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HomeMy WebLinkAboutMINUTES - 09172013 - C.21RECOMMENDATION(S): APPROVE and AUTHORIZE the Public Works Director, or designee, to apply for and accept the California Department of Water Resources Flood Emergency Response Project Grant in an amount not to exceed $1,500,000, for equipment, maintenance, and service integration with other governmental agencies. FISCAL IMPACT: $1,500,000; California Department of Water Resources. The grant award may be lower than the amount requested and will be for a period of two years from the effective date of the award. BACKGROUND: The local agencies as first responders play a key role in management of the flood emergencies in their jurisdictions. To qualify for Federal Emergency Management Agency (FEMA) disaster funds, local agencies are required to prepare a Multi-Hazard Mitigation Plan, called an Emergency Action Plan (EAP), which includes planning for all potential emergencies in their jurisdictions. Generally, it is assumed that local agencies included flood emergencies in their EAP and would have a plan and enough resources in place to address flood emergencies. However, local agencies, APPROVE OTHER RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE Action of Board On: 09/17/2013 APPROVED AS RECOMMENDED OTHER Clerks Notes: VOTE OF SUPERVISORS AYE:John Gioia, District I Supervisor Candace Andersen, District II Supervisor Mary N. Piepho, District III Supervisor Karen Mitchoff, District IV Supervisor Federal D. Glover, District V Supervisor Contact: Mark Boucher (925) 313-2274 I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. ATTESTED: September 17, 2013 David Twa, County Administrator and Clerk of the Board of Supervisors By: Chris Heck, Deputy cc: Mark Boucher, Flood Control, Catherine Windham, Flood Control, Marcelle Indelicato, Sheriff-Coroner's Office C. 21 To:Board of Supervisors From:Julia R. Bueren, Public Works Director/Chief Engineer Date:September 17, 2013 Contra Costa County Subject:Department of Water Resources Flood Emergency Response Project Grant, East County area. (100% State) BACKGROUND: (CONT'D) in most cases, do not have enough resources to effectively prepare and respond to major floods. A Department of Water Resources (DWR) assessment of the local agencies’ flood response planning and their preparedness indicates that in most communities, local agencies’ EAPs may not have an effective flood response plan, nor do many agencies have enough resources to respond to potential flood emergencies. DWR recognizes that coordinated flood emergency response throughout the State requires active engagement of the local emergency responders. The California Department of Water Resources has funding available for Flood Emergency Response Projects grants. The original amount of $5 million has been increased to $10 million, and the geographic scope has been modified. The original $5 million remains available for statewide projects (minus the legal Delta), while another $5 million is proposed for projects in the legal Delta. This increase in funding represents DWR’s strong commitment to improving flood preparedness and response at the local level throughout the state. This action is for the second grant application under this program and is for projects related to the legal Delta. The first Board action went before the Board on April 9, 2013, and was approved. From that grant, the County will receive $206,500 for new stream gages and stream gage webpage development. The gages and webpage will be used to enhance our flood warning systems. The current grant application will request funding for more stream gages for creeks that drain to the Delta as well as emergency equipment and training related to flood emergency response. Funding for this Grant Program will be provided through Proposition 1E, the Disaster Preparedness & Flood Protection Bond Act of 2006 (Section 5096.821 of Chapter 1.699 of Division 5 of the Public Resources Code), from SBX2 1, which allocates $135 million to the Department “for acquisition, design, and construction of essential emergency preparedness supplies and projects.” Up to $5 million will be available for the grant program through 2015. Under this grant program, the DWR will provide financial assistance through a grant agreement with participating agencies. Contra Costa County will use this grant funding for local emergency responders to work with the DWR to improve local flood emergency preparedness and response. CONSEQUENCE OF NEGATIVE ACTION: If not approved, we would not be eligible to receive funding through this grant program. CHILDREN'S IMPACT STATEMENT: Not applicable. ATTACHMENTS DWR Cover Letter DWR Grant Application DRAFT APPLICATION A-1 Application Cover Sheet Part A – Organizations, financial and legal information State of California, The Natural Resources Agency, Department of Water Resources Application for a Competitive Grant under Proposition 1E, Section 5096.821 of Chapter 1.699 of Division 5 of the Public Resources Code. CONTRA COSTA COUNTY PUBLIC WORKS 255 Glacier Dr. Martinez, CA 94553 of the County of Contra Costa, State of California, does hereby apply to the California Department of Water Resources for a grant in the amount of $xxxxxxxx for the planning and implementations of the following program under the CONTRA COSTA COUNTY FLOOD EMERGENCY RESPONSE PROGRAM-DELTA By _______________________________________ Date ___________ Julia Bueren Public Works Director Phone: 925-313-2000 Fax: 925-333-2333 jbuer@pw.cccounty.us DRAFT APPLICATION A-2 Applicants Representatives Project Contact Person: Mark Boucher Sr. Hydrologist 925-313-2274 F: 925-313-2333 mbouc@pw.cccounty.us Alternate Contact Person: Rick Kovar Emergency Services Manager 925-313-9621 F: 925-646-1120 rkova@so.cccounty.us Type of Organization: Office of Emergency Services For the geographic extent of the project: California State Senator: Mark DeSaulnier District: 7th California Assemblyperson: Jim Frazier District: 11th Agency Officers Julia Bueren Public Works Director William Walker County Health Director Daryl Louder Contra Costa County Fire Chief Michael Banks City of Richmond Fire Chief David O. Livingston Sheriff Mark Evenson Brentwood Police Chief DRAFT APPLICATION A-3 Project Costs and Budget 1. Itemized Budget STEP-1 - Planning & Coordination Units Unit Cost ($) Total Cost Local Flood Safety Plans: Contra Costa Sheriff's Office of Emergency Services for Reclamation Districts Update BIMID All Hazard Disaster Preparedness Plan 1 2,015 2,015 New Flood Safety Plan 9 10,000 90,000 Update/Revise Flood Safety Plans 4 5,000 20,000 112,015 Develop flood maps - Contra Costa Sheriff's Office of Emergency Services for Reclamation Districts New flood contingency maps: 9 25,000 225,000 Revise current maps 4 10,000 40,000 Update Evacuation Map & Rally Point List - BIMID 1 3,024 3,024 Public Safety maps & Citizen maps 5 10,000 50,000 318,024 New Stream Gauges - Contra Costa County Public Works/Flood Control Priority 1 Stream Gauges HydroLynx Data Collection Systems (data logger, radio, etc. included.) 