HomeMy WebLinkAboutMINUTES - 10222013 - SD.2RECOMMENDATION(S):
1. CONSIDER waiving the 180-day "sit out period" for Carolyn Avalon, Administrative Services Officer: Budget &
Finance, Contra Costa County Library;
2. FIND the the appointment of Ms. Avalon is necessary to fill a critically needed position; and
3. APPROVE and AUTHORIZE the hiring of County retiree Carolyn Avalon as a temporary County employee on a
part time basis for the period November 1, 2013 through June 30, 2014.
FISCAL IMPACT:
There will be no impact to the County General Fund, and no additional fiscal impact to the Library Fund. Salary
costs are included in the Library's FY 2013-14 operating budget.
BACKGROUND:
The Public Employee Pension Reform Act of 2013 requires that active members who retire on or after January 1,
2013 must wait 180 days after retirement before returning to work as a temporary employee. The Act also allows the
Board, based on a finding that the appointment is necessary to fill a critically needed position, may waive the 180
day "sit-out" period.
Carolyn Avalon will be retiring from the Library
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 10/22/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: 927-3201
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: October 22, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
SD.2
To:Board of Supervisors
From:
Date:October 22, 2013
Contra
Costa
County
Subject:Temporary Hire of County Retire - Waiver of 180 day "sit out" period
BACKGROUND: (CONT'D)
effective October 30, 2013. Ms. Avalon is the Administrative Services Officer: Budget & Finance. Ms. Avalon is
responsible for overseeing budget and finance related activities for the Library, which include: budget preparation
and monitoring; oversight of purchasing, accounts payable, and accounts receivable; federal, state, and local financial
grant monitoring and reporting, and single audit reports; working with the County Administrator's Office on all
budget related issues; calculation and invoicing of city contributions toward library open hours; invoicing of facilities
maintenance costs for county owned library buildings located in cities; working with Risk Management regarding
insurance coverage for library materials and liability coverage for library events; compilation of budget information
and spreadsheets for County Librarian, Deputies, Community Library Managers, and other library staff for their use
for grant applications, meetings with cities and Library Friends and Foundations, response to requests from the public
and members of the Board of Supervisors, expenditure tracking, etc.; trust monitoring, reconciliation, reporting and
provision of investment instructions to Treasurer's Department; procurement card oversight; library materials fund
accounting; and other finance and budget related activities.
With Ms. Avalon's retirement, the Library will be requesting a recruitment to fill the vacancy. The Library expects
the recruitment and hiring to take approximately 6-8 months which allows some additional weeks for training and
transition. The loss of the Administrative Services Officer for Budget and Finance will severely impact the ability of
the Library to carry out important budget and financial duties. As such, the Library request the temporary hire of Ms.
Carolyn Avalon through June 30, 2014 to allow for recruitment and transition.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to receive Board approval will result in the Library not being able to effectively manage critical budget and
finance activities.
CHILDREN'S IMPACT STATEMENT:
N/A