HomeMy WebLinkAboutMINUTES - 08062013 - C.117RECOMMENDATION(S):
ACCEPT the June 2013 update on the operations of the Employment and Human Services Department, Community
Services Bureau as recommended by the Employment and Human Services Department Director.
FISCAL IMPACT:
None
BACKGROUND:
The Employment and Human Services Department submits a monthly report to the Contra Costa County Board of
Supervisors (BOS) to ensure ongoing communications and updates to the County Administrator and BOS regarding
any and all issues pertaining to the Head Start Program and Community Services Bureau.
CONSEQUENCE OF NEGATIVE ACTION:
Not applicable.
CHILDREN'S IMPACT STATEMENT:
Not applicable.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 08/06/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Elaine Burres,
313-1717
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: August 6, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: June McHuen, Deputy
cc:
C.117
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:August 6, 2013
Contra
Costa
County
Subject:Operations Update of the Employment and Human Services Department, Community Services Bureau
ATTACHMENTS
CSB June 2013 CAO
Report
CAO Report- Page 1
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
To: David Twa, Contra Costa County Administrator
From: Kathy Gallagher, EHSD Director
Subject: Monthly Report
Date: July 16, 2013
I. Good News Update/Accomplishments:
• CSB is launching a “New Beginning” to celebrate the end of DRS
(Designation Renewal) and the anticipation of a five-year grant cycle.
This includes the collaboration with the Glen Price Group to support
staff in Bureau-wide planning for the coming years.
• End of the year activities with families capped June’s educational
program. The parents received the children’s portfolios to reflect their
children’s growth and development throughout the program year.
• The 1,096 children transitioning to kindergarten were given backpacks,
books and crayons. Parents were given tips on the Unified School
District’s expectations before entering kindergarten.
• The Local Planning Council Educational Services Coordinator is
conducting the second series of the “Road Map to Kindergarten”
training to teachers to introduce the concept of Professional Learning
Communities (PLC) and to help them understand how the PLC model
will serve as the process for site reflection, team concept development
and resources sharing.July starts the theme of “New Year, New
Beginnings” and will highlight the implementation of Ready to Learn
Curriculum to better prepare the children in their social and emotional
phases of meeting new friends and new teachers.
• The 2014-2015 Community Action Plan (CAP) was submitted to
California Community Services and Development Department on June
27th. The CAP includes a Community Needs Assessment, input from
the public hearing conducted in May to inform the department on
how to utilize CSBG funds to meet the needs of the community.
• California Department of Education approved the CSB 2013-2016
Technology Plan. This plan explains how telecommunications and
information technology will be used to achieve educational goals,
curriculum reforms and service improvements. Approval of the CSB
Technology Plan allows for contnuing eligibilty for E-Rate funding
which provides for 90% of the bureaus telecommunications cost.
II. Status Updates
a. Caseloads, workload
• Head Start: 1533 (slightly below 100%- allowable due to transitions at
this time of year)
CAO Report- Page 2
Camilla Rand, M.S.
Director
40 Douglas Drive
Martinez, CA 94553
Tel 925 313 1551
Fax 925 313 1772
www.cccounty.us/ehsd
• Early Head Start: 381 (slightly below 100%- allowable due to
transitions at this time of year)
• Stage 2 (Alternative Payment Program): 545 children/353 families
• CAPP (Alternative Payment Program): 149 children/100 families
• LIHEAP: 388 clients served
• Weatherization: 28 dwellings weatherized
b. Staffing
• CSB completed the workforce reduction of 31 teaching staff, resulting
from DRS (Designation Renewal) and sequestration. An in-depth
timeline, close work with the union and the work of a “Transition
Management Team” who worked closely with each impacted staff,
contributed to a seamless transition.
• As a result of a labor agreement, CSB is in the process of conducting
layoffs in its Child Nutrition Unit. One Child Nutrition Worker I and one
Child Nutrition Worker II will be laid off in lieu of the hours reduction
of 7 staff.
• CSB continues to assess its permanent staffing needs and will begin
with a clerical staff analysis
c. Legal/lawsuits
• N/A
d. Union Issues
• CSB and Public Employees Union (PEU), Local 1 agreed on a settlement
to restore the 40/40 work hour schedule for certain employees of the
CSB Child Nutrition Unit.CSB and Local 1 will be holding joint meetings
with Child Nutrition staff impacted by the upcoming layoff (effective
end of business 7/31/13).
• CSB is in the process of scheduling Meet and Confer with PEU, Local 1
to discuss job assignments for certain classifications within the
Bureau’s Child Nutrition Unit.
III. Hot Topics/Concerns/Issues
• CSB received a Notice of Federal Award for Head Start and Early Head
Start and has been funded until December 2018. A grant writing team
has been established to write year one of the five-year grant. This is a
departure from former grants that were based on a three- year grant
cycle.
IV. Emerging Issues/New Challenges:
• N/A
cc: Policy Council Chair
Family & Human Services Committee
Shirley Karrer, ACF