4 8,000 32,000 Stream Sensors – pressure transducer or bubbler type 4 1,500 6,000 Cabinet Enclosure 4 1,000 4,000 Labor for coordination/installation/setup 4 12,961 51,844 93,844 Priority 2 Stream Gauges HydroLynx Data Collection Systems (data logger, radio, etc. included.) 1 8,000 8,000 Stream Sensors – pressure transducer or bubbler type 1 1,500 1,500 Cabinet Enclosure 1 1,000 1,000 Labor for coordination/installation/setup 1 3,525 3,525 14,025 New Stream Gauges - Contra Costa County Public Works/Flood Control - Grand Total 107,870 DRAFT APPLICATION STEP-1 - Planning & Coordination Units Unit Cost ($) Total Cost Communication Equipment - BIMID Purchase four (4) APX7000 700/800 MHz 3 watt & VHF 5 watt P25 radios - BIMID 1 25,932 25,932 East Bay Regional Communication System Authority (EBRCSA) Fees 1 2,720 2,720 28,652 IO Radio Sets/ Comms Support/ CP Equipment - Contra Costa Sheriff's Office of Emergency Services Motorola APX 7000 Portable Cache (18) 2 84,000 168,000 HAM Radio Base Stations 4 1,000 4,000 Western Shelter Field Tent 2 2,500 5,000 ICP Equipment 1 5,000 5,000 182,000 HAM Radio Base Stations - Contra Costa County Health Services HAM Radio Base Stations for CCC Medical Facilities 20 1,000 20,000 20,000 STEP-1 - Planning & Coordination "Subtotal 768,560 STEP-2 - Training & Exercises Units Unit Cost ($) Total Cost NIMS/SEMS Compliance Training NIMS Compliance and training - BIMID 2 5,000 10,000 10,000 STEP-2 - Training & Exercises "Subtotal 10,000 STEP 3 - Facilities, Equipment, & Supplies Units Unit Cost ($) Total Cost Supplies and Equipment Stockpile 500 tons of rip/rap for emergency repairs - BIMID 1 16,531 16,531 Purchase (and customize) a mobile Emergency Response Trailer - BIMID 1 11,636 11,636 28,167 STEP 3 - Facilities, Equipment, & Supplies "Subtotal 28,167 Grand Total $ 806,727 DRAFT APPLICATION 2. Financing Information Total Cost: $xxxxxx Amount funded by DWR: $xxxxxx Amount funded by applicant and partners: $465,000 Source of funds from partner agencies for this Project: Source Amount Describe Status of Funds FC District $5,000 Processing CEQA Document Sheriff’s Office $450,000.00 Annual operating expense of maintain Sheriff’s helicopter Sheriff’s SAR Program $10,000.00 Current budget for water training for SAR team Sheriff’s Volunteer Program On average 40,000 hours of service are donated in- kind by volunteers in SAR, Dive and amateur radio programs. Total: $ $465,000 DRAFT APPLICATION A-4 Governing Body Resolution A request for a board order has been submitted and on the Contra Costa Board of Supervisors agenda for September 17, 2013. DRAFT APPLICATION A-5 Partner Agency Letters of Commitment Letters are coming. DRAFT APPLICATION A-6 Applicant’s Authority and Capability DRAFT APPLICATION B-1 Project Scope of Work and Tasks 1. Introduction The Contra Costa County has many Departments and partners that play a part in responding to flood emergencies. The Sheriff’s Office, Fire Department, Public Works/Flood Control, and Health Services are working closer together than ever trying to minimize loss of property and lives due to flooding. The County is also working more closely with Reclamation Districts to assist them in flood response. The goals we are pursuing are to be better prepared, better trained, better equipped, and better informed to provide an ever-improving response to flood emergencies in Contra Costa County. The projects proposed in this grant application consist of providing Flood Safety Plans or updates to existing plans for XXX of the 14 Reclamation Districts (RD), creation or updates of Flood Contingency/Safety Maps, training of RD personnel to ensure NIMS/SIMS compliance, communication equipment, and supplies. (Check completeness) 2. Background The Contra Costa Office of Emergency Services (OES) is managed by the Contra Costa Sheriff’s Office for the Operational Area. Contra Costa County Public Works Department (PW) staff that manages the Contra Costa County Flood Control and Water Conservation District (FCD) is spearheading the grant application preparation and submittal. Contra Costa OES will be designated to manage the grant once it is awarded. Agencies submitting projects under this grant will act as the project managers for their respective projects. Contra Costa Sheriff’s OES in coordination with Sheriff’s Fiscal Services will manage the fiduciary and administrative requirements of this grant. OES is coordinating with Public Works/Flood Control, the Fire Department, Health Services and Reclamation Districts in the County to enhance the County’s preparation and response to flood events. By submitting one application for law, fire, flood control, health services, and reclamation districts, this application shows a united effort to increase the response efforts of the County as a whole. In its May 2011 “Hazard Mitigation Plan Update” (HMP), the County coordinated with two of the reclamation Districts. These “Special District Partners” were Reclamation District 800 (Byron Tract) and Reclamation District 830 (Jersey Island). This grant effort emphasized and vision of better coordination with and among the Reclamation Districts. If the Reclamation Districts are prepared and able to thwart levee breaches, this will have the additional benefit of protecting the drinking water quality for those in Contra Costa County served with Delta water supplies. DRAFT APPLICATION 3. Description of Proposed Project Our proposal’s projects are organized below using the Step 1, Step 2 and Step 3 categories outlined in the grant guidelines. These agencies propose the following projects in this grant application that addresses several activities eligible for funding: Step 1) Planning and Coordination The following projects are planning and coordination activities. a) Flood Safety Plans - Contra Costa County has experienced a variety of flood emergencies over the past half century. Many of the County’s flood risks are within the “legal delta”. In the East Contra Costa County area (East County), thirteen Reclamation Districts (RD) and one Municipal Improvement District (MID) have a need for a new or updated Flood Safety Plans to guide them in effective protection of their levees during delta flood events. For many of the RDs, Lack of funding is the primary barrier to developing a plan. This is a unique opportunity to develop or update the plans or all of the RDs at the same time to provide consistency and a high level of coordination. There is a great potential for sharing resources and creating plans that work together in an overall vision for flood response. The intend is for the Flood Safety plans to, at a minimum, contain the content required by the Water Code and substantially parallels the State’s June 2011 “Sample Flood Safety Plan”. These plans will be produced by or in close coordination with experienced RD engineer’s to ensure to the