HomeMy WebLinkAboutMINUTES - 10222013 - C.73RECOMMENDATION(S):
ACCEPT the September 2013 update on the operations of the Employment and Human Services Department,
Community Services Bureau, as recommended by the Employment and Human Services Department Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of
Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding
any and all issues pertaining to the Head Start Program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 10/22/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres,
313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: October 22, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie L. Mello, Deputy
cc:
C. 73
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:October 22, 2013
Contra
Costa
County
Subject:Operation Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB 9-13
CAO Report- Page 1
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
To:David Twa, Contra Costa County Administrator
From:Kathy Gallagher, EHSD Director
Subject:Monthly Report
Date:October 15, 2013
I.Good News Update/Accomplishments:
In September, CSB delivered numerous professional development
opportunities for staff as we continue to prepare for the new school year,
including annual in-service training for returning part-day center-based staff
and Home Educators; intensive training on Ages and Stages questionnaire for
Marsh Creek center staff and Home Educators who will pilot the screening
tool this program year; the annual Comprehensive Services refresher training
for all family support staff; training for all preschool staff in understanding
how to use CLASS-based child/teacher interaction strategies to enhance and
support children’s learning; and training for all infant/toddler staff in Program
for Infant Toddler Caregivers (PITC).
On October 16th, CSB will begin nine-month training for all Comprehensive
Services management staff to earn the Family Development Credential, an
eventual requirement of the Office of Head Start for all family support staff.
This research based professional development and credentialing program will
provide an in depth overview of the Empowerment Skills for Family Workers
Curriculum.
October 1st marks the first day of CSB’s part-day center-based and Home Base
program services, and so all CSB Head Start programs are now in full
operation.
October is Head Start Awareness month. Information has been posted to
CSB’s facebook page to encourage parents and community members to get
involved and speak about benefits of the Head Start program. While in
Washington, D.C. to present at the NHSA conference, Camilla Rand provided
information about the progress and success of CSB’s Head Start program as
well as the impacts of the sequester.
The 2013-2014 Policy Council and Economic Opportunity Council will be
holding their annual orientation on Saturday October 26th. During this
orientation, new members learn about shared governance, the structure and
systems of EHSD and CSB, and CSB programs.
On October 25th, Head Start Cluster 5 Meeting will be held at GM-III Child
Care Center. During the cluster meeting, we will be demonstrating the
CLOUDS system’s tablet PC version of Quality Management System to the
Cluster 5 Head Start Directors. The demonstration will include Child Safety
System using Radio Frequency ID and CLOUDS Real Time Attendance and
Meal Count System.
CAO Report- Page 2
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
The California Department of Community Services and Development (CSD)
visited EHSD/Community Services Bureau (CSB) for the DOE WAP and LIHEAP
monitoring visit August 12-16, 2013. CSD finalized the Monitoring report –
There are NO findings or recommendations. The report recognized CSB for
being error free and excellent best practices inlcuding:
o The 2013 LIHEAP/Weatherization Policy & Procedures binder that the
agency maintains and uses for training purposes is extremely thorough
and detailed and contains all procedures new staff need to know for
administering the Cash Assistance and Weatherization programs.
o CCCCSB provided CSD staff with an On-Site Monitoring Visit binder that
contained all of the requested documents as well as a USB flash drive with
electronic versions of the documents.
o CCCCSB scans all Cash Assistance files once eligibility has been determined
and application has been entered into ServTraq. The scanned copies were
provided to CSD staff on the USB flash drive which allowed for quick
retrieval of the applications and simplified the review process during the
monitoring visit.
II.Status Updates:
a. Caseloads, workload (all programs)
Head Start Enrollment – 1135/1566 (at 100% for September since Part Day
programs do not begin until 10/1/13); Early Head Start – 260/260, 100%
Stage 2: 338 Families and 524children
CAPP: 106 Families and 163 children
LIHEAP: 340 clients served
Weatherization: 39 Units Weatherization
b. Staffing:
CSB has very few vacancies within different teaching classifications. The
Bureau is setting up interviews and will engage in the hiring process.
c. Legal/lawsuits
None.
d. Union Issues
One Skelly hearing is being held the week of October 14th.
III.Hot Topics/Concerns/Issues:
Government Shutdown: Head Start and Early Head Start funding already
received for services through December 31, 2013. Child and Adult Care Food
Program (CACFP) reimbursements through the FDA have stopped until
shutdown ends. CSBG is funded through October.
Unfunded Increases to CSB Budget: labor negotiations resulting in higher
personnel costs are anticipated to result in a budget shortfall of $1.2 million
dollars.
CAO Report- Page 3
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
IV.Emerging Issues/New Challenges:
CSB is very excited about the President’s proposal to invest $17 billion over
the next 10 years to fund over 100,000 additional slots for childcare. We feel
CSB is poised to be a model for this new proposed State/ Federal partnership.
cc:Policy Council Chair
Family & Human Services Committee
Shirley Karrer, ACF