HomeMy WebLinkAboutMINUTES - 10152013 - C.60RECOMMENDATION(S):
ADOPT Resolution No. 2013/380 accepting as complete the construction contract work performed by Arboricultural
Specialties, Inc. dba The Professional Tree Care Company (Professional Tree Care) for the Tree Restoration at West
County Detention Facility, 5555 Giant Highway, Richmond, for the Public Works Department, as recommended by
the Public Works Director.
DIRECT the Clerk of the Board to file with the County Recorder a certified copy of Resolution No. 2013/380 and the
attached Notice of Completion no later than fifteen (15) days after adoption.
FISCAL IMPACT:
There is no direct fiscal impact resulting from the adoption of the Resolution of Acceptance and Notice of
Completion, but the adoption and recording will limit the period for filing stop payment notices and bond claims on
this contract.
BACKGROUND:
The project involved the restoration of approximately 5 acres with native vegetation and the establishment of a buffer
area between the Point Pinole Regional Park entrance
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 10/15/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Rob Lim, (925) 313-2000
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: October 15, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stacey M. Boyd, Deputy
cc: PW Accounting, PW CPM Division Manager, PW CPM Project Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County
Administrator's Office, County Administrator's Office
C. 60
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:October 15, 2013
Contra
Costa
County
Subject:Adopt Resolution of Acceptance and Notice of Completion for the Tree Restoration at West County Detention
Facility, Richmond
BACKGROUND: (CONT'D)
and the West County Detention Facility. The new plantings included a mixture of shrubs and trees appropriate to
the climate and site conditions with an emphasis on native species. An irrigation system and some minor drainage
improvements were also included.
On January 8, 2013, the County entered into a construction contract with Professional Tree Care for the Tree
Restoration at West County Detention Facility, 5555 Giant Highway, Richmond, for the Public Works
Department.
The above contract has been completed in accordance with the approved plans and specifications. It is
recommended that the work covered by the above contract be accepted by adopting a Resolution of Acceptance
and Notice of Completion (Resolution 2013/380). The project acceptance includes a withholding amount of
$33,928 to ensure completion of project closeout items and for the landscape and irrigation maintenance period.
CONSEQUENCE OF NEGATIVE ACTION:
Accepting a contract as complete is standard procedure and allows for proper closeout of the contract. If the above
contract is not accepted as complete, the period for filing stop payment notices and bond claims may be extended.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
ATTACHMENTS
Resolution No. 2013/380
Notice of Completion
Withhold Summary
Recorded at the request of:
Contra Costa County Public Works Dept.
Capital Projects Management Div.
When recorded, return to:
Contra Costa County Public Works Dept.
Capital Projects Management Div.
255 Glacier Drive
Martinez, CA 94553
NOTICE OF COMPLETION
(Civil Code Section 9204)
NOTICE IS GIVEN of completion of the following public work of improvement:
(1) Project name: Tree Restoration at West County Detention Facility, 5555 Giant Highway,
Richmond, for Public Works Department
(2) Date of completion: October 15, 2013
(3) Name and address of Owner: Contra Costa County, c/o Contra Costa County Public Works
Department, Capital Projects Management Division, 255 Glacier Drive, Martinez, CA 94553
(4) Name and address of Direct Contractor: Arboricultural Specialties, Inc. dba The Professional
Tree Care Company
(5) Name and address of Construction Lender: None
(6) Description of site: West County Detention Facility, 5555 Giant Highway, Richmond, CA
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I
am the agent of the Owner named above, that I have read this Notice, that I know and understand the
contents, and that the facts stated in the Notice are true and correct.
Dated: October 15, 2013.
Rob Lim
Contra Costa County Public Works Dept.
Capital Projects Management Div.
WITHHOLD SUMMARY Date: October 15, 2013
TREE RESTORATION AT WEST COUNTY File: 135-1202/C.1.1
DETENTION FACILITY FOR PWD (WZ0004)
Description Withhold Amount
1. Landscape and irrigation maintenance period $25,000.00
2. Native grass seeding $6,104.00
3. Milkweed plugs planting $2,824.00
4. Submit Verification of Performance forms (Division E, Section I, *
first paragraph, pages E-10 and E-19) for entire project.
5. Submit Statement to Accompany Final Payment (Division F, Section *
27 and page F-23) for entire project.
TOTAL WITHHOLD AMOUNT $33,928.00
* County will not authorize release of retention until these items are completed.