greatest extent possible that they are realistic, practical, and effective. MORE COMING? b) – Most RDs in East County do not have Flood Contingency Maps (see sample in Figure 1), Public Safety maps or Citizen Maps for the Reclamation Districts. Those that may have or their maps need to be updated to be most effective. The production or update of the maps simultaneously will help in identifying resource sharing opportunities. The grant funding will provide a rare opportunity for the RDs to collaborate at a regional level on flood emergency response planning. As with the Flood Safety Plans, these maps will be produced by or in close coordination with experienced RD engineer’s to ensure to the greatest extent possible that they are realistic, practical, and effective. MORE COMING? Figure 1 Sample Flood Contingency Map DRAFT APPLICATION c) New Stream Gages – The proposed stream gages will be for collecting and exchanging stream level information for flood warning. There are no stream gages in the East County that are connected to a County’s flood warning system. Contra Costa Public Works Flood Control Division staffs the Contra Costa County Flood Control and Water Conservation District (FC District). Public Works staff provides the Contra Costa Emergency Operations Center (EOC) with field intelligence for the flood protection infrastructure and as well as real time situational awareness during flood emergencies. The National Weather Service receives the FC District rain data and uses it for forcasting verification and as on-the-ground data for enancing their warning desiciaion. The risk in Contra Costa County, from a flood control facilities construction perspective, has been managed and mitigated well over the last several decades through flood control projects and floodplain management. There remain locations where flood control projects are needed, but funding for study and construction of flood control projects is difficult to obtain. Funding for maintenance of the current flood control facilities (sediment removal) has been a struggle since the passing of Proposition 13. Also, in some cases land development has increased flows and potential flooding beyond the design capacity of the flood control facilities reducing the flood protection. Therefore, certain locations in Contra Costa County will continue to have high flood risks for the foreseeable future. NWS Coordination for Flood Warning – Very recently, the FC District staff has had contact with the Hydrologist from the Monterey Office National Weather Service (NWS). During these conversations and a two day meeting we learned there is interest on the part of the NWS of beginning a “new era” in using real time data. Our data, along with sophisticated real-time modeling supported by the NSWS could provide better prediction and warning times of eminent flooding on smaller tributaries. Installing new stream gages connected to the Flood Control District’s remote data collection system will assist in predicating flooding. FCD Hydroloic Data Collection System - SystemThe FC District currently also operates 29 rain gages and 3 stage gages. All of the gages operated by the FC District are connected to remote data collection units that allow transmission of data via SCADA radio to a centralized base computer at the FC District office. The location of the rain and stream gages the FC District operates and the radio paths of the hydrologic data collection system are shown in Figure 2. Figure 2: Existing FC District’s Hydrologic Data Collection System DRAFT APPLICATION FCD Flood Forecasting Protocols - The FC District currently uses antecedent rainfall conditions to measure the potential for flooding. Critical antecedent conditions for flood warning are defined as follows: 7 inches of rain for the season starting on July 1. 5 inches of rain in the last 30 days. 3 inches of rain in the last 7 days. If any of these conditions have been met and 2 inches of rainfall is forecast in the next 24 hours, then flooding is likely in the next 24 hours. This information has been provided to the public via the FC District’s “7-5-3-2” outreach campaign and is explained in Chapter 13 of the Contra Costa Hazard Mitigation Plan Update (May 2011). While the antecedent conditions criteria are good for general flood “forcasting”, they do not inform anyone about what is actually happening on the ground. Sending staff to watch creeks in case they rise uses up resources that could be used in more critical flood response tasks. Funding Needed to Increase Data Collection and Flood Warning Capabilities - Public Works is seeking funding to enhance the creek sensors capabilities throughout the County by adding more stream gages to its current hydrologic sensor system. These stream gages will play a critical role in planning for imminent flooding throughout the County by having real-time stream stage data transmitted from critical creeks in the County. Figure 3 is from the Contra Costa Hazard Mitigation Plan Update and shows locations where loss due to flooding has occurred repeatedly. Figure 3: Repetitive Loss Area Map from Chapter 13 of the Contra Costa Hazard Mitigation Plan Update May 2011 DRAFT APPLICATION Flooding in Contra Costa County occurs primarily on the months of December through February. The watersheds are relatively small with steep slopes in the upper watersheds. The streams rise rapidly and can unexpectedly when the ground is saturated and high rainfall intensities occur. There is a need for more stream gages in Contra Costa County so the EOC can better monitor the creeks and use that intelligence to provide warnings and assist in the allocation of resources for flood emergency response actions. Installation and maintenance of stream gages is a comparatively inexpensive method of increasing flood response intelligence. The cost can be insignificant compared to the savings from flood damage (and possibly lost lives) if a gages were present. As soon as a gage is installed, it can provide creek depth information vital to intelligence during a flood event through the Public Works Department Flood Control Division (FC District Staff) hydrologic data collection system. Further study of the creek for its capacity and the watershed’s hydrology (response to rainfall) can greatly enhance the understanding and confidence in the meaning of rising stream stage during storms. Existing Stream Gages - The stream gages that are currently active in Contra Costa County are presented below in Table 1 and in Figure 4. Currently, only those stream gages owned and operated by the FC District are connected to the FC District data collection system. In February 2013, the FC District purchased a $30,000 NovaStar 5 software upgrade that adds greater flexibility in communicating and transferring data. This new system opens up additional opportunities for flood emergency communication that can provide better, timelier data for decision makers during flood or flood control channel