HomeMy WebLinkAboutMINUTES - 08062013 - C.73RECOMMENDATION(S):
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with AtPac, Inc., to
extend the term from June 30, 2013 through June 30, 2015 and increase the payment limit by $511,066 to a new
payment limit of $1,655,208 for licensing and maintenance of the integrated Clerk-Recorder Imaging and
Information System.
FISCAL IMPACT:
There is no fiscal impact on the County General Fund for this contract extension. The original contract and this
extension are funded by dedicated Modernization Trust Fund monies (Org. 2451). The original contract contained
provisions for two 2-year extensions. We would like to execute the second extension at this time. The extension will
increase the contract payment limit by $511,066, from $1,144,142 to $1,655,208. The cost of this contract is included
in the current budget.
BACKGROUND:
AtPac's custom software systems are the basis of the day-to-day operations of the Clerk-Recorder Division. These
automated systems allow the division to provide the core functions of recording documents, providing certified
copies of our records, issuing marriage licenses, imaging and indexing records for permanent preservation/archive,
maintaining multiple database systems for redundancy and back-up and several other vital functions the division
provides to the public.
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 08/06/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Fred Garcia,
925-335-7928
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: August 6, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 73
To:Board of Supervisors
From:Joseph E. Canciamilla, Clerk-Recorder
Date:August 6, 2013
Contra
Costa
County
Subject:AtPac Contract Amendment/Extension Agreement
CONSEQUENCE OF NEGATIVE ACTION:
Failure to extend our contract with AtPac would leave the division without the software and technology systems to
perform our primary functions to the public and our service agencies.
CHILDREN'S IMPACT STATEMENT:
Not applicable.