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HomeMy WebLinkAboutMINUTES - 10222013 - C.69RECOMMENDATION(S): APPROVE changing the Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) programs' funding cycles to better align with the next 5-year Consolidated Plan (ConPlan), and subsequent ConPlans, by extending the current two-year funding cycle for programs/projects in the CDBG public service and economic development categories, and the ESG category for an additional year, as recommended by the Family and Human Services Committee and the Finance Committee. FISCAL IMPACT: No impact on the General Fund. All funds are provided to the County on a formula basis through the U.S. Department of Housing and Urban Development (HUD). Potential applicants not currently receiving CDBG funds in the public service and economic development categories, and ESG category will have to wait an additional year before they can be eligible to apply for funding. BACKGROUND: Early next year, the Contra Costa CDBG Consortium members (Antioch, Concord, Contra Costa County, Pittsburg, and Walnut Creek) will begin a year-long staff intensive process of developing a new 5-year Consolidated Plan (ConPlan) for the CDBG, HOME, and ESG programs that will span FY 2015/16 and run through FY 2019/20. The ConPlan fulfills the requirement from the Department of Housing and Urban Development (HUD) that jurisdictions receiving CDBG, HOME and ESG funds create a plan describing how these funds will be expended APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 10/22/2013 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Bob Calkins, (925) 674-7877 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: October 22, 2013 David Twa, County Administrator and Clerk of the Board of Supervisors By: Stephanie L. Mello, Deputy cc: C. 69 To:Board of Supervisors From:Catherine Kutsuris, Conservation and Development Director Date:October 22, 2013 Contra Costa County Subject:Proposed Change in the Funding Cycle Timeline for Community Development Block Grant and Emergency Solutions Grant Programs BACKGROUND: (CONT'D) over a five-year period. CDBG jurisdictions first conduct an extensive analysis of needs of their lower income populations and community areas using existing data and a great deal of public input from nonprofit agencies,consumers, residents and other stakeholders. Jurisdictions then develop strategies to meet those needs which will occur over the five-year ConPlan period. Once priorities and strategies are determined and the ConPlan is completed, jurisdictions request proposals that will meet the identified priorities utilizing the approved strategies. Nonprofit and other agencies submit proposals based on the strategies identified in the ConPlan. Jurisdictions then award and allocate funding to proposals that meet the strategies, and report the achievements of those agencies annually throughout the five-year period of the Consolidated Plan. To better align the CDBG and ESG funding cycles to the next five-year ConPlan cycle, it is proposed that the County move to a pattern of conducting a Request for Proposals for a two-year period for the first two years of the new ConPlan, and a three-year period for the remaining three years. Consequently, in order to complete the final year of the current ConPlan and be consistent with the current ConPlan priorities, staff proposed that instead of the County starting a new two-year funding cycle that would extend beyond the current ConPlan, that staff only accept renewal applications from current CDBG Public Service and Economic Development subrecipients and ESG program subrecipients for FY 2014/15 funds (see Attachment). Staff will still accept FY 2014/15 applications under the CDBG Housing and Infrastructure/Public Facilities categories, which will be available beginning with a Funding Kickoff meeting scheduled for November 4, 2013. All members of the CDBG Consortium, with the exception of the City of Pittsburg, have agreed to only accept renewal applications for FY 2014/15. Pittsburg will accept new applications for FY 2014/15 but conform to the CDBG Consortium’s funding cycles as outlined above beginning in FY 2015/16. BOS COMMITTEE MEETINGS Both the Family and Human Services (FHS) and Finance Committees respectively met on October 7, 2013 and October 14, 2013 to consider staff’s proposal to change the CDBG/ESG funding cycles to better align with the 5-year ConPlan for CDBG, HOME and ESG programs. The FHS and Finance Committees approved the following: (1) For the last year of the current 2010-15 Consolidated Plan, staff will only accept renewal applications from currently funded Public Service, Economic Development, and ESG subrecipients contingent on the availability of CDBG/ESG funds and the satisfactory accomplishment of FY 2013/14 contract goals. (2) Beginning with the end of the current 2010-15 Consolidated Plan, the County’s CDBG and ESG grant cycle for each five-year Consolidated Plan will have two different funding cycles: a) the first funding cycle will be a two-year funding cycle for the first two years to allow for evaluation of the Consolidated Plan strategies and any adjustments; and b) the second funding cycle will be a three-year funding cycle for the last three years to coincide with and successfully complete the five-year Consolidate Plan period. (3) FY 2014/15 applications in the Infrastructure/Public Facilities (IPF) and Housing categories will be accepted beginning with a Funding Kickoff meeting scheduled for November 4, 2013. CONSEQUENCE OF NEGATIVE ACTION: Not approving the recommendations by the Committees may result in the County not being consistent with the next 2015-2020 Consolidated Plan priorities. CHILDREN'S IMPACT STATEMENT: Most of the projects and programs funded with CDBG, HOME, and ESG funds address at least one of the five community outcomes established in the Children's Report Card. ATTACHMENTS Attachment: Comparison of Current and Proposed Funding Cycles Attachment A COMPARISON OF CURRENT AND PROPOSED CONSOLIDATED PLAN AND ANNUAL FUNDING CYCLES Current ConPlan/Annual Plan Cycle Proposed ConPlan/Annual Plan Cycle Consolidated Plan FY 2010-2015 Annual Plans FY 2010/11 New applications accepted FY 2011/12 Renewal applications accepted FY 2012/13 New applications accepted FY 2013/14 Renewal applications accepted FY 2014/15 New applications accepted Renewal applications accepted Consolidated Plan 2015-2020 Annual Plans FY 2015/16 New applications accepted FY 2016/17 Renewal applications accepted FY 2017/18 New applications accepted FY 2018/19 Renewal applications accepted FY 2019/20 Renewal applications accepted