HomeMy WebLinkAboutMINUTES - 08062013 - C.113RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Chief Information
Officer, a purchase order amendment with Med Services, LLC, to increase the payment limit by $300,000 to a new
payment limit of $800,000 for the procurement of telecommunications equipment, replacement parts, and supplies
for the period December 29, 2011 through December 31, 2013.
FISCAL IMPACT:
$800,000.00; Costs are budgeted under FY 13/14 in Org. 4280 or charged back to the ordering department via the
DoIT billing process; within the FY 13/14 budget.
BACKGROUND:
In 2001, the Harris Teltronics phone system was one of the telephone systems chosen by Contra Costa County for
standardization, to create a single, countywide communications network. MedTel Services, LLC. is now the sole
source for Harris Teltronics phone system parts and equipment.
The Department of Information Technology’s Telecommunications division needs to be able to readily purchase parts
and supplies in order to complete work order requests and other jobs submitted by their customers. Our current
Blanket Purchase Order with MedTel Services, LLC. is due to expire 12/31/2013.
In order to continue to pay invoices through the current term, we need to add an additional $300,000 bringing the
total amount of the BPO to $800,000.00
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 08/06/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Ed Woo (925)
383-2688
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: August 6, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc: Fern Carroll, Joanne Buenger
C.113
To:Board of Supervisors
From:Ed Woo, Chief Information Officer
Date:August 6, 2013
Contra
Costa
County
Subject:Amend Blanket Purchase Order with MedTel Services, LLC.
BACKGROUND: (CONT'D)
In accordance with Administrative Bulletin No 611.0, County Departments are required to get Board approval for
single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends
approval.
CONSEQUENCE OF NEGATIVE ACTION:
The Information Technology department will not be able to acquire necessary telecommunications equipment to
address needs that may arise during the day-to-day operation of the countywide telecommunications network.
CHILDREN'S IMPACT STATEMENT:
No impact.