HomeMy WebLinkAboutMINUTES - 10222013 - C.44RECOMMENDATION(S):
1. APPROVE Consulting Services Agreement dated October 22, 2013 through October 22, 2017 (with a one-year
extension option), with DLR Group (DLR), Sacramento, in the amount of $400,000 to provide as-needed
architectural services for various facilities projects.
2. AUTHORIZE the Public Works Director, or designee, to execute the agreement.
FISCAL IMPACT:
Work performed under this as-needed consulting services agreement will be 100% funded by various project funding
sources as projects arise.
BACKGROUND:
The purpose of the as-needed architectural services agreement is to provide services for various facilities projects as
they occur during the agreement period. When the Public Works Department (department) receives a project request,
it will be determined at that time whether or not it would be prudent to utilize one of the as-needed architects. The
as-needed architects will provide typical architectural services, such as programming, design, and construction
administration.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 10/22/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Rob Lim (925) 313-2000
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: October 22, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: PW Accounting, PW CPM Division Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County
Administrator's Office
C. 44
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:October 22, 2013
Contra
Costa
County
Subject:APPROVE and AUTHORIZE Consulting Services Agreement with DLR Group for As-Needed Architectural Services
BACKGROUND: (CONT'D)
The types, sizes, and locations of projects will vary. Typical projects may include remodels, tenant improvements,
additions, modernization, and code-related improvements. Projects may also include investigations, studies, and
reports. Some of the anticipated projects include the facilities life-cycle investment program (FLIP) projects under
the recent budget allocation for capital projects and deferred maintenance. Other anticipated projects include the 25
new project requests received by the department over the past three months. Having as-needed agreements in place
will allow the design phase to commence sooner and provide for a shorter project completion schedule.
Projects will be assigned to an as-needed architect when there is an approved project and funding. The agreement
amount of $400,000 is a limit (not actual appropriated dollars) based on a projection of anticipated work. It is
possible that the limit may not be reached. The agreement limit of $400,000 is spread over a four-year agreement
term. Having as-needed architectural services agreements in place will save money for the County when compared to
the expense of conducting a consultant selection process on a project-by-project basis. The department has
successfully utilized as-needed architectural services agreements many times in the past.
Previously, four as-needed services agreements were approved. A number of projects have been assigned to the point
where two of the four agreements are almost fully utilized. Moreover, one of the new project requests is for
electronics system improvements at the West County Detention Facility. DLR has extensive experience with
detention facilities.
A competitive qualifications-based selection process was conducted which included issuing a Request for
Qualifications (RFQ). Forty Statements of Qualifications (SOQ) were received and reviewed. A selection committee
comprised of County staff conducted interviews of the short-listed firms and established a list of qualified as-needed
architectural firms. DLR is on the qualified list and it is recommended that they be awarded an as-needed
architectural services agreement and that the agreement be approved at this time.
CONSEQUENCE OF NEGATIVE ACTION:
If the agreement is not approved, the County will not be able to take advantage of the time and cost savings possible
through the utilization of an as-needed architectural services agreement.
CHILDREN'S IMPACT STATEMENT:
Not applicable.