HomeMy WebLinkAboutMINUTES - 09102013 - C.131ERECOMMENDATION(S):
ACCEPT the July 2013 update on the operations of the Employment and Human Services Department, Community
Services Bureau, as recommended by the Employment and Human Services Department Director.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of
Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding
any and all issues pertaining to the Head Start Program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 09/10/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres
313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 10, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Stephanie Mello, Deputy
cc:
C.131
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:September 10, 2013
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB July 2013 CAO Report
CAO Report- Page 1
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
To:David Twa, Contra Costa County Administrator
From:Kathy Gallagher, EHSD Director
Subject:Monthly Report
Date:August 20, 2013
I. Good News Update/Accomplishments:
CSB staff continue to recruit and enroll over 1,000 children to replace this
year’s outgoing Kindergarten-bound students.
CSB staff are working with parents to ensure smooth transitions and child
safety. Included in the readiness procedures for the program are home visits,
parent and child orientation and phase-in attendance for a manageable
transition of new enrollees.
The State Community Services Department concluded an audit of the 2011-12
LiHEAP and DOE contracts. Although the final report will not be received for
30 days, the preliminary reports cite no findings or concerns. The auditors
also noted exemplary practices that should be “A model for other agencies to
follow”.
CSB is adhering to the new regulations required of Head Start and Early Head
Start 5-year grant cycles. The new requirements include the completion of a
health and safety checklist to be submitted within 45 days of the new school
year; the completion of a Governance Checklist to be completed in
partnership with staff and governing bodies (Policy Council members and BOS
Chair staff have been recruited to assist); the requirement to listen to at least
one audit webinar, which staff participated in 7/31/13; and the submission of
school readiness goals, which CSB had developed in 2012.
II. Status Updates:
a. Caseloads, workload
Head Start: 688/1566 (part-year programs are closed)
Early Head Start: 263/260
Stage 2: 360 families and 561 children
CAPP: 106 families and 159 children
LIHEAP: 235 applicants served
Weatherization: 36 units weatherized
b. Staffing:
CSB completed workforce reduction within the Child Nutrition Unit –
one (1) Child Nutrition Worker I and one (1) Child Nutrition Worker II.
The Bureau is evaluating its needs for clerical support.
CAO Report- Page 2
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
c. Legal/lawsuits
None
d. Union Issues
Meet and Confer with PEU, Local 1 was conducted on July 13, 2013 to
discuss a new evaluation tool for temporary/substitute teaching staff,
as well as job assignments for certain classifications within the
Bureau’s Child Nutrition Unit. HR-LR was present at the Meet and
Confer.
Side Table Bargaining Meetings for CSB Site Supervisor’s unit are
scheduled in August, 2013.
III.Hot Topics/Concerns/Issues (short bullet points with any additional discussion,
Q&A’s as needed):
Office of Policy, Research and Evaluation (OPRE) is conducting a study
of the Designation Renewal System (DRS) process, and will focus on
following cohort 3 and 4 agencies (CSB was in cohort 1). The purpose
of the study is to understand if the DRS is working as intended, how it
is working, and the circumstances in which it works more or less
effectively.
CSB has applied for $563,773 in State Department of Education
restoration funding to serve 168 children and should hear the results
in mid-August.
IV. Emerging Issues/New Challenges:
None
cc:Policy Council Chair
Family & Human Services Committee
Shirley Karrer, ACF