HomeMy WebLinkAboutMINUTES - 09102013 - C.74RECOMMENDATION(S):
1. APPROVE Consulting Services Agreements dated September 10, 2013 through September 10, 2017, with Shah
Kawasaki Architects, Inc. (“SKA”), Oakland, Loving Campos Associates, Architects, Inc. (“LCA”), Walnut Creek,
The Ratcliff Architects ("Ratcliff"), Berkeley, and Kava Massih Architects ("KMA"), Berkeley, each agreement in
the amount of $400,000 to provide as-needed architectural services for various facilities projects.
2. AUTHORIZE the Public Works Director, or designee, to execute the agreements.
FISCAL IMPACT:
100% various funds. Projects will be assigned to the as-needed architects when there is an approved project and
funding. Having in place these as-needed services agreements will save the County time and money when compared
to the time and expense involved in conducting a consultant selection process on a project-by-project basis.
BACKGROUND:
The purpose of the as-needed services agreements is to provide architectural
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 09/10/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Rob Lim, (925) 313-2000
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: September 10, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: PW Accounting, PW CPM Division Manager, PW CPM Clerical, Auditor's Office, County Counsel's Office, County Administrator's Office, County
Administrator's Office
C. 74
To:Board of Supervisors
From:Julia R. Bueren, Public Works Director/Chief Engineer
Date:September 10, 2013
Contra
Costa
County
Subject:APPROVE and AUTHORIZE Consulting Services Agreements with SKA, LCA, Ratcliff, and KMA for As-Needed
Architectural Services.
BACKGROUND: (CONT'D)
services for various facilities projects as they occur during the agreement period. When the Public Works Department
(“department”) receives a project request, it will be determined at that time whether or not it would be prudent to
utilize one of the as-needed architects. The as-needed architects will provide typical architectural services, such as
programming, design, and construction administration. The types, sizes, and locations of projects will vary. Typical
projects may include remodels, tenant improvements, additions, modernization, and code-related improvements.
Projects may also include investigations, studies, and reports. Some of the anticipated projects include the facilities
life-cycle investment program (“FLIP”) projects under the recent budget allocation for capital projects and deferred
maintenance. Other anticipated projects include the 20 new project requests received by the department over the past
two months. Having as-needed agreements in place will allow the design phase to commence sooner and provide for
a shorter project completion schedule.
SKA, LCA, Ratcliff, and KMA were selected through a competitive qualifications-based selection process.
Statements of Qualifications (“SOQ”) were requested, forty SOQs were received, and ten firms were short-listed. A
selection committee comprised of County staff conducted interviews and ranked the short-listed firms. It is
recommended that the above firms, who are the four highest ranked firms, be awarded the agreements and that the
as-needed agreements be approved at this time. The agreements include a one year extension option that can be
exercised by the Public Works Director if she chooses.
CONSEQUENCE OF NEGATIVE ACTION:
If the agreements are not approved, the County will not be able to take advantage of the time and cost savings
possible through the utilization of as-needed architectural services agreements.
CHILDREN'S IMPACT STATEMENT:
Not applicable.