HomeMy WebLinkAboutMINUTES - 09172013 - C.44RECOMMENDATION(S):
Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County, Contract
#26-539-3 with RecordXpress of California, LLC, a limited liability company, in an amount not to exceed
$1,440,000, to provide off-site storage, retrieval, destruction and management of documents and records for Contra
Costa Regional Medical Center (CCRMC) and other designated Health Services Department Divisions for the period
from August 1, 2013 through July 31, 2016.
FISCAL IMPACT:
This Contract is funded 100% by Enterprise Fund I. (Rate increase)
BACKGROUND:
Contra Costa County Health Services Department requires document storage and management services for patient
medical records and other Department documents. Contractor provides 24 hours per day/ 7 days per week pick-up
and retrieval services, management of the process of storage, retrieval, and re-file of all hard-copy and radiological
records, as well as secured destruction of records held in storage.
On
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 09/17/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Anna Roth, 370-5101
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 17, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: A Down, D Gary
C. 44
To:Board of Supervisors
From:William Walker, M.D., Health Services Director
Date:September 17, 2013
Contra
Costa
County
Subject:Contract #26-539-3 with RecordXpress of California, LLC
BACKGROUND: (CONT'D)
August 16, 2005, the Board of Supervisors approved Contract #26-539 (as amended by Amendment Agreements
#26-539-1 and #26-539-2) with RecordXpress of California, LLC for the provision of off-site storage, retrieval,
destruction and document management for services for CCRMC and other Health Services Divisions, for the period
from August 1, 2005 through July 31, 2013. This Contract includes modifications to County’s standard General
Conditions.
Approval of Contract #26-539-3 will allow Contractor to continue providing document storage and management
services through July 31, 2016.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, County’s Health Services Department will not have access to document storage and
retrieval services, including patient records, while an alternate contractor is solicited, engaged and appropriate
transition plans are developed.
CHILDREN'S IMPACT STATEMENT:
Not Applicable