HomeMy WebLinkAboutMINUTES - 10012013 - C.29RECOMMENDATION(S):
APPROVE and AUTHORIZE the Conservation and Development Director, or designee, to execute a contract
amendment with ECS Imaging, Inc., effective October 1, 2013, to extend the term from October 31, 2013 to June 30,
2014 and increase the payment limit by $249,480 to a new payment limit of $349,430 for the indexing of electronic
land use project and building permit files to enable internet access for the public.
FISCAL IMPACT:
No impact to the County General Fund. Land use and building permit fees will cover the costs for these specialized
electronic file indexing services.
BACKGROUND:
The Department of Conservation and Development (DCD) contracted with ECS Imaging, Inc., to reorganize and
index data, documents, and images of more recent building permit files that had been scanned into electronic format.
These efforts enabled DCD to expedite the launching of our ePermits Center website and allow customers and the
public to research land use and building permit files over the internet. DCD continues to have several years of older
land use and building permit files that must be both scanned and then indexed correctly to assure that searching the
electronic files results in accurate retrieval of data, documents and images by both staff and the public. ECS Imaging,
Inc., additionally verifies data and images returned from scanning and perform a regular quality control review to
maintain the accuracy of indexing. DCD has consulted with AFSCME, Local 2700 regarding the use of ECS
Imaging, Inc., for these indexing services and has concurrence to extend these services through June 30, 2014.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 10/01/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I
Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
ABSENT:Federal D. Glover, District V
Supervisor
Contact: Victoria Mejia 925-674-7726
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: October 1, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C.29
To:Board of Supervisors
From:Catherine Kutsuris, Conservation and Development Director
Date:October 1, 2013
Contra
Costa
County
Subject:Contract Amendment -ECS Imaging
CONSEQUENCE OF NEGATIVE ACTION:
Land use project and building permit information will not be available via internet thus requiring customers to come
into our offices for background information they may need. Additional staff time and costs will have to be devoted
researching information.
CHILDREN'S IMPACT STATEMENT:
None.