CANCEL AUTHORITY/SPECIAL EVENT
(Tuesdays) CCCFPD
*Jan 07 Meet Reorganization Meeting
Jan 14 Meet HA
**Jan 21 Meet Dr. Martin Luther King, Jr. Celebration
*Jan 28 Meet Board Retreat
Feb 04 Meet
Feb 11 Meet Fire
Feb 18 Cancel President's Day
*Feb 25 Meet HA County Service Awards
Mar 04 Cancel NACo Leg Conf, March 1-5 Washington DC
Mar 11 Meet Fire
Mar 18 Cancel SPRING BREAK
Mar 25 Meet HA
**Apr 01 Meet Cesar Chavez Celebration
Apr 08 Cancel SPRING BREAK
Apr 15 Cancel SPRING BREAK
**Apr 22 Meet Fire Budget Hearings
Apr 29 Meet HA
May 06 Meet
May 13 Meet Fire/HA Budget Adoption
May 20 Cancel
May 27 Cancel Memorial Day
*Jun 03 Meet County Service Awards
Jun 10 Cancel
Jun 17 Meet Fire
Jun 24 Meet HA
Jul 01 Cancel Independence Day
Jul 08 Meet
Jul 15 Cancel NACo Annual Conf, July 11-15 New Orleans
Jul 22 Meet Fire
Jul 29 Meet HA
Aug 05 Meet
Aug 12 Meet
Aug 19 Cancel SUMMER BREAK
Aug 26 Cancel SUMMER BREAK
Sep 02 Cancel Labor Day
*Sep 09 Meet Fire/HA
Sep 16 Meet County Service Awards
Sep 23 Meet
Sep 30 Cancel FALL BREAK
Oct 07 Meet Fire/HA
Oct 14 Cancel FALL BREAK
Oct 21 Meet
Oct 28 Meet
Nov 04 Meet Fire/HA
Nov 11 Cancel Veterans Day
Nov 18 Cancel CSAC Annual Meeting, Nov 18-21 Anaheim
Nov 25 Cancel Thanksgiving
*Dec 02 Meet
Dec 09 Meet Fire/HA
Dec 16 Meet
Dec 23 Cancel Christmas
Dec 30 Cancel New Year
**Special BOS Celebration or Hearing As of 11/30/11
2014 BOARD OF SUPERVISORS MEETING SCHEDULE
Adopted on 11/12/13
POSSIBLE
MEETING MEET OR HOUSING
DATES CANCEL AUTHORITY/SPECIAL EVENT
(Tuesdays) CCCFPD
*Jan 07 Meet Reorganization Meeting
Jan 14 Meet HA
**Jan 21 Meet Dr. Martin Luther King, Jr. Celebration
*Jan 28 Meet Board Retreat
Feb 04 Meet
Feb 11 Meet Fire
Feb 18 Cancel President's Day
*Feb 25 Meet HA County Service Awards
Mar 04 Cancel NACo Leg Conf, March 1-5 Washington DC
Mar 11 Meet Fire
Mar 18 Cancel SPRING BREAK
Mar 25 Meet HA
**Apr 01 Meet Cesar Chavez Celebration
Apr 08 Cancel SPRING BREAK
Apr 15 Cancel SPRING BREAK
**Apr 22 Meet Fire Budget Hearings
Apr 29 Meet HA
May 06 Meet
May 13 Meet Fire/HA Budget Adoption
May 20 Cancel
May 27 Cancel Memorial Day
*Jun 03 Meet County Service Awards
Jun 10 Cancel
Jun 17 Meet Fire
Jun 24 Meet HA
Jul 01 Cancel Independence Day
Jul 08 Meet
Jul 15 Cancel NACo Annual Conf, July 11-15 New Orleans
Jul 22 Cancel
Jul 29 Meet Fire/HA
Aug 05 Meet
Aug 12 Meet
Aug 19 Cancel SUMMER BREAK
Aug 26 Cancel SUMMER BREAK
Sep 02 Cancel Labor Day
*Sep 09 Meet Fire/HA
Sep 16 Meet County Service Awards
Sep 23 Meet
Sep 30 Cancel FALL BREAK
Oct 07 Meet Fire/HA
Oct 14 Cancel FALL BREAK
Oct 21 Meet
Oct 28 Meet
Nov 04 Meet Fire/HA Veterans Day Recognition
Nov 11 Cancel Veterans Day
Nov 18 Cancel CSAC Annual Meeting, Nov 18-21 Anaheim
Nov 25 Cancel Thanksgiving
*Dec 02 Meet
Dec 09 Meet Fire/HA
Dec 16 Meet
Dec 23 Cancel Christmas
Dec 30 Cancel New Year
**Special BOS Celebration or Hearing As of 11/30/11