HomeMy WebLinkAboutMINUTES - 08062013 - C.71RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Employment and Human Services Department,
to execute a purchase order amendment with Sharp Business Systems for print management services; and revise the
designated vendor to include West America Bank Corporation for equipment financing; increase the payment limit
by $400,000 to a new total payment limit not to exceed $4,200,000; and, extend the term from September 30, 2013 to
December 31, 2013.
FISCAL IMPACT:
$4,200,000: 100% Administrative Overhead (10% County; 45% State; 45% Federal)
BACKGROUND:
EHSD has identified document printing as one area where tremendous savings could be realized through system
automation. Sharp Business Systems has developed and implemented a managed print service strategy (MPS) for
EHSD and West America Bank Corp, provided equipment financing of 84 copiers for EHSD.
This amendment designates up to 60% of the total contract
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On: 08/06/2013 APPROVED AS RECOMMENDED OTHER
Clerks Notes:
VOTE OF SUPERVISORS
AYE:John Gioia, District I Supervisor
Candace Andersen, District II
Supervisor
Mary N. Piepho, District III
Supervisor
Karen Mitchoff, District IV
Supervisor
Federal D. Glover, District V
Supervisor
Contact: Earl Maciel 3-1648
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED: August 6, 2013
David Twa, County Administrator and Clerk of the Board of Supervisors
By: Chris Heck, Deputy
cc:
C. 71
To:Board of Supervisors
From:Kathy Gallagher, Employment & Human Services Director
Date:August 6, 2013
Contra
Costa
County
Subject:Approve and Authorize the Purchasing Agent to Execute a Purchase Order Amendment
BACKGROUND: (CONT'D)
funding to Sharp Business Systems for print management services and up to 40% of the total contract funding for
West America Bank Corp for equipment financing.
In accordance with Administrative Bulletin No. 611.0, County Departments are required to get Board approval for
single item purchases over $100,000.
CONSEQUENCE OF NEGATIVE ACTION:
EHSD will be unable to pay vendor for unforseen additional costs.
CHILDREN'S IMPACT STATEMENT:
None