related emergencies. Table 1 – Active Operating Stage Gages in Contra Costing County (See Figure 4 for locations) Stream Gage Name Location On System Owner/Operator Walnut Creek @ Ygnacio Vly Rd Walnut Creek Yes FC District Marsh Creek @ Marsh Creek Fire Marsh Ck E. of Clayton Yes FC District Marsh Creek Reservoir S. of Brentwood Yes FC District Alhambra Creek @ D Street Martinez No City of Martinez* Wildcat Creek @ Vale Road San Pablo No City of San Pablo* San Ramon @ San Ramon San Ramon No USGS** Marsh Creek @ Brentwood Brentwood No USGS ** *Operated by a consultant for the City **Operated by the US Geological Survey under cost share agreements with local agency. DRAFT APPLICATION Figure 4: Active Existing Stream Gages in Contra Costa County Proposed Stream Gages - In all, the FC District identified 5 Priority 1 locations and 2 Priority 1 locations inside or “serving” the Legal Delta. provides a summary of the priority gage count inside the Legal Delta. The FC District is anticipating being awarded a Flood Emergency Response Grant from the Statewide round to pay for the installation or conversion of 11 stream gages as well as funding to develop a webpage that can be used to display the current stream depth and flood stage. These locations that are inside or serve the legal Delta would be beneficial in providing flood warning intelligence information. Three of the gages bein presented were chosen in areas of known flood risk. The FC District also used the FEMA Flood Insurance Rate Map (FIRM) GIS layers to locate the optimum Figure 5: Marsh Creek @ Marsh Creek Fire Stream Gage DRAFT APPLICATION gage sites. These sites are where stream gages might be installed to measure to provide flood warning data and data collection benefit for areas in the FEMA floodplains. Two of the gages are for an existing large detention basin and a large detention basin that will be constructed by 2015. The proposed gage sites are shown on Figure 6. Table 2: Proposed Stream Gages Description Priority Note Serving the Legal Delta Boundary Marsh Creek @ Balfour Rd 1 New West Antioch Creek @ 10th St 1 New Upper Sand Creek Basin 2 New Deer Creek Basin 2 New Marsh Creek @ Brentwood (new) 2 Provide link to City Sensor The feasibility of all location has not been verified and there are many factors that determine the best and most viable gage location. However, we are confident that a gage site can be found in the close proximity of these locations and fulfill the same purpose. Local experience of flooding and hydraulic analysis of the proposed gage locations can provide a very good approximation as to what water levels will produce flooding. The gage can then be used for warning and indication of flooding to speed response and recovery. Analysis of actual the stream stage and flow from storm events can verify the flood warning levels and enhance the storm watch protocols for those locations. More detailed descriptions of the five proposed stream gages are provided in Table 3. Figure 6: Planned Stream Gages in Contra Costa County DRAFT APPLICATION Table 3: Proposed Stream Gage Descriptions Gage location Description Marsh Creek @ Balfour Road This gage would be located upstream of Balfour Road in Brentwood. The control downstream is a stable street undercrossing that is armored with RSP and concrete where a pedestrian path and depressed service road are present. West Antioch Creek @ 10th Street. This gage is currently proposed upstream of a double box culvert and upstream of the location where West Antioch Creek escapes its banks on a regular basis and floods and area of low income and known as a disadvantaged community (DAC). Marsh Creek @ Brentwood (take over or new) This existing gage is not connected to the FC District’s data collections. The intent is to partner with the USGS to find a way to slave the data off of their existing sensor. There is rumor that the USGS may abandon this stream gage location due to lack of a local sponsor. With this in mind, we have included the costs to fully take over this gaging site with our own equipment. Upper Sand Creek Basin This detention basin is under construction. Knowing how it performs is important to understanding the flooding potential downstream of it. A level gage at this location would assist if verifying how the basin functions in real storms. Deer Creek Basin or Kellogg Creek This is an existing detention basin. A gage on this basin measuring the water level would provide warning for when it may spill. The area immediately downstream may experience flooding and this basin drains to Marsh Creek which will flood in major storms. The Deer Creek basin site is being evaluated to determine if it is the best location for a gage. In the event it is found to be of minimal value, a site can likely be found on Kellogg Creek where there is available public right of way at a good gaging site. DRAFT APPLICATION Step 2) Training and Exercises 1. Training the Reclamation District personnel in National Incident Management System (NIMS) and the California Standardized Emergency Management System (SEMS) compliance – Most of the RDs personnel are not trained in NIMS/SEMS. This training will educate them in the terminologies and protocols to enhance their flood emergency response understanding and effectiveness. Step 3) Facilities, Equipment and Supplies a) IO Radio Sets/ Comms Support/ CP Equipment - The Sheriff’s Office of Emergency Services plays a critical role in responding to critical incidents including flood emergencies. This includes EOC operations and field response. With this in mind Contra Costa OES is requesting resource funding to increase their mutual aid incident command and communication capabilities. This includes acquiring two multi-band mutual aid radio caches that can be utilized by any responding agencies in a flood emergency. These caches are similar to what was funded by DWR for Sacramento, Solano and San Joaquin Counties in previous grant cycles. These radios will be maintained by Contra Costa OES and available to any agency needing mutual aid communications capability when responding to critical incidents, including flooding. An example of why these cache radios are critical. In 2011 the City of Martinez Police dispatch system crashed. Their radio system was inoperable. Contra Costa OES provided the agencies existing cache radios and the Sheriff’s Office was able to dispatch their patrol deputies through these radios. With the conversion to the 800 mhz P25 system our existing cache radios are obsolete and unable to work on the 800 mhz spectrum. We would like to add these new caches to be available to be used in future critical events where all responders could benefit by working on the same frequencies. This would include responding to flood incidents. The rescue cited above included the search for two additional victims and included Contra Costa County Fire, Contra Costa Sheriff’s Office, Walnut Creek PD, Concord PD, Contra Costa Public Works and the CHP. Having a cache of P25 compliant radios would make that type of multi-agency response much more seamless if it happened again. DRAFT APPLICATION This request includes funding equipment to enhance the ability to set up and manage Incident Command Post operations in the field. Equipment will include mobile shelter for environmental protection in the field CP as well as equipment to effectively set up and manage an incident command post. This will greatly enhance the ability to command and control critical incidents including flood operations. An incident command post set up to respond to an incident during a flood response needs to be prepared to be weather resistant. Having adequate sheltering capability to manage a large scale response will be needed. This funding will allow the acquisition of robust shelters designed for incident management and support. b) HAM Radio Base Stations - The Contra Costa County EMS Agency is planning to expand the Ham radio communication network to provide backup uninterrupted medical health operations. This allows us to establish both new and redundant interoperable communication. Recent events illustrate the potential communication gap during emergency responses when 15,000 patients surged two Contra Costa County hospitals over a two week period. The Local Emergency Medical Services Agency coordinated communication for the MedHealth response with the hospitals. However, the need for an expanded backup communication network will be necessary during a significant system wide disruption. Without an interoperable communication system, hospitals, health centers, skilled nursing facilities will be significantly limited in their ability to receive medical direction and coordinate the transport of the sick and injured. The Contra Costa County EMS Agency is planning to expand the Ham radio communication network to provide backup uninterrupted medical health operations. This allows us to establish both new and redundant interoperable communication. Currently the 9 county hospitals exercise their Ham radio communication plans during regular drills. This expansion project extends the communication capability from the 9 hospitals with Ham radios to a network of over 30 medical facilities in the county, connecting the smaller health care facilities to the Emergency Medical Services Agency to widespread disruption within the MedHealth system. Please refer to the attached maps. DRAFT APPLICATION Figure 7 - Current Medical Health Ham Radio Distribution Figure 8 - Proposed Medical Health Ham Radio Distribution DRAFT APPLICATION 4. Current deficiencies The Office of the Sheriff Air Support Unit is responsible for daily patrols of the legal Delta in and out of Contra Costa County. As important is the ciritical infrastructure, Bay areas and inland lakes, open space and cities patrolled by this unit. There are a limited number of air assets that could respons to a “flood Emergency” in Northern California. There are many areas on the County that are not easily accessible and the only time the areas can be viewed is from a helicopter. Due to the aging equipment aboard the helicopters, the Sheriffs’ Air support Unit is requesting the following items to help continue to protect the most valuable asset this region has to offer. The Contra Costa County Office of the Sheriff Air Support Unit will be better able to meet the requirements and mission objectives of deterrence, detection, and SAR with the addition of the L3 Wescam MX-10 sensor system. The ability to fly over critical infrastructure and key resources, while examining in detail the environment, offers the region a true real time solution. Utilizing the Bell 407 helicopter as the working platform, all operational areas can quickly be reached on a case by case basis. This range can reduce risk by providing top cover, reconnaissance, and evacuations, if the situation dictates. In the event of a flood event or other catastrophic occurrence, the addition of the requested equipment will increase the success rate of the aircrew. The precision and specifications of the MX-10 sensor system can locate areas and persons in distress and aid in emergency situations. Although there are other sensor systems on the market and in use, the MX-10 has the best resolution and integration scenario needed to complete the mission. Routine aerial patrols of critical infrastructure, Delta and key resources will be significantly enhanced with the use of the MX-10 sensor system. During inspection flights of the levee system, the thermal imaging feature can detect heat variances and allow the aircrew to zoom in and identify the problem. During a natural disaster, this capability can be used to aid in the recovery of persons and inspections of potentially dangerous damage to infrastructure. Additionally The Contra Costa County Office of the Sheriff is requesting funds for the purchase of a helicopter long line short haul rescue system. This system will enable the Air Support Unit to complete search and rescue missions during emergency situations anywhere in the region. Mass Search and Rescue Currently, there are no short haul helicopter assets in Contra Costa County and only two assets in the Bay Area. Sonoma County and CHP are the only law enforcement air support organizations able to provide emergency short haul rescues. Many times flight crews need to move a rescuer to a victim and/or extricate a victim out of a dangerous location, such as a flooded areas, home or a victim that is located in water. In order to do this aircrews use a helicopter rescue technique called a “short haul”. This simple concept utilizes the helicopter to lift and move rescuers and victims from one location to another using a fixed rope that is attached to the cargo hook on the bottom of the helicopter as seen in the flood of Katrina. DRAFT APPLICATION A short haul technique may be utilized in two general rescue operations: moving the rescuer into a victims location (for instance, a rescuer may be short-hauled into a victim who is stranded on a roof of a vehicle during a flood event); or to extract the victim and rescuer together to a place of safety, where medical services can be rendered. The rescuer attached to the end of the rope signals to the crew chief above in the aircraft to raise, lower or maintain the hover that the pilot has established. Once the rescuer has secured the victim to the end of the rope or the rescuer and victim have been moved to a safe location, the helicopter will gently lower the rescuer and victim to the ground. When responding to a reported rescue condition, the aircrew will pre-rig the helicopter so that once over the scene they can quickly and effectively deploy a rescuer to the victim and then extract both to a safe location utilizing whichever method is most appropriate for the situation. Utilizing the Bell 407 helicopter, the rescue aircrew can quickly be deployed to any operational area. The Bell 407 has a flight time of three hours and can reach speeds over 140 MPH. Currently, there are no law enforcement aircrews in Contra Costa County that can complete this mission. In the greater Bay Area, only Sonoma County and CHP (Napa location) possess this capability. If there is a terrorist event or natural disaster, the addition of a rescue aircrew with the capability to locate and short haul persons in distress can be a valuable regional asset. Currently there are no local resources for K9 water search and rescue. The ability to train three existing certified SAR k9’s in the discipline of water rescue and recovery will greatly improve the abilities of the Sheriff’s Office in the rescue and recovery of people with in the creeks and waterways through- out the County. These K9’s would work in conjunction with the Department’s Diver Team. Currently divers must enter low visibility waterways and manually search for drowning victims. Having certified and trained K9’s will greatly reduce the time a diver needs to be in the water and more importantly reduce the risk to our divers in these environments. The Siftwater rescue training saught by Contra Costa Fire Protection District is currently not happening due to budget restraints. Contra Costa Fire still is mandated with performing rescues in our waterways. Funding to train current rescuers in the proper techniques of water rescue will greatly enhance their ability to rescue those in needs. Additionally the risk to the operators is greatly reduced if they have the proper techniques and capabilities to conduct the rescues. Without this grant funding this training will not be possible. 5. Explanation of how project will improve and strengthen the operational area concept. The Sheriff’s Office provides their services through-out the County and through mutual aid to all California Counties. The Sheriff’s Air Unit through-out the course of the year provides its services to all law enforcement agencies in Contra Costa County. In addition several times a year they are requested through mutual aid to assist other Bay Area Counties. DRAFT APPLICATION The Sheriff’s Search and Rescue Team consists of over 200 volunteers who in 2012 responded to 57 calls for service. Of these 18 missions were to Counties outside of Contra Costa. The Sheriff’s Dive Team is the only Dive team in Contra Costa County. It’s services are used by every law enforcement and fire agency in the County. Routinely they respond to Marin, Solano, Sacramento and San Joaquin Counties. The Contra Costa Fire Protection District is the largest fire agency in Contra Costa County. They routinely service other fire agencies in the County through automatic and mutual aid. In addition they provide strike team through-out the State when called. All equipment being requested through this grant will greatly enhance the response capabilities and in the case of Public Works increase the ability to analyze and respond to flood emergencies. All equipment would be available to agencies inside and outside of the Contra Costa Operational Area. 6. How grant will improve the Op Area: As described above the equipment being requested will enhance the Op Area response to flood events. The Sheriff’s Office Air Unit is the primary helicopter for use in law enforcement operations in Contra Costa as well as neighboring counties. Having this unit capable of better search capabilities with enhanced flir is a great force multiplier. Currently no air units in Contra Costa have the short haul capability. This function will greatly increase the rescue capabilities within the County. The air unit is available through mutual aid request and routinely responds to police agencies throughout the county. The Op Area search and rescue team and dive teams are trained and respond to flood incidents in the County and throughout the state routinely. Increasing their training and response capability will truly benefit the Op Area. Contra Costa Fire Protection District is the largest fire agency in the Op Area. They are tasked with flood and swift water rescue in the op area. Funding to assist with their on-going flood rescue capability is vital to this agency maintaining its capability to respond when called. While the Contra Costa grant application for DWR funding is scalable, it addresses specific areas of need. Explanation of how project will improve and strengthen the operational area concept. The Sheriff’s Office provides their services through-out the County and through mutual aid to all California Counties. DRAFT APPLICATION The Sheriff’s Air Unit through-out the course of the year provides its services to all law enforcement agencies in Contra Costa County. In addition several times a year they are requested through mutual aid to assist other Bay Area Counties. The Sheriff’s Search and Rescue Team consists of over 200 volunteers who in 2012 responded to 57 calls for service. Of these 18 missions were to Counties outside of Contra Costa. The Sheriff’s Dive Team is the only Dive team in Contra Costa County. It’s services are used by every law enforcement and fire agency in the County. Routinely they respond to Marin, Solano, Sacramento and San Joaquin Counties. The Contra Costa County Fire Protection District is the largest fire agency in Contra Costa County. They routinely service other fire agencies in the County through automatic and mutual aid. In addition they provide strike team through-out the State when called. All equipment being requested through this grant will greatly enhance the response capabilities and in the case of Public Works increase the ability to analyze and respond to flood emergencies. All equipment would be available to agencies inside and outside of the Contra Costa Operational Area. 7. Document to establish the level of support. Opposition to the proposed project. TBD 8. Regional quantity component. Explanation of how the project will be used to support multi-agency, regional flood emergency response including itemizing all participating agencies. TBD As described above the equipment being requested will enhance the Op Area response to flood events. The Sheriff’s Office Air Unit is the primary helicopter for use in law enforcement operations in Contra Costa as well as neighboring counties. Having this unit capable of better search capabilities with enhanced flir is a great force multiplier. Currently no air units in Contra Costa have the short haul capability. This function will greatly increase the rescue capabilities within the County. The air unit is available through mutual aid request and routinely responds to police agencies throughout the county. The Op Area search and rescue team and dive teams are trained and respond to flood incidents in the County and throughout the state routinely. Increasing their training and response capability will truly benefit the Op Area. Contra Costa County Fire Protection District is the largest fire agency in the Op Area. They are tasked with flood and swift water rescue in the op area. Funding to assist with their on-going flood rescue capability is vital to this agency maintaining its capability to respond when called. 1. DRAFT APPLICATION 9. Provide an explanation of how the proposed project is consistent with the SEMS. NIMS framework. 2. All agencies involve in this request are all NIMS and SEMS compliant. Both day to day operations and emergency response follow the SEMS/ ICS model. In a flood response equipment being requested through this grant application are appropriate to each agencies position in the structure of emergency response with in the Operational Area. Provide documentation that the proposed project is consistent with all relevant Op Area Plan. The Emergency Operations Plan is an All Hazards Emergency Plan. It outlines that NIMS and SEMS have been adopted throughout the Operational Area. It states NIMS, SEMS and ICS principles are to be used during all critical incidents. Whether flood, fire or civil disturbance the plan outlines the basic structure of how a response will happen. The current Contra Costa County Emergency Operation Plan outlines 17 specific threat scenarios emergency planners need to be prepared for in Contra Costa County. Of these threats the plan outlines specifically Floods, Tsunamis, severe weather (including rain), and Dam Failures (and includes 25 dams and reservoirs in this assessment). 10. For communications projects, demonstrate that the proposed project is consistent with CALEMA Interoperability Plan, verified by a letter from the CALSIEC. Description of project tasks This grant request has been broken down into four sections representing each agency involved in the request. Each agency will be responsible for the purchase and implementation of each of their projects. All items and trainings have been researched and the vendors have already been chosen. Once the grant award is made and depending on the scope of the award the project managers for each agency will be responsible for setting up the purchase orders, tracking shipments and submitting the necessary paperwork to the DWR for reimbursement of funds expended. A. The Sheriff and Health Services equipment purchase and installation tasks are broken down in the following: Project Research/ equipment identification – Completed by all agencies. Purchase Order set up – TBD Equipment acquisition/training delivered – TBD Paperwork submitted for completed projects to fiscal agent (Contra Costa Sheriff’s Office) - TBD Fiscal agent submits completed progress reports, forms and financial data to DWR for reimbursement – TBD Closeout of grant – TBD B. The ConFire swiftwater rescue training will occur as soon as practical considering the DRAFT APPLICATION identification of 4 rescue companies with 3 personnel each able to provide backup replacement while personnel are in training. C. For the stream gages installations for the FC District, the process will follow a similar pattern as the Sheriff’s Office equipment procurement and installation, but will have some different tasks. 1. Site reconnaissance and selection – Stream Gage sites are expected to be located in FC right of way with adequate access for installation and maintenance. File Notice of Exemption and process CEQA documents. Procurement of any regulatory permits for work in streams. Research/equipment identification – FC District has a sole source waiver for the data collection units and radios. They will purchase the stream sensors from the appropriate vendors depending on the site conditions, availability of power, and other factors). Ordering of data collection systems (includes circuit boards, case, radios, solar panels, batteries, cables) and sensors. Installation of gages including testing and adjustments. Development of stream gage web page. Paperwork submitted for completed projects to fiscal agent (Contra Costa Sheriff’s Office) - TBD Fiscal agent submits completed progress reports, forms and financial data to DWR for reimbursement – TBD Closeout of grant – TBD Project deliverables At the end of this grant cycle if awarded to Contra Costa County the capabilities of our first responders will be greatly enhanced. The Sheriff’s Air program will have an airship with a state of the art forward looking infra-red camera system able to effectively search in day or night and during inclement weather situations. The short haul system will allow the air ship to conduct rescues and recoveries of victims. This is not a current capability in the County. Both systems when up and running will be available to other agencies in time of need. Once the stream gages are in operation, the data will be displayed on a webpage accessible to anyone on the internet including the EOC. The FC District will ensure that EOC staff understand how to interpret the data on the webpage and will, over time, develop tailored flood stage warning level similar to those used by DWR and NOAA so as to communicate clearly the level of concern that should be taken for different water levels at the gages. Project Opportunities and Constraints This grant funding will allow the County of Contra Costa to greatly enhance their abilities to serve the residents of the region in time of flood emergency. Current budget restraints will not allow any of the agencies listed in this grant to purchase the critical equipment and training listed. Without this funding the listed projects in this grant will be severely restricted and most likely not acquired. While all items listed are critical given the current budget climate they cannot be purchased. With that being said the equipment and training listed for the Sheriff’s Office and Fire Department will make the difference in time of flood emergency. DRAFT APPLICATION Project Completion Date TABLE TO BE UPDATED (Exhibit A presents a detailed project schedule by tasks) Project 1 - Contra Costa Sheriff's Office Table is incomplete. Contra Costa Sheriff's Office of Emergency Services Motorola APX 7000 Portable Cache (18) 90 Days from grant award HAM Radio Base Stations 90 Days from grant award Western Shelter Field Tent 180Days from grant award ICP Equipment 90 Days from grant award Project 3 Contra Costa County Public Works Installation of stream gages 365 Days from grant award Development of stream gage web page 4 months from award Addition of new stream gages to web page 365 Days from grant award Project 4 Contra Costa County Health Services HAM Radio Base Stations for CCC Medical Facilities 365 Days from grant award DRAFT APPLICATION Project total costs (Exhibit B presents a detailed project costs by tasks) TABLE TO BE UPDATED Project 1 - Contra Costa Sheriff's Office Contra Costa Sheriff's Office of Emergency Services Motorola APX 7000 Portable Cache (18) 2 $84,000.00 $168,000.00 HAM Radio Base Stations 4 $1,000.00 $4,000.00 Western Shelter Field Tent 2 $2,500.00 $5,000.00 ICP Equipment 1 $5,000.00 $5,000.00 $182,000.00 $25,000.00 $75,600.00 Project 3 Contra Costa County Public Works Priority 1 Gages HydroLynx Data Collection Systems (data logger, radio, etc. included.) 5 $8,000 $40,000 Stream Sensors – pressure transducer or bubbler type 5 $1,500 $7,500 Labor for installation and setup (80 hours @ $126/hr) 5 $10,000 50,000 Priority 2 Gages HydroLynx Data Collection Systems (data logger, radio, etc. included.) 4 $8,000 $32,000 Stream Sensors – pressure transducer or bubbler type 4 $1,500 $6,000 Labor for installation and setup (80 hours @ $126/hr) 4 $10,000 $40,000 Priority 3 Gages HydroLynx Data Collection Systems (data logger, radio, etc. included.) 2 $8,000 $16,000 Labor for installation and setup (40 hours @ $126/hr) 2 $5,000 $10,000 Stream Gage Web Page Development 1 $5,000 $5,000 $206,500.00 Project 4 DRAFT APPLICATION Contra Costa County Health Services HAM Radio Base Stations for CCC Medical Facilities 20 $1,000.00 $20,000.00 $20,000.00 DRAFT APPLICATION B-2 Environmental Information Form Grantees are responsible for complying with all applicable laws and regulations for their projects, including the California Environmental Quality Act (Please see Exhibit C). Work that is subject to the California Environmental Quality Act (CEQA) shall not proceed under this Agreement until documents that satisfy the CEQA process are received by the Department of Water Resources. Work that is subject to a CEQA document shall not proceed until and unless approved by the Department. Such approval is fully discretionary and shall constitute a condition precedent to any work for which it is required. Once CEQA documentation has been completed, DWR will consider the environmental documents and decide whether to continue to fund the project or to require changes, alterations or other mitigation (see Exhibit C for details) Grant Recipient: Contra Costa County Project Manager: Rick Kovar Phone Number: 925-646-4461 Address: 50 Glacier Dr. Martinez, CA 94553 1. Is this project exempt from CEQA compliance? Yes No (if no – skip to #2) If “yes,” provide reasons for exemption. Cite the CEQA Article, Section and Title of the CEQA exemption, if appropriate. CEQA statutory exemptions: http://ceres.ca.gov/topic/env_law/ceqa/guidelines/art18.html CEQA categorical exemptions: http://ceres.ca.gov/topic/env_law/ceqa/guidelines/art19.html Check appropriate box below: Lead Agency has already filed a Notice of Exemption (NOE) with the State Clearinghouse and/or County Clerk. (Attach copy of NOE, receipt of payment of DFG fees, and, if applicable, a copy of Board Resolution) Lead Agency will file a NOE with the State Clearinghouse and/or County Clerk. Provide estimated date: Approximate three months after award of grant Lead Agency will NOT file a NOE with the State Clearinghouse and/or County Clerk. If Lead Agency chooses not to file a NOE, sufficient documentation and information must be submitted to the Project Director, along with this form, to allow DWR to make its own CEQA findings. DRAFT APPLICATION 2. If the project will require CEQA compliance, identify the Lead Agency. CEQA Lead Agency: Contra Costa County Department of Conservation Development 3. Please check types of CEQA documents to be prepared: Initial Study Negative Declaration / Mitigated Negative Declaration Environmental Impact Report 4. Please describe the status of the CEQA documents, expected date of completion, and estimated cost, if requesting DWR funds relating to CEQA compliance: Status: Pending Date of Completion: CEQA will be complete before work in Creeks Estimated Costs: N/A (FC District will cover all CEQA costs) 5. If the CEQA document has been completed, please provide the name of the document and the State Clearinghouse number if available. Submit two copies to the Program Manager. _______________________________ ___________________________ 6. Please list all environmental permits you must obtain to complete the project: (Attach additional pages as necessary) Type of Permit Required Permitting Agency Streambed Alteration Agreement Department of Fish And Wildlife Section 404 Permit US Army Corps of Engineers 401 Certification Regional Water Quality Control Board This form was completed by: Mark E. Boucher (925) 313-2274 Print or Type Name Phone Number September 3, 2013 Signature Date DWR received environmental documents. DWR made findings. DRAFT APPLICATION Checklist of Materials Required for Application Completion Application cover letter A-1 Application Cover Sheet A-2 Applicant’s Representatives A-3 Project Costs and Budget A-4 Local Agency Resolution A-5 Applicant’s Authority and Capacity B-1 Project Scope of Work and Tasks Exhibit A (Detailed Project Schedule by Tasks) Exhibit B (Detailed Project Costs by Tasks) Attachment B-2 Environmental Information Form Exhibit C (CEQA Process for Financial Assistance Programs) Julia R. Bueren , Director Deputy Directors Brian M. Balbas Stephen Kowalewski Stephen Silveira Joe Yee September 19, 2013 DRAFT Mr. William Croyle, Branch Chief Department of Water Resources Hydrology and Flood Operations Office Flood Operations Branch 3310 El Camino Avenue, Suite 200 Sacramento CA 95821 RE: Flood Emergency Response Grant - Delta Project No.: Dear Mr. Croyle: Contra Costa County herewith submits three hard copies and an electronic version of an application for a competitive grant in the amount of $ 1,358,632 (subject to change) to plan, design, and implement Flood Emergency Response Project for Contra Costa County. This application additionally requests $5,000 (subject to change) for reimbursement of the costs of preparing this application. This application is pursuant to an authorizing resolution of the Governing Body of the Contra Costa County Board of Supervisors dated September 17, 2013. The application includes the forms and support materials listed in the enclosures list below. The work plan, budget, and schedule for this application were prepared by Contra Costa Public Works in consultation with the staff of the Division of Flood Management, Hydrology and Flood Operation Office, Flood Operations Branch. Mr. William Croyle September 19, 2013 Page 2 of 2 I can be reached at 925-313-2274 or email at mbouc@pw.cccounty.us if you have any questions during your review. Sincerely, Mark Boucher Sr. Hydrologist Flood Control Division MEB:xxx G:\fldctl\Grant Programs\Flood Emergency Response Projects Grant\Delta Grant\OES DWR 2013 Application 2013-09-03.docx Enclosures A-1 – Application Cover Sheet A-2 – Applicant’s Representatives A-3 – Project Costs and Budget A-4 – Local Agency Resolution (To be signed and forwarded 4/9/13) A-5 – Partner Agency Letter(s) of Commitment A-6 – Applicant’s Authority and Capability B-1 – Project Scope of Work and Tasks (including Exhibit A and Exhibit B) B-2 – Environmental Information Form Checklist of documents needed for a complete application Existing Levee Safety Plans, Emergency Action Plans, or Multi-Hazard Mitigation Plans BIMID Contra Costa County Hazard Mitigation Plan c: Julia Bueren, Administration Mitch Avalon, Administration Mike Carlson, Flood Control Rick Kovar, OES Marcelle